HomeMy WebLinkAbout2020-05-26 - AGENDA REPORTS - AWARD CONTRS FOR ON-CALL CEQA PLANNING CONSULTANTS (2)O
Agenda Item: 9
P
CITY OF SANTA CLARITA AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:1
DATE: May 26, 2020
SUBJECT: AWARD CONTRACTS FOR ON -CALL CEQA PLANNING
CONSULTANTS SERVICES
DEPARTMENT: Community Development
PRESENTER: Andy Olson
RECOMMENDED ACTION
City Council:
1. Award contracts to Dudek; Michael Baker International, Inc; ICF Jones & Stokes, Inc.;
Envicom Corporation; and SWCA Environmental Consultants, to provide on -call California
Environmental Quality Act (CEQA) services to the City of Santa Clarita (City) for a
combined total of up to $500,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
3. Authorize the City Manager or designee to execute two additional one-year extension options
per contract at the aforementioned contract amounts.
BACKGROUND
The City of Santa Clarita (City) Planning Division anticipates submittal of several development
projects over the next few years which will require preparation of California Environmental
Quality Act (CEQA) documents. CEQA documents are prepared by a qualified vendor, with
applicants paying for the preparation of the documents, and the City overseeing the contracts.
Currently, the Planning Division establishes individual contracts for environmental reviews on a
project -by -project basis. Due to the volume of expected CEQA documents, the City conducted a
Request for Proposal (RFP) process to solicit proposals from qualified consulting firms. These
firms will provide the City with as -needed CEQA services and support the Planning Division in
compliance with, and implementation of, CEQA requirements. Having pre -qualified firms
selected through this competitive process streamlines the contracting process.
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Individual task orders will be issued on aproject-by-project basis under an as -needed or "on -
call" contract. The scope of services will include:
• Preparation and peer review of technical reports and studies
• Preparation and peer review of environmental documents
• Mitigation monitoring and reporting services
• Expert consultation and agency coordination
The value of the proposed as -needed contracts is up to $500,000 collectively over a period of
three years, with the option of two one-year extensions. The actual amount will be determined by
the number and scope of projects. All CEQA work performed under a contract for developer -
submitted projects would be paid by applicants during the development process.
The RFP was published via PlanetBids on January 16, 2020. The RFP was downloaded by 76
companies, and 19 proposals were received for the City's consideration.
The proposals were reviewed and evaluated based on each company's ability to meet the specific
needs of the City. Each proposal was scored according to four categories:
• Contractor qualifications to provide services described in the Scope of Work
• Experience on similar projects
• Thoroughness of proposal, approach to providing sound services, including Program
Management and Quality Assurance/Quality Control, and ability to provide services to
meet objectives and standards
• Project manager and team's ability to complete scope of services, including adequate
technical expertise and workload capacity
The selected firms may also be contracted to provide CEQA services for City Capital
Improvement Program (CIP) projects. Any future City CIP project would provide separate
funding for environmental review. Use of these contracts would allow staff to expedite priority
City projects through the use of pre -qualified consultants.
A panel of City staff members evaluated and scored the 19 responsive proposals based on the
criteria above. Scores were given on a scale of 1 to 5, with 5 being the best possible score. The
results are below:
Rank
Firm
Score
Location
1
Dudek
4.735
Pasadena, CA
2
Michael Baker International, Inc.
4.7
Long Beach, CA
3
ICF Jones & Stokes, Inc. '
4.375
Los Angeles, CA
4
Envicom Corporation
4.175
Westlake Village, CA
5
SWCA Environmental Consultants
4.175
Pasadena, CA
6
Chambers Group
3.875
Glendale, CA
7
Psomas
3.8
Pasadena, CA
8
Aspen Environmental Group
3.625
Agoura Hills, CA
9
CSG Consultants, Inc.
3.575
Orange CA
10
EcoTierra Consulting, Inc.
3.5
Los Angeles, CA
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Rank
Firm
Score
Location
11
EPD Solutions, Inc.
3.35
Irvine, CA
12
T&B Planning, Inc.
3.35
Irvine, CA
13
UltraS stems Environmental, Inc.
3.35
Irvine, CA
14
CAJA Environmental Services, LLC
3.25
Van Nuys, CA
15
MIG, Inc
3
Riverside, CA
16
VCS Environmental
2.925
San Juan Capistrano, CA
17
HANA Resources, Inc.
2.825
Lake Forest, CA
18
Wildsca e Restoration, Inc.
2
Ventura, CA
19
Jennings Environmental, LLC
1.775
Yucaipa, CA
Based on the quality of the comprehensive proposals, prior CEQA experience, technical
expertise, experience with similar projects, and references, staff recommends the following firms
as the most qualified to provide on -call CEQA consulting services:
• Dudek
• Michael Baker International, Inc.
• ICF Jones & Stokes, Inc.
• Envicom Corporation
• SWCA Environmental Consultants
The RFP and the proposals submitted by the recommended firms are available in the City
Clerk's Reading File.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact to the General Fund associated with this action. All costs associated
with as -needed environmental services will be the responsibility of the applicant for each project
requiring CEQA review.
ATTACHMENTS
Request for Proposals (available in City Clerk's Reading File)
Dudek Proposal (available in City Clerk's Reading File)
Michael Baker International, Inc. Proposal (available in City Clerk's Reading File)
ICF Jones & Stokes, Inc. Proposal (available in City Clerk's Reading File)
Envicom Corporation Proposal (available in the City Clerk's Reading File)
SWCA Environmental Consultants Proposal (available in the City Clerk's Reading File)
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