HomeMy WebLinkAbout2017-05-09 - AGENDA REPORTS - DRAFT 17-18 CDBG FUNDING (2)Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
PUBLIC HEARINGS
CITY MANAGER APPROVAL: fill
DATE: May 9, 2017
SUBJECT: APPROVE SUBMISSION OF THE DRAFT 2017-2018 ANNUAL
ACTION PLAN AND COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDING RECOMMENDATIONS
DEPARTMENT: Community Development
PRESENTER: Erin Lay
RECOMMENDED ACTION
City Council approve the draft 2017-2018 Annual Action Plan and the Community Development
Block Grant Funding Recommendations and authorize the City Manager or designee to execute
all required documents, subject to approval of the City Attorney.
BACKGROUND
The City of Santa Clarita (City) receives Community Development Block Grant (CDBG)
entitlement funds annually from the U.S. Department of Housing and Urban Development
(HUD). Funds from the federal CDBG budget are allocated to individual jurisdictions based on
the higher of two formulas: poverty, population, and over -crowded housing; or poverty,
population, and the age of housing. The demographic information used for these formulas comes
from a combination of American Community Survey data and Census data, which can vary from
year to year.
CDBG funds must be used primarily to benefit lower income individuals in any or all of the
following areas: decent housing; a suitable living environment; and expanded economic
opportunities. As required by HUD, the City conducted a strategic planning process and
developed a five-year Consolidated Plan (Con Plan) for 2014-2018. The Con Plan sets forth
priority areas in which CDBG funds can be expended. The 2014-2018 priorities identified were
supportive human services, affordable housing, infrastructure, administration, and economic
development.
In order to receive CDBG funds, HUD requires the development of the Annual Action Plan
(AAP), which identifies how the City will use its available 2017-2018 CDBG funds to meet the
2014-2018 Con Plan priorities and 2017-2018 community needs. The draft AAP for FY 2017-
2018 (attached) contains funding recommendations, service goals, and a description of the
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programs/activities to be undertaken in the coming year. The AAP is developed through a needs
assessment process which includes public outreach and a Community Needs Assessment Survey.
The results of the 2017-2018 Community Needs Assessment Survey were presented to the City
Council on March 14, 2017.
HUD has informed the City that the CDBG entitlement allocations for the 2017-2018 program
year will be released later than usual and has provided guidance on how to develop the AAP
while waiting for the release of the entitlement allocation amounts. Based on HUD's guidance,
this AAP is calculated using an estimated allocation of $1,156,736, which is the amount the City
received in the 2016-2017 program year. HUD has also directed that a Contingency Strategy
(attached) be developed to address how the City will adjust the funding in the AAP should the
allocation be higher or lower than estimated.
Based on the direction from HUD, the total amount of CDBG funds estimated to be available for
the City of Santa Clarita in 2017-2018 is $1,232,764. This amount includes the estimation of
$1,156,736 in new funding and $76,028 in unused funds ftom previous years. The standard
submission date for the AAP is 45 days prior to the start of the fiscal year, which is mid -May.
However, HUD advised the City to delay submission of the AAP to HUD until 60 days after
entitlement allocation amounts are released or August 16, 2017, whichever comes first. The
AAP would then be submitted with any necessary adjustments to reflect actual amounts based on
the Contingency Strategy.
The City followed its standard public participation process while waiting for the release of the
entitlement allocations. City staff also implemented a competitive process for CDBG sub -
recipient grants. For the 2017-2018 competitive funding process, the following actions took
place:
• Seventy-four local non -profits were notified by mail of the availability of grant funds.
• Two technical assistance meetings were held to answer questions and distribute
application packets.
• A Risk Assessment Questionnaire, as part of funding applications, was reviewed and
scored by Housing staff.
• Debarment status was verified in the electronic System for Award Management.
• A five -member intra-departmental evaluation committee was formed to evaluate, score,
and rank the grant proposals.
• A CDBG Activity Type and Eligibility Determination form was completed for all
funding requests to ensure that, prior to further consideration and scoring by the
evaluation committee, each proposed program/activity was eligible under CDBG
regulations, met a HUD National Objective, addressed a Con Plan priority, and was
identified in the annual needs assessment process.
A total of 12 applications were received. Eight of the proposed programs/activities are being
recommended for CDBG funding. The programs/activities that were recommended met all
CDBG eligibility requirements and received the highest scores based on the following: meeting a
Con Plan priority and a HUD National Objective; addressing a current need of lower income
residents in our community identified in the annual needs assessment process; and having clear
and attainable goals and objectives. The specific recommended funding is shown in the
Recommended Fiscal Year 2017-2018 CDBG Funding Allocations (attached).
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ALTERNATIVE ACTION
Other actions as directed by the City Council.
FISCAL IMPACT
The 2017-2018 CDBG budget will not impact the General Fund. All programs recommended
for funding will utilize CDBG funds provided by HUD.
ATTACHMENTS
Public Hearing Notice
Recommended 2017-2018 CDBG Funding Allocations
Contingency Strategy
Draft Annual Action Plan FY 2017-2018
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NOTICE OF PUBLIC HEARING FOR THE COMMUNITY DEVELOPMENT
BLOCK GRANT ANNUAL ACTION PLAN (AAP)
City of Santa Clarita — City Council Meeting
Notice is hereby given that a public hearing will be conducted on Tuesday, May 9, 2017,
at or after 6:00 p.m., in the City Hall Council Chambers at 23920 Valencia Boulevard in
Santa Clarita. The AAP is a financial and program document which provides information
on the number, type, and funding of CDBG program activities to be undertaken with
federal CDBG funds to benefit persons with lower income in the 2017-2018 Program
Year. The Annual Action Plan (AAP) for 2017-2018 will be presented to the Santa
Clarita City Council in a public hearing. Citizens are encouraged to participate and
provide comments on this item by attending the public hearing.
The allocation of CDBG entitlement funds available for the 2017-2018 year is
approximately $1,156,736. A total of $2,876 in unused funds from prior years will be
available as well, for a total of $1,159,612. Of this total, it is estimated that up to
$754,755 may be used for Capital Projects; up to $173,510 may be used for Public
Service Programs; up to $25,000 may be used for Fair Housing Services; and up to
$206,347 may be used for Administration.
The City of Santa Clarita also invites public comment regarding the AAP for the 2017-
2018 CDBG Program Year during the thirty (30) day public comment period, which
begins March 24, 2017. The AAP will be available at the Office of the City Clerk, Public
Counter, City Hall, 23920 Valencia Blvd, Suite 120. Comments may be submitted in
person or mailed to: Terasa Sullivan, City of Santa Clarita, 23920 Valencia Boulevard,
Santa Clarita, California 91355. Written comments must be received by April 24, 2017
at 5:00 p.m. in order to be included in the AAP document.
If you wish to challenge the action taken on this matter in court, you may be limited to
raising only those issues you or someone else raised at the public hearing described in
this notice, or in written correspondence delivered to the City Council, at or prior to, the
public hearing.
Copies of the City Council meeting agendas will be available 72 hours prior to the
meeting date at the City Clerk's Office at City Hall, located at 23920 Valencia Blvd.,
Suite 120, Santa Clarita, CA 91355, or on-line at www.santa-clarita.com/a_eg ndas.
Further information may also be obtained by contacting Terasa Sullivan, Project
Technician, at 661.255.4368, or by email at tsullivan(csanta-clarita.com.
Para los que hablan espanol, si usted tiene preguntas o desea mas informaci6n sobre este
producto, por favor p6ngase en contacto con Terasa Sullivan, al 661.255.4368 o por
correo electr6nico a elay@santa-clarita.com. Gracias.
Date: March 1, 2017
Mary Cusick, City Clerk Administrator
Published: Friday, March 10, 2017 — The Signal
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12.b
CITY OF SANTA CLARITA 2017-2018 ANNUAL ACTION PLAN
- 018 CONSOLIDATED PLAN
FUNDING
HUD 2017-2018 Estimated Entitlement $1,156,736
Prior Year Savings (2015-2016) $76,028
TOTAL AVAILABLE FUNDING $1,232,764
PROGRAMS AND ACTIVITIES
Administration (Max allowed $231,347)
Personnel / Administration
Fair Housing Services
Public Services (Max allowed $173,510)
Community Access Services Program (Senior Center)
Affordable Housing Program (Bridge To Home)
Crisis Homeless Services (Bridge To Home)
Clinical Case Management (Family Promise)
Project Special Children of the Valley (Carousel Ranch)
Ready to Work! Vocational Training Program (Carousel Ranch)
Transporting Hope (Boys and Girls Club)
Capital (No funding cap)
Section 108 Debt Service (City)
Handyworker Program (Senior Center)
ADA Park Demonstration Project (City)
$211,347
$20,000
TOTAL ADMINISTRATION $231,347
$53,900
$31,514
$35,000
$28,000
$10,710
$5,000
$9,300
TOTAL PUBLIC SERVICES
$173,424
$102,885
$275,000
$450,000
TOTAL CAPITAL PROJECTS $827,885
TOTAL AVAILABLE $1,232,764
TOTAL ALLOCATED $1,232,656
UNALLOCATED FUNDS $108
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CONTINGENCY STRATEGY TO ADDRESS
THE LATE RELEASE OF 2017-2018 CDBG ENTITLEMENT FUNDING ALLOCATIONS
The City of Santa Clarita (City) has been informed by the U.S. Department of Housing and Urban Development
(HUD) that notification of the amount of the 2017-2018 Community Development Block Grant (CDBG)
entitlement funding allocations will be delayed and will not be available to the City during the development of
the Annual Action Plan (AAP). HUD has directed the City to develop the AAP using an entitlement amount
equal to the entitlement for the 2016-2017 program year. In addition, HUD has directed the City to prepare a
contingency strategy based on the information in HUD Notice CPD-16-18 (Notice) to guide the actual allocation
of funds once the entitlement amounts are released.
The City has implemented the citizen participation process for the 2017-2018 program year as required,
including a publication on March 10, 2017, of the availability of the draft AAP for 30 days beginning March 24,
2017. Any comments received will be included in the draft AAP, which is expected to come before the City
Council in a Public Hearing on May 9, 2017. Also per the HUD Notice, the AAP will not be submitted to HUD
until the entitlement amounts are released, but no later than 60 days after the entitlement amounts are
released.
PROPOSED CONTINGENCY STRATEGIES
Decrease in Funding
• Fund debt service at the required amount.
• Fund the following programs at recommended amounts to the extent possible in the following order:
o Bridge to Home — Crisis Homeless Services Program
o Bridge to Home — Affordable Housing Program
o Family Promise — Clinical Case Manager
• If any Public Service funds remain, decrease funding for the remaining recommended Public Service
programs at an equal percentage to stay within the Public Services cap.
• Fund Senior Center — Handyworker Program at recommended amount.
• Reduce funding for Administration and Fair Housing at the amount of the overall reduction to remain
under the funding cap.
• Allocate remaining capital funds to the ADA Park Demonstration Project.
Increase in Funding
• Fund debt service at the required amount.
• Increase funding in the following programs, in the following order up to Public Services cap:
o Family Promise Clinical Case Manager Program by an amount up to $30,000
o Carousel Ranch Ready to Work Program by an amount up to $10,000
• Fund the following Public Service grants as recommended:
o Bridge to Home — Affordable Housing Program
o Bridge to Home — Crisis Homeless Services
o Carousel Ranch Special — Children of the Valley
• Increase funding for the following programs at equal percentages until Public Service funds are
exhausted, but not to exceed the amount originally requested:
o Senior Center— Community Access Services
o Boys & Girls Club —Transporting Hope
• Fund Senior Center — Handyworker Program at recommended amount.
• Increase the Fair Housing and personnel budgets in equal percentages to the maximum allowable 20%
Administrative costs cap.
• Increase the ADA Park Demonstration Project by the remaining funds.
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12.d
City of Santa Clarita
Annual Action Plan
Fiscal Year 2017-2018
(July 1, 2017 through June 30, 2018)
May 2017
Lead Agency:
City of Santa Clarita
Department of Community Development
23920 Valencia Boulevard
Santa Clarita, CA 91355
(661) 286-4141
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12.d
Table of Contents
ExecutiveSummary.................................................................................................1
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b).........................................1
TheProcess.............................................................................................................5
PR-05 Lead & Responsible Agencies -(91.200(b)......................................................5
AP-10 Consultation - 91.100, 91.200(b), 91.215(I)...................................................6
AP-12 Participation - 91.105, 91.200(c).................................................................
15
ExpectedResources..............................................................................................17
AP-15 Expected Resources - 91.220(c)(1,2)..........................................................
17
Annual Goals and Objectives.................................................................................19
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) ...............................
19
Projects.................................................................................................................
21
AP-35 Projects - 91.220(d)..................................................................................
21
AP-38 Projects Summary.....................................................................................
22
AP-50 Geographic Distribution - 91.220(f).............................................................
32
AffordableHousing................................................................................................34
AP-55 Affordable Housing - 91.220(g)...................................................................
34
AP-60 Public Housing - 91.220(h).........................................................................
35
AP-65 Homeless and Other Special Needs Activities - 91.220(i) ...............................
36
AP-75 Barriers to Affordable Housing - 91.220(j)....................................................
40
AP-85 Other Actions - 91.220(k)...........................................................................
42
ProgramSpecific Requirements............................................................................48
AP-90 Program Specific Requirements - 91.220(I)(1,2,4).........................................48
List of Tables
Table 1 - Responsible Agencies...............................................................................5
Table 2 - Agencies, groups, organizations who participated........................................8
Table 3 - Other local / regional / federal planning efforts .........................................
14
Table 4 - Citizen Participation Outreach.................................................................
16
Table 5 - Expected Resources - Priority Table ........................................................
17
Table 6 - Goals Summary....................................................................................
19
Table 7 - Goals Descriptions.................................................................................
20
Table 8 - Project Information...............................................................................
21
Table 9 - Project Summary..................................................................................
22
Table 10 - Geographic Distribution........................................................................32
Table 11 - One Year Goals for Affordable Housing by Support Requirement ................
34
Table 12 - One Year Goals for Affordable Housing by Support Type ...........................
34
Application for Federal Assistance SF-424 and Certifications
Appendices
A. Public Hearing Materials
B. Consulting and Funding Opportunity Outreach Materials
C. Recommended Fiscal Year 2017-2018 Funding Allocations
D. Santa Clarita Proposed Fiscal Year 2017-2018 CDBG Projects
E. HUD Guidance and Contingency Plan re: late release of 2017-2018 Allocations
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12.d
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The Community Development Block (CDBG) program is authorized by the Housing and Community
Development Act of 1974, which provides eligible entitlement communities with annual grants. The
annual grants must be used to provide decent housing, suitable living environments, and expanded
economic opportunities, primarily for low- and moderate -income persons. The City of Santa Clarita (City)
has been receiving entitlement funds since fiscal year (FY) 1991-1992 and expects to receive an
estimated $1,156,736 in CDBG funds in FY 2017-2018.
