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Home My WebLink About2020-10-27 - AGENDAS - REGULAR (2)0bti R P^` ^`µ��p��\\y �„��\Q4 �q�@,��p��yryry 1��`Vy pq}p��y��p pj,�ll`��1 �„��\Q4��,\\�Q\�P� Y��\��Q\�\ Y�„��\Q4 p,��,n, p�p�+,,x �1111., "i111�110� .. '��n�lm �� edlllll� �irp i "�11�\ .m�° �asM. "i111�o �� ., , ��. "n1ll\m m^ 'm\�m ma' "i111�o �� `p4?I»�1��,9h�° �`p4?I»�pp��h� C1� �� 0 � p 0bu �m..... If using Google Chrome, please copy/paste the links in your web browser. To maximize public safety while still maintaining transparency and public access, members of the public can observe and participate in the meeting in a number of ways. Members of the community may observe the meeting via livestream at www.santa-clarita.com/agendas or watch on Channel 20. For those wishing to provide written comments, please submit an electronic written CORONAVIRUS comment form at https://www.santa-clarita.com/writtencomment at least 30 minutes before the start time. Comments will be made part of the meeting record, (COVID-19) but not read into the record. ADVISORY NOTICE For those wishing to speak during public participation or on an item on the agenda, please submit an electronic speaker form at https://www.santa-clarita.com/speakersianup at least 30 minutes before the start of Consistent with Execu- the meeting with your name and the phone number you will be using to call into tive Orders No. N-29-20 the meeting. and No. N-35-20 from To participate using Zoom use Webinar ID: 964 2736 0793 the Executive Depart- and Passcode Required: 24865 ment of the State of California and the Zoom Webinar direct link:.https://santaclarita.zoom.us/i/96427360793 County of Los Angeles Passcode Required: 24865 Department of Public Or Telephone: Health Safer At Home US: +1 669 900 9128 or Order, the Santa Clarita +1 253 215 8782 or +1 346 248 7799 or+1 City Council meeting 312 626 6799 or will be conducted re- +1 646 558 8656 or motely. +1 301 7158592 Passcode Required: 24865 You will not be visible to any of the meeting participants during the meeting, and your phone will not be unmuted until your name has been announced when it is your time to speak. Please be sure to unmute your microphone. CITY OF SANTA CLARITA AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS Red Ribbon Week Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 13, 2020 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 13, 2020 Regular Meeting. 3. CHECK REGISTER NO. 21 - Check Register No. 21 for the Period 09/11/20 through 09/24/20 and 10/01/20. Electronic Funds Transfers for the Period 09/14/20 through 09/25/20. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. FISCAL YEAR 2020 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - The City of Santa Clarita has been awarded a grant for a total of $20,925 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) program. JAG allows state and local governments to support a broad range of activities to prevent and control crime, based on local needs and conditions. RECOMMENDED ACTION: City Council: 1. Accept Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) funds from the U.S. Department of Justice, Bureau of Justice Assistance. 2. Increase estimated revenue in account 206-4461.021 (Justice Assistance Grant 2020) by $20,925. Increase estimated expenditure in account 16121-5111.001 (Special Supplies) by $20,925. 4. Authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval. Page 3 6. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T51 (VALENCIA HIGH SCHOOL) - Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T51 (Valencia High School) for an amount not to exceed $444,528. RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T51 (Valencia High School) for an annual base amount of $185,220, plus an additional $37,044 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $444,528. 2. Authorize and appropriate an ongoing expenditure increase in the annual amount of $8,834 from the Landscape Maintenance District Fund 357 to account number 12553- 5161.010, to support recurring landscape maintenance services. