HomeMy WebLinkAbout2020-10-27 - AGENDA REPORTS - FLEET MGMT SYSTEM (2)Agenda Item: 11
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CITY OF SANTA CLARITA AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:1
DATE:
October 27, 2020
SUBJECT:
FLEET MANAGEMENT SYSTEM
DEPARTMENT:
Public Works
PRESENTER:
Joseph Oerum
RECOMMENDED ACTION
City Council:
1. Award a service agreement to Verizon Connect for a fleet management system in a three-
year bundle using the Sourcewell Contract 022217-NWF in an amount of $143,244, with a
10 percent contingency of $14,324 for a total contract amount not to exceed $157,568.
2. Authorize an ongoing base budget appropriation of $52,523 to Risk Management expenditure
account 12001-5131.007, from the Self Insurance Fund (Fund 721), for the ongoing annual
service fees associated with the fleet management system.
4. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval.
BACKGROUND
In 2008, the City of Santa Clarita (City) began a two-year pilot program with Verizon Connect
(formerly Networkfleet). This was a trial program to help determine the benefits and uses of a
fleet management system. Features used were fleet maintenance scheduling, remote diagnostics
of vehicle problems, and dispatching employees. After exploring the functionality and
capabilities of Verizon Connect, the City began to employ the system in all City vehicles.
Currently, all 173 City vehicles have the system installed and active.
Staff continues to advocate for the operation of a fleet management system for City vehicles, as
it is a useful platform for scheduling maintenance, monitoring fuel economy, tracking idle time,
diagnosing vehicle concerns, and tracking assets. Moreover, the system is extensively utilized by
Risk Management for various safety, liability, and loss prevention related matters. Risk staff
benefits from the Global Positioning System (GPS) technology by using it to investigate and
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eliminate 3rd parry liability claims concerning City vehicles, ensure City vehicles are driven
safely, and respond to community member complaints regarding City vehicles. Further, when
requested, Risk partners with the City Attorney's Office to review and analyze GPS data for tort
matters involving City vehicles.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City to place orders against a competitively awarded, existing public agency contract.
The Sourcewell Contract 022217-NWF was competitively solicited and awarded on
November 14, 2011, with consecutive renewals through 2023, allowing the City to take
advantage of an existing process. Sourcewell Contract 022217-NWF was publicly bid and
designated for piggyback contract use.
Staff has reviewed the Sourcewell Contract for a fleet management system and believes Verizon
Connect to be an efficient and cost-effective solution.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. Upon approval of the recommended action $52,523 will
be appropriated from the Self Insurance Fund (Fund 721) to account 12001-5131.007.
ATTACHMENTS
Verizon Connect Quote
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Networkfleet Pricing Proposal L_
vi/Q Date: 07/24/20 Shari West
le n Please review your custom Pricing Proposal below. 858-410-7257
For questions, please inquire with your sales contact. shari.west@verizonconnect.com
BILLING INFORMATION
Bill To Company:
City of Santa Clarita
Billing Address:
25663 AVENUE STANFORD
City:
SANTA CLARITA
State:
CA
Zip:
91355
SHIPPING INFORMATION
Ship -To Company: City of Santa Clarita
Shipping Address: 25663 AVENUE STANFORD
City: SANTA CLARITA
State: CA
Zip: 91355-1103
PRODUCTS & SERVICES
SEQ ITEM SKU CATEGORY CITY TERM MRC PRICE
MRC TOT
1 SOL-GPS AND DIAGNOSTICS SOL-GPS AND SOLUTION 173 36 Months 0.00
DIAGNOSTICS-VE RI ZON
3,979
1.1 GPS AND DIAGNOSTICS LTE 5500N4VL HARDWARE 173 N/A 0.00
0
1.2 MONTHLY SERVICE 5500 MOH5500120 SERVICE 173 36 Months 23.00
3,979
1.3 USM OBDII BYPASS HARNESS PARTS109 HARNESS 173 36 Months 0.00
0
1.4 CONFIGURABLE UPDATE RATE 60 5500 CUH5500060 ACCESSORY 173 N/A 0.00
0 >-
LO
* Sales Tax and Shipping are additional to this subtotal * MONTHLY RECURRING CHARGES:
$ 3,979
* TOTAL CONTRACT AMOUNT BEFORE TAXES:
$143,244
COMMENTS
TERMS AND CONDITIONS
LL
1. Pricing provided for this quote is valid for Sourcewell (formerly NJPA) procurements only. Any future contract shall be issued under Verizon Connect
NWF Inc.(VCN) (formerly Networkfleet) Sourcewell Contract #022217-NWF and associated attachments therein. No other terms and conditions
apply. 0
CY
2. Should a Purchase Order (PO) be issued to VCN for the procurement of the items quoted, the PO number will be used for reference purposes ONLY or
any invoice from VCN. Any terms and conditions contained in the purchase order are rejected, void and have no force or effect.
3. Shipping and/or applicable taxes:
0
U
a. Pricing provided does not include taxes. Taxes (if applicable) are applied to the monthly invoice
9=
b. Shipping: FOB Destination. Shipping is included in the price above.
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