HomeMy WebLinkAbout2020-06-09 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA
City Council
�' Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, June 9, 2020
—Minutes—
6:00 PM
INVOCATION
Councilmember Weste delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Smyth called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 6:02 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Kellar, second by Weste, to approve the agenda, pulling agenda Items 4 and 5
for public speakers. Councilmember McLean requested amendments to the May 26 draft
minutes.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Smyth read a City proclamation, proclaiming June 2020 as LGBTQ Pride Month in Santa
Clarita.
Mayor Smyth congratulated students who graduated in 2020 and presented a video honoring
those students.
PUBLIC PARTICIPATION
Addressing the Council remotely were Leila Jay Bishop, Mathew Martinez, Cassidy Bensko,
Sheila Sofian, Pablo Lenero, and Erin Poulin, regarding a petition regarding Councilmember
Kellar; Elaine Ballace, regarding thanking City staff for communication between the community
and the police; William Lee Reynolds, regarding demonstrations, security, and support of
Councilmember Kellar; Megan Schneider, regarding the City's response to recent protests;
Christian Olmos, representing Civil Advocacy Network of Santa Clarita, regarding protests and
Los Angeles Sheriff Department reform.
Twenty-four Written Comment cards were received where subjects included: the recent protests,
Hart High School Mascot, traffic issues, mask issues, chalk art on Paseos, reopening Santa
Clarita, City spending, and support for local business.
STAFF COMMENTS
There were no comments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean commented on attending a web meeting with Chamber of Commerce
Government Affairs Council this morning and chose not to make further comments at this time.
Councilmember Weste participated in a San Gabriel Mountains Community Collaborative call
with National Forest Supervisor Jerry Perez, where use of open space trails were discussed, and
Supervisor Perez cited a significant increase of trash and debris along the trails and expressed the
importance of not littering, and that the Parks staff is in need of donated hand sanitizer or
personal protective equipment (PPE), and to contact Rachel Smith at rachel.c.smith@usda.gov if
interested in donating; commented that local restaurants are excited to re -open with the
opportunity to expand into outdoor areas; announced a 4th of July Patriotic Tour which
challenges business and residents to create patriotic displays, and the Patriotic Pee Wee Parade, a
first ever mini -float parade, with additional information coming soon for both events.
Mayor Pro Tern Miranda commented on being proud of the community and the peaceful protests
that occurred in the City along the four corners in Valencia and in Canyon Country; commented
on support of the Black Lives Matter movement and the importance of equal justice; discussed
his support of "8 Can't Wait," which is a concept for police training; and spoke of his and the
entire Council's support of diversity; and fully supports Councilmember Kellar.
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Councilmember Kellar thanked Mayor Pro Tern Miranda for his remarks; spoke about being
saddened regarding the Minneapolis events; and commented on the speakers, his many years of
public service in the community, and his love of God and country.
Mayor Smyth commented that George Floyd's death has ignited protests across the globe to call
for an end to police violence and discrimination, and thanked the community for peaceful
protests; announced that he will be meeting with one of the protest groups on June 10, words
matter and every voice should be heard, and the City denounces racism in all its forms; and has
communicated with Dr. Cherise Moore, member of the Williams S. Hart School Board, on how
to use this moment to create a more inclusive community, and asked the City to reactivate the
Human Relations forum, possibly rename it, and Dr. Moore is bringing the same proposition to
the William S. Hart Board. Council concurred and requested that the City Manager report back at
the next Council meeting.
Councilmember McLean commented on supporting the idea of the Human Relations Forum; is
saddened when the City is being painted as racist, when the City is not; the Council represents
every member of the community equally by showing respect; and supports the measures taken
during the protests to keep the community safe and not allowing what happened in other
communities to happen in our City.
Mayor Smyth requested that Santa Clarita Sheriff Captain Diez clarify the actions taken by Los
Angeles County Sheriffs Department (LASD) and Captain Diez commented that Campaign Zero
echoes the LASD's Use of Force principles, and this policy will be heard by the County Board of
Supervisors on June 23.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Bill Miranda, Mayor Pro Tern
AYES: Smyth, Miranda, Kellar, McLean, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 26, 2020, Special
Meeting.