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of a contingency of $37,044, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 7. LMD ZONE 28 (NEWHALL) APPROPRIATION OF FUNDS AND CONTRACT MODIFICATION - Request to appropriate a base budget increase of $39,360 to Account No. 12551-5161.010 and modify the existing contract with Oak Springs Nursery, Inc., for expanded landscape maintenance services within Landscape Maintenance District Zone T28 (Newhall). RECOMMENDED ACTION: City Council: Appropriate an ongoing base budget in the amount of $39,360 from Fund 357 to Landscape Maintenance District (LMD) Zone 28 (Newhall), account number 12551- 5161.010 (Landscape Services), associated with the acceptance of, and ongoing maintenance for landscape improvements located within The Center at Needham Ranch. 2. Authorize an increase in expenditure authority to the City's existing contract with Oak Springs Nursery, Inc., in the amount of $39,360, for a total contract amount not to exceed $277,944. Page 4 Approve a one-year extension of the existing contract with Oak Springs Nursery, Inc., through January 31, 2022. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 8. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE AND REJECTION OF OFFERS OF DEDICATION FOR TRACT NO. 60922-02 (SKYLINE RANCH) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, and approve and reject offers of dedication of easement for Tract No. 60922-02. This map is for subdivision purposes and is located in Skyline Ranch north of the Stratus Street loop. RECOMMENDED ACTION: City Council: 1. Approve the Final Tract Map for Tract No. 60922-02. 2. Accept the following on behalf of the public: (1) the right to restrict or prohibit direct vehicular ingress and egress to Stratus Street; (2) the easements for covered storm drain appurtenant structures and ingress and egress purposes; (3) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (4) all sanitary sewers and appurtenant structures; (5) the easement for sight distance purposes; (6) the right to restrict or prohibit any and all allowable uses within areas designated as open space; and (7) the right to restrict or prohibit the erection or construction of any buildings or structures within restricted use areas. 3. Reject the offer of dedication and grant in fee simple of all of Lots 295, 296, 297, 298, and 299 for flood control purposes. 4. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 60922-02, which indicates all special assessments levied by the City of Santa Clarita are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 60922-02, which embodies the approval of said map and the acceptance and rejection of the dedications shown thereon. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 60922-02, which provides for verification that the map is technically correct. 8. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 60922-02, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local Page 5 ordinances and state laws applicable at the time of approval. 9. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1102, 1103, 1104, AND 1106 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1102, 1103, 1104, and 1106. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. OLD TOWN NEWHALL LIBRARY ELECTRONIC BOOK LOCKERS, PROJECT F2012 - APPROVE PLANS AND SPECIFICATIONS AND APPROPRIATE FUNDS FROM LIBRARY FUND - Provide new book lockers on the east side of the library. The work will include a new concrete slab within the existing landscape adjacent to the building, addition of new power and data connection from nearby outlet and conduit run in landscape strip, new curb ramp at the nearby parking area and attached canopy by locker manufacturer. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Old Town Newhall Library Electronic Book Lockers, Project F2012. 2. Amend the City's existing contract with D-Tech International USA to authorize an expenditure authority increase in the amount of $67,955, for a total contract amount not to exceed $220,195, and increase the scope of the contract to include a third locker system at the Old Town Newhall Library. 3. Appropriate $99,836 from the Library Fund (309) to the Old Town Newhall Library Electronic Book Lockers expenditure account F2012309-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 6 11. FLEET MANAGEMENT SYSTEM - Fleet management contract for maintenance scheduling, remote diagnostics, and dispatching for all City vehicles. RECOMMENDED ACTION: City Council: Award a service agreement to Verizon Connect for a fleet management system in a three-year bundle using the Sourcewell Contract 022217-NWF in an amount of $143,244, with a 10 percent contingency of $14,324 for a total contract amount not to exceed $157,568. 