HomeMy WebLinkAbout2020-09-08 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, September 8, 2020
—Minutes—
6:00 PM
INVOCATION
Councilmember Kellar delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Pro Tern Miranda called to order the Joint Regular meeting of the City Council and Board
of Library Trustees at 6:12 p.m.
' ROLL CALL
All Councilmembers were present with the exception of Mayor Smyth, who arrived at 6:31 p.m.
FLAG SALUTE
Councilmember Kellar led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by McLean, to approve the agenda, pulling Item 2 and Item 5 for
public speakers.
Hearing no objections, it was so ordered.
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RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS '
Councilmember Weste spoke of the celebration and background of the 223rd anniversary of the
signing of the Constitution and the City's proclamation of September 17 through 23, 2020, as
Constitution Week in the City of Santa Clarita, with the proclamation going to the Santa Clarita
chapter of the Daughters of the American Revolution.
Councilmember McLean announced the City proclamation of September 2020 as Suicide
Prevention Awareness Month in Santa Clarita, and encouraged residents to join mental health
advocates, prevention organizations, survivors and allies in promoting suicide prevention
awareness initiatives.
Mayor Pro Tem Miranda spoke of the City proclamation of Hispanic Heritage Month in Santa
Clarita as September 15 to October 15, 2020, which celebrates the culture and contributions of
American citizens whose ancestors come from Mexico, Spain, the Caribbean, and Central and
South America.
PRESENTATIONS
City Manager Ken Striplin congratulated the City Council on a very successful survey and asked
Assistant to the City Manager Jerrid McKenna to provide Council with the biennial report of the
Public Opinion Poll results.
Following Mr. McKenna's presentation, Councilmember Weste stated she was proud of staff for '
their hard work with the community, which is reflected in the report.
PUBLIC PARTICIPATION
Addressing the Council remotely were Henry Rodriquez, representing Latino Business Alliance,
regarding Hispanic Heritage month; Paul Nelson De La Cerda, regarding Hispanic Heritage
month; Mark Blazer, Sam Sakabu, Megan Duncan, and Sofia Ongele, regarding City Council,
Bob Kellar, and racism in Santa Clarita; Christian E. Olmos, representing Civil Advocacy
Network, regarding sheriff reform; Jessica Conrad, regarding the Los Angeles Sheriff
Department; Stephen Petzold, regarding German -American Heritage month and the memorial
item from the August 25 meeting; and Elaine Ballace, regarding in -person meetings, the ice rink,
and districts.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean mentioned that the annual Evening of Remembrance has been moved
to an online event on Tuesday, September 15; commented that the Santa Clarita Valley Chamber
Government Affairs Council met and took a position of opposition for Measure J, asked for
consensus to add a position item on the next agenda, and Council concurred; mentioned that she
attended the Southern California Association of Government Joint Policy Committee meeting
regarding Connect Southern California; commented on the website, covidI9.ca.gov/safer-
economy, which provides the Governor's four new tiers of risk level and how it impacts business
by county; and announced that it is currently library card sign up month in Santa Clarita. ,
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' Councilmember Weste announced that the City is highlighting community activities and
opportunities during the month of September; expressed concern regarding the high rate of
depression; commented on new technology that is effective against the virus; and mentioned
being proactive is to be better prepared.
Mayor Pro Tern Miranda commented on social media and the consequences of bullying;
commented that domestic violence is on the rise due to the COVID-19 lock -down; and
encouraged victims and witnesses to seek assistance anonymously through the Sheriffs
department.
Councilmember Kellar made no comments.
Mayor Smyth announced that beginning September 9, the City and William S. Hart School
District will accept applications for the 15-member Human Relations Roundtable; discussed
requirements of membership; the purpose of the group; encouraged community members to
apply at SCVHumanRelations.com; and stated applications will be reviewed by a community
panel.
Mayor Smyth asked the Council for consensus to bring back an item to discuss the formation of
a regional health department; Councilmember Weste requested a discussion of County issues in
the staff report as well; and Council concurred.
CONSENT CALENDAR
Mayor Smyth requested a motion to approve the Consent Calendar with the recommended
amendments as stated in Items 2 and 5.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Bob Kellar, Councilmember
AYES:
Smyth, Miranda, Kellar, McLean, Weste
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the August 25, 2020, Special
Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the August 25, 2020, Regular
Meeting.
Speaking on this item was Steve Petzold.
' City Attorney Joseph Montes addressed Mr. Petzold's comments regarding the motion made in
Item 12, stating that the minutes are at the discretion of the Council and it captures the inclusion
of those words for the signage of the park.
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Council concurred to amend the minutes, adding verbatim language to the motion made by I
Mayor Pro Tern Miranda.
ITEM 3
CHECK REGISTER NO. 17
Check Register No. 17 for the Period 07/17/20 through 07/30/20 and 08/06/20. Electronic Funds
Transfers for the Period 07/20/20 through 07/31/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 17.
ITEM 4
LANDSCAPE MAINTENANCE DISTRICT ZONE T2A (SKYLINE RANCH) -
APPROPRIATION OF FUNDS
Appropriation of an ongoing base budget for reoccurring maintenance, unanticipated repairs, and
one-time work for landscape slope areas adjacent to Plum Canyon Park.