ITEM 2
CHECK REGISTER NO. 12
Check Register No. 12 for the Period 05/08/20 through 05/21/20 and 05/28/20. Electronic Funds
Transfers for the Period 05/11/20 through 05/22/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 12.
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ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 4
AMENDMENT TO TANKO LIGHTING AGREEMENT FOR STREETLIGHT TRANSITION
SERVICES
Request for expenditure authority increase to the existing comprehensive streetlight transition
services agreement with Tanko Lighting to support the purchase of additional Light -Emitting
Diode fixtures and installation costs associated with remaining streetlight acquisitions.
RECOMMENDED ACTION:
City Council approve an expenditure authority increase of $700,000 to the existing $4,444,513
comprehensive streetlight transition services agreement with Tanko Lighting, for an amended
contract amount not to exceed $5,144,513. This amendment will fund the retrofit of additional
streetlights located within areas recently annexed into the City that were not included in the
original Purchase & Sale Agreement with Southern California Edison.
Addressing the Council on this item was Alan Ferdman, representing the Canyon Country
Advisory Committee.
City Manager Ken Striplin responded to Mr. Ferdman's comments by highlighting recognized
savings of $6.2 million and passing along a 15 percent reduction to the residents.
Councilmember Weste commented that the LED lights use less environmental resources and has
benefits for safety as well.
ITEM 5
FISCAL YEAR 2020-21 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS
This procedural matter is required by state law and orders, approves, and sets the public hearing
for the annual levy of the Landscape and Lighting District, Drainage Benefit Assessment Areas,
Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District.
RECOMMENDED ACTION:
City Council:
1. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve
Engineer's Reports for the Special Districts, and set a public hearing for June 23, 2020.
2. Adopt the annual report for the Tourism Marketing District, adopt a resolution of intent to
continue a business improvement area in the City of Santa Clarita, designated as the Tourism
Marketing District, and set a public hearing for June 23, 2020.
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Addressing the Council on this item was Alan Ferdman, representing the Canyon Country
Advisory Committee.
Adopted Resolution No. 20-32 and 20-33
ITEM 6
FISCAL YEAR 2020-21 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT
Consideration and adoption of resolutions associated with the annual process of ordering,
approving, and setting the public hearing on the annual levy of the Open Space Preservation
District is required by the Landscaping and Lighting Act of 1972.
RECOMMENDED ACTION:
City Council adopt a resolution initiating proceedings for the levy and collection of assessments
within the Open Space Preservation District for Fiscal Year 2020-21.
Adopted Resolution No. 20-34
ITEM 7
APPROVAL OF PARCEL MAP NO. 82149 — GATEWAY VILLAGE COMMERCIAL -
NEWHALL RANCH ROAD AND RYE CANYON ROAD
Pursuant to Section 66474.1 of the Subdivision Map Act, approve the final parcel map for Parcel
Map No. 82149. This map is for subdivision purposes and is located on the southwest corner of
Newhall Ranch Road and Rye Canyon Road.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 82149.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of the parcel map for Parcel Map No. 82149, which indicates all special
assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map
for Parcel Map No. 82149, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel
map for Parcel Map No. 82149, which provides for verification that the map is technically
correct.
6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel
map for Parcel Map No. 82149, which provides for verification of substantial conformance
with the tentative parcel map and all provisions of local ordinances and state laws applicable
at the time of approval.
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ITEM 8
INTELLIGENT TRANSPORTATION SYSTEM, PHASES VI AND VII, PROJECTS C0054
AND C0052 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACT
This action will fund the construction of Intelligent Transportation System Phases VI and VII,
which will add to the City's existing fiber optic interconnect system, providing signal
synchronization along 19 corridors at 148 intersections, deployment of a bicycle detection
system at various intersections, and the installation of system detection stations at 12
intersections.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Intelligent Transportation System Phase VI, Project
C0054 and Phase VII, Project C0052.
2. Award a construction contract for Intelligent Transportation System Phase VI, Project C0054
and Phase VII, Project C0052 to Crosstown Electrical and Data, Inc., in the amount of
$1,877,425, and authorize a contingency in the amount of $281,614, for a total contract
amount not to exceed $2,159,039.