2. Authorize an ongoing base budget appropriation of $52,523 to Risk Management expenditure account 12001-5131.007, from the Self Insurance Fund (Fund 721), for the ongoing annual service fees associated with the fleet management system. 4. Authorize the City Manager or designee to execute the contract and associated documents subject to City Attorney approval. 12. CITY HALL BOILER REPLACEMENT - Award contract for the replacement of the City Hall boiler. RECOMMENDED ACTION: City Council: Award a contract to Johnson Controls, Inc., for the replacement of the City Hall boiler using the Sourcewell Contract 030817-JHN, in the amount of $69,687, with a contingency amount of $2,813, for a total contract amount not to exceed $72,500. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. AWARD CONTRACT TO UPDATE THE CITY OF SANTA CLARITA CLIMATE ACTION PLAN - A contract to revise the current City of Santa Clarita Climate Action Plan using S132 grant funds. RECOMMENDED ACTION: City Council: Award a Professional Services Agreement in the amount of $116,600 to Ramboll US Consulting, Inc., for the development of updates to the City of Santa Clarita Climate Action Plan. 2. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney. Page 7 PUBLIC HEARINGS 14. FIRST READING OF MASTER CASE 19-089: GENERAL PLAN AMENDMENT 19-001, ZONE CHANGE 19-002, ARCHITECTURAL DESIGN REVIEW 19-009, CONDITIONAL USE PERMIT 19-003, DEVELOPMENT REVIEW PERMIT 19- 008, AND MINOR USE PERMIT 19-012 (HORNE PARTNERS, LLC—VALLEY CENTER DRIVE SELF -STORAGE FACILITY) - Master Case 19-089: Consideration of a General Plan Amendment and Zone Change in association with a proposal for an approximate 156,000 square -foot, 3-story self -storage facility located at the southwest corner of Golden Valley Road and Valley Center Drive. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing. 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE MITIGATED NEGATIVE DECLARATION PREPARED FOR THE PROJECT AND APPROVING MASTER CASE 19-089, CONSISTING OF GENERAL PLAN AMENDMENT 19-001, ZONE CHANGE 19-002, ARCHITECTURAL DESIGN REVIEW PERMIT 19-009, CONDITIONAL USE PERMIT 19-003, DEVELOPMENT REVIEW PERMIT 19-008, AND MINOR USE PERMIT 19-012, FOR THE CONSTRUCTION AND OPERATION OF A 156,060 SQUARE -FOOT SELF -STORAGE FACILITY THAT EXCEEDS 35 FEET IN HEIGHT (57 FEET, 4 INCHES), LOCATED AT THE SOUTHWEST CORNER OF GOLDEN VALLEY ROAD AND VALLEY CENTER DRIVE (ASSESSOR PARCEL NUMBERS 2849-024-045 AND 2849-024-046), IN THE CITY OF SANTA CLARITA, SUBJECT TO THE ATTACHED CONDITIONS OF APPROVAL (EXHIBIT A)." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held November 10, 2020, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 8 CERTIFICATION On October 22, 2020, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9 PUIROCL"ATION WHEREA,V, alcohol and drug abuse affect individuals, families, and communities across the nation; and WA,S", it is imperative that visible, unified efforts by community members be launched to prevent drug abuse; and WHEREA,V, the Red Ribbon Campaign started in honor of Drug Enforcement Administration Agent Enrique "Kiki" Camarena, and is the oldest and largest drug prevention program in the nation; and WHEREA,V, Red Ribbon Week offers citizens the opportunity to demonstrate their commitment to drug -free lifestyles; and WHEREA,V, Red Ribbon Week will be celebrated in communities across the nation on October 23-31; and WHEREA,V, businesses, government, law enforcement, media, health care providers, religious institutions, schools, and other community -based organizations will demonstrate their commitment to healthy, drug -free lifestyles by wearing red ribbons and participating in drug prevention activities; and WHEREA,V, the City of Santa Clarita further commits its resources to ensure the success of Red Ribbon Week; NOW, THEREFORE, the City of Santa Clarita proclaims October 23-31, as Red Ribbon Week, and encourages you to participate in drug prevention education activities, not only during Red Ribbon Week, but also throughout the year, making a visible statement that we are strongly committed to a drug -free lifestyle. Signed this 27Ih day of October, 2020 Cameron Smyth, Mayor Santa Clarita, California