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Home My WebLink About2020-04-28 - AGENDA REPORTS - 2019-20 PLAYGROUND EQUIPMENT REPLACEMENT, NORTH OA (2)Agenda Item: 24 P CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL:1 DATE: April 28, 2020 SUBJECT: 2019-20 PLAYGROUND EQUIPMENT REPLACEMENT, NORTH OAKS PARK, PROJECT P3023 - AWARD THE DESIGN -BUILD CONTRACT AND APPROVE PIGGYBACK CONTRACT DEPARTMENT: Public Works PRESENTER: Damon Letz RECOMMENDED ACTION City Council: 1. Award the design -build contract to PlayPower LT Farmington, Inc., for the 2019-20 Playground Equipment Replacement at North Oaks Park, Project P3023, in the amount of $262,869, plus a contingency of $26,287, for a total contract amount not to exceed $289,156. 2. Approve the use of a "piggyback" contract to purchase and install play equipment and rubberized surfacing from PlayPower LT Farmington, Inc., through the Sourcewell (formerly NJPA) cooperative purchasing contract (contract 4030117-LTS). 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the awards in the event impossibility of performance arises, subject to City Attorney approval. BACKGROUND This project will remove and replace the playground equipment at North Oaks Park. Identified updates and improvements include the removal and replacement of the current play structures for children ages 2-5, a play structure for children ages 5-12, and the installation of rubberized play surfacing where sand currently exists. The City of Santa Clarita (City) offers Camp Clarita at this facility and this project will result in enhanced play opportunities for campers and surrounding community members. The current playground equipment is obsolete and listed as "Poor" on the Facility and Equipment Assessment Management Report. These factors have made maintaining the structures difficult, Page 1 Packet Pg. 185 as replacement parts are no longer manufactured. Replacing these structures with new equipment that meets current standards will ensure it meets the needs of the community. This project exemplifies the City's commitment to improving the quality of life of its residents and supports the Building and Creating Community theme of the Santa Clarita 2020 plan. On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. The City's contract with Sourcewell (contract 4030817-JHN), which was competitively solicited through their nationwide bid process, was awarded on May 8, 2017, and is valid through 2021, with an optional fifth year renewal, allowing the City to take advantage of an existing process. The requested contingency will cover any unforeseen issues or additional needs during the design and construction processes. The remaining funds in the budget will cover staff oversight related to construction and project management, public works inspection, materials testing, permit fees, legal fees, labor compliance, and administrative costs. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds were appropriated as part of the Fiscal Year 2019-20 budget in expenditure account P3023367-5161.001 (Areawide Fund) to support the recommended contract and related administrative and miscellaneous costs for this project. ATTACHMENTS Vicinity Map Quote from PlayPower LT Farmington Page 2 Packet Pg. 186 24. b Make Purchase Order/Check payable to:PlayPower LT Farmington, Inc. c/o Pacific Park and Playground 714 846-4885 fax 714 846-3485 P.O. Box 734155, Dallas, TX 75373-4155 email: lisa@pacparkplay.com PlayPower LT Farmington, Inc. (ZE)" QUOTATION Contact PlayPower LT Farmington at 800-325-8828 Sales Person: KATE LITTLE Pacific Park and Playground SITE LOCATION Quote # 2140020318 Date 1/31/2020 Version 1 SANTA CLARITA - NORTH OAKS PARK SANTA CLARITA, CA 913 Site Phone: Site Fax: attn: YOUNGER AREA RE:: SANTA CLARITA - NORTH OAKS PARK QTY: ITEM # BILL TO Customer PO# SANTA CLARITA, CITY OF 23920 VALENCIA BLVD., STE #300 SANTA CLARITA, CA 91355 ATTN: TERRY BRICE Phone: (661) 286-4137 Ext.: Fax: Description 1 LTCPS-43860424661_0=STOM DESIGN KID BUILDER FORAGES 2-5. INCLUDES SILO SCRAMBLE, INDEPENDENT PANELS, LADYBUG HILL TUNNEL CLIMBER, BUTTERFLY CLIMBER, SPINFINITY, ARCH SWING SET WITH 2 TOT SEATS AND TOT BUILDERS TRAFFIC LIGHT, TRUCK & SENSORY GARDEN WALL. 1 LTCPS-BONDS BONDS COST. 4020 SPECTR-NORTHOAKS SPECTRAPOUR SAFETY RUBBER SURFACING. 