3. Award the following equipment contracts, including contingency for the construction of
Intelligent Transportation System Phase VI, Project C0054 and Phase VII, Project C0052:
• McCain, Inc., for traffic signal controllers in the amount of $374,677;
• GridSmart Technologies, Inc., for incident management system equipment in the amount
of $255,326;
• Iteris, Inc., for video detection system equipment in the amount of $235,116; and
• Sensys Networks, Inc., for permanent count stations in the amount of $164,070.
4. Extend the current contract and authorize an increased expenditure authority for construction
support services with Kimley-Horn and Associates, Inc., for Intelligent Transportation
System Phase VI, Project C0054 and Phase VII, Project C0052, in the amount of $35,000,
and authorize a contingency in the amount of $5,250, for a total contract amount of $40,250.
5. Appropriate funding in the amount of $50,000 from Landscape Maintenance District (Fund
357) to expenditure account C0052357-5161.001.
6. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 9
2019-20 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0131 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS
The annual overlay and slurry seal projects are an integral part of the City's pavement
management program. Each year, streets are evaluated and identified for needed pavement
preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2019-20 Overlay portion, Project M0131.
2. Approve plans and specifications for the 2019-20 Slurry Seal portion, Project M0131.
3. Award the 2019-20 Overlay construction contract to Toro Enterprises Inc., in the amount of
$4,109,315.19 for base bid construction, authorize an expenditure in the amount of
$4,523,604.16 for alternate street bids construction, and authorize a contingency in the
amount of $2,263,291.94 for a total contract amount not exceed $10,896,211.29.
4. Award the 2019-20 Slurry Seal construction contract to Pavement Coatings Co., in the
amount of $555,273.14 for base bid construction, authorize an expenditure in the amount of
$419,182.55 for alternate street bids construction, and authorize a contingency in the amount
of $1,097,445.57 for a total contract amount not exceed $2,071,901.26.
5. Authorize an expenditure in the amount of $727,595 for base bid services, authorize an
expenditure in the amount of $434,403 for alternate street proposals services, and authorize
contingency in the amount of $116,200, for a total amount of $1,278,198 to Twining, Inc.,
for a professional services contract to provide project. inspection, materials testing, and
construction management support for the Overlay, Federal Overlay, and Slurry Seal projects.
6. Extend the current contract and authorize an increased expenditure authority for construction
support services with Pavement Engineering, Inc., in the amount of $148,500.
7. Authorize the transfer of project savings from the 2017-18 Overlay and Slurry Seal Program,
Project M0124 and the 2018-19 Overlay and Slurry Seal Program, Project M0128 to the
2019-20 Overlay and Slurry Seal Program, Project M0131 in the following amounts:
• $229,000 of Transportation Development Act (TDA) Article 8 funds in expenditure
account M0124233-5161.001 and appropriate to expenditure account M0131233-
5161.001.
• $10,129 of Gas Tax funds in expenditure account M0128230-5161.001 and appropriate
to expenditure account M0131230-5161.001.
• $69,869 of Miscellaneous Grant funds (CalRecycle) in expenditure account M0128259-
5161.001 and appropriate to expenditure account M0131259-5161.001.
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• $978,155 of Measure R Local Return funds in expenditure account M0128264-5161.001
and appropriate to expenditure account M0131264-5161.001.
• $83,000 of Senate Bill 1 (SB1) funds in expenditure account M0128267-5161.001 and
appropriate to expenditure account M0131267-5161.001.
• $54,770 of General Fund - Capital in expenditure account M0128601-5161.001 and
appropriate to expenditure account M0131601-5161.001.
8. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
PUBLIC HEARINGS
ITEM 10
FISCAL YEAR 2020-2021 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM
The proposed Fiscal Year 2020-2021 budget was distributed electronically to the City Council
along with the Planning Commission, the Parks, Recreation, and Community Services
Commission, and the Arts Commission on Tuesday, May 26. In addition, on June 2, 2019, the
Planning Commission made a finding by minute action, that the Draft Fiscal Year 2020-2021
Capital Improvement Program is consistent with the City's General Plan.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment Agency
of the City of Santa Clarita open a public hearing on the proposed Fiscal Year 2020-2021 Annual
Operating Budget and Capital Improvement Program and continue the hearing for adoption at
the June 23, 2020, City Council Meeting.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
City Manager Ken Striplin provided the staff report.
No requests to speak were received.
Mayor Smyth commented on revenues rebounding at the State level and inquired regarding a
possible budget amendment and Mr. Striplin confirmed that if the revenues are stronger than
expected, Council can make adjustments during the mid -year budget process.
