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HomeMy WebLinkAbout2020-04-28 - AGENDA REPORTS - REGULAR MTG MINS FROM 3-10-2020 (2)O Hereinafter the titles Mayor, Mayor Pro Teen, Councibnember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Teen/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, March 10, 2020 INVOCATION —Minutes— 6:00 PM City Council Chambers Councilmember Kellar delivered the invocation by asking Mayor Cameron Smyth to speak on the state of the health situation regarding the coronavirus and what the City is doing to look after the safety of the community. Mayor Smyth stated that the City of Santa Clarita is covered by the Los Angeles County Health Department declarations of healthcare advisories; commented on the precautions that can be taken to help avoid the spread of the virus; provided the newly created website, santa- clarita.com/coronavirus where more information can be found; commented that while there are no reported cases of the virus in the City of Santa Clarita, the City is in constant communication with our health professionals at Henry Mayo Newhall Hospital, as well as the City's Public Safety officials and the City's partners at the school districts; stated that as of today no City sponsored events are being cancelled; and committed to communicating with the community as the situation evolves. Councilmember Kellar also invited Dr. Gene Dorio, president of the Los Angeles County Commission for Older Adults and represents Los Angeles County in Sacramento at the Area Agency of Aging, to speak. Dr. Dorio commented that the virus is an evolving problem for which our bodies have no immunity; commented on the different actions that have been and are currently being taken to help combat the virus; and stated additional information may be found at coronavirus.gov. CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:01 p.m. ROLL CALL All Councilmembers were present. 9 Packet Pg. 14 O FLAG SALUTE Councilmember Kellar led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda. c� Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA c� PRESENTATIONS City Librarian Shannon Vonnegut presented Council with information about the month -long Santa Clarita Public Library program, One Story One City. The book selected for March along with free events and programs is Gods of Jade and Shadow, by Silvia Moreno -Garcia. PUBLIC PARTICIPATION Addressing the Council was Alan Ferdman representing Canyon Country Advisory Committee regarding districts; Lance Lintereur regarding Mountain Bike Trail/Open Space; Claire Lintereur regarding Open Space/Mountain Bike Trail; Diane McMurray regarding Dockweiler Design; Ken Dean regarding District voting; Steve Petzold regarding the coronavirus and district voting; and Rudy Ortega, representing Fernandeno Tatavium Tribe regarding Federal Letter of Acknowledgement. STAFF COMMENTS City Manager Ken Striplin commented that the City is always looking for opportunities to expand the City's trails and open space network; stated that after extensive public participation and Council approval, the Dockweiler alignment is moving forward; stated that the City Council continues to evaluate options and, in the future will determine how to proceed in response to the districting letter that was filed with the City. Councilmember Weste commented that the Santa Monica Mountains Conservancy has looked at the Lyons Canyon Ranch, and that the Los Angeles County map has had a trail from Lyons Canyon Ranch back to Mentryville for decades, and that a trail would be something the City would like to work on. Councilmember McLean commented that if someone sees someone that is homeless, there is help available for them and suggested that any member of the community could offer a homeless person assistance through the Sheriffs department or Bridge to Home, the year-round homeless Page 2 Packet Pg. 15 O shelter; and commented that as a member of the City's Homeless Taskforce with Mayor Smyth, the committee is in the process of developing a resource guide for anyone that needs help. Mayor Smyth introduced the new Santa Clarita Valley Sheriffs Station Captain Justin Diez and asked him to share his vision of the future. Captain Diez commented that he is humbled and honored to be the Chief of Police, intends to continue to move the station forward, help reduce crime further, reach out to the community, and looks forward to serving the community as he too, is a resident. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Kellar commented that the Santa Clarita Valley Elks Lodge held a Roast for the outgoing Captain, and now Commander, Robert Lewis, to a sellout crowd and mentioned they were able to raise around $10,000 for the Purple Pig, a crippled children charity program, and $5,000 equally divided between to the Santa Clarita Valley Veterans Memorial Committee and the Santa Clarita Valley Veteran Services Collaborative, both Veteran organizations. c� Mayor Pro Tem Miranda announced the Santa Clarita Cowboy Festival, April 18-19, and kick 0 off events that begin on Thursday, April 16. More information is available at cowboyfestival.org. Councilmember Weste requested that the community participate in the March 18 meeting in the Century Room at City Hall at 6:30 p.m., where there will be a discussion of the City's multi -use non -motorized trails. Councilmember McLean commented that she participated in the Read Across America event at Fair Oaks Ranch Community School on March 2 where students shared their fears regarding the coronavirus; mentioned that she checked out Gods of Shade and Shadow from the library and is reading it; and commented that she attended the Southern California Association of Governments (SLAG) Transportation Policy Committee meeting, where they were discussing Connect Southern California, which is a program to connect us all through transportation, and urged the community to reach out to the governor regarding the billions of dollars that are being spent on the central valley portion of the California High Speed Rail, instead of upgrading the entire state rail infrastructure; and mentioned that the SCAG Regional Council approved the Regional Plan Housing Needs Assessment, and discussed concerns over sub -standard housing as a result of state mandates; and invited residents to visit go-santaclarita.com to learn more about the Go! Santa Clarita program and the MV Passenger app based public transit service. Mayor Smyth commented that the City's Homeless Taskforce held their 2020 planning session and that they are in the process of completing the year-end review that will be shared with the public, highlighting their progress since inception. