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HomeMy WebLinkAbout2017-05-09 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 9, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunity to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain; and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Proclaim May as Bike Month PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 25, 2017 Regular Meeting. 2. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 3. 2016-17 ANNUAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0115 - AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for the need of pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the overlay portion of the 2016-17 Annual Overlay and Slurry Seal Program, Project M0115. 2. Award the overlay construction contract to Toro Enterprises, Inc., in the amount of $5,659,247, and authorize a contingency in the amount of $950,000 for a total contract amount not to exceed $6,609,247. 3. Approve plans and specifications for the slurry seal portion of the 2016-17 Annual Overlay and Slurry Seal Program, Project M0115. 4. Award the slurry seal construction contract to Sierra Nevada Construction for a total contract amount not exceed $1,611,007, including contingency. 5. Authorize an expenditure in the amount of $848,062 and a contingency of $84,806 for total amount of $932,868 to Twining, Inc., for a professional services contract to provide project inspection, materials testing, and construction management support for overlay and slurry seal projects. 6. Authorize an increased spending authority to the existing engineering design services contract with Pavement Engineering, Inc., for the 2016-17 Annual Overlay and Slurry Seal Program, Project M0115, in the amount of $60,000, and a contingency of $6,000 for a total contract amount not to exceed $439,329. 7. Authorize the transfer of $825,958.49 in project savings from the 2015-16 Annual Page 3 Overlay and Slurry Seal Program Account M0109233-5161.001 to the 2016-17 Annual Overlay and Slurry Seal Program Account M0115233-5161.001. 8. Authorize the transfer of $86,366.43 in project savings from the 2015-16 Annual Overlay and Slurry Seal Program Account M0109601-5161.001 to the 2016-17 Annual Overlay and Slurry Seal Program Account M0115601-5161.001. 9. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. RESOLUTION TO ESTABLISH NO -STOPPING ANYTIME ZONES ALONG THE NORTH AND SOUTH SIDES OF CAMINO DEL ARTE DRIVE BETWEEN COPPER HILL DRIVE AND VISTA DEL RIO DRIVE - This resolution proposes to establish no -stopping anytime zones on both sides of Camino Del Arte Drive between Copper Hill Drive and Vista Del Rio Drive. RECOMMENDED ACTION: City Council adopt a resolution establishing no -stopping anytime zones on Camino Del Arte Drive between Copper Hill Drive and Vista Del Rio Drive (675 feet on the north side and 250 feet on the south side). 5. SANTA CLARITA VALLEY SHERIFF'S STATION, PROJECT F3023 - AWARD CONTRACT FOR DESIGN OF WATER SERVICE PIPELINE - This agenda item will provide funding to design a new water pipeline on Golden Valley Road from Robert C. Lee Parkway extending northward to the site of the proposed Santa Clarita Valley Sheriff's Station. RECOMMENDED ACTION: City Council: 1. Award a contract to Santa Clarita Water Division (SCWD) for the design of a new water service pipeline to serve the proposed Santa Clarita Valley Sheriff's Station, Project F3023, estimated by SCWD to be $275,000, and authorize a contingency in the amount of $55,000, for a total contract amount not to exceed $330,000. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. AWARD SERVICE CONTRACT FOR LANDSCAPE MAINTENANCE ZONE 18 (TOWN CENTER/TOURNEY) - Consideration to award a two-year contract with three one-year renewal options to Oakridge Landscape, Inc. for landscape maintenance services within Zone 18 (Town Center/Tourney). RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Oakridge Landscape, Inc. to provide contractual Page 4 landscape maintenance services for Landscape Maintenance District (LMD) Zone 18 (Town Center/Tourney) for an annual amount of $119,700, and authorize an annual contingency of $23,940 to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $287,280. 2. Authorize the City Manager or designee to execute all contracts and associated documents or modify the awards in the event impossibility of performance arise, contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year, and execute all documents subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to three (3) additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of contingency, of $143,640, plus the appropriate CPI adjustment, upon request of the contractor. 7. ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District is required by the Landscaping and Lighting Act of 1972. RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2017-18. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2017-18, and set a public hearing for May 23, 2017. AWARD CONTRACT TO APOLLO VIDEO TECHNOLOGY FOR THE PROCUREMENT AND INSTALLATION OF ON -BOARD (BUS) VIDEO SURVEILLANCE EQUIPMENT - Award contract to Apollo Video Technology for the procurement and installation of additional on -board bus video surveillance camera system equipment. RECOMMENDED ACTION: City Council: 1. Waive the formal bid process, and award a contract to Apollo Video Technology for the purchase, installation, and configuration of on -board bus video surveillance camera system equipment in the amount of $201,234, and authorize a contingency of 10 percent in the amount of $20,123 for a total contract not to exceed $221,357. 2. Appropriate funds in the amount of $23,779 to account 12400-5201.003, and Page 5 increase grant revenue account 700-4424.007 by $23,779. Authorize the City Manager or designee to execute all documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 9. CHECK REGISTER NO.9 - Check Register No. 9 for the Period 03/31/17 through 04/13/17 and 04/20/17 in the aggregate amount of $4,767,500.86. Electronic Funds Transfers included in Check Register No. 9 for the Period 04/03/17 through 04/14/17 in the aggregate amount of $926,078.37. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 9. PUBLIC HEARINGS 10. SANTA CLARITA VALLEY GROUNDWATER SUSTAINABILITY AGENCY RESOLUTION AND MEMORANDUM OF UNDERSTANDING - Pursuant to the Sustainable Groundwater Management Act signed into law in September 2014, the City is required to adopt a Memorandum of Understanding to form the Santa Clarita Valley Groundwater Sustainability Agency by June 30, 2017. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to approve the Memorandum of Understanding to form the Santa Clarita Valley Groundwater Sustainability Agency Board (Agency). 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. Appoint one Councilmember to represent the City of Santa Clarita on the Agency. 11. ANNUAL PUBLIC HEARING REGARDING THE STORMWATER POLLUTION PREVENTION FEE AND INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2017-18 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2017-18. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2017-18. Page 6 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2017-18." 12. APPROVE SUBMISSION OF THE DRAFT 2017-2018 ANNUAL ACTION PLAN AND COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING RECOMMENDATIONS - Submission of the Draft 2017-2018 Annual Action Plan and Community Development Block Grant Funding Recommendations, as required by the U.S. Department of Housing and Urban Development. RECOMMENDED ACTION: City Council approve the draft 2017-2018 Annual Action Plan and the Community Development Block Grant Funding Recommendations and authorize the City Manager or designee to execute all required documents, subject to approval of the City Attorney. NEW BUSINESS 13. PROPOSED UPDATES TO SANTA CLARITA MUNICIPAL CODE 6.02 - MANUFACTURED HOME RENT ADJUSTMENT PROCEDURES - An update of Chapter 6.02 of the Santa Clarita Municipal Code. The proposed changes are being brought to the City Council for discussion and direction. RECOMMENDED ACTION: City Council discuss the proposed changes and provide direction to staff. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held May 23, 2017, at 6:00 PM in the Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 7 CERTIFICATION On May 4, 2017, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8