4,020 SQ/FT, 3" THICK (1,100 SQ/FT) & 3 1/2" THICK (2,920 SQ/FT), 50% BLACK / 50% STANDARD COLOR. INCLUDES SIMPLE COLOR WAVE PATTERN GRAPHICS. Unit Price Extended Price $92,694.4014 $92,694.40 $2,605.0000 $2,605.00 $13.4300 $53,988.60 PLEASE NOTE: GRAND TOTAL COST IS LISTED ON PAGE TWO Page 1 of 3 Packet Pg. 188 ENTER SHIP TO ADDRESS IF DIFFERENT FROM SITE ADDRESS. Credit Report Required: No Installer: PSI /SPECTRATURF Special Instructions: Installation Quote: Terms: Net 30 days PURCHASE ORDER INFORMATION IS AT THE TOP OF THE FIRST PAGE OF THE QUOTATION. SubTotal Install PBO Amount PBO Freight Freight TAX RATE 24. b $149,288.00 $104,775.00 p C) n $0.00 CL 9.50% TAX $8,805.97 TOTAL $262,868.97 FREE FREIGHT & DISCOUNT IS PER SOURCEWELL / NJPA CONTRACT #030117-LTS. SOURCEWELL MEMBER #45381."' "'QUOTE DOES NOT INCLUDE ANY PERMITS, IF REQUIRED BY YOUR ORGANIZATION, LANDSCAPE ARCHITECT DRAWINGS OR ANY FEES ASSOCIATED WITH THE PERMITS AND DRAWINGS. — INSTALLATION AND SITE WORK ARE INCLUDED IN TOTAL. INSTALLATION AND SITE WORE ARE QUOTED AT PREVAILING WAGE RATES. SITE WORK INCLUDES: REMOVE AND DISPOSE OF EXISTING EQUIPMENT IS $5,050.00. REMOVE AND DISPOSE OF 3,040 CU/FT OF SAND IS $13,635.00. PROVIDE 1,200 CU/FT OF AGGREGATE BASE IS $4,850.00. PROVIDE 3,040 SQ/FT OF CONCRETE SUBSTRATE IS $15,355.00. PROVIDE 4 SUMP DRAINS IS $6,060.00. TEMPORARY FENCING (400 LN/FT) IS $1,620.00. STORAGE CONTAINERS ARE $810.00. INSTALLATION IS $52,665.00. OVERNIGHT SECURITY FOR POUR IN PLACE IS $4,730.00. CLIENT IS RESPONSIBLE FOR RECEIVING / OFFLOADING EQUIPMENT. CLIENT IS RESPONSIBLE FOR CHECKING FOR AND NOTING SHIPPING DAMAGE, IF ANY, WHEN RECEIVING EQUIPMENT AT DELIVERY TIME. CUSTOMER IS RESPONSIBLE FOR ANY ROAD REPAIR NEEDED IF DAMAGE OCCURS FROM NORMAL USE OF DELIVERY TRUCKS, CONCRETE TRUCKS, INSTALLATION TRUCKS, WORKER TRUCKS AND VEHICLES REQUIRING ACCESS TO THE SITE FOR DELIVERY OF EQUIPMENT, INSTALLATION, SITE WORK OR ANY OTHER PURPOSE IN REGARD TO THE QUOTING, PROVISION AND INSTALLATION OF PLAYGROUND AND PARK SERVICE EQUIPMENT. REGARDING RUBBER SURFACING: IN THE EVENT THAT A CHANGE IN COLOR, COLOR PERCENTAGE, THICKNESS OR SQUARE FOOTAGE IS REQUESTED, A REVISED PROPOSAL AND PURCHASE ORDER WILL BE REQUIRED BEFORE INSTALLATION CAN BEGIN. STANDARD INSURANCE DOES NOT INCLUDE PRIMARY WORDING OR SUBROGATION. THANK YOU! This Quote shall not become a binding contract until signed and delivered by both Customer and PlayPower LT Farmington Inc ("PPLT). Sales Representative is not authorized to sign this Quote on behalf of PPLT or Customer, and signed Quotes cannot be accepted from Sales Rep.To Submit this offer, please sign below forward a complete signed copy of this Quote directly to "PPLT Sales Administrator" via fax (573)760-7454 or (573)769-7465 or email outdoordes@LTCPS.com. Upon acceptance, PPLT will return a fully -signed copy of the Quote to Customer with copy to Sales Representative via fax or email. THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. PPLT objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, all such proposed terms shall be void. Customer authorizes PPLT to ship the Equipment and agrees to pay PPLTthe total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by PPLT. Payment terms are Net-30 days from invoice date with approved credit all charges are due and payable in full at P.O. Box 204713, Dallas, TX 75320-4713, unless notified otherwise by PPLT in writing. Customer agrees to pay all additional service charges for pastdue invoices.Customer must provide proper tax exemption certificates to PPLT, shall promptly pay discharge all otherwise applicable taxes, license fees, levies other impositions on the Equipment at its own expense. Equipment quote valid for 90 days, freight/labor prices subject to change. Install/labor quoted is Not at prevailing wages rates unless specifically noted...... CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE AND SUBJECT TO FINAL APPROVAL BY PPLT. Submitted By (Signature) Printed Name and Title The foregoing quote and offer are hereby approved and accepted by PPLT. By: Date Date Quote # 2140020318 PLEASE NOTE: GRAND TOTAL COST IS LISTED ON PAGE TWO Page 2 of 3 Packet Pg. 189 24. b ADDITIONAL TERMS AND CONDITIONS OF SALE 1. Use and Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate safety surfacing under _around the Equipment, in accordance with PPLT's product literature and the most current Consumer Product Safety Commission Handbook for Public Playground Safety. 