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Councilmember AYES: Smyth, Miranda, Kellar, McLean, Weste Page 3 Packet Pg. 16 O ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 25, 2020, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the February 25, 2020, Regular Meeting. ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 2, 2020, Special Meeting. ITEM 4 CHECK REGISTER NOS. 04 AND 05 0 Check Register No. 04 for the Period 01/17/20 through 01/30/20 and 02/06/20. Electronic Funds Transfers for the Period 01/20/20 through 01/31/20. Check Register No. 05 for the Period O1/31/20 through 02/13/20 and 02/20/20. Electronic Funds Transfers for the Period 02/03/20 through 02/14/20. RECOMMENDED ACTION: Q City Council approve and ratify for payment the demands presented in Check Register No. 04 N and Check Register No. 05. ITEM 5 FEDERAL ACKNOWLEDGEMENT OF THE FERNANDENO TATAVIAM BAND OF u MISSION INDIANS The Fernandeno Tataviam Band of Mission Indians is seeking a letter of support related to their petition for Federal Acknowledgement. RECOMMENDED ACTION: City Council support the Fernandeno Tataviam Band of Mission Indians petition for Federal Acknowledgment and transmit position statements to the Assistant Secretary for Indian Affairs at the United States Department of the Interior, Santa Clarita's congressional delegation, and any other federal agencies or offices, as appropriate. Addressing the Council on this item was Rudy Ortega, Tribal President, representing Fernandeno Tataviam Tribe, commenting that his tribe has fought for their recognition since 1892, and that for the last six decades, they have been petitioning for their correction of Federal Acknowledgement; commented that on Friday March 13 the Office of Federal Acknowledgement under the Bureau of Indian Affairs will be notifying the tribe of their first phase; and is honored to have the City's support. Councilmembers discussed support of the Federal Acknowledgement of the Fernandeno Tataviam Band of Mission Indians as on tonight's agenda. Page 4 Packet Pg. 17 O Councilmember McLean commented on her respect for Rudy Ortega's father and thanked Mr. Ortega for the work that he and his sons are doing. ITEM 6 UPDATES TO THE CITY'S PURCHASING POLICY Proposed updates to the City of Santa Clarita's Purchasing Policy. RECOMMENDED ACTION: City Council approve updates to the City of Santa Clarita's Purchasing Policy in an effort to enhance and strengthen the City's procurement practices. ITEM 7 TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1094, 1095, 1099, AND 1100 The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside of the District's service area, the boundary must be expanded through the annexation process. 0 RECOMMENDED ACTION: City Council: 0- ell 1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1094, 1095, 1099, and 1100. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution Nos. 20-8, 20-9, 20-10, 20-11, 20-12, 20-13, 20-14, and 20-15 ITEM 8 PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT FOR THE 2019-20 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECTS M0133 AND D0002 The 2019-20 Concrete Rehabilitation Program, projects M0133 and D0002, consists of the removal and replacement of damaged sidewalks, driveway approaches, and the construction of access ramps at various locations within the City. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2019-20 Concrete Rehabilitation Program, projects M0133 and D0002. 2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $416,404, and authorize a contingency in the amount of $15,778, for a total contract amount not to exceed $432,182. Page 5 Packet Pg. 18 O 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 9 FINAL TRACT MAP AND ABANDONMENT OF EASEMENT FOR TRACT NO. 78220 (NEWHALL CROSSINGS) Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map and abandonment of easement for Tract No. 78220 (Newhall Crossings). RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 78220. 2. Abandon existing alley easement for public use purposes. 3. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 78220, which indicates all special assessments levied by the City of Santa Clarita are paid. 5. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 78220, which embodies the approval of said map and the abandonment of the alley. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 78220, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 78220, which provides for verification that the map is technically correct. ITEM 10 VIA PRINCESSA EAST ROADWAY EXTENSION, PROJECT S3026 - RIGHT-OF-WAY AND EASEMENTS ACQUISITION, AND BRIDGE AND THOROUGHFARE REIMBURSEMENT AGREEMENT Agreement will provide road right-of-way and grant easements to the City of Santa Clarita, and reimburse eligible design costs from the Bridge and Thoroughfare funds to ETCR, Inc., for the Via Princessa extension project. RECOMMENDED ACTION: City Council: 1. Approve the Right -of -Way and Easements Acquisition, and Bridge and Thoroughfare 9 Page 6 Packet Pg. 19 O Reimbursement Agreement between the City of Santa Clarita and ETCR, Inc., dedicating road right-of-way and granting easements to the City of Santa Clarita, and reimbursement of eligible design costs from the Bridge and Thoroughfare funds to ETCR, Inc. 2. Authorize the City Manager or designee to execute all required documents, subject to City Attorney approval. ITEM 11 CITYWIDE PORTABLE SANITATION AND TEMPORARY FENCING Award contract for Citywide portable sanitation and temporary fencing services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Andy Gump, Inc., for Citywide portable sanitation and c� temporary fencing in the amount of $85,131, and authorize a 10 percent contingency of $8,513, for a total contract amount not to exceed $93,644. 0 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options not to exceed $93,644, plus any adjustments consistent with the appropriate Consumer Price Index. PUBLIC PARTICIPATION II There were no additional requests to speak. ADJOURNMENT Mayor Smyth adjourned the Regular Meeting at 6:56 p.m. ATTEST: CITY CLERK MAYOR Page 7 Packet Pg. 20