The City adopted its Consolidated Plan in 2014 for the five-year period of 2014-2018 as required to
receive federal CDBG funds from the U.S. Department of Housing and Urban Development (HUD). The
Consolidated Plan addresses the City's low- and moderate -income housing and community development
needs and sets forth a strategic plan of five-year goals, specific objectives, annual goals, and benchmarks
for measuring progress.
This is the fourth Annual Action Plan for the 2014-2018 Consolidated Plan period. It describes the
resources, programs, activities, and actions the City of Santa Clarita will take in the 2017-2018 year to
implement the strategic plan found in the 2014-2018 Consolidated Plan. The priorities for the 2014-2018
Consolidated Plan, established in consultation with residents and community groups, have been
prioritized as follows:
High Priority
• Improve, Maintain, and Expand Affordable Housing
• Improve and Expand Facilities and Infrastructure
• Planning and Administration
• Promote Equal Housing Opportunity
• Provide Supportive Human Services
Low Priority
• Preserve At -Risk Housing
• Support Economic Development Opportunities
Annual Action Plan
2017
1
OMB Control No: 2506-0117 (exp. 07/31/2015)
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12.d
In consultation with HUD and based on HUD-CPD Notice 16-18, HUD advised the City to not submit the
Action Plan until after final entitlement amounts are released, but no later than 60 days after
entitlement amounts are released. The City followed its standard public participation process while
waiting for the release of allocations. The Action Plan is scheduled to go before the Santa Clarita City
Council on May 9, 2017, with proposed allocations based on an estimated allocation based on the
amount received in 2016-2017. The actions the City will take to adjust amounts for increases or
decreases, if needed, based on actual 2017-2018 entitlement amounts, are outlined in the contingency
strategy found in the appendices.
2. Summarize the objectives and outcomes identified in the Plan
The City incorporated outcome measures for activities in accordance with the Federal Register Notice
dated March 7, 2006, which requires the following Performance Measure Objectives/Outcomes to
be associated with each activity:
General Objective Categories
Activities will meet one of the followi
• Decent Housing (DH)
• A Suitable Living Environment (SL)
• Economic Opportunity (EO)
General Outcome Categories
Activities will meet one of the followi
• Availability/Accessibility (1)
• Affordability (2)
• Sustainability (3)
Based on the City's priority needs established in the 2014-2018 Consolidated Plan, the projects to be
funded along with the objectives and outcomes anticipated during FY 2017-2018 are shown in the Santa
Clarita Proposed Fiscal Year 2017-2018 CDBG Projects in the appendices attached.
Annual Action Plan
2017
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12.d
3. Evaluation of past performance
City Housing staff continually evaluate the CDBG Program and make adjustments and/or process
improvements where and when necessary. The annual Community Needs Assessment and public
participation process also play a key role in determining goals and projects. In addition, a new Risk
Assessment Questionnaire requirement was added to the funding application process this year. The City
of Santa Clarita has been successful in selecting projects and activities which meet the City's 2014-2018
Consolidated Priorities and annual goals.
4. Summary of Citizen Participation Process and consultation process
Citizen participation is an important component of the Annual Action Plan processes. To solicit public
input during the development of the Annual Action Plan, the City conducted a Community
Needs Survey. The City also provided the required 30-day public review and comment period of the
draft Action Plan, and held two Public Hearings before the Santa Clarita City Council.
Community Needs Survey: The survey, in both hard copy and on-line forms, was available from
November 21, 2016 through December 15, 2016. A total of 385 responses were received.
Needs and Funding Opportunity Meetings: The City conducted two meetings on January 17, 2017 and
January 19, 2017 to provide information on the City's priorities, current needs, and funding
opportunities. Seventy-four (74) agencies were informed of the funding opportunity meetings and
invited to attend. The attending agencies can be found in Table 2 of this document and are also
included in the appendices.
Public Review of Draft Documents: A 30-day public review and comment period was held from March
24, 2017 through April 24, 2017. The final FY 2017-2018 Action Plan will be available for five years at
Santa Clarita City Hall.
Public Hearings: A Public Hearing before the City Council was held on March 14, 2017 regarding the
results of the Santa Clarita Community Needs Survey. On May 9, 2017, the Draft 2017-2018 Action Plan
was brought before the City Council at a Public Hearing for review and approval.
S. Summary of public comments
One verbal comment was made at the March 14, 2017, City Council public hearing about the Community
Needs Assessment results. The comment was related to public outreach efforts. Public input, including
responses to the Survey, is summarized and presented in the appendices.
Annual Action Plan
2017
OMB Control No: 2506-0117 (exp. 07/31/2015)
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12.d
6. Summary of comments or views not accepted and the reasons for not accepting them
No comments were received that were not accepted.
7. Summary
The FY 2017-2018 Action Plan has been developed based on estimated amounts which are subject to
change pending actual allocation amounts from HUD. The City has prepared a contingency plan found in
the appendices if the actual allocation is increased or decreased. The estimated available funding of
$1,232,764 (annual allocation of $1,156,736 and prior year savings of $76,028) is estimated to be
allocated for the period of July 1, 2017 through June 30, 2018, as follows:
Administration (Total $231,347)
• Personnel/Administration - $211,347
• Fair Housing Council - $20,000
Public Services ($173,510)
• Community Access Services Program (Senior Center) - $53,900
• Affordable Housing Program (Bridge To Home) - $31,514
• Crisis Homeless Services (Bridge To Home) - $35,000
• Transporting Hope (Boys and Girls Club) - $9,300
• Clinical Case Management (Family Promise) - $28,000
• Project Special Children of the Valley (Carousel Ranch) - $10,710
• Ready to Work! Vocational Training Program (Carousel Ranch) - $5,000
Capital ($827,885)
• Section 108 Debt Service (City) - $102,885
• Handyworker Program (Senior Center) - $275,000
• ADA Park Demonstration Project - $450,000
Annual Action Plan
2017
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OMB Control No: 2506-0117 (exp. 07/31/2015)
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12.d
PR-05 Lead & Responsible Agencies — 91.200(b)
Agency/entity responsible for preparing/administering the Consolidated Plan
Agency Role
Name
Department/Agency
CDBG Administrator
SANTA CLARITA
Community Development
Table 1— Responsible Agencies
Narrative (optional)
The City of Santa Clarita's Department of Community Development will administer the CDBG Program. Currently, two staff members are
assigned to oversee the day-to-day operations of the CDBG Program, including, but not limited to, the following:
• Preparation of all HUD required documents
• Annual Community Needs Assessment and funding process
• Sub -grant contracting, monitoring, and reporting
• Regulatory compliance
Consolidated Plan Public Contact Information
Erin Lay, the City's Housing Program Administrator, may be contacted at 661.286.4174, or elav@santa-clarita.com, or Terasa Sullivan, CDBG
Project Technician, may be contacted at 661.255.4368 or tsullivan@santa-clarita.com with any questions related to the Consolidated Plan and
associated Annual Action Plans and Consolidated Annual Performance and Evaluation Reports (CAPER).
Annual Action Plan
2017
OMB Control No: 2506-0117 (exp. 07/31/2015)
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12.d
AP-10 Consultation — 91.100, 91.200(b), 91.215(I)
1. Introduction
As part of the development of this Action Plan, the City conducted outreach to consult and coordinate
with non-profit agencies, affordable housing providers, and government agencies regarding the needs of
the low- and moderate -income community. Some outreach activities are listed below and have been
summarized in the Executive Summary and Citizen Participation sections of this Action Plan. Results of
the annual Community Needs Assessment are also summarized and can be found in the Appendices.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(I)).
The City reached out to seventy-four (74) agencies and organizations, including:
• Nonprofit service providers that cater to the needs of low- and moderate -income households
and persons with special needs, including persons with disabilities;
• Affordable housing providers;
• Housing advocates;
• Housing professionals;
• Public agencies (such as school districts, health services, public works);
• Economic development and employment organizations; and
• Other community and neighborhood groups.
The seventy-four (74) agencies were mailed notices of the City's Action Plan process and public
meetings. The Housing Authority of the County of Los Angeles was also contacted to obtain information
on public housing and Housing Choice Vouchers available to City residents. The complete outreach list
and letters are included in the Appendices.
Annual Action Plan
2017
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Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The City conducted two Funding Opportunity Meetings on January 17 and January 19, 2017. Several
agencies that provide housing and supportive services for the homeless and those at risk of becoming
homeless attended the meetings. These included:
• Bridge to Home
• Domestic Violence Center
• Family Promise
• Santa Clarita Valley Senior Center
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS.
The City's entitlement allocation does not include ESG funds.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction's consultations with housing, social service agencies and other
entities.
Annual Action Plan
2017
OMB Control No: 2506-0117 (exp. 07/31/2015)
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Table 2 — Agencies, groups, organizations who participated
1
Agency/Group/Organization
Carousel Ranch
Agency/Group/Organization Type
Services -Children
Services -Persons with Disabilities
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
2
Agency/Group/Organization
Bridge To Home SCV
Agency/Group/Organization Type
Housing
Services -Housing
Services -Homeless
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Homeless Needs -Chronically Homeless
Homeless Needs -Families with Children
Homelessness Needs -Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
3
Agency/Group/Organization
Santa Clarita Valley Committee on Aging
Agency/Group/Organization Type
Services -Housing
Services -Elderly Persons
Annual Action Plan
2017
OMB Control No: 2506-0117 (exp. 07/31/2015)
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What section of the Plan was addressed by Consultation?
Housing Need Assessment
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
4
Agency/Group/Organization
Child and Family Center
Agency/Group/Organization Type
Services -Children
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
5
Agency/Group/Organization
The Domestic Violence Center
Agency/Group/Organization Type
Services -Victims of Domestic Violence
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
6
Agency/Group/Organization
Santa Clarita Valley Boys and Girls Club
Agency/Group/Organization Type
Services -Children
FW7hatsection of the Plan was addressed by Consultation?
Non -Homeless Special Needs
Annual Action Plan
2017
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Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
7
Agency/Group/Organization
Family Promise of Santa Clarita Valley
Agency/Group/Organization Type
Housing
Services -Housing
Services -Homeless
What section of the Plan was addressed by Consultation?
Housing Need Assessment
Homeless Needs -Chronically Homeless
Homeless Needs -Families with children
Homelessness Needs -Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
8
Agency/Group/Organization
Boy Scouts of America Los Angeles
Agency/Group/Organization Type
Services -Children
What section of the Plan was addressed by Consultation?
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
9
Agency/Group/Organization
Help the Children
Agency/Group/Organization Type
Services -Children
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What section of the Plan was addressed by Consultation?
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
10
Agency/Group/Organization
Valley Industrial Association
Agency/Group/Organization Type
Business Leaders
Neighborhood Organization
What section of the Plan was addressed by Consultation?
Economic Development
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
11
Agency/Group/Organization
Golden Oak Adult School
Agency/Group/Organization Type
Services -Education
What section of the Plan was addressed by Consultation?
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
12
Agency/Group/Organization
American Diabetes Association
Agency/Group/Organization Type
Services -Children
Services -Health
What section of the Plan was addressed by Consultation?
Non -Homeless Special Needs
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Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
13
Agency/Group/Organization
Santa Clarita Valley Food Pantry
Agency/Group/Organization Type
Services -Children
Services -Elderly Persons
Services -Persons with Disabilities
Services -Persons with HIV/AIDS
Services -Victims of Domestic Violence
Services -Homeless
Services -Health
What section of the Plan was addressed by Consultation?
Public Housing Needs
Homeless Needs -Chronically Homeless
Homeless Needs -Families with Children
Homelessness Needs -Veterans
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
14
Agency/Group/Organization
American Cancer Society
Agency/Group/Organization Type
Services -Health
What section of the Plan was addressed by Consultation?
Public Housing Needs
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Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 19, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
15
Agency/Group/Organization
Santa Clarita Valley Concert Band
Agency/Group/Organization Type
Services -Education
Neighborhood Organization
What section of the Plan was addressed by Consultation?
Non -Homeless Special Needs
Briefly describe how the Agency/Group/Organization was
The agency was contacted via U.S. mail and attended the needs/funding
consulted. What are the anticipated outcomes of the
opportunity meeting on January 17, 2017, received an overview of the
consultation or areas for improved coordination?
current needs in the community, and had an opportunity to provide
comments and input.
Identify any Agency Types not consulted and provide rationale for not consulting.
The City contacted seventy-four (74) agencies as part of the outreach process for this Action Plan. Applicable agencies and agency types were
consulted. No agencies were eliminated from the consultation process.
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Other local/regional/state/federal planning efforts considered when preparing the Plan.
Name of Plan
Lead Organization
How do the goals of your Strategic Plan overlap with the goals of each plan?
Through the 2014-2018 Consolidated Plan outreach process, the City has identified homeless and
Los Angeles
Continuum of
homeless prevention services as a priority for the CDBG Program. The Community Needs Assessment
Homeless Services
Care
process for 2017-2018 also determined this a priority. These services will complement the Continuum
Authority
of Care Strategy for transitioning the homeless to permanent housing.
The City's current Housing Element, which includes the estimate of housing needs from the Regional
Housing Element
City of Santa Clarita
Housing Needs Assessment, contains over twenty (20) programs and policies designed to address
housing needs for low- and moderated -income persons.
Table 3 — Other local / regional / federal planning efforts
Narrative (optional)
Refer to Appendices for a complete outreach list, proof of publications, and results of the Community Needs Survey.
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AP-12 Participation — 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation. Summarize citizen participation
process and how it impacted goal -setting.
The City provides for and encourages citizens to participate in the development of the five-year Consolidated Plan, as well as the Annual Action
Plan and the proposed use of housing and community development funds. Residents, public agencies, and other interested parties, including
those most affected, are given the opportunity to receive information and review and submit comments on proposed activities. The information
provided includes the amount of assistance the City anticipates receiving, and the range of activities which may be undertaken, as well as the
estimated amount that will benefit low- and moderate -income persons.
In an effort to fully and more comprehensively involve the public in the Action Plan process, the City created an on-line Community Needs
Assessment survey. The survey generated 385 responses from participating individuals for the 2017-2018 year. A Public Hearing was conducted
at the March 14, 2017 City Council meeting regarding the results of the annual Community Needs Assessment, which provided the public
another opportunity to make comments. One verbal comment was made at the Public Hearing related to increasing community
outreach efforts.
