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HomeMy WebLinkAbout2017-05-23 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 23, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunity to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain; and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Sheriff Recognitions PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2017 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 9, 2017 Regular Meeting. 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. LEGISLATIVE ADVOCACY SERVICES: KADESH & ASSOCIATES LLC AND JAMISON AND SULLIVAN INC. - The City of Santa Clarita retains the Washington, D.C. based firms of Kadesh & Associates LLC and Jamison and Sullivan Inc. for federal legislation and administrative action directly relating to CEMEX USA's Soledad Canyon mining proposal. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute, subject to City Attorney approval, contracts for continuation of professional services with Kadesh & Associates LLC and Jamison and Sullivan Inc. for the period of June 1, 2017, to August 31, 2017. 2. Authorize the transfer of $20,000 from Contingency Account 19300-5401.001 to the City Manager's Office - Professional Services account 11000-5161.002 in Fiscal Year 2016-17. Continuation of the contract beyond June 30, 2017, is subject to the approval of $40,000 of funds in the proposed Fiscal Year 2017-18 budget. 5. LEASE AGREEMENT FOR CANYON COUNTRY COMMUNITY CENTER - The Canyon Country Community Center has been leased from HWA Incorporated in its current location on Flying Tiger Drive since 2012. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager, or designee, to execute on behalf of the City of Santa Page 3 Clarita a Lease Agreement with HWA Incorporated (Owner) in the amount of $10,028 per month for the first year of the lease for approximately 3,900 square feet of commercial space to be used for the Canyon Country Community Center, subject to City Attorney approval. 2. Authorize the City Manager, or designee, to execute renewal options, in a form subject to City Attorney approval. 6. HIGHWAY SAFETY IMPROVEMENT PROGRAM, PROJECT C0043 - AWARD CONSTRUCTION CONTRACT - This Highway Safety Improvement Program grant - funded project involves improvements to three intersections: Orchard Village Road at Wiley Canyon Road, Seco Canyon Road at Pamplico Drive, and Soledad Canyon Road at the State Route 14/Sand Canyon Road southbound ramps. The work includes extending left -turn pockets, modification and upgrades to signal infrastructure, upgrading access ramps, pavement, signing and striping, drainage improvements, and storm drain modifications. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Highway Safety Improvement Program, Federal -Aid Project HSIPL-5450(085), City Project C0043. 2. Award the construction contract to Toro Enterprises, Inc., in the amount of $1,043,930 and authorize a ten percent contingency in the amount of $104,393, for a total contract amount not to exceed $1,148,323. 3. Appropriate Miscellaneous Federal Grant funds (229) in the amount of $198,678 to expenditure account C0043229-5161.001 and increase revenues in account 229- 4424.009 by $198,678. 4. Authorize the City Manager or designee to execute all necessary documents, subject to the approval of the City Attorney. 7. AWARD CONTRACT FOR THE PURCHASE OF 14 CNG-POWERED DIAL -A - RIDE BUSES AND ONE CNG-POWERED TROLLEY - Waive the formal bid process and award a contract to A-Z Bus Sales for the purchase of fourteen compressed natural gas (CNG)-powered Dial -A -Ride buses and award a contract to Creative Bus Sales for the purchase of one CNG-powered trolley. RECOMMENDED ACTION: City Council: 1. Waive the formal bid process and authorize the City Manager or designee to execute the assignment agreement for the purchase of fourteen (14) Compressed Natural Gas (CNG)-powered Dial -A -Ride vehicles, and one CNG-powered trolley using the statewide contract negotiated by the California Association for Coordinated Page 4 Transportation (CalACT). 2. Authorize the City Manager or designee to execute an agreement with A-Z Bus Sales for the purchase of fourteen CNG-powered Dial -A -Ride vehicles for a total amount not to exceed $1,802,061, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 3. Authorize the City Manager or designee to execute an agreement with Creative Bus Sales for the purchase of on CNG-powered trolley for a total amount not to exceed $348,270, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 8. ANNUAL RATE ADJUSTMENT FOR FRANCHISED SOLID WASTE SERVICE PROVIDERS - The City of Santa Clarita's residential and commercial solid waste services are provided by Waste Management and Burrtec Waste Industries, Inc. Per the approved Franchise Agreements, franchised solid waste haulers may submit a request for a rate adjustment by April 1 for consideration. RECOMMENDED ACTION: City Council: 1. Adopt a resolution approving the Sixth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (DBA Waste Management) for residential solid waste management services, allowing an adjustment in their special services and multi -family residential rates by 1.53 percent based on the formula outlined in their Residential Franchise Agreement and single-family residential standard service rates based on Section 6.5.2, Santa Clarita Valley Rate Cap, as outlined in the Residential Franchise Agreement subject to City Attorney approval. 