2. Default, Remedies Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, PPLT shall have all remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code. Customer agrees to assist and cooperate with PPLT to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment or its location or its repossession of the Equipment and Customer expressly waives all rights to possess the Equipment after an Event of Default. All remedies are cumulative and not alternative, and no exercise by PPLT of a remedy will prohibit or waive the exercise of any other remedy.Customer shall pay all reasonable attorneys' fees plus any costs of collection incurred by PPLT in enforcing its rights hereunder. Subject to any limitations under law, Customer shall pay to PPLT as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment .that is delinquent in such month and is not received by PPLT within ten (10) days after the date on which due... 3. Limitation of Warranty/ Indemnity. PPLT MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. PPLT SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE PPLT HARMLESS FROM ALL CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMER'S ALTERATION OF THE EQUIPMENT, ITS FAILURE TO MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH PPLT'S INSTALLATION AND OWNER'S MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC PLAYGROUND SAFETY. 4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached under any legal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to any location not specified in this Quote. 5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to PPLT, and PPLT hereby reserves a purchase money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer's obligations hereunder. Customer agrees that PPLT may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the Equipment. 6. Choice of Law and Jurisdiction. All agreements between Customer and PPLT shall be interpreted, and the parties' obligations shall be governed, by the laws of the State of Missouri without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of the state and federal courts located in the city and county of St. Louis, Missouri. 7. Title; Risk of Loss; Insurance. PPLT Retains full title to all Equipment until full payment is received by PPLT. Customer assumes all risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, -occurrence of any such casualty shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall insure the Equipment against all such losses and casualties. 8. Waiver; Invalidity.PPLT may waive a default hereunder, or under any invoice or other agreement between Customer PPLT, or cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in writing, signed by PPLT. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of any rights provided to PPLT hereunder or under any invoice.The invalidity of any portion of this Quote shall not affect the force and effect of the remaining valid portions hereof. 9. Entire Agreement; Amendment; Binding Nature.This fully -executed Quote, as supplemented by Change Orders invoices containing exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written instrument signed by the Customer and PPLT stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and time frames relating to any requested amendments Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and their successors and assigns.. 10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in counterparts, each of which shall constitute an original.The facsimile or other electronic transmission of any signed original document, retransmission of any signed facsimile or other electronic transmission, shall be the same as the transmission of an original. At the request of either party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document.. PLEASE NOTE: GRAND TOTAL COST IS LISTED ON PAGE TWO Page 3 of 3 Packet Pg. 190