Applications for funding: The City used an open and objective process for the award of 2017-2018 CDBG funding for sub -recipient grants. For
the 2017-2018 funding process, the following actions were taken:
• Notified seventy-four (74) local -serving non-profit organizations by mail of the availability of grant funds and funding opportunity
meetings.
• Conducted two (2) technical assistance meetings on January 17, 2017 and January 19, 2017 to answer questions and distribute funding
application packages to interested and eligible applicants.
• Formed a five -member intra-departmental committee who evaluated, scored, and ranked the proposals submitted.
• Reviewed and scored Risk Assessment Questionnaires to determine the level of risk per CFR 200.331(b)(c).
• Checked debarment status through the System for Award Management (SAM) website.
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• Completed a CDBG Activity Type and Eligibility Determination form for all funding requests, ensuring that the proposed
program/activities were eligible, met a HUD National Objective, addressed a Consolidated Plan priority, and met a current community
need.
Seven (7) of eleven (11) applications for Public Service proposals were recommended for CDBG funding. One (1) capital proposal was also
recommended for CDBG funding. Those recommended scored the highest based on meeting a Consolidated Plan priority, addressing a HUD
National Objective as well as a current need in our community, having clear and adequate goals and objectives, and serving residents of the City
They were also able to meet the participant eligibility criteria and CDBG Program and reporting compliance.
Citizen Participation Outreach
Sort Order
Mode of Outreach
Target of Outreach
Summary of
Summary of
Summary of comments
URL (If
response/attendance
comments received
not accepted
applicable)
and reasons
Housing staff will
One verbal
strive to take greater
comment was
There were no
Non-
community outreach
made at the City
comments received
eived
1
Public Hearing
targeted/broad
efforts during the
Council public
that were not
community.
next annual
hearing related to
accepted.
community needs
community
assessment process.
outreach efforts.
There were no
Non-
No comments were
comments received
2
Newspaper Ad
targeted/broad
Not applicable.
received.
that were not
community.
accepted.
There were no
Non-
No comments were
comments received
3
Press release
targeted/broad
Not applicable.
received.
that were not
community.
accepted.
Table 4 — Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources — 91.220(c) (1, 2)
Introduction
A number of housing and community development resources are currently available in the City of Santa Clarita. They include:
• Community Development Block Grant (CDBG) funds
• City General Funds
• HUD Section 108 Loan Funds
• HUD Section 8 Rental Assistance Program (through the Housing Authority of the County of Los Angeles)
• State Transportation Funds
• California Housing Finance Agency Funds (CaIHFA)
Priority Table
Program
Source
of Funds
Uses of Funds
Expected Amount Available Year 1
Expected
Amount
Narrative Description
Annual
Program
Prior Year
Total:
Allocation:
Income:
Resources:
$
Available
$
$
$
Remainder of
ConPlan $
CDBG
public -
Acquisition
The estimated amount of CDBG
federal
Admin and
funds available over the planning
Planning
period is based on a 5% reduction,
Economic
rounding down to a total of
Development
$5,000,000 over five years, excluding
Housing
funds carried over from prior years.
Public
Improvements
Public Services
1,156,736
0
76,028
1,232,764
347,600
Table 5 - Expected Resources — Priority Table
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how
matching requirements will be satisfied.
The City and HUD share an interest in leveraging HUD resources to the maximum extent feasible in order to deliver high -quality, creative, and
efficient housing programs, neighborhood improvement programs, supportive services, and economic development programs. The City will
continue to pursue opportunities to obtain additional funding which can help leverage internal resources with other federal, state, and local
funding sources.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs
identified in the plan.
Since 2009 the City has been working toward the development of new affordable housing units. In 2010 the City used Neighborhood
Stabilization funds and CDBG funds to acquire two parcels for the development of new affordable rental housing units. A 30-unit, 100%
affordable project, consisting of 29 affordable units and one manager unit, was designed through a partnership of a for -profit and a non-profit
developer, and was granted entitlements by the City's Planning Commission in June 2011. At the same time, the City was negotiating a
Disposition and Development Agreement (DDA) and Affordability Agreement in which the City proposed to donate the land and approximately
$6 million dollars in Redevelopment low/mod housing funds to the project.
Unfortunately in June 2011, prior to the approval of the DDA, the State of California dissolved Redevelopment Agencies, freezing the low/mod
housing funds and preventing the City from moving ahead on the project. The City worked with the State to complete the processes required to
recapture a portion of the low/mod housing funds, which became available to the City in 2014. The City executed a DDA for the project in June
2015. The City contributed one parcel of land, acquired in part with CDBG funds in 2010, $3.8 million in former Redevelopment low/mod
housing funds, and gave a $303,361 residual receipts loan of 2015-2016 CDBG funds (for off -site improvements only). Project
construction began in March 2016. Applications will be made available in May 2017 with project completion and lease -up anticipated for July
2017.
Discussion
See discussion above.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)
Goals Summary Information
Sort
Goal Name
Start
End
Category
Geographic
Needs Addressed
Funding
Goal Outcome Indicator
Order
Year
Year
Area
1
Provide Decent and
2014
2018
Affordable
Improve, Maintain,
CDBG:
Homeowner Housing
Affordable Housing
Housing
and Expand
$275,000
Rehabilitated: 72 Household
Affordable Housing
Housing Unit
Planning and
Administration
Promote Equal
Housing Opportunity
Preserve At -Risk
Housing
2
Improve and
2014
2018
Non -Housing
Improve and Expand
CDBG:
Public Facility or Infrastructure
Expand Facilities
Community
Facilities and
$552,885
Activities other than
and Infrastructure
Development
Infrastructure
Low/Moderate Income Housing
Planning and
Benefit: 15339 Persons Assisted
Administration
3
Provide Supportive
2014
2018
Homeless
Promote Equal
CDBG:
Public service activities other th
Human Services
Non -Homeless
Housing Opportunity
$173,424
Low/Moderate Income Housing
Special Needs
Provide Supportive
Benefit: 923 Persons Assisted
Human Services
Public service activities for
Low/Moderate Income Housing
Benefit: 118 Households Assiste
Homelessness Prevention: 25
Persons Assisted
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Goal Descriptions
1
Goal Name
Provide Decent and Affordable Housing
Goal
For 2017-2018, CDBG funds will be used to support minor home repairs for lower -income homeowners, including seniors.
Description
2
Goal Name
Improve and Expand Facilities and Infrastructure
Goal
For 2017-2018, CDBG funds will be used for an ADA Park Demonstration project benefitting thousands of persons with
Description
disabilities citywide. The City will also use CDBG funds to pay the final remaining debt service payments on two existing
Section 108 loans.
3
Goal Name
Provide Supportive Human Services
Goal
For 2017-2018, the City intends to support services for seniors, families and their children, persons with disabilities, homeless
Description
persons, and those at -risk of homelessness. Types of services will include, but are not limited to: advocacy, meals on wheels,
and care management for seniors; equestrian therapy for children and adults with special needs; homeless case
management; and eviction prevention/move-in assistance to avoid homelessness.
Table 7 — Goal Descriptions
Estimate the number of extremely low-income, low-income, and moderate -income families to whom the jurisdiction will provide
affordable housing as defined by HOME 91.215(b).
Not applicable.
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AP-35 Projects — 91.220(d)
Introduction
This Action Plan outlines the steps that the City of Santa Clarita will use to address housing and
community development needs in the City. The plan includes a listing of activities that the City will
undertake during FY 2017-2018 (July 1, 2017 through June 30, 2018) using CDBG funds. The City
has $1,232,764 in total funds available to use in FY 2017-2018. This includes an estimated CDBG
allocation of $1,156,736 and $76,028 in unexpended funds from prior years.
#
Project Name
1
CDBG Program Planning and Administration
2
Section 108 Loan Payments
3
ADA Park Demonstration Project
4
Handyworker Program (Santa Clarita Valley Committee on Aging Senior Center)
5
Community Access Services Program (Santa Clarita Valley Committee on Aging Senior Center)
6
Crisis Homeless Services (Bridge To Home)
7
Affordable Housing Program (Bridge To Home)
8
Clinical Case Management (Family Promise)
9
Special Children of the Valley -Project SCV (Carousel Ranch)
10
Ready to Work! Vocational Training Program (Carousel Ranch)
11
Transporting Hope (Boys and Girls Club)
Table 8 — Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs.
For FY 2017-2018, the City has a total CDBG budget of $1,232,656, inclusive of unexpended funds from
prior years. Santa Clarita estimates allocating approximately nine percent of its allocation to debt service
projects that provided public infrastructure improvements within the target low- and moderate -income
areas. Twenty percent of the City's allocation is reserved for administration costs and fair housing
services, and fifteen percent is set aside for public services.
One of the greatest challenges in meeting the underserved needs of low- and moderate -income persons
is having limited financial resources. The City will continue to use CDBG funding to support public service
agencies that address the special needs of the underserved, including the homeless, those at risk of
homelessness, seniors, female -headed households, and disabled youth and adults. The City also
proactively seeks additional resources to better meet the underserved needs.
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Projects
AP-38 Projects Summary
Project Summary Information
Table 9 — Project Summary
1
Project Name
CDBG Program Planning and Administration
Target Area
Not applicable
Goals Supported
Provide Decent and Affordable Housing
Improve and Expand Facilities and Infrastructure
Provide Supportive Human Services
Needs Addressed
Improve, Maintain, and Expand Affordable Housing
Improve and Expand Facilities and Infrastructure
Planning and Administration
Promote Equal Housing Opportunity
Provide Supportive Human Services
Preserve At -Risk Housing
Support Economic Development Opportunities
Funding
CDBG: $231,347
Description
CDBG Program Planning and Administration
Target Date
6/30/2018
Estimate the number and type
Not applicable
of families that will benefit
from the proposed activities
Location Description
The CDBG Program will be administered from Santa Clarita City Hall and will support the CDBG Program
citywide.
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Planned Activities
Funds will be used for general management, monitoring, and oversight of the CDBG Program. In addition
to general management activities, staff respond to citizen inquiries, and facilitates the services of local
non-profit agencies. This activity also includes a $20,000 allocation for a fair housing services contract to
serve Santa Clarita residents.
2
Project Name
Section 108 Loan Payments
Target Area
Not applicable
Goals Supported
Improve and Expand Facilities and Infrastructure
Needs Addressed
Improve and Expand Facilities and Infrastructure
Planning and Administration
Funding
CDBG: $102,885
Description
These funds provide debt service on Section 108 loans previously taken out by the City to provide critical
improvements to infrastructure and various public facilities around the City. Boys and Girls Club: This
Section 108 loan was taken to provide partial funding for a youth center in one of the poorest
neighborhoods in Santa Clarita (Census Tract 92036). The project was leveraged with funds from the
William S. Hart School District, City general funds, and CDBG Entitlement funds, and provides computer
labs, meeting rooms, and after -school activity space for low- and moderate -income youth. Lower
Scherzinger Lane: This Section 108 loan was taken to improve infrastructure in the Canyon Country area
of Santa Clarita (Census tract 92038). Work began in fiscal year 2003-2004 and included improvements to
curbs, gutters, sidewalks, and drainage.
Target Date
6/30/2018
Estimate the number and type
Project benefits have been previously reported.
of families that will benefit
from the proposed activities
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Location Description
Lower Scherzinger Lane: This Section 108 loan was taken to improve infrastructure in the Canyon Country
area of Santa Clarita (Census tract 92038). Work began in fiscal year 2003-2004 and included
improvements to curbs, gutters, sidewalks, and drainage.
Boys and Girls Club: This Section 108 loan was taken to provide partial funding for a youth center in one
of the poorest neighborhoods in Santa Clarita (Census Tract 92036). The project was leveraged with funds
from the William S. Hart School District, City general funds, and CDBG Entitlement funds, and provides
computer labs, meeting rooms, and after -school activity space for low- and moderate -income youth.
Planned Activities
Pay-off of final remaining debt service payments on two Section 108 loans.
3
Project Name
ADA Park Demonstration Project
Target Area
Not applicable
Goals Supported
Improve and Expand Facilities and Infrastructure
Provide Supportive Human Services
Needs Addressed
Improve and Expand Facilities and Infrastructure
Planning and Administration
Provide Supportive Human Services
Funding
CDBG: $450,000
Description
The City intends to use CDBG funds for the design and construction of a Universally -Accessible Playground
designed specifically for inclusion of disabled youth and their families in the same recreational activities
as non -disabled youth. A specific site has not yet been determined.
Target Date
6/30/2019
Estimate the number and type
This project will be available to and benefit 15,339 persons with disabilities citywide.
of families that will benefit
from the proposed activities
Location Description
Citywide
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Planned Activities
The City intends to use CDBG funds for the design and construction of a Universally -Accessible Playground
designed specifically for inclusion of disabled youth and their families in the same recreational activities
as non -disabled youth. A specific site has not yet been determined.
4
Project Name
Handyworker Program (Santa Clarita Valley Committee on Aging Senior Center)
Target Area
Not applicable
Goals Supported
Provide Decent and Affordable Housing
Needs Addressed
Improve, Maintain, and Expand Affordable Housing
Planning and Administration
Funding
CDBG: $275,000
Description
Administered by the Santa Clarita Valley Committee on Aging, this program will provide grants to lower -
income homeowners up to $5,000 per household for minor home repairs.
Target Date
6/30/2018
Estimate the number and type
An estimated 72 low-income households will benefit from this program.
of families that will benefit
from the proposed activities
Location Description
This program is administered by the Santa Clarita Valley Committee on Aging (Senior Center).
Planned Activities
Provide home repairs/replacements to eligible lower -income homeowners. Types of
repairs/replacements may include, but are not limited to: roofs, windows, floors, walls, doors, heating
and air conditioning units, and electrical systems. Exterior painting, safety issues, disabled accessibility
and municipal code violations may also be addressed. All qualified applicants are notified of lead -based
paint hazards, and remediation is provided where necessary.
5
Project Name
Community Access Services Program (Santa Clarita Valley Committee on Aging Senior Center)
Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
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Needs Addressed
Planning and Administration
Provide Supportive Human Services
Funding
CDBG: $53,900
Description
This program provides a nutritionally balanced meal program, care management, housing referrals,
financial benefits counseling, assistance with forms and documents, and supportive services assessments.
Target Date
6/30/2018
Estimate the number and type
Approximately 450 persons over 50 years of age may be assisted.
of families that will benefit
from the proposed activities
Location Description
This program is administered at the Santa Clarita Valley Committee on Aging (Senior Center).
Planned Activities
Provide care management, nutritionally balanced meals, comprehensive housing needs assessments, and
supportive services. Eligible individuals and their families are advised on the least restrictive housing
alternatives, referrals are provided, and the application process for subsidized housing is facilitated by
staff when needed. Staff also provides advocacy services for eligible participants with governmental
agencies, private and public assisted living facilities, and landlords. Consumer education seminars,
financial and benefits counseling is also available.
