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Home My WebLink About2020-05-12 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Nce-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, May 12, 2020 —Minutes— 6:00 PM INVOCATION Councilmember McLean delivered the invocation. City Council Chambers CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:18 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Kellar, second by McLean, to approve the agenda. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA 1 PUBLIC PARTICIPATION Addressing the Council remotely were Elaine Ballace, regarding filing taxes; Steve Petzold, ' regarding the resolution to adopt district voting and the eviction moratorium; Tony Maldanado, regarding district -based elections; and Barbara Welsh, regarding the six month rent pay back order ordinance. STAFF COMMENTS The Closed Session announcement was restated by the City Attorney. Councilmember McLean inquired and City Attorney Joseph Montes clarified the difference between the City's ordinance and the County's order. Los Angeles County amended the order to increase the rent payback period from 6 months to 12 months, and the ordinance now covers all areas of the County where local agencies have not adopted their own ordinance. Mayor Smyth inquired about allowing the ordinance to expire on May 31 and Mr. Montes commented that the ordinance would need to be amended or rescinded for the City to be subject to the County's ordinance. Councilmember McLean requested and Council concurred to agendize the rent protection ordinance on the May 26 Council meeting. Councilmember Kellar addressed Brown Act violation comments, stated that all lawsuit matters are covered in closed session to protect the City, and the City Attorney confirmed, those actions are not a violation of the Act. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS ' Councilmember McLean attended several productive meetings by Zoom and spoke of today's Chamber meeting discussing legislative laws that affect business; and attended a High Speed Rail Ad Hoc Committee meeting, along with Mayor Pro Tem. Miranda, where the High Speed Rail route along State Route 14 was discussed. Mayor Pro Tern Miranda congratulated the appointment of Ivan Volschenk, a member of the Santa Clarita Valley Chamber of Commerce, by Supervisor Barger to the County's Economic Resiliency Taskforce Small Business Working Group and spoke about the Chamber's efforts to support re -opening businesses; and commented the Santa Clarita Valley Economic Development Corporation (SCVEDC) economic data supplied to the Chamber to coordinate efforts with the business community. Mayor Smyth and Councilmembers Weste and Kellar made no comments. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Laurene Weste, Councilmember AYES: Smyth, Miranda, Kellar, McLean, Weste Page 2 ' ITEM 1 APPROVAL OF REGULAR MEETING MINUTES —The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 28, 2020, Regular Meeting. ITEM 2 CHECK REGISTER NOS. 09 AND 10 Check Register No. 09 for the Period 03/27/20 through 04/09/20 and 04/16/20. Electronic Funds Transfers for the Period 03/30/20 through 04/10/20. Check Register No. 10 for the Period 04/10/20 through 04/23/20 and 04/30/20. Electronic Funds Transfers for the Period 04/13/20 through 04/24/20. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 09 and Check Register No. 10. ITEM 3 CONTRACT AMENDMENT FOR LIBRARY HOLD LOCKERS The proposed contract will provide the community with 24/7 access to physical library materials through the installation of two computer -operated locker solutions, each with the capacity to fill 69 hold requests at a time. RECOMMENDED ACTION: City Council: 1. Amend the City's contract with D-Tech International USA to authorize an expenditure authority increase in the amount of $47,425, bringing the total contract amount to $98,850, for the purchase and installation of two self-service library hold locker systems. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 4 2019-20 PASEO BRIDGE MAINTENANCE AND PAINTING PROGRAM, PROJECT M0132 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT This project will address necessary repairs to three paseo bridges to maintain them in good serviceable condition. The work entails installing new joint seals, repair of cracks in the bridge deck and application of methacrylate coating, repair of bearing assemblies, painting, and other minor work. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2019-20 Paseo Bridge Maintenance and Painting Page 3 Program, Project MO132. ' 2. Award the construction contract to Slater Waterproofing, Inc., in the amount of $232,470, and authorize a contingency in the amount of $23,247, for a total contract amount not to exceed $255,717. 3. Appropriate one-time funds in the amount of $120,717 from the Landscape Maintenance District Fund (Fund 357) to expenditure account M0132357-5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 5 MOUNTAIN VIEW PARK PLAY AREA AND SHADE STRUCTURE, PHASE II, PROJECT P4017 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT This project is Phase II of a two phase effort to improve and update the play equipment and surrounding areas of Mountain View Park on the east and west sides of Seco Canyon Road. This phase will construct concrete walkways, grade the play pad areas, and add new amenities such as a bike rack, a drinking fountain, concrete benches, dog waste stations, trash receptacles and pedestal grills. The irrigation system will be modified and landscaping will be added for visual ' appeal. Additionally, this project will construct an ADA accessible ramp from the neighborhood north of the park. