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CITY OF SANTA CLARITA
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours. These writings or documents will also be available at
the meeting.
INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Pride Month Proclamation
Graduation 2020
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
Page 2
APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 26, 2020 Special Meeting.
2. CHECK REGISTER NO. 12 - Check Register No. 12 for the Period 05/08/20 through
05/21/20 and 05/28/20. Electronic Funds Transfers for the Period 05/11/20 through
05/22/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 12.
3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires
that all ordinances be read in full prior to Council taking action on the ordinance. By
listing the ordinance title on the Council agenda, Council may determine that the title has
been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public
agenda have been read and waive further reading.
4. AMENDMENT TO TANKO LIGHTING AGREEMENT FOR STREETLIGHT
TRANSITION SERVICES - Request for expenditure authority increase to the existing
comprehensive streetlight transition services agreement with Tanko Lighting to support
the purchase of additional Light -Emitting Diode fixtures and installation costs associated
with remaining streetlight acquisitions.
RECOMMENDED ACTION:
City Council approve an expenditure authority increase of $700,000 to the existing
$4,444,513 comprehensive streetlight transition services agreement with Tanko Lighting,
for an amended contract amount not to exceed $5,144,513. This amendment will fund the
retrofit of additional streetlights located within areas recently annexed into the City that
were not included in the original Purchase & Sale Agreement with Southern California
Edison.
5. FISCAL YEAR 2020-21 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL
DISTRICTS - This procedural matter is required by state law and orders, approves, and
sets the public hearing for the annual levy of the Landscape and Lighting District,
Drainage Benefit Assessment Areas, Golden Valley Ranch Open Space Maintenance
District, and the Tourism Marketing District.
RECOMMENDED ACTION:
City Council:
1. Adopt resolutions declaring the City's intention to levy assessments, preliminarily
approve Engineer's Reports for the Special Districts, and set a public hearing for
June 23, 2020.
Page 3
2. Adopt the annual report for the Tourism Marketing District, adopt a resolution of
intent to continue a business improvement area in the City of Santa Clarita,
designated as the Tourism Marketing District, and set a public hearing for June 23,
2020.
6. FISCAL YEAR 2020-21 ANNUAL LEVY FOR OPEN SPACE PRESERVATION
DISTRICT - Consideration and adoption of resolutions associated with the annual
process of ordering, approving, and setting the public hearing on the annual levy of the
Open Space Preservation District is required by the Landscaping and Lighting Act of
1972.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution initiating proceedings for the levy and collection of assessments
within the Open Space Preservation District for Fiscal Year 2020-21.
2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily
approve an Engineer's Report in connection with the Open Space Preservation
District for Fiscal Year 2020-21, and set a public hearing for June 23, 2020.
7. APPROVAL OF PARCEL MAP NO. 82149 — GATEWAY VILLAGE
COMMERCIAL - NEWHALL RANCH ROAD AND RYE CANYON ROAD -
Pursuant to Section 66474.1 of the Subdivision Map Act, approve the final parcel map for
Parcel Map No. 82149. This map is for subdivision purposes and is located on the
southwest corner of Newhall Ranch Road and Rye Canyon Road.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 82149.
2. Make findings as follows: This project is consistent with the provisions of Sections
66474 and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment
Statement on the face of the parcel map for Parcel Map No. 82149, which indicates
all special assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel
map for Parcel Map No. 82149, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the
parcel map for Parcel Map No. 82149, which provides for verification that the map is
technically correct.
6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the
parcel map for Parcel Map No. 82149, which provides for verification of substantial
Page 4
conformance with the tentative parcel map and all provisions of local ordinances and
state laws applicable at the time of approval.
8. INTELLIGENT TRANSPORTATION SYSTEM, PHASES VI AND VII,
PROJECTS C0054 AND C0052 - APPROVE PLANS AND SPECIFICATIONS
AND AWARD CONSTRUCTION CONTRACT - This action will fund the
construction of Intelligent Transportation System Phases VI and VII, which will add to
the City's existing fiber optic interconnect system, providing signal synchronization along
19 corridors at 148 intersections, deployment of a bicycle detection system at various
intersections, and the installation of system detection stations at 12 intersections.
RECOMMENDED ACTION:
City Council:
Approve the plans and specifications for Intelligent Transportation System Phase VI,
Project C0054 and Phase VII, Project C0052.
2. Award a construction contract for Intelligent Transportation System Phase VI, Project
C0054 and Phase VII, Project C0052 to Crosstown Electrical and Data, Inc., in the
amount of $1,877,425, and authorize a contingency in the amount of $281,614, for a
total contract amount not to exceed $2,159,039.
Award the following equipment contracts, including contingency for the construction
of Intelligent Transportation System Phase VI, Project C0054 and Phase VII, Project
C0052:
• McCain, Inc., for traffic signal controllers in the amount of $374,677;
• GridSmart Technologies, Inc., for incident management system equipment in the
amount of $255,326;
• Iteris, Inc., for video detection system equipment in the amount of $235,116; and
• Sensys Networks, Inc., for permanent count stations in the amount of $164,070.