6
Project Name
Crisis Homeless Services (Bridge To Home)
Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
Needs Addressed
Planning and Administration
Promote Equal Housing Opportunity
Provide Supportive Human Services
Funding
CDBG: $35,000
Description
This program will provide homeless families and individuals with case management, life -skills training, and
job search assistance to help secure housing and employment.
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Target Date
6/30/2018
Estimate the number and type
An estimated 100 homeless persons (individuals and families) may be assisted.
of families that will benefit
from the proposed activities
Location Description
This program is administered by Bridge To Home and is available to all persons citywide.
Planned Activities
Provide homeless families and individuals with case management services, life -skills training, and job
search assistance to help secure housing and employment. Case management and referrals are also
provided to help avoid homelessness.
7
Project Name
Affordable Housing Program (Bridge To Home)
Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
Needs Addressed
Planning and Administration
Promote Equal Housing Opportunity
Provide Supportive Human Services
Funding
CDBG: $31,514
Description
This program provides one-time financial assistance to prevent eviction, and move -in assistance to
homeless families or families at risk of homelessness.
Target Date
6/30/2018
Estimate the number and type
An estimated 25 households at risk of becoming homeless may be assisted.
of families that will benefit
from the proposed activities
Location Description
This program is administered by Bridge To Home and is available to households citywide.
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Planned Activities
Provide one-time financial rent assistance to avoid eviction, retain housing, and prevent homelessness;
move -in rent assistance to obtain housing; and case management services and supervision to help
homeless families find permanent, stable, and affordable housing.
8
Project Name
Clinical Case Management (Family Promise)
Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
Needs Addressed
Planning and Administration
Promote Equal Housing Opportunity
Provide Supportive Human Services
Funding
CDBG: $28,000
Description
This program will provide clinical case management to homeless families and their children receiving
temporary shelter.
Target Date
6/30/2018
Estimate the number and type
An estimated 18 homeless families and their children may be assisted.
of families that will benefit
from the proposed activities
Location Description
This program is administered by Family Promise and is available to homeless families and their children
citywide.
Planned Activities
Provide a clinical case management approach through clinical counseling to homeless families and their
children who are receiving safe and secure temporary shelter in order to address mental health stability
and needs. Intervention practices shown to be effective in the clinical counseling field such as
motivational interviewing, conflict behavioral therapy, problem solving therapy, and play therapy will be
used. This will help aid in the transition to supportive housing to assure long-term self-sustainability in
permanent housing.
9
Project Name
Special Children of the Valley -Project SCV (Carousel Ranch)
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Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
Needs Addressed
Planning and Administration
Provide Supportive Human Services
Funding
CDBG: $10,710
Description
This program provides scholarships to children/adults with special needs for equestrian therapy, a unique
service in which disabled children and adults participate in specially designed horseback -riding therapy
lessons to improve attention span, behavior, social skills, balance, and coordination.
Target Date
6/30/2018
Estimate the number and type
An estimated 13 persons with special needs will be assisted.
of families that will benefit
from the proposed activities
Location Description
This program is administered by Carousel Ranch located in Agua Dulce and is available to disabled
individuals citywide.
Planned Activities
Provide equestrian therapy services to low- and moderate -income disabled children and adults, improving
vertical and horizontal balance, muscle tone, and motor coordination. This program also yields social and
psychological benefits such as decreased isolation, effective communication, and improved self-esteem to
those who would otherwise not be able to participate due to lack of funding or sponsorship.
10
project Name
Ready to Work! Vocational Training Program (Carousel Ranch)
Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
Needs Addressed
Planning and Administration
Provide Supportive Human Services
Funding
CDBG: $5,000
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Description
This program provides vocational training to young adults with disabilities to help them succeed in the
workplace. Participants will meet the definition of severely disabled adults.
Target Date
6/30/2018
Estimate the number and type
This program will serve 7 severely disabled adults.
of families that will benefit
from the proposed activities
Location Description
This program is administered by Carousel Ranch located in Agua Dulce and is available to severely
disabled adults citywide.
Planned Activities
Provide scholarships for eligible participants to join curriculum -based classroom activities and ranch -
based training. Participants will gain work -readiness skills such as adhering to a work schedule, accepting
instructions and constructive criticism, customer service, and other skills needed to succeed in the
workplace. Eligible participants must meet HUD's definition of severely disabled adults.
11
project Name
Transporting Hope (Boys and Girls Club)
Target Area
Not applicable
Goals Supported
Provide Supportive Human Services
Needs Addressed
Planning and Administration
Provide Supportive Human Services
Funding
CDBG: $9,300
Description
The program will cover annual membership fees to the Boys and Girls Club low- and moderate -income
students. It will also provide needed vehicle transportation for the students for the entire school year.
Target Date
6/30/2018
Estimate the number and type
An estimated 30 lower -income students may benefit from this program.
of families that will benefit
from the proposed activities
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Location Description
This program is administered by the Boys and Girls Club and service is available to eleven area elementary
schools: Newhall, Old Orchard, Peachland, Meadows, McGrath, Wiley Canyon, and Valencia Valley in the
Newhall School District; Canyon Springs, Mitchell, Fair Oaks Ranch, and Leona H. Cox in the Sulphur
Springs School District.
Planned Activities
Provide annual membership fees to the Boys and Girls Club and provide needed vehicle transportation for
participating students for the entire year.
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AP-50 Geographic Distribution — 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed.
The City has not established targeted neighborhoods for investment of CDBG funds. The geographic
distribution of Santa Clarita's proposed projects for FY 2017-2018 are as follows:
• Handyworker Program funded with CDBG funds are available to low- and moderate -income
persons on a citywide basis.
• Supportive services are available citywide to low- and moderate -income residents, homeless
persons, and persons with special needs.
• ADA Park Demonstration project funded will be available citywide and for the benefit of all
disabled persons.
• Debt Service is paid for two Section 108 loan -funded public improvement projects which are
located in the City's low- and moderate -income areas (See map in Appendices).
• Fair housing services are available citywide.
Geographic Distribution
Target Area Percentage of Funds
N/A N/A
Table 10 - Geographic Distribution
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Rationale for the priorities for allocating investments geographically.
The Priority Needs identified in the City's FY 2014 - 2018 Consolidated Plan form the basis for allocating
investments geographically within the jurisdiction during FY 2017-2018. The established priorities are:
High Priority
• Improve, Maintain, and Expand Affordable Housing
• Improve and Expand Facilities and Infrastructure
• Planning and Administration
• Promote Equal Housing Opportunity
• Provide Supportive Human Services
Low Priority
• Preserve At -Risk Housing
• Support Economic Development Opportunities
Discussion
See discussions above.
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Affordable Housing
AP-55 Affordable Housing — 91.220(g)
Introduction
The City plans to utilize CDBG funds to support housing activities through the Handyworker Program,
expected to provide minor rehabilitation assistance to 72 households. The construction of the 30-unit
(29 rental units and one manager's unit) affordable housing project is anticipated to be completed
in July 2017. Twenty-nine new affordable household units (and one manager's unit) produced will be
reported for this program year.
One Year Goals for the Number of Households to be Supported
Homeless 0
Non -Homeless 72
Special -Needs 0
Total 72
Table 11 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 29
Rehab of Existing Units 0
Acquisition of Existing Units 0
Total 29
Table 12 - One Year Goals for Affordable Housing by Support Type
Discussion
See discussion above.
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AP-60 Public Housing — 91.220(h)
Introduction
The only public housing complex in Santa Clarita is Orchard Arms, which is owned and operated by the
Housing Authority of the County of Los Angeles (HACoLA).
Actions planned during the next year to address the needs to public housing.
Orchard Arms is a 183-unit apartment project serving low-income elderly and disabled residents.
Recently elevators and covered pathways between buildings were added to improve accessibility. The
units are in good condition, and there are no substandard units or rehabilitation needs at the
facility. Apartment units are already modified to serve disabled and elderly residents.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership.
The Housing Authority of the County of Los Angeles (HACoLA) encourages the participation of public
housing residents through Resident Councils. The role of a Resident Council (RC) is to improve the
quality of life and resident satisfaction in self-help initiatives to enable residents to create a positive
living environment for individuals and families living in public housing. Orchard Arms has an active
Resident Council.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance.
The Housing Authority of the County of Los Angeles (HACoLA) has officially achieved "High Performer"
status under HUD's Section 8 Management Assessment Program (SEMAP); therefore, is not designated
as a "troubled" agency. Units are inspected, repaired, and maintained on a regular basis.
Discussion
See discussions above.
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AP-65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
The Los Angeles Homeless Service Authority (LAHSA), a Joint Powers Authority (JPA), is the lead agency
in the Los Angeles Continuum of Care and coordinates funds for programs providing shelter, housing,
and services to homeless persons in Los Angeles County. LAHSA partners with the County of Los Angeles
to integrate services and housing opportunities to ensure a wide distribution of service and housing
options throughout the Los Angeles Continuum of Care. The City of Santa Clarita is located in SPA2 and
will continue to collaborate with LAHSA and other local agencies in providing services for homeless
persons.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including reaching out to homeless persons (especially unsheltered persons) and assessing
their individual needs.
The City uses CDBG funds to support various programs aimed at assisting different segments of the
population at risk of homelessness. For FY 2017-2018, the City has allocated $64,400 to Bridge To Home,
an organization that administers two programs which address homeless needs and/or homelessness
prevention within the City:
• Crisis Homeless Services -This program provides individuals and families with access to the
services, life -skills training, and resources they need to secure and retain permanent housing.
• Affordable Housing Program - This program provides short-term assistance to prevent eviction,
one-time rent/move-in assistance, case management services, and case management
supervision to help establish permanent, stable, and affordable housing.
Addressing the emergency shelter and transitional housing needs of homeless persons.
The City will consider funding improvements for the Cold Weather Shelter when funds are available. The
Cold Weather Winter Shelter, operated by Bridge To Home, is the only homeless shelter in the Santa
Clarita Valley. It is currently housed in modular buildings in an industrial area. The demand for the
homeless shelter and its services is out -growing the current space and a larger location is needed. Bridge
To Home staff is currently evaluating options for a new rented location or the acquisition of land for
construction of a new shelter.
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Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again.
The City has collaborated with Bridge To Home in the past to provide services for homeless persons in
the jurisdiction. The agency provides a homeless case management and life -skills program which targets
the chronically homeless population. Bridge To Home created a Case Management and Access Center
which serves as a point -of -entry into services for homeless persons. Program participants are identified
and/or referred for services by the winter shelter, community partners, local churches, and schools.
Participants complete an intake and assessment process that is used to create individualized case plans
and drive weekly case management. Participants also receive life skills training offered on a variety of
topics and assistance/tools needed to overcome barriers to employment. Housing and employment are
generally the most critical, but health and mental health issues are also addressed. Bridge To Home
partners with other local programs as appropriate and works with emergency housing, transitional
housing, and low-income permanent housing sources to help provide the most appropriate housing for
individual clients.
Additionally, a contract and collaboration with Family Promise in 2017-2018 will provide assistance to
homeless families and their children requesting temporary shelter. Currently, Family Promise is able to
house up to four families at once for the maximum stay of ninety (90) days, averaging eighteen (18)
families per year. Individualized case management and clinical counseling is provided to assess and
address mental health stability and needs. Effective intervention practices used and shown to be
effective are motivational interviewing, conflict behavioral therapy, problem solving therapy, and
play therapy. Through the clinical case management approach of providing clinical mental health
services, along with secure and safe temporary housing to homeless families and their children, helps
pave the way to transitioning to permanent housing.
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Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
The following projects and activities address homelessness prevention:
• Bridge To Home Program, a local non-profit agency will provide one-time financial assistance to
residents who are at -risk of homelessness due to eviction proceedings, or move -in assistance to
lower current rent to avoid eviction or homelessness. Counseling and referrals are also provided
to help reduce the risk of future evictions and homelessness.
0 Seniors are at greater risk for homelessness than the general population. The City will continue
to provide a CDBG grant to the Santa Clarita Valley Committee on Aging to provide Community
Access Services. This program assists individuals over SO years of age with all aspects of housing
Each individual receives a comprehensive assessment to determine housing needs. They are
then provided with a wide array of housing -related services, which help them maintain
independent living in the least restrictive manner possible.
• In FY 2017-2018, the City is also funding the Ready to Work! Vocational training program
operated by Carousel Ranch. This program is aimed at providing employment readiness training
for severely disabled adults.
0 Obtaining and maintaining stable employment is the key to preventing homelessness. Referrals
are made on a regular basis to America's Job Center of California (AJCC) (formerly known as the
WorkSource Center), operated by College of the Canyons. Santa Clarita's AJCC provides job
search services such as workshops, computer classes, phones, fax, computers with internet
access, job leads, newspapers, and a resource library for job seekers aged 18 and above.
Employers uses AJCC to recruit and advertise job openings as well as for job fairs, bringing
together top local companies and job seekers.
Bridge To Home will act as the liaison and referral agency for both the City and Los Angeles County if the
need for discharge coordination arises.
Discussion
See discussion above.
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One year goals for the number of households to be provided housing through the use of HOPWA for:
Short-term rent, mortgage, and utility assistance to prevent homelessness of the
N/A
individual or family
Tenant -based rental assistance
N/A
Units provided in housing facilities (transitional or permanent) that are being
N/A
developed, leased, or operated
Units provided in transitional short-term housing facilities developed, leased, or
N/A
operated with HOPWA funds
Total
N/A
Discussion
The City of Santa Clarita does not receive HOPWA.
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AP-75 Barriers to affordable housing — 91.220(j)
Introduction
One of the largest barriers to affordable housing in the City is the lack of affordable units. While all
segments of the low- and moderate -income population need more affordable housing, the greatest
need is affordable units for families. The availability of funding for affordable housing has also been
severely affected by the dissolution of Redevelopment in the State of California. The A131x26 legislation
and subsequent AB 1484 legislation initially prevented the City from using approximately $6 million
dollars in Redevelopment low/mod housing funds. The City worked with the State to complete the
processes required to recapture a portion of those funds, which became available to the City in
2014. A Disposition and Development Agreement (DDA) and Affordability Agreement for the
development of a 30-unit (29 rental units and one manager's unit) affordable housing project were
approved by the City Council in June 2015. Construction on the project began in March 2016 and is
expected to be completed in July 2017. Other housing funds, including four percent and nine percent
Low Income Housing Tax Credits, HOME, CaIHOME, and the Multifamily Housing Program are not
sufficient to finance an affordable housing project alone.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment.
