HomeMy WebLinkAbout2020-04-28 - AGENDA REPORTS - AWARD CONTR FOR BUS SERVICES FOR RECREATION AND CO (2)Agenda Item: 19
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CITY OF SANTA CLARITA AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:1
DATE: April 28, 2020
SUBJECT: AWARD CONTRACT FOR BUS SERVICES FOR RECREATION
AND COMMUNITY SERVICES PROGRAMS
DEPARTMENT: Recreation and Community Services
PRESENTER: Lance O'Keefe
RECOMMENDED ACTION
City Council:
1. Award a contract to Santa Barbara Transportation Corporation, DBA Student Transportation
of America, for bus services for Recreation and Community Services programs in the amount
of $87,847.02, and authorize a 10 percent contingency of $8,785, for a total contract amount
not to exceed $96,632.02.
2. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval, and execute up to two renewal options, not to exceed $96,632.02 each, plus
Consumer Price Index adjustments.
BACKGROUND
The Recreation and Community Services Division provides annual programs for City of Santa
Clarita residents. Some of these programs, including Camp Clarita, Junior Lifeguards, and
Canyon Country and Newhall Community Centers, require charter bus services for the purpose
of transporting program participants.
In January 2020, Purchasing solicited bids for bus charter services incorporating the Recreation
and Community Services Division's needs. The invitation to bid was posted on the City's
solicitation website, Planet Bids, on January 27, 2020. The bid was sent to 449 vendors. A total
of 17 Vendors downloaded the bid, and one electronic response was received, as noted below:
Company Location Cost
Santa Barbara Transportation Corporation, Goleta, CA $87,847.02
DBA Student Transportation of America
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After reviewing vendor qualifications and the amount of bid responses, staff determined Santa
Barbara Transportation Corporation, DBA Student Transportation of America's bid is responsive
and the lowest bidder.
Staff recommends that the contract be awarded to Santa Barbara Transportation Corporation,
DBA Student Transportation of America.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds to support the recommended action have been appropriated in expenditure
account 15104-5161.002, 15113-5161.002, 15312-5161.002, and 15315-5161.002.
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