HomeMy WebLinkAbout2020-10-27 - AGENDA REPORTS - LMD ZONE 28 FUNDS AND CONTR MOD (2)0
Agenda Item: 7
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CITY OF SANTA CLARITA AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:1
DATE: October 27, 2020
SUBJECT: LMD ZONE 28 (NEWHALL) APPROPRIATION OF FUNDS AND
CONTRACT MODIFICATION
DEPARTMENT: Neighborhood Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
1. Appropriate an ongoing base budget in the amount of $39,360 from Fund 357 to Landscape
Maintenance District (LMD) Zone 28 (Newhall), account number 12551-5161.010
(Landscape Services), associated with the acceptance of, and ongoing maintenance for
landscape improvements located within The Center at Needham Ranch.
2. Authorize an increase in expenditure authority to the City's existing contract with Oak
Springs Nursery, Inc., in the amount of $39,360, for a total contract amount not to exceed
$277,944.
3. Approve a one-year extension of the existing contract with Oak Springs Nursery, Inc.,
through January 31, 2022.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) administers 60 financially independent zones within the
Landscape Maintenance District (LMD), providing landscape maintenance services for LMD
operations throughout the City, including a local zone in the area of Newhall, via contracts with
private companies. In January of 2018, The Center at Needham Ranch was annexed into LMD
Zone 28 (Newhall) and maintains an ongoing obligation to contribute special assessment
revenues in support of landscape operations.
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Staff is recommending a base budget increase from Fund 357 to LMD Zone 28 in the amount of
$39,360 associated with the acceptance of, and ongoing maintenance for, landscape
improvements located within Needham Ranch. As part of this action, staff is also requesting an
increase in expenditure authority to the existing contract with Oak Springs Nursery, Inc., in the
amount of $39,360, for a total contract amount not to exceed $277,944.
The existing landscape services contract with Oak Springs Nursery, Inc., is set to expire on
January 31, 2021. Staff recommends extending this landscape services contract for one
additional year, through January of 2022. The extension of this contract will provide operational
continuity during the first year of overseeing landscape improvements within Needham Ranch,
and allow Special Districts staff to develop bid specifications based on the experience of
maintaining this additional area.
ALTERNATIVE ACTION
Other action as determined by the Council.
FISCAL IMPACT
There is no impact to the General Fund. The recommended action requires an ongoing
expenditure in the annual amount of $39,360 from the Landscape Maintenance District (Fund
357) to Account No. 12551-5161.010 to support recurring landscape maintenance services for
Zone 28.
ATTACHMENTS
The Center at Needham Ranch - Monthly Maintenance Proposal
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Nursery Inc.
P.O.Box 922906
Sylmar, CA. 91492
Tel (818) 367-5832
Fax (8181 367-9199
City of Santa Clarita
Special Districts ( LMD)
Attn: Matthew Hults
661-290-2216
*Landscape
*Maintenance
*Hydro see ding
*Concrete
*Turf Install
7.a
Proposal
roposal # 58 27
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www.oa sprinLs.com
zone 28 LMD
NEEDHAM RANCH
Santa Clarita,
91321
Monthlv Maintenance
Labor & equipment to: 1 LS $ 3,280.00 $ 3,280.0(
Provide monthly landscape maintenance
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Details: MONTHLY $ 3,280.00
Per our job walk on 09/24/20
Median excluded.
Submitted By: J. L. Arredondo -Account Manager - Oak Springs Nursery, Inc.
Approved By: Date: U
I accept this proposal and authorize Oak Springs to perfrom work. I hereby agree to pay the grand total above.
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