Public policies that may create barriers to affordable housing are examined in the City's Housing
Element. The Housing Element was updated in 2014 and contains over 20 programs that aim to mitigate
and ameliorate any negative effect public policies may have. The Housing Element is re-evaluated at
least every 5 years. Progress toward goals is evaluated and programs are adjusted and modified as
needed.
In 2017-2018 the Three Oaks family apartments (formerly the Newhall Avenue Development), will be
completed, bringing 29 units of deep -cut affordable housing to the City. This project was developed
over 7 years and includes the use of CDBG funds to assist in the acquisition of the property, and a
$303,361 residual receipts loan for off -site improvements. Other funding for this project comes from a
grant of $3.8 million dollars in Redevelopment housing bond proceeds and State of California 9% Low
Income Housing Tax Credits. The Disposition and Development Agreement (DDA) for this project was
originally drafted and scheduled for adoption by the City Council in 2011. However, the dissolution of
Redevelopment froze the housing bond proceeds needed for the financing of the project. In 2014 the
City was able to recapture a portion of the housing bond proceeds and re -start the project. Construction
on the project began in March 2016 with completion anticipated for July 2017.
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In addition, the following actions will take place during FY 2017-2018 to remove barriers to affordable
housing:
• Provide owner -occupied minor rehabilitation services to effectively help keep housing
affordable and reduce barriers to affordable housing. A program which provides minor housing
rehabilitation services will be funded by CDBG during this planning period. The Handyworker
Program targets low- and moderate -income homeowners and provides repairs to
town homes/condom iniums, manufactured homes, and single-family homes, thus preserving the
affordable housing stock.
Maintain and administer two Ordinances to foster and maintain manufactured home parks
which represent a large percentage of the City's affordable housing stock:
Santa Clarita Municipal Code 6.02 - Manufactured Home Park RentAdiustment Procedures:
This Ordinance protects manufactured home park residents from unreasonable rent
increases and provides an appeal process; and
Santa Clarita Municipal Code 6.04 - Manufactured Home Parks - Change in Use: This
Ordinance establishes specific requirements for compensation to mobile home park
residents in the event of mobile home park closures.
• Follow the Housing Element of the General Plan, comprised of four general affordable housing
areas: Encouragement of affordable housing; Maintenance of affordable housing; Meeting the
needs for affordable housing; and Provision of equal housing opportunities.
• Address fair housing impediments identified in the Analysis of Impediments to Fair Housing
Choice (AI) report. The Al report identifies potential impediments to fair housing in Santa Clarita
and establishes a Fair Housing Action Plan that outlines steps the City will take to overcome
these impediments.
Discussion
See discussions above.
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AP-85 Other Actions — 91.220(k)
Introduction
Priority Needs established in the FY 2014-2018 Five -Year Consolidated Plan, which form the basis for
establishing objectives and outcomes in the FY 2017-2018 One -Year Action Plan, are as follows:
High Priority
• Improve, Maintain, and Expand Affordable Housing
• Improve and Expand Facilities and Infrastructure
• Planning and Administration
• Promote Equal Housing Opportunity
• Provide Supportive Human Services
Low Priority
• Preserve At -Risk Housing
• Support Economic Development Opportunities
Actions planned to address obstacles to meeting underserved needs.
One of the greatest challenges in meeting the underserved needs of low- and moderate -income persons
is having limited financial resources. The City will continue to use CDBG funding to support public service
agencies that address the special needs of the underserved, including the homeless, those at risk of
homelessness, youth, seniors, female -headed households, and the disabled. The City also proactively
seeks additional resources to better meet the underserved needs.
Actions planned to foster and maintain affordable housing.
Increasing, improving, and maintaining affordable housing is identified as a High Priority in the FY 2014 -
FY 2018 Consolidated Plan. The City will contribute to the preservation of the existing affordable housing
stock through rehabilitation programs. In 2017-2018, a total of $275,000 in CDBG funds will be
used to fund the Handyworker Program to assist low-income homeowners, including seniors and
disabled homeowners, to address accessibility issues, and to correct code violations and unsafe
conditions. These activities are expected to provide rehabilitation assistance to 72 households.
The City will also continue to encourage developers, non-profit organizations, and other interested
parties to develop new affordable units and will support applications for development funds through the
California Tax Credit Allocation Committee (CTCAC) and the State of California. In addition, the following
aids in increasing, improving, and/or maintaining affordable housing:
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Rental Housing: Housing resources in the form of non -age -restricted, subsidized rental units and rental
assistance will be available to low- and moderate -income residents of Santa Clarita through a variety of
sources. Most existing affordable rental units for low- and moderate -income persons are available
through covenants between various building owners and the State of California or the County of Los
Angeles. In FY 2017-2018 there will be 374 rental units in seven apartment buildings available at
reduced rents to families.
Low- and moderate -income housing specifically for seniors is also available in and around the City. Los
Angeles County owns and operates a conventional public housing project called Orchard Arms, which
provides housing for low income seniors and the disabled. Orchard Arms recently improved accessibility
by adding elevators and covered pathways between buildings. Three large-scale low- and moderate -
income senior housing projects completed through a partnership between the Santa Clarita Valley
Committee on Aging and private real estate developers offer 614 units at low- and moderate -income
rates. An additional 343 units are available in five other buildings. In total there are 957 rental units in
eight apartment buildings available at reduced rates for seniors.
Section 8 Housing Choice Vouchers will continue to be utilized in Santa Clarita. This program is
administered by the Housing Authority of the County of Los Angeles (HACoLA). There were 201
households in Santa Clarita and surrounding areas receiving Housing Choice Vouchers as of March 2017.
The average household income of Section 8 voucher holders in Santa Clarita is $15,057. HACoLA's
Section 8 waiting list has been closed. With limited funding and a long waiting list, HACoLA is not able to
estimate the length of wait, according to information posted on its website.
Actions planned to reduce lead -based paint hazards.
The City has a need for lead -hazard free housing and continues to work to reduce lead -based paint (LBP)
hazards to comply with 24 CFR Part 35. While the number of units considered to contain lead -based
paint is relatively low, the City will address the problem of LBP hazard by continuing to implement a
program for evaluating and reducing lead hazards during repair and renovation of older housing stock
funded by CDBG. Having the information available to warn people about the need to maintain buildings,
which may contain LBP, as well as other programs to encourage home maintenance, helps to aid in
mitigating LBP hazards in the City of Santa Clarita.
Additionally, the City provides housing rehabilitation through the CDBG-funded Handyworker Program
This program aids in correcting substandard conditions, which contribute to LBP hazards.
All applicants eligible for services through the Handyworker Program sign a Lead -Based Paint Release
form certifying that they received the most updated version of the Environmental Protection Agency's
(EPA) The Truth About Lead Paint Poisoning. When a property built before 1978 is approved for grant -
funded repairs that may disturb lead -based paint, an inspection test is ordered. When containment
and/or abatement are necessary, the Handyworker Program is required to use a contractor certified in
lead -safe work practices by the state of California.
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The City will also encourage land -owners to correct substandard conditions to minimize LBP hazards,
especially owners of units where children live. Due to the mean age of the City's housing, homes
containing lead -based paint are not believed to be a significant problem. However, the City will continue
to evaluate and reduce lead -based paint hazards through the following actions and activities:
• Coordinating with a certified consultant when lead -based paint testing and clearance services
are needed for grant -funded repairs.
• Providing information to landlords, renters, and various property management agencies
regarding the dangers of lead -based paint and appropriate mitigation strategies, as part of the
City's fair housing contract.
• Providing written information through one-on-one contact with contractors, building inspectors,
code enforcement officers, and the general public at the City's Permit Center. The written
publications available are:
• Contractors, Painters, Landlords!: The "New" Renovation, Repair and Painting Rule Applies to
You!, effective April 2010EPA - Important Information about the new Environmental Protection
Agency Rules - Fines and Penalties (for contractors and Renovators)
Actions planned to reduce the number of poverty -level families.
While the City has no control over the majority of the factors affecting poverty, it may be able to assist
those living below the poverty line. The City supports other governmental, private, and non-profit
agencies involved in providing services to low- and moderate -income residents and coordinates efforts
with these groups where possible to allow for more efficient delivery of services.
During FY 2017-2018, the City will continue to implement its strategy to help impoverished families
achieve economic independence and self-sufficiency. City residents may utilize existing County job
training and social service programs to increase employment marketability, household income, and
housing options. The City will allocate fifteen percent of CDBG funds to public service agencies that offer
supportive services in the fight against poverty. Other special community benefit needs are also
addressed through the Community Services Grant Program by providing funding to various local
agencies using City General Funds.
Improved employment opportunities are important in reducing the number of people living in
poverty. To help improve resident's employability through training, therefore increasing the number of
higher paying local jobs, referrals are made to America's Job Center of California (AJCC) (formerly
known as the Santa Clarita Worksource Center) operated by College of the Canyons. Santa Clarita's
AJCC provides job search services such as workshops, computer classes, phones, fax, computers with
internet access, job leads, newspapers, and a resource library for job seekers aged 18 and above.
Employers use AJCC to recruit and advertise job openings as well as for job fairs, bringing together top
local companies and job seekers.
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In FY 2017-2018, the City's Economic Development Division will continue its efforts to aid in the
economic growth of the City by fostering and encouraging responsible economic development
opportunities that result in: 1) a jobs/housing balance established through quality employment
opportunities for residents; 2) an economic base through increased sales tax generation; and 3)
economic wealth by attracting external monies to the local economy. Specifically, four targeted
industries have been identified where there is a foundation of businesses in Santa Clarita currently and
opportunities for growth. These industries include biomedical, aerospace, technology, and
film/entertainment. These business clusters offer a variety of high -paying, high -skilled jobs, which can
be accessed either through traditional educational routes or through on-the-job training and
apprenticeship programs.
As part of the Santa Clarita Economic Growth Program, an extension of the 21-Point Business Plan for
Progress created in 2009 also continues to enhance local business partnerships, encourage quality job
creation in Santa Clarita, develop marketing programs to bolster retail spending, and attract external
dollars to the community.
Actions planned to develop institutional structure.
The City of Santa Clarita works with a wide range of public and community social service agencies to
meet and address the various needs of the community. In FY 2017-2018, City staff will continue to
collaborate internally, as well as with local non-profit advocacy groups and other County, State, and
Federal organizations.
Specifically, the City will use CDBG funds to provide grants to agencies which serve low- and moderate -
income residents with various different needs in the community. The following non-profit organizations
will receive CDBG funding in 2017-2018:
• Bridge To Home will provide case management and life -skills training to homeless persons; one
time rental assistance, move -in assistance, case management and referrals are also provided
to help avoid homelessness.
• Carousel Ranch will assist disabled children and adults with equestrian therapy, as well as a
vocational training program.
• Santa Clarita Senior Center will serve lower -income homeowners with necessary minor home
repairs through the Handyworker Program and assist residents over 50 years of age with
comprehensive case management services.
• Boys and Girls Club will provide membership scholarships and transportation to the Club for
low- and moderate -income children.
• Family Promise will provide clinical case management to homeless families with children
receiving temporary shelter.
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Community Services Division of the City of Santa Clarita
The Community Services Division is comprised of the Arts and Events Office and the Human Services
Office. The Arts and Events Office promotes, supports, and develops arts programming and regional and
community events for the benefit of local citizens. These programs encourage economic development
and tourism in the Santa Clarita Valley. The Human Services Office creates a safe, healthy, and thriving
community by leveraging resources and facilitating community participation. The Human Services Office
leads and promotes collaborative and innovative programs and services that educate, engage, enhance,
and empower the community. The Human Services Office also conducts an annual process for
competitive community benefit grants to local non-profit organizations; many of which serve low- and
moderate -income individuals.
HandsOn Santa Clarita
The City also utilizes the services of HandsOn Santa Clarita (HOSC), a local non-profit agency. Their
mission is to provide training and resources to build the capacity of other non-profit social service
organizations while cultivating connections between volunteers, groups, and businesses to best meet
the needs of the community. HOSC programs and services include administration of the City's Court
Referral Program, overseeing a citywide volunteer management database, and facilitation of corporate
and non-profit volunteer programs.
Actions planned to enhance coordination between public and private housing and social
service agencies.
The City of Santa Clarita's Department of Community Development manages all housing -related
projects, programs, and functions. Community Development includes an administration component and
is comprised of the Planning, Community Preservation, and Economic Development Divisions. The CDBG
Program is managed through the Community Development Department which allows for better
communication and a more coordinated effort to address the issues affecting the low- and moderate -
income residents of the City. It also supports the development of a clear and comprehensive affordable
housing strategy that is consistently reflected in all affordable housing -related documents, and a
coordinated economic development strategy.
Actions that the City will undertake during the next year to enhance coordination between public and
private housing, health, and social service agencies include:
• Working with the Los Angeles Homeless Services Agency (LAHSA) to provide homeless shelter
and services.
• Collaborating with Bridge To Home (formerly the Santa Clarita Community Development
Corporation) to help site the Winter Shelter.
• Coordination with HACoLA to provide information about Section 8 Housing Choice Vouchers.
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• Coordinating with the County of Los Angeles Health Department, Childhood Lead Poisoning
Prevention Program (CLPPP) to provide information about lead -based paint hazards.
• Funding a contract for fair housing services to provide fair housing and landlord/tenant
complaint intake and mediation services to the residents of the City of Santa Clarita.
• Following the City's adopted General Plan developed in collaboration with Los Angeles County.
The General Plan includes results of the One Valley One Vision process, a joint effort of residents
and businesses to create a single vision and guidelines for the future growth of the Valley and
the preservation of natural resources
• Working with the Valley Economic Alliance and San Fernando Valley Council of Governments in
an effort to address shared priorities such as transportation and air quality issues, large scale
planning goals, and advocacy at regional, state, and federal levels.
Discussion
See discussions above.
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Program Specific Requirements
AP-90 Program Specific Requirements — 91.220(1)(1,2,4)
Introduction
The following describes other program -specific requirements.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed. 0
2. The amount of proceeds from Section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements. 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan. 0
5. The amount of income from float -funded activities. 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities. 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income. Overall Benefit - A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 100.00%
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12.d
Discussion
The City does not anticipate generating any program income during the FY 2017-2018 planning period.
Based on the payment schedule, the City has two remaining Section 108 loans that will pay off
during the 2017-2018 year. The City may consider pursuing new Section 108 loan guarantees for other
large-scale projects in future years; however, it is not anticipated in 2017-2018.
Of the City's FY 2017-2018 CDBG allocation, twenty percent (20%) is being allocated for eligible planning
and administration activities. These activities are not subject to the low- and moderate -income benefit
requirements. Of the remaining eighty percent (80%) of the CDBG allocation, one hundred percent
(100%) will be used to benefit low- and moderate -income persons.