RECOMMENDED ACTION:
City Council appropriate ongoing funds in the amount of $30,000 from Landscape Maintenance
District (LMD) Fund 357 to LMD Zone T2A (Skyline Ranch) for the maintenance of the slope
areas adjacent to Plum Canyon Park, as follows: $5,000 to 12572-5131.001 (Electric Utility);
$2,500 to 12572-5131.006 (Water Utility); $5,000 to 12572-5141.001 (Maintenance & Repairs);
and, $17,500 to 12572-5161.010 (Landscape Services).
ITEM 5
APPROVAL OF REAL PROPERTY ACQUISITION OF 102 +/- ACRES IN LOS ANGELES
COUNTY, ASSESSORS PARCEL NOS. 3211-015-009, 3211-016-025, -026, AND -031
Approval of the acquisition of 102 +/- acres in the Eastern Greenbelt area for the preservation of
open space.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of 102 +/- acres of real property contiguous to City -owned property for
open space preservation in the Eastern Greenbelt, Assessor's Parcel Numbers 3211-015-009,
3211-016-025, -026, and -031 at a total cost of $345,700, which includes the property
purchase price of $290,700, $20,000 for title, escrow, due diligence costs, and $35,000 for
improvements.
2. Appropriate $310,700 from the Open Space Preservation District Fund Balance (Fund 358)
to Open Space Preservation District Expenditure Account 12592-5201.004 for the purchase
of the property and due diligence costs.
3. Appropriate $35,000 from the Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 12592-5201.008 for gates, fencing,
signage, and improvements.
4. Authorize the City Manager, or designee, to enter into a Purchase and Sale Agreement to
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' acquire the property and to execute all documents needed for the purchase of this property,
subject to City Attorney approval.
City Manager Ken Striplin informed the Council that the appraisal has not been completed, and
in an abundance of caution, requested to modify recommendation action number 4 to include "to
approve PSA subject to an adequate appraisal."
Speaking on this item was Sandra Cattell.
Mr. Striplin addressed Ms. Cattell's comments stating the City has purchased similar properties
in the area, and expects that the appraisal will support the purchase price, which is below the per
acre price in that vicinity.
ITEM 6
APPROVE THE USE OF A "PIGGYBACK" CONTRACT TO PURCHASE JANITORIAL
SUPPLIES FROM WAXIE SANITARY SUPPLY
Approve the use of a "piggyback" contract for the purchase of janitorial supplies for all City
facilities from Waxie Sanitary Supply.
RECOMMENDED ACTION:
City Council:
' 1. Approve the "piggyback" purchase of janitorial supplies from Waxie Sanitary Supply using
Omnia Partners contract #202329-01 in an amount not to exceed $62,000; and authorize a
contingency of $9,300, for a total amount not to exceed $71,300 annually.
2. Authorize the City Manager or designee to approve the use of the Waxie Sanitary Supply
contract through Omnia Partners for one-year with up to four additional one-year renewal
options, not to exceed the combined annual base contract and contingency amount of
$71,300 annually, plus any adjustments consistent with the appropriate Consumer Price
Index.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 7
SANTA CLARITA VALLEY SHERIFF'S STATION - PHASE III B, PROJECT F3023 -
APPROVE ONSITE CONSTRUCTION CONTRACT MODIFICATIONS
This item will approve onsite construction contract increases for the new Santa Clarita Valley
Sheriffs Station - Phase III B. This project is a joint effort between the City of Santa Clarita and
Los Angeles County to design and construct the new Sheriff's Station on Golden Valley Road.
RECOMMENDED ACTION:
City Council:
' 1. Extend the current contract and authorize an increased expenditure authority for material
testing and inspection services for the Santa Clarita Valley Sheriff's Station with Atlas
(formerly United -Heider Inspection Group) in the amount of $301,848 and authorize a
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contingency in the amount of $30,185, for a total amount not to exceed $332,033.
Extend the current contract and authorize an increased expenditure authority for labor
compliance services with CS & Associates, Inc., in the amount of $5,950 and authorize a
contingency in the amount of $595, for a total amount not to exceed $6,545.
3. Extend the current contract and authorize an increased expenditure authority for civil
engineering and surveying services with Hunsaker & Associates in the amount of $213,000
and authorize a contingency in the amount of $21,300, for a total amount not to exceed
$234,300.
4. Extend the current contract and authorize an increased expenditure authority for project
management services with MNS Engineer, Inc., in the amount of $60,000 and authorize a
contingency in the amount of $6,000, for a total amount not to exceed $66,000.
5. Extend the current contract and authorize an increased expenditure authority for geotechnical
testing and inspection services with R. T. Frankian & Associates in the amount of $78,000
and authorize a contingency in the amount of $7,800, for a total amount not to exceed
$85,800.
6. Extend the current contract and authorize an increased expenditure authority for architectural
services with WLC Architects in the amount of $340,275 and authorize a contingency in the
amount of $34,028, for a total amount not to exceed $374,303.
7. Extend the current contract and authorize an increased expenditure authority for a
construction trailer rental with Design Space Modular Buildings in the amount of $13,485
and authorize a contingency in the amount of $1,348, for a total amount not to exceed
$14,833.
8. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
PUBLIC PARTICIPATION II
Addressing the Council were Reverend Megan Visser, regarding racism and City Council; and
Lauryn Valley, who played a song.
ADJOURNMENT
Mayor Smyth adjourned the regular meeting at 7:38 p.m.
MAYOR
ATTEST:
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CITY CLERK
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