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the construction portion of Mountain View Park Play Area and Shade Structure, Phase II, Project P4017. 2. Award the construction contract for Mountain View Park Play Area and Shade Structure, Phase II, Project P4017 to Golden Sun Enterprise, Inc., in the amount of $465,777 and authorize a contingency in the amount of $46,578 for a total contract amount not to exceed $512,355. 3. Appropriate one-time funds in the amount of $512,355 from the Landscape Maintenance District Fund (Fund 357) to expenditure account P4017357-5161.001. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 NEW BUSINESS ITEM 6 DISCUSSION OF RECENTLY AMENDED STATE AND LOS ANGELES COUNTY ORDERS RELATED TO THE COVID-19 CRISIS The State of California and Los Angeles County both recently made changes to executive orders related to the current COVID-19 crisis, establishing guidelines to begin a phased re -opening of the economy. This agenda item is for the City Council to review and discuss these new phased plans and provide any necessary direction to staff. RECOMMENDED ACTION: City Council review and discuss the recently amended State and County of Los Angeles (County) phased plans and provide any necessary direction to staff. Mayor Smyth requested that the City Attorney discuss the constitutionality of the Governor's declarations. City Attorney Joseph Montes commented on the Governor's authorization, under the Health and Safety Code, to declare state of emergencies and enact special rules in the event of a health crisis. Emergency powers are similarly authorized for County Health Officers and cities who have Health Departments. The City Attorney clarified that City of Santa Clarita is subject to the ' orders of the State and County. City Manager Ken Striplin provided the staff reporf, stating the City can only be more restrictive, not less restrictive, of State and County orders; commenting on the detrimental effects of the stay at home orders, including revenue loss to the City, businesses shutting down, and Santa Clarita experiencing the third highest unemployment claims in the State and the 17th highest in the nation; relayed that the State has provided additional guidance on Stage 2 of releasing businesses that may re -open, and that the County Health Director made comments about a 75-day extension of the safer at home order without any details. Mr. Striplin commented that the cities of Lancaster and Palmdale put together plans to be treated differently from the rest of the County and requested guidance from the Council regarding a policy statement and possible partnering with other north county cities to encourage the County and/or State to create an expedited plan or a separate path for the City. Addressing the Council on this item were Layne Walker; Steve Petzold; Garrett Markenson; Holly Schroeder, representing SCVEDC; Glo Donnelly; and John Musella, representing Santa Clarita Valley Chamber of Commerce. Twenty-five written comment cards supporting opening Santa Clarita and one written comment card opposing opening Santa Clarita were received. Councilmember Kellar recommended that Council send a letter to Supervisor Barger and a ' follow up meeting between a Council committee and Supervisor Barger, to discuss the possibility of separating the north portion of the fifth district from the County health orders to re- open businesses in the City. Page 5 Council commented on their support of sending a letter to the County Board of Supervisors; the ' need to balance safety with re -opening businesses; a collaboration with other north county cities; the need for a plan for Santa Clarita that includes immunity and protections from actions that may be brought back due to the conflicts; and consideration of creating its own North County Public Health department that could shares costs. Councilmember Kellar agreed with Mayor Smyth's timeline to expedite a letter and meeting with Supervisor Barger. Councilmember McLean requested the letter includes language that all Councilmembers support the letter. Mayor Smyth suggested that a separate Council Committee, involving Mayor Pro Tern Miranda and Councilmember Kellar meet with Supervisor Barger to demonstrate that the Council is in alignment. Mayor Smyth outlined Council's discussion to propose the following motion: draft a letter to Supervisor Barger to send prior to May 15; coordinate a meeting with Supervisor Barger, involving Mayor Pro Tern Miranda and Councilmember Kellar, to further voice community concerns; reach out to Palmdale and Lancaster City Managers to discuss framework on a north county coalition, and report back to Council; and include a discussion at the next Council meeting regarding the rental protection ordinance; and reiterated Councilmember McLean's proposal to include local legislators regarding the coalition. RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Couneilmember SECONDER: Bill Miranda, Mayor Pro Tern AYES: Smyth, Miranda, Kellar, McLean, Weste PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Smyth adjourned the Regular Meeting at 7:46 p.m. MAYOR ATTEST: CITY CLERK Page 6