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APPLICATION St -
OMB Number: 4040-0004
Expiration Date: 8/31/2016
Application for Federal Assistance SF-424
" 1. Type of Submission:
❑ Preapplication
® Application
❑ Changed/Corrected Application
" 2. Type of Application. * If Revision, select appropriate lefter(s):
® New
❑ Continuation Other (Specify):
❑ Revision
* 3. Date Received: 4. Applicant Identifier:
8-17-MC060576
5a. Federal Entity Identifier:
5b. Federal Award Identifier:
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION:
"a. Legal Name: City of Santa Clarita
* b. Employer/Taxpayer Identification Number (EIN/TIN):
* c. Organizational DUNS:
1923855730000 I
95-4133918
d. Address:
"Street1: 23920 Valencia Boulevard, Suite 300
Street2:
"City: Santa Clarita
County/Parish: Los Angeles
* State:
CA: California
Province:
"Country:
USA: UNITED STATES
* Zip / Postal Code: 91355-2196
e. Organizational Unit:
Department Name:
Division Name:
Housing
Community Development
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Ms , " First Name:
Middle Name:
Erin
* Last Name: ILay
Suffix:
Title: Housing Program Administrator
Organizational Affiliation:
"Telephone Number: 661.286.4174
Fax Number: 661.286. 4007
*Email: .lay@santa-clarita.com
Q
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12.d
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify)
* 10. Name of Federal Agency:
U.S. Department of Housing and Urban Development
11. Catalog of Federal Domestic Assistance Number:
14-218
CFDA Title:
Community Development Block Grant (CDBG) Program
* 12. Funding Opportunity Number:
Fiscal Year (FY) 2017 Allocations
* Title:
Community Development Block Grant (CDBG)
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Zoning Map.pdf Add Attachment DeleteAttachment View Attachment
* 15. Descriptive Title of Applicant's Project:
2018 AnnualAction Plan as part of the CDBG Program consisting of the provisions of public
ces, affordable housing, community facilities, public improvements, and other related
ities.
E
Attach supporting documents as specified in agency instructions.
Add Attachments Delete Attachments View Attachments
Q
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12.d
Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant 38th "b.Program/Project 38th
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment Delete Attachment View Attachment
17. Proposed Project:
* a. Start Date: 07/O1/2017 *b End Date: 06/30/2018
18. Estimated Funding ($):
"a. Federal 1, 156, 736.00
* b. Applicant 0.00
"c. State 0.00
* d. Local 0. 00
* e. Other 76, 0 2 8. 0 0
*f. Program Income 0.00
*g TOTAL 1,232,764.00
* 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
El a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
❑ Yes ® No
If "Yes", provide explanation and attach
Add Attachment I Delete Attachment View Attachment
21. *By signing this application, I certify (1) to the statements contained in the list of certifications*" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances*" and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
® ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: hir . I * First Name:
Middle Name: W,
* Last Name: Striplin
Suffix:
*Title: Ca.ty Manager
* Telephone Number: 661 . 255-4905 Fax Number 661.259. 8125
Email' kstriplin@santa-clarita.com
" Signature of Authorized Representative:
* Date Signed
Q
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CERTIFICATIO 12.d
Certifications
In accordance with the applicable statutes and the regulations governing the Consolidated Plan
regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which
means it will conduct an Analysis of Impediments (AI) to Fair Housing Choice within the
jurisdiction, take appropriate actions to overcome the effects of any impediments identified
through that analysis, and maintain records reflecting that analysis and actions in this regard.
Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation
requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is
following a residential anti -displacement and relocation assistance plan required under section
104(d) of the Housing and Community Development Act of 1974, as amended, in connection
with any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace -- It will or will continue to provide a drug -free workplace by:
Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
2. Establishing an ongoing drug -free awareness program to inform employees about -
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug -free workplace;
(c) Any available drug counseling, rehabilitation, and employee assistance
programs; and
(d) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph 1;
4. Notifying the employee in the statement required by paragraph 1 that, as a condition of
employment under the grant, the employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar
days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph 4(b) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted
employee was working, unless the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification number(s) of each affected
grant;
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6. Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph 4(b), with respect to any employee who is so convicted:
(a) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation
Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief:
No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be
included in the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction -- The Consolidated Plan is authorized under State and local law (as
applicable) and the jurisdiction possesses the legal authority to carry out the programs for which
it is seeking funding, in accordance with applicable HUD regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and
HOPWA funds are consistent with the strategic plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968,
and implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
Kenneth W. Striplin, City Manager
Title
2017-2018 Action Plan SANTA CLARITA Certifications-2
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Specific CDBG Certifications
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed Citizen Participation Plan
that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its Consolidated Plan identifies community development and
housing needs and specifies both short-term and long-term community development objectives
that provide decent housing, expand economic opportunities primarily for persons of low and
moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- It is following a current Consolidated Plan that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG
funds, it certifies that it has developed its Action Plan so as to give maximum feasible
priority to activities which benefit low and moderate income families or aid in the
prevention or elimination of slums or blight. The Action Plan may also include activities
which the grantee certifies are designed to meet other community development needs
having a particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial resources are not
available).
2. Overall Benefit. The aggregate use of CDBG funds including Section 108 guaranteed
loans during program year(s) 2014-2015, 2015-2016 and 2016-2017 shall principally
benefit persons of low and moderate income in a manner that ensures that at least 70
percent of the amount is expended for activities that benefit such persons during the
designated period.
3. Special Assessments. It will not attempt to recover any capital costs of public
improvements assisted with CDBG funds including Section 108 loan guaranteed funds
by assessing any amount against properties owned and occupied by persons of low and
moderate income, including any fee charged or assessment made as a condition of
obtaining access to such public improvements. However, if CDBG funds are used to pay
the proportion of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other revenue sources,
an assessment or charge may be made against the property with respect to the public
improvements financed by a source other than CDBG funds. The jurisdiction will not
attempt to recover any capital costs of public improvements assisted with CDBG funds,
including Section 108, unless CDBG funds are used to pay the proportion of fee or
assessment attributable to the capital costs of public improvements financed from other
revenue sources. In this case, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other than CDBG
funds. Also, in the case of properties owned and occupied by moderate -income (not low-
income) families, an assessment or charge may be made against the property for public
improvements financed by a source other than CDBG funds if the jurisdiction certifies
that it lacks CDBG funds to cover the assessment.
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Excessive Force -- It has adopted and is enforcing:
A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations;
and
2. A policy of enforcing applicable State and local laws against physically barring entrance
to or exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within its jurisdiction;
Compliance With Anti -discrimination laws -- The grant will be conducted and administered in
conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42
USC 3601-3619), and implementing regulations.
Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements
of 24 CFR Part 35, subparts A, B, J, K and R;
Compliance with Laws -- It will comply with applicable laws.
Signature/Authorized Official Date
Kenneth W. Striplin, City Manager
Title
2017-2018 Action Plan SANTA CLARITA
OMB Control No: 2506-0117 (exp. 07/31/2016)
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Appendix to Certifications
Instructions Concerning Lobbying and Drug -Free Workplace Requirements:
A. Lobbvina Certification
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
B. Drug -Free Workplace Certification
By signing and/or submitting this application or grant agreement, the grantee is providing
the certification.
2. The certification is a material representation of fact upon which reliance is placed when
the agency awards the grant. If it is later determined that the grantee knowingly rendered
a false certification, or otherwise violates the requirements of the Drug -Free Workplace
Act, HUD, in addition to any other remedies available to the Federal Government, may
take action authorized under the Drug -Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on
the certification. If known, they may be identified in the grant application. If the grantee
does not identify the workplaces at the time of application, or upon award, if there is no
application, the grantee must keep the identity of the workplace(s) on file in its office and
make the information available for Federal inspection. Failure to identify all known
workplaces constitutes a violation of the grantee's drug -free workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of
buildings) or other sites where work under the grant takes place. Categorical descriptions
may be used (e.g., all vehicles of a mass transit authority or State highway department
while in operation, State employees in each local unemployment office, performers in
concert halls or radio stations).
5. If the workplace identified to the agency changes during the performance of the grant,
the grantee shall inform the agency of the change(s), if it previously identified the
workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the site(s) for the performance of
work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
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Check _✓_ if there are workplaces on file that are not identified here.
The certification with regard to the drug -free workplace is required by 24 CFR part 24, subpart F.
7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule
and Drug -Free Workplace common rule apply to this certification. Grantees' attention is
called, in particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I through V of the
Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR
1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition
of sentence, or both, by any judicial body charged with the responsibility to determine
violations of the Federal or State criminal drug statutes;
"Criminal drug statute" means a Federal or non -Federal criminal statute involving the
manufacture, distribution, dispensing, use, or possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the performance of
work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge"
employees unless their impact or involvement is insignificant to the performance of the
grant; and (iii) temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's payroll. This definition
does not include workers not on the payroll of the grantee (e.g., volunteers, even if used
to meet a matching requirement; consultants or independent contractors not on the
grantee's payroll; or employees of subrecipients or subcontractors in covered
workplaces).
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APPENDi 12.d
NOTICE OF PUBLIC HEARING FOR THE COMMUNITY DEVELOPMENT
BLOCK GRANT ANNUAL ACTION PLAN (AAP)
City of Santa Clarita — City Council Meeting
Notice is hereby given that a public hearing will be conducted on Tuesday, May 9, 2017,
at or after 6:00 p.m., in the City Hall Council Chambers at 23920 Valencia Boulevard in
Santa Clarita. The AAP is a financial and program document which provides information
on the number, type, and funding of CDBG program activities to be undertaken with
federal CDBG funds to benefit persons with lower income in the 2017-2018 Program
Year. The Annual Action Plan (AAP) for 2017-2018 will be presented to the Santa
Clarita City Council in a public hearing. Citizens are encouraged to participate and
provide comments on this item by attending the public hearing.
The allocation of CDBG entitlement funds available for the 2017-2018 year is
approximately $1,156,736. A total of $2,876 in unused funds from prior years will be
available as well, for a total of $1,159,612. Of this total, it is estimated that up to
$754,755 may be used for Capital Projects; up to $173,510 may be used for Public
Service Programs; up to $25,000 may be used for Fair Housing Services; and up to
$206,347 may be used for Administration.
The City of Santa Clarita also invites public comment regarding the AAP for the 2017-
2018 CDBG Program Year during the thirty (30) day public comment period, which
begins March 24, 2017. The AAP will be available at the Office of the City Clerk, Public
Counter, City Hall, 23920 Valencia Blvd, Suite 120. Comments may be submitted in
person or mailed to: Terasa Sullivan, City of Santa Clarita, 23920 Valencia Boulevard,
Santa Clarita, California 91355. Written comments must be received by April 24, 2017
at 5:00 p.m. in order to be included in the AAP document.
If you wish to challenge the action taken on this matter in court, you may be limited to
raising only those issues you or someone else raised at the public hearing described in
this notice, or in written correspondence delivered to the City Council, at or prior to, the
public hearing.
Copies of the City Council meeting agendas will be available 72 hours prior to the
meeting date at the City Clerk's Office at City Hall, located at 23920 Valencia Blvd.,
Suite 120, Santa Clarita, CA 91355, or on-line at www.santa-clarita.com/a eg ndas.
Further information may also be obtained by contacting Terasa Sullivan, Project
Technician, at 661.255.4368, or by email at tsullivan2santa-clarita.com.
Para los que hablan espanol, si usted tiene preguntas o desea mas informaci6n sobre este
producto, por favor p6ngase en contacto con Terasa Sullivan, al 661.255.4368 o por
correo electr6nico a elay@santa-clarita.com. Gracias.
Date: March 1, 2017
Mary Cusick, City Clerk Administrator
Published: Friday, March 10, 2017 — The Signal
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Agenda Item: 13
CITY OF SANTA CLARITA
AGENDA REPORT
PUBLIC HEARINGS,
CITY MANAGER APPROVAL: Kill kAl�-910
DATE: March 14, 2017
SUBJECT: 2017-18 COMMUNITY NEEDS ASSESSMENT RESULTS
DEPARTMENT: Community Development
PRESENTER: Erin Lay
RECOMMENDED ACTION
City Council conduct a public hearing and receive information regarding the results of the annual
Community Needs Assessment conducted as part of the Community Development Block Grant
Program.
BACKGROUND
Each year the City receives approximately $1.1 million dollars in Community Development
Block Grant Program (CDBG) funds from the U.S. Department of Housing and Urban
Development (HUD) to assist lower income residents in the areas of decent housing, a suitable
living environment, and expanded economic opportunities.
In order to receive and use CDBG funds, the City is required to submit a Consolidated Plan (Con
Plan) at least every five years. The Con Plan contains a Housing Market Analysis and Strategic
Plan, and sets the priorities for the use of CDBG funds for the five year period of 2014-15
through 2018-19. The current Con Plan priorities are supportive human services; community
facilities and infrastructure; housing; and economic opportunities.
The City of Santa Clarita (City) must also develop an Action Plan annually which outlines the
specific ways the current year's allocation of funds will be spent to meet the priorities identified
in the Con Plan. The fourth year Action Plan for 2017-18 must be submitted to HUD by May
17, 2017.
Also as required by HUD, a Community Needs Assessment process is conducted annually to
determine the current needs of the community. Staff conducted the 2017-18 Community Needs
Assessment in the form of an online survey (attached).
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Outreach efforts included the following:
■ A press release was issued to the local news agencies, including The Signal, KHTS, and
SCVNews.
■ An email link for the on-line survey was sent to all current City CDBG service providers.
■ An email link for the survey was posted on the City's website and sent to City staff.
■ Hard copies of the survey were available to the public upon request.
The survey was available from November 2, 2016, through December 15, 2016, and 385
individual participants responded. The needs identified through this process are used to develop
the 2017-18 Action Plan. The results also help determine funding allocations, which address the
needs identified while also meeting a Con Plan priority.
No formal action is being requested of the City Council at this time. The 2017-18 Action Plan
and Recommended CDBG Funding Allocations will be presented to the City Council for
consideration on May 9, 2017.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
This item has no fiscal impact.
ATTACHMENTS
Public Notice - Needs Assessment Hearing
2017-18 Community Needs Assessment Survey
2017-18 Community Needs Assessment Results Summary
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2017-18 COMMUNITY NEEDS ASSESSMENT RESULTS - City of Santa Clarita Page 1 o 12.d
City of Santa Clarita
CAfar Received
City Council Agenda Item 20Z76:00
2017-18 COMMUNITY NEEDS ASSESSMENT RESULTS
Information
Department: Community Sponsors:
Development
Category: Receive Sub-Categorys:
Attachments
Agenda Report
Public Notice - Needs Assessment Hearing
2017-18 Community Needs Assessment Survey
2017-18 Community Needs Assessment Results Summary
Fiscal Impact
This item has no fiscal impact.