2. Adopt a resolution approving the Fifth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc. for the addition of commercial organic waste recycling services and for commercial solid waste management services, allowing an adjustment in rates by 1.61 percent based on the formula outlined in their Commercial Franchise Agreement subject to City Attorney approval. 9. SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2017-18 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2017-18. RECOMMENDED ACTION: City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2017-18." Page 5 10. ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of the Drainage Benefit Assessment Areas, Landscape and Lighting District, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2017-18 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, and the Golden Valley Ranch Open Space Maintenance District (GVROSMD). 2. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a Public Hearing for June 13, 2017. 3. Adopt the annual report for the Tourism Marketing District (TMD) and a Resolution of Intent to continue a business improvement area in the City of Santa Clarita to be designated as the Tourism Marketing District, and set a Public Hearing for June 13, 2017. 11. ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPING AND LIGHTING DISTRICT ZONE T4 - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of Landscape Zone T4 within the Landscape and Lighting District. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments for Fiscal Year 2017-18 for the Landscaping and Lighting District Zone T4. 2. Adopt a resolution declaring the City of Santa Clarita's (City) intention to levy assessments, preliminarily approve Engineer's Report, and set a Public Hearing for June 13, 2017. 12. ANNUAL LEVY OF SPECIAL DISTRICTS FOR LANDSCAPING AND LIGHTING DISTRICT ZONES T23 AND T23A - This required procedural matter orders, approves, and sets the Public Hearing for the annual levy of Landscape Zones T23 and T23A within the Landscape and Lighting District. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments Page 6 for Fiscal Year 2017-18 for Landscaping and Lighting District, Zones T23 and T23A. 2. Adopt a resolution declaring the City of Santa Clarita's (City) intention to levy assessments, preliminarily approve Engineer's Report, and set a Public Hearing for June 13, 2017. 13. CHECK REGISTER NO. 10 - Check Register No. 10 for the Period 04/14/17 through 04/27/17 and 05/04/17 in the aggregate amount of $30,788,797.67. Electronic Funds Transfers included in Check Register No. 10 for the Period 04/17/17 through 04/28/17 in the aggregate amount of $25,970,092.08. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. PUBLIC HEARINGS 14. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - As an annual required procedure, staff presents for City Council's consideration the Final Engineer's Report for the Open Space Preservation District and requests approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2017-18 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a Public Hearing and adopt a resolution approving the Engineer's Report for the Fiscal Year 2017-18 Annual Levy of Assessments for the Open Space Preservation District. NEW BUSINESS 15. PURCHASE OF STREETLIGHT SYSTEM FROM SOUTHERN CALIFORNIA EDISON - The purpose of this report is to provide background information on the proposed approval of a Purchase and Sale Agreement with Southern California Edison (SCE) in the amount of $9,573,728 for the acquisition of Santa Clarita's streetlight system consisting of 16,125 poles. RECOMMENDED ACTION: City Council: 1. Approve a Purchase and Sale Agreement and a Light Pole License Agreement with Southern California Edison (SCE) for the acquisition of SCE -owned streetlights in Santa Clarita in the amount of $9,573,728. 2. Adopt a resolution declaring the intent of the City to reimburse certain expenditures from tax-exempt obligations in connection with the acquisition, installation and conversion of certain streetlight improvements. Page 7 Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held June 13, 2017, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On May 18, 2017, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. \'-/VNwAtL Mary Cusick City Clerk Santa Clarita, California Page 8