4. Extend the current contract and authorize an increased expenditure authority for
construction support services with Kimley-Horn and Associates, Inc., for Intelligent
Transportation System Phase VI, Project C0054 and Phase VII, Project C0052, in the
amount of $35,000, and authorize a contingency in the amount of $5,250, for a total
contract amount of $40,250.
5. Appropriate funding in the amount of $50,000 from Landscape Maintenance District
(Fund 357) to expenditure account C0052357-5161.001.
6. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
Page 5
9. 2019-20 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0131 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACTS - The annual overlay and slurry seal projects are an integral part of the
City's pavement management program. Each year, streets are evaluated and identified for
needed pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2019-20 Overlay portion, Project M0131.
2. Approve plans and specifications for the 2019-20 Slurry Seal portion, Project M0131.
3. Award the 2019-20 Overlay construction contract to Toro Enterprises Inc., in the
amount of $4,109,315.19 for base bid construction, authorize an expenditure in the
amount of $4,523,604.16 for alternate street bids construction, and authorize a
contingency in the amount of $2,263,291.94 for a total contract amount not exceed
$10,896,211.29.
4. Award the 2019-20 Slurry Seal construction contract to Pavement Coatings Co., in
the amount of $555,273.14 for base bid construction, authorize an expenditure in the
amount of $419,182.55 for alternate street bids construction, and authorize a
contingency in the amount of $1,097,445.57 for a total contract amount not exceed
$2,071,901.26.
Authorize an expenditure in the amount of $727,595 for base bid services, authorize
an expenditure in the amount of $434,403 for alternate street proposals services, and
authorize contingency in the amount of $116,200, for a total amount of $1,278,198 to
Twining, Inc., for a professional services contract to provide project inspection,
materials testing, and construction management support for the Overlay, Federal
Overlay, and Slurry Seal projects.
6. Extend the current contract and authorize an increased expenditure authority for
construction support services with Pavement Engineering, Inc., in the amount of
$148,500.
7. Authorize the transfer of project savings from the 2017-18 Overlay and Slurry Seal
Program, Project M0124 and the 2018-19 Overlay and Slurry Seal Program, Project
M0128 to the 2019-20 Overlay and Slurry Seal Program, Project M0131 in the
following amounts:
• $229,000 of Transportation Development Act (TDA) Article 8 funds in
expenditure account MO124233-5161.001 and appropriate to expenditure account
M0131233-5161.001.
• $10,129 of Gas Tax funds in expenditure account M0128230-5161.001 and
appropriate to expenditure account MO131230-5161.001.
Page 6
• $69,869 of Miscellaneous Grant funds (CalRecycle) in expenditure account
MO128259-5161.001 and appropriate to expenditure account M0131259-
5161.001.
• $978,155 of Measure R Local Return funds in expenditure account M0128264-
5161.001 and appropriate to expenditure account MO131264-5161.001.
• $83,000 of Senate Bill 1 (SB1) funds in expenditure account MO 128267-5161.001
and appropriate to expenditure account MO131267-5161.001.
• $54,770 of General Fund -Capital in expenditure account M0128601-5161.001
and appropriate to expenditure account MO131601-5161.001.
8. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
PUBLIC HEARINGS
10. FISCAL YEAR 2020-2021 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM - The proposed Fiscal Year 2020-2021 budget was
distributed electronically to the City Council along with the Planning Commission, the
Parks, Recreation, and Community Services Commission, and the Arts Commission on
Tuesday, May 26. In addition, on June 2, 2019, the Planning Commission made a finding
by minute action, that the Draft Fiscal Year 2020-2021 Capital Improvement Program is
consistent with the City's General Plan.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment
Agency of the City of Santa Clarita open a public hearing on the proposed Fiscal Year
2020-2021 Annual Operating Budget and Capital Improvement Program and continue the
hearing for adoption at the June 23, 2020, City Council Meeting.
11. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE
SCHEDULE - For Fiscal Year 2020-21, staff recommends development -related fees and
charges be increased by the December year-end Consumer Price Index (CPI) for the
urban consumers of the Los Angeles, Riverside, and Orange County area. The percentage
increase, as reported by the United States Department of Labor, is 3.0 percent.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing a schedule of fees and charges for City services.
Page 7
12. INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING
THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL
YEAR 2020-21 - Determination and approval of the rates for the Stormwater Pollution
Prevention Fee for Fiscal Year 2020-21.
RECOMMENDED ACTION:
City Council:
Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year
2020-21.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION
FEE FOR FISCAL YEAR 2020-21.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held June 23, 2020, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On June 5, 2020, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified
City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
Page 8
PUIROCL"ATION
WHEREAS, the City of Santa Clarita strives to be an inclusive community that embraces the
high quality of life that makes this City an exceptional community to live, work, and play; and
WHEREAS, Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) individuals have
made important and lasting contributions to our country, state, and city, and the City of Santa
Clarita recognizes and celebrates the contributions that the LGBTQ community makes, here
in Santa Clarita; and
WHEREAS, local LGBTQ community organizations show considerable support to the
LGBTQ community, thereby making Santa Clarita a more thriving community for all
residents.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim June 2020,
as IIL T(�Przde Month "in the City of Santa Clarita, California.
Signed this 9th day of June, 2020.
Cameron Smyth, Mayor
Santa Clarita, California