Recommended Action
N/A
City Council conduct a public hearing and receive information regarding the results of the annual
Community Needs Assessment conducted as part of the Community Development Block Grant
Program.
Background/Alt Actions
BACKGROUND
Each year the City receives approximately $1.1 million dollars in Community Development Block
Grant Program (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD)
to assist lower income residents in the areas of decent housing, a suitable living environment, and
expanded economic opportunities.
In order to receive and use CDBG funds, the City is required to submit a Consolidated Plan (Con
Plan) at least every five years. The Con Plan contains a Housing Market Analysis and Strategic Plan,
and sets the priorities for the use of CDBG funds for the five year period of 2014-15 through 2018-19.
The current Con Plan priorities are supportive human services; community facilities and
infrastructure; housing; and economic opportunities.
The City of Santa Clarita (City) must also develop an Action Plan annually which outlines the specific
ways the current year's allocation of funds will be spent to meet the priorities identified in the Con
http://santaclaritacityca.igm2.comICitizens/Detail_LegiFile.aspx?MeetingID=1755&Media... I Packet Pg. 162
2017-18 COMMUNITY NEEDS ASSESSMENT RESULTS - City of Santa Clarita Page 2 o 12.d
Plan. The fourth year Action Plan for 2017-18 must be submitted to HUD by May 17, 2017.
Also as required by HUD, a Community Needs Assessment process is conducted annually to
determine the current needs of the community. Staff conducted the 2017-18 Community Needs
Assessment in the form of an online survey (attached).
Outreach efforts included the following:
■ • • • • • • • • • • • . . A press release was issued to the local news agencies,
including The Signal, KHTS, and SCVNews.
■ • • • • • • • • • • • • • An email link for the on-line survey was sent to all current
City CDBG service providers.
■ • . • • . • • • • • • • • An email link for the survey was posted on the City's website
and sent to City staff.
■ • • • • • . • . • • • • • Hard copies of the survey were available to the public upon
request.
The survey was available from November 2, 2016, through December 15, 2016, and 385 individual
participants responded. The needs identified through this process are used to develop the 2017-18
Action Plan. The results also help determine funding allocations, which address the needs identified
while also meeting a Con Plan priority.
No formal action is being requested of the City Council at this time. The 2017-18 Action Plan and
Recommended CDBG Funding Allocations will be presented to the City Council for consideration on
May 9, 2017.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
Meeting History
Mar 14, 2017 6:00 PM Video City Joint Regular Meeting
Council
Mayor Smyth opened the Public Hearing.
City Clerk Mary Cusick reported that all notices required by law have been provided.
Housing Administrator Erin Lay gave the staff presentation.
Councilmember Miranda inquired regarding the survey and Ms. Lay responded that thirty non-profit providers, who
received CDGB funds in the past, were sent the survey, and a survey link on the City's website was provided for
members of the public; and Councilmember Miranda requested that the survey also be sent to the SCV Chamber of
Commerce in the future.
Addressing the Council on this item was Elaine Ballace.
Mayor Smyth closed the public hearing.
City Manager Ken Striplin commented on the City's outreach for the survey included a notice in The Signal as well a press
release sent to local media, and was available via a link on the City's website and a hard copy upon request.
RESULT: RECEIVED
http://santaclaritacityca.igm2.com/Citizens/Detail_LegiFile.aspx?MeetingID=1755&Media... I Packet Pg. 163
12.d
NOTICE OF PUBLIC HEARING
City of Santa Clarita
As required by the U.S. Department of Housing and Urban Development (HUD), a Community
Needs Assessment Survey is conducted annually as part of the City's Action Plan for the five-year
Consolidated Plan. The Consolidated Plan outlines goals and priorities the City will follow for the
use of Community Development Block Grant (CDBG) funds and the Action Plan identifies how
CDBG funds will be allocated to meet the current needs of the community.
Notice is hereby given that a public hearing will be conducted on Tuesday, March 14, 2017, at or
after 6:00 p.m. in the City Hall Council Chambers at 23920 Valencia Boulevard in Santa Clarita. A
summary of the results of the 2016 Community Needs Assessment Survey for inclusion in the draft
Annual Action Plan will be presented to the Santa Clarita City Council. Citizens are encouraged to
participate and provide comments on this item by attending the public hearing.
If you wish to challenge the action taken on this matter in court, you may be limited to raising only
those issues you or someone else raised at the public hearing described in this notice, or in written
correspondence delivered to the City of Santa Clarita, at or prior to, the public hearing.
Copies of the City Council meeting agendas will be available 72 hours prior to the meeting date at
the City Clerk's Office at City Hall, located at 23920 Valencia Blvd., Suite 120, Santa Clarita, CA
91355, or on-line at www.santa-clarita.com/age`ndas. Further information may also be obtained by
contacting Erin Lay, Housing Program Administrator, at 661.286.4174 or by email at elgyksanta-
clarita.com.
Para los que hablan espaftol, si usted tiene preguntas o desea mas informatibn sobre este producto,
por favor p6ngase en contacto con Erin Lay, Housing Program Administrator, al 661.286.4174 o por
correo electr6nico a elay@santa-clarita.com. Gracias.
Dated: January 30, 2017
Mary Cusick, City Clerk
Published: The Signal — Saturday, February 11, 2017
Packet Pg. 164
12.d
CL.,ARITA
1. WHAT ARE THE NEEDS IN THE COMMUNITY? WE WANT TO HEAR FROM YOU!
The City of Santa Clarita receives approximately $1.2 million in Community Development Block
Grant (CDBG) and these funds are intended to primarily benefit the lower -income residents in the
community. The funding can be used for housing, supportive human services, community facilities
and infrastructure, and economic development opportunities. The City wants you to have a voice in
how the money is invested. Please assist us by taking a few minutes to participate in this survey.
As you complete the survey, please consider the following:
1) The needs of the community and how it can be improved.
2) Rate the relative need level for each of the items by checking the box that best applies.
Keep in mind that only limited funding is available, so prioritizing the level of need is important.
Thank you for your participation!
Packet Pg. 165
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City of
SANTA GLARITA
3. Housing
5. Rate the relative importance from the highest, most critical need, to no such need.
High Need Medium Need Low Need No Need
Disabled Accessibility
Modifications/Improvements
Ownership Housing
Rehabilitation
Rental Housing
Rehabilitation
Homeownership Assistance
Affordable Rental Housing
Rental Housing for Disabled
Senior Rental Housing
Rental Housing for Large
Families
Fair Housing Services
Lead -Based Paint
Test/Abatement
Energy Efficient
Improvements
3
Packet Pg. 167
City of
SANTA CLARITA
4. Supportive Human Services
6. Rate the relative importance from the highest, most critical need, to no such need.
High Need Medium Need Low Need
Senior Activities
Youth Activities
Child Care Services
Transportation Services
Anti -Crime Programs
Health Services
Homeless Services
Neglected/Abused
Children Services
Mental Health Services
Disabled Services
Domestic Violence
Services
Substance Abuse
Services
HIV/AIDS Services
Legal Services
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12.d
City of
SANTA GLARITA
5. Community Facilities and Infrastrucure
7. Rate the relative importance from the highest, most critical need, to no such need.
High Need Medium Need Low Need
Senior Centers
Youth Centers
Child Care Centers
Park and Recreational
i 1
Facilities
Health Care Facilities
Centers for the Disabled
Homeless Shelter
HIV/AIDS Centers
Center for
Neglected/Abused
Children
Community Centers
Libraries
Drainage Improvements
Water/Sewer
Improvement
Street/Al ley
Improvement
Street Lighting
Sidewalk Improvements
No Need
5
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12.d
2017-2018 COMMUNITY NEEDS ASSESSMENT SUMMARY
SUPPORTIVE HUMAN SERVICES (SHS)
Activities
High
Med
Low
No
Total # of Votes
Senior Activities
79
149
62
26
316
Youth Activities
168
90
46
15
319
Child Care Services
135
91
62
25
313
Transportation Services
125
118
52
22
317
Anti -Crime Programs
162
100
45
11
318
Health Services
126
109
56
18
309
Homeless Services
148
90
57
22
317
Neglected/Abused Children Services
128
108
50
23
309
Mental Health Services
160
84
45
21
310
Disabled Services
96
129
66
21
312
Domestic Violence Services
101
125
63
22
311
Substance Abuse Services
151
93
44
24
312
HIV/AIDS Services
49
96
124
42
311
Legal Services
66
119
94
31
310
COMMUNITY FACILITIES AND INFRASTRUCTURE (CF&I)
Activities
High
Med
Low
No
Total # of Votes
Senior Centers
107
118
62
21
308
Youth Centers
141
104
43
16
304
Child Care Centers
125
97
57
20
299
Park and Recreational Facilities
134
106
48
18
306
Health Care Facilities
93
122
65
21
301
Centers for the Disabled
78
124
72
25
299
Homeless Shelter
143
91
44
28
306
HIV/AIDS Centers
32
82
122
59
295
Center for Neglected/Abused Children
99
107
69
28
303
Community Centers
108
116
57
22
303
Libraries
79
101
88
32
300
Drainage Improvements
64
112
94
32
302
Q
Packet Pg. 172
12.d
Water/Sewer Improvements
Street/Alley Improvements
Street Lighting
Sidewalk Improvements
Activities
Disabled Accessibility Modifications/
Improvements
Ownership Housing Rehabilitation
Rental Housing Rehabilitation
Homeownership Assistance
Affordable Rental Housing
Rental Housing for Disabled
Senior Rental Housing
Rental Housing for Large Families
Fair Housing Services
Lead -Based Paint Test/Abatement
Energy Efficient Improvements
Activities
Start-up Business Assistance
Small Business Loans
Job Creation/Retention
Employment Training
Commercial/Industrial Rehabilitation
Fagade Improvements
Business Mentoring
73
123
80
99
100
74
89
102
85
92
113
75
HOUSING (H)
High
Med
Low
61
112
102
42
103
113
53
112
81
90
113
66
144
90
37
85
112
71
112
102
70
55
117
81
95
96
77
49
74
122
127
119
57
ECONOMIC OPPORTUNITIES (EO)
High
Med
Low
79
120
77
74
135
67
159
103
30
127
115
50
51
106
108
54
95
107
58
121
88
28
304
30
303
31
307
27
307
No
Total # of Votes
54
329
59
317
75
321
51
320
57
328
50
318
41
325
65
318
51
319
76
321
24
327
No
Total # of Votes
32
308
31
307
16
308
18
310
36
301
45
301
40
307
Based on the survey results, the top three highest rated needs in each category are highlighted.
S: I HOUSING\Grants\HUD\CONSOLID\2017-2018\Outreach and Funding Process\2017-2018 Community Needs Assessment Summary
2
Packet Pg. 173
City of
SANTA CLARITA
23920 Valencia Boulevard • Suite 300 • Santa Clarita, California 91355-2196
Phone: (661) 259-2489 • FAX: (661) 259-8125
www.santa-clarita.com
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDING OPPORTUNITY MEETINGS
Please join us at one of the funding meetings to be held at:
City Hall - Orchard Rooms, 1st Floor
23920 Valencia Boulevard
Santa Clarita, CA 91355
Tuesday, January 17, 2017 - 10:30 a.m.
-or-
Thursday, January 19, 2017 - 4:00 p.m.
RSVP Required
Call 661.255.4368 or email tsullivan(asanta-clarita.com
*Attendance is mandatory to receive an application and be considered for funding.
At the meeting you will:
➢ Learn the City's priorities for services.
➢ Hear the greatest needs of lower -income residents in the City based on
the results of the Community Needs Assessment.
➢ Understand how your organization may be eligible for 2017-2018 CDBG
funding.
➢ Have an opportunity for questions.
➢ *Receive an application for 2017-2018 CDBG funding.
(Applications will be due back within 4 weeks!)
To RSVP or for questions, please contact Terasa Sullivan,
Project Technician at 661.255.4368 or tsullivan(a,santa-clarita.com.
Thank you -
Packet Pg. 174
12.d
ACTION Support Group American Association of
Cary Quashen University Women American Cancer Society
26893 Bouquet Canyon, C134 Sue Negrete Amanda Egleseder
Santa Clarita, CA 91350 P.O. Box 800354 25020 W. Avenue Stanford, Suite 170
Santa Clarita, CA Santa Clarita, CA 91355
American Heart Association
American Red Cross
Assistance League of Santa Clarita
Shawn Casey
Nancy Rodriguez
Jackie Hamby
816 S. Figueroa Street
23838 Valencia Blvd, #120
P.O. Box 220145
Los Angeles, CA 90017
Santa Clarita, CA 91355
Santa Clarita, CA 91322
ATEAM
Avenues Supported Living Services
Boy Scouts of America
Judy Belty
Scott Shepard
Lee Harrison
P.O. Box 800277
28415 Industry Drive #502
16525 Sherman Way, #C-8
Santa Clarita, CA 91380
Santa Clarita, CA 91355
Van Nuys, CA 91406
Boys and Girls Club of SCV
Bridge To Home
Brenda Mehling Cancer Fund
David Menchaca
Silvia Gutierrez
Kieran Wong
24909 Newhall Avenue
23752 Newhall Avenue
23841 Foxwood Court
Santa Clarita, CA 91321
Santa Clarita, CA 91321
Santa Clarita, CA 91354
California Youth Chess League
Canyon Theatre Guild
Carousel Ranch, Inc.
Jay Stallings
TimBen Boydston
Denise Redmond
25405 Via Nautica
24242 San Fernando Road
34289 Rocking Horse Road
Santa Clarita, CA 91355
Santa Clarita, CA 91321
Aqua Dulce, CA 91390
Child & Family Center Domestic Violence Center of SCV
Bert Paras College of the Canyons Foundation Linda Davies
21545 Centre Pointe Parkway 26455 Rockwell Canyon Road P.O. Box 220037
Santa Clarita, CA 91350 Santa Clarita, CA 91355 Santa Clarita, CA 91322
Family Promise of Santa Clarita Friends of Castaic Lake Friends of Hart Park & Museum
Chris Najarro Clay Friedman Margi Bertram
18565 Soledad Canyon Road, #133 P.O. Box 6 P.O. Box 220418
Santa Clarita, CA 91351 Castaic, CA 91384 Santa Clarita, CA 91322
Friends of the Library c/o Valencia Friends of Mentryville Girl Scouts of Greater Los Angeles
Library Darrel Manser Tara Park
Karen Cruze
Blvd. P.O. Box 801643 801 S. Grand Avenue, Suite 300
23743 Valencia
Santa Clarita, CA Blvd. Santa Clarita, CA 91380 Los Angeles, CA 91107
HandsOn Santa Clarita Help The Children
Seema Shah Roxana Presgrove Henry Mayo Newhall Hospital
25201 Avenue Tibbitts, Suite 202 25030 Avenue Tibbitts, Suite L Marlee an Pa r
Santa Clarita, CA 91355 Santa Clarita, CA 91355 Santa McKean Parkway
Santa Clarita, CA 91355
Junior Achievement
Junior Achievement
Brian Williams
Brian Williams
6250 Forest Lawn Drive
6250 Forest Lawn Drive
Los Angeles, CA 90068
Los Angeles, CA 90068
Packet Pg. 175
12.d
Latin American Civic Association Los Angeles Residential Community Michael Hoefflin Foundation
Norma Fuenzalida Foundation Gillian Stone
16060 Ventura Blvd, 292 Kathleen Sturkey 26470 Ruether Avenue, Suite 101
Encino, CA 91436 29890 Bouquet Canyon Road Santa Clarita, CA 91350
Santa Clarita, CA 91390
Newhall Rotary Club Old Town Newhall Association Old West Masonic Lodge, #813
27630 The Old Road Suzie Szabo Billy Bowles
Santa Clarita, CA 91355 P.O. Box 221614 19310 Avenue Of The Oaks B
Santa Clarita, CA 91322 Santa Clarita, CA 91321
Partners for Potential
Placerita Canyon Nature Center
Pleasantview Industries
c
Claire Moynihan
Associates
Gerry Howard
a
6255 Van Nuys Blvd.
Russel Kimura
27921 Urbandale Avenue
c
Van Nuys, CA 91401
19152 Placerita Canyon Road
Santa Clarita, CA 91350
°
Santa Clarita, CA 91321
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Providence Holy Cross
Samuel Dixon Family Health Centers,
Bridget Loden
Repertory East Playhouse
Inc.
Q
15031 Rinaldi Street
24266 San Fernando Road
Katie Starkey
00
Mission Hills, CA 91346
Santa Clarita, CA 91321
25115 Avenue Stanford, Suite A-104
ti
Santa Clarita, CA 91384
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Santa Clarita Ballet
Santa Clarita Elks Lodge No. 2379
Santa Clarita Special Olympics
Corrine Glover
Ana Aguilar
Laura Mayo
r
26798 Oak Avenue
17766 Sierra Highway
24779 Valley Street
00
Santa Clarita, CA 91351
Santa Clarita, CA 91351
Santa Clarita, CA 91321
0
Saugus Union School District SCOPE SCV Athletic Association
Isa Dearmas Andy Gallardo
Santa Clarita
24930 Avenue Stanford P.O. Box CA 9 27618 Open Crest Drive
Santa Clarita, CA 91355 , CA 1386 Santa Clarita, CA 91350
SCV Chamber of Commerce
SCV Committee on Aging
SCV Concert Band
Louis Bauccio
Kevin MacDonald
Bartos Jim
27451 Tourney Road Ste.160
22900 Market Street
P.O. Box 55002
Santa Clarita, CA 91355
Santa Clarita, CA 91321
Santa Clarita, CA 91385
SCV Economic Development
SCV Family YMCA
Coroporation
SCV Council PTA
Ernie Sacco
Alison Needham
27226 Trinidad Court
26147 McBean Parkway
26455 Rockwell Cyn. Road, Suite 263
Santa Clarita, CA 91354
Santa Clarita, CA 91355
Santa Clarita, CA 91355
SCV Food Pantry
SCV Historical Society
SCV Jaycees
Belinda Crawford
Barbara Martinelli
Chris Kahan
24133 Railroad Avenue
P.O. Box 221925
P.O. Box 221627
Santa Clarita, CA 91321
Santa Clarita, CA 91322
Santa Clarita, CA 91322
SCV Mayor's Committee
SCV Pregnancy Center
Ron Rudzinski
SCV Optimist Club
Angela Bennett
P.O. Box 803325
P.O. Box
23838 Valencia Boulevard
Santa Clarita, CA 91380
CA 9
Santa Clarita, CA 91351
Santa Clarita, CA 91355
Packet Pg. 176
12.d
SCV Safe Rides
Penny Upton
P.O. Box 3001
Santa Clarita, CA 91386
SCV Youth Orchestra
Terry Montross
24555 Rockwell Canyon Road
Santa Clarita, CA 91355
Society of St. Vincent De Paul
Ron Mulvihill
210 N. Avenue 21
Los Angeles, CA 91131
Val Verde Community Benefits Fund
Committee
Esmerelda Lopez
30133 San Martinez Road, Ste. A
Val Verde, CA 91384
Strength United
Shery Strahl
22620 Market Street
Santa Clarita, CA 91321
SCV School & Business Alliance
Dave Caldwell
21380 Centre Pointe Parkway
Santa Clarita, CA 91350
SCV Youth Project
Kim Goldman
P.O. Box 801982
Santa Clarita, CA 91380
Soroptimist International of SCV —
SISCV
Kathy Rutherford
P.O. Box 802275
Santa Clarita, CA 91380
Valencia Library/Literacy Center
Donna Serra
23743 W. Valencia Boulevard
Santa Clarita, CA 91355
Visually Impaired Assistance Center
John Taylor
22900 Market Street
Santa Clarita, CA 91321
SCV Sheriff's Station
23740 Magic Mountain Parkway
Santa Clarita, CA 91355
Single Mother's Outreach
Yorleni Sapp
23780 Newhall Avenue, Suite 203
Santa Clarita, CA 91321
The Gentle Barn Foundation 2
Jay Weiner a
15825 Sierra Highway r-
0
Santa Clarita, CA 91390
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Kathy Norris Q
28005 No. Smyth Drive, #137 (Studio E °r°
Valencia, CA 91355 r
0
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P.O. Box 802332
Santa Clarita, CA 92380 00
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APPENDI 12.d
CITY OF SANTA CLARITA 2017-2018 ANNUAL ACTION PLAN
4- 0 8 CONSOLIDATED PLAN
FUNDING
HUD 2017-2018 Estimated Entitlement $1,156,736
Prior Year Savings (2015-2016) $76,028
TOTAL AVAILABLE FUNDING $1,232,764
PROGRAMS AND ACTIVITIES
Administration (Max allowed $231,347)
Personnel / Administration $211,347
Fair Housing Services $20,000
TOTAL ADMINISTRATION $231,347
Public Services (Max allowed $173,510)
Community Access Services Program (Senior Center)
$53,900
Affordable Housing Program (Bridge To Home)
$31,514
Crisis Homeless Services (Bridge To Home)
$35,000
Clinical Case Management (Family Promise)
$28,000
Project Special Children of the Valley (Carousel Ranch)
$10,710
Ready to Work! Vocational Training Program (Carousel Ranch)
$5,000
Transporting Hope (Boys and Girls Club)
$9,300
TOTAL PUBLIC SERVICES
$173,424
Capital (No funding cap)
Section 108 Debt Service (City) $102,885
Handyworker Program (Senior Center) $275,000
ADA Park Demonstration Project (City) $450,000
TOTAL CAPITAL PROJECTS $827,885
TOTAL AVAILABLE $1,232,764
TOTAL ALLOCATED $1,232,656
UNALLOCATED FUNDS $108
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Santa Clarita Proposed Fiscal Year 2017-2018 CDBG Projects
Con Plan 11
ProgramlActivity Name
National
Priority
Objective
Planning and Administration* (High)
Promote Equal Housing Opportunity** (High)
CDBG Program Administration*
N/A
N/A
Fair Housing Services**
N/A
Improve, Maintain, and Expand Affordable Housing
(High)
Handyworker Program
LMH
1
1
Provide Supportive Human Services (High)
Community Access Services
LMC
Affordable Housing Program
LMC
Crisis Homeless Services
LMC
2
Project SCV - Equestrian Therapy
LMC
Ready to Work! Vocational Training
LMC
Transporting Hope
LMC
Clinical Case Management
LMC
Improve and Expand Facilities and Infrastructure (High)
Section 108 - Scherzinger Lane LMA
Section 108 - Boys and Girls Club LMA
3 ADA Park Demonstration Project LMC
Performance
objective/
Outcome
N/A
N/A
DH-3
SL-1
DH-1
SL-1
SL-3
SL-3
SL-1
SL-1
Annual Goal
N/A
N/A
Subtotal
72 Housing Units
Subtotal
450 People
25 Families
100 People
13 People
7 Disabled Adults
30 Youth
18 Families
Subtotal
SL-3 1 Public Facility
SL-3 1 Public Facility
SL-1 Disabled Benefit
Subtotal
Grand Total
Attachment: Draft Annual Action Plan FY 2017-2018 (1779 : 2017-18 Annual Action Plan)
Allocation
$211,347
$20,000
$231,347
$275,000
$275,000
$53,900
$31,514
$35,000
$10,710
$5,000
$9,300
$28,000
$173,424
$74,077
$28,808
$450,000
$552,885
$1,232,656
U
APPENDI 12.d
CONTINGENCY STRATEGY TO ADDRESS
THE LATE RELEASE OF 2017-2018 CDBG ENTITLEMENT FUNDING ALLOCATIONS
The City of Santa Clarita (City) has been informed by the U.S. Department of Housing and Urban Development
(HUD) that notification of the amount of the 2017-2018 Community Development Block Grant (CDBG)
entitlement funding allocations will be delayed and will not be available to the City during the development of
the Annual Action Plan (AAP). HUD has directed the City to develop the AP using an entitlement amount equal
to the entitlement for the 2016-2017 program year. In addition, HUD has directed the City to prepare a
contingency strategy based on the information in HUD Notice CPD-16-18 (Notice) to guide the actual allocation
of funds once the entitlement amounts are released.
The City has implemented the citizen participation process for the 2017-2018 program year as required,
including a publication on March 10, 2017 of the availability of the draft AAP for 30 days beginning March 24,
2017. Any comments received will be included in the draft AAP, which is expected to come before the City
Council in a Public Hearing on May 9, 2017. Also per the HUD Notice, the AAP will not be submitted to HUD
until the entitlement amounts are release, but no later than 60 days after the entitlement amounts are
released.
PROPOSED CONTINGENCY STRATEGIES
Decrease in Funding
• Fund debt service at the required amount.
• Fund the following programs at recommended amounts to the extent possible in the following order:
o Bridge to Home — Crisis Homeless Services Program
o Bridge to Home — Affordable Housing Program
o Family Promise — Clinical Case Manager
• If any Public Service funds remain, decrease funding for the remaining recommended Public Service
programs at an equal percentage to stay within the Public Services cap.
• Fund Senior Center — Handyworker Program at recommended amount.
• Reduce funding for Administration and Fair Housing at the amount of the overall reduction to remain
under the funding cap.
• Allocate remaining capital funds to the ADA Park Demonstration Project.
Increase in Funding
• Fund debt service at the required amount.
• Increase funding in the following programs, in the following order up to Public Services cap:
o Family Promise Clinical Case Manager Program by an amount up to $30,000
o Carousel Ranch Ready to Work Program by an amount up to $10,000
• Fund the following Public Service grants as recommended:
o Bridge to Home —Affordable Housing Program
o Bridge to Home — Crisis Homeless Services
o Carousal Ranch Special — Children of the Valley
• Increase funding for the following programs at equal percentages until Public Service funds are
exhausted, but not to exceed the amount originally requested:
o Senior Center— Community Access Services
o Boys & Girls — Club Transporting Hope
• Fund Senior Center — Handyworker Program at recommended amount.
• Increase the Fair Housing and personnel budgets in equal percentages to the maximum allowable 20%
Administrative costs cap.
• Increase the ADA Park Demonstration Project by the remaining funds.
\\CITYHALL2\Dept\CD\!HOUSING\Grants\HUD\CONSOLID\2017-2018\Action Plan\AP Attachment - Contingency Strategy.doc
Packet Pg. 184
CITY OF SANTA CLARITA
CALIFORNIA
HUD 2017-2018 Entitlement
Prior Year Savings (2015-2016)
TOTAL AVAILABLE FUNDING
PROGRAMS AND ACTIVITIES
Administration
Personnel / Administration
Fair Housing Council
2017-2018
PROPOSED
FUNDING
$1,156,736
$76,028
$211,347
$20,000
TOTAL ADMINISTRATION (cannot exceed 20% of entitlement amount) $231,347
Public Services
Community Access Services Program (Senior Center)
$53,900
Affordable Housing Program (Bridge to Home)
$31,514
Crisis Homeless Services (Bridge to Home)
$35,000
Project Special Children of the Valley (Carousel Ranch)
$10,710
Ready to Work! Vocational Training Program (Carousel Ranch)
$5,000
Transporting Hope (Boys and Girls Club)
$9,300
Clinical Case Manager (Family Promise)
$28,000
TOTAL PUBLIC SERVICES (cannot exceed 15% of entitlement amount) $173,424
Capital
Section 108 Debt Service (City) $102,885
Handyworker Program (Senior Center) $275,000
Park Demonstration Project - ADA accessibility $450,000
TOTAL CAPITAL PROJECTS (no funding cap) $827,885
Total Available $1,232,764
Total Allocated $1,232,656
Unallocated Funds $108
CONTINGENCY PLAN
2017-2018 FUNDING
CONTINGENCY EXAMPLES
10% Decrease
10% Increase
$1,041,062
$1,272,410
$76,028
$76,028
51,117,090
31,348,438
$190,212
$232,482
$18,000
$22,000
$208,212
$254,482
$42,042
$62,524
$31,514
$31,514
$35,000
$35,000
$8,354
$10,710
$3,900
$10,000
$7,254
$10,788
$28,000
$30,000
$156,064
$190,536
$102,885
$102,885
$275,000
$275,000
$374,929
$525,535
$752,814
$903,420
$1,117,090
$1,348,438
$1,117,090
$1,348,438
$0
$0
Attachment: Draft Annual Action Plan FY 2017-2018 (1779 : 2017-18 Annual Action Plan)
n
X
m
rt
(Q
00
Decrease Example:
Public Services Cap - $156,159
Administration Cap - $208,212
Debt service cannot be reduced
Increase Example:
Public Services Cap - $190,861
Administration Cap - $254,482
Attachment: Draft Annual Action Plan FY 2017-2018 (1779 : 2017-18 Annual Action Plan)
12.d
'PNENl Os.
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
zL IIIIIIII �= WASHINGTON, DC 20410-7000
'B4N DEVF`"Q
OFFICE Of COMMUNITY PLANNING
AND DEVELOPMENT
Special Attention of:
All CPD Division Directors
HUD Field Offices
HUD Regional Offices
All CDBG Grantees
All HOME Participating Jurisdictions
All HTF Grantees
All ESG -Grantees