Council commented on how the City Manager has been able to balance the needs of the
community and maintain the infrastructure equally across the City and is proud of the leadership
of the City to get through these tough times with minimal impact to community; Mayor Pro Tern
Miranda inquired regarding current hard times and disaster readiness, and Mr. Striplin discussed
the fiscal strength of the City's budget and is prepared should a need arise. Mayor Smyth
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commented on investing heavily in the community while maintaining a level of support for law
enforcement during an unprecedented immediate reduction in the budget.
Mayor Smyth continued the public comments to the June 23 Regular City Council Meeting
public hearing and requested a motion.
Councilmember Weste moved and Councilmember McLean seconded the motion to continue to
the public hearing for adoption at the June 23, 2020, City Council Meeting.
Mayor Smyth inquired and City Attorney Joseph Montes responded that Council can close the
public hearing and continue the item for further consideration. Mayor Smyth requested to roll
back the previous motion and requested a substitute motion.
Councilmember McLean moved and Councilmember Weste seconded the motion to close the
public hearing. Mayor Smyth closed the public hearing and announced that a roll call vote was
not needed to continue the item.
After item 11 was heard, City Attorney Joseph announced that the public hearing was noticed for
both tonight's meeting and the meeting of June 23 and requested Council consideration to reopen
the public hearing and continue it to the June 23 Council meeting.
Councilmember Weste moved and Mayor Pro Tem Miranda seconded the motion to re -open the
public hearing and continue it to the June 23, 2020, City Council Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bill Miranda, Mayor Pro Tem.
AYES: Smyth, Miranda, Kellar, McLean, Weste
ITEM 11
ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE
For Fiscal Year 2020-21, staff recommends development -related fees and charges be increased
by the December year-end Consumer Price Index (CPI) for the urban consumers of the Los
Angeles, Riverside, and Orange County area. The percentage increase, as reported by the United
States Department of Labor, is 3.0 percent.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing a schedule of fees and charges for City services.
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
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Management Analyst Michael Villegas provided the staff report.
No requests to speak were received.
Mayor Smyth closed the public comments.
Council thanked staff for being sensitive by recommending no fee increase in light of the
surrounding circumstances, and commented on the City's goal is getting everyone back to work
and that holding off on raising any fee structure is wise.
Adopted Resolution No. 20-35
RESULT: APPROVED [UNANIMOUS]
MOVER: Bob Kellar, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Smyth, Miranda, Kellar, McLean, Weste
ITEM 12
INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE
ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2020-21
Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal
Year 2020-21.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year
2020-21.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING
THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR
2020-21."
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
Environmental Services Manager Darin Seegmiller provided the staff report.
No requests to speak were received.
Mayor Smyth closed the public comments.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bob Kellar, Councilmember
AYES: Smyth, Miranda, Kellar, McLean, Weste
PUBLIC PARTICIPATION II
Mayor Pro Tern Miranda requested to adjourn tonight's meeting in memory of Michael Charles
Malone.
Addressing the Council remotely were Dr. Cherise Moore, regarding protests, healing, and the
Human Relations Forum; Jessica Conrad, regarding the Black Lives Matter movement and
resignation of Councilmember Kellar; Stephen Petzold, regarding previous public speaker's
personal attacks on Councilmember Kellar; Laila Hawe, regarding local protests; Alan Ferdman,
representing Canyon Country Advisory Committee, regarding the City's appropriate response to
demonstrations; Lillian Sedlak, regarding Airbnb Rental regulations; Paul Nelson De La Cerda,
regarding culture and stereotypes; Jordan Minns, regarding police reform; Sebastian Cazares,
youth activism and recent protests; Fernando Montepeque, regarding systemic racism; Marta
Grant, regarding local protests; Karen Black, regarding racism in Santa Clarita; Quynn Lubs,
racism in Santa Clarita; Grace Gooneratne, regarding Hart High School's Mascot; and Mariah
Lima-Kuderer, regarding Santa Clarita and the Black Lives Matter movement.
ADJOURNMENT
Mayor Smyth adjourned the Regular Meeting in memory of Michael Charles Malone at
8:58 p.m.
ATTEST:
%)'I LN1t1n,(W-
CITY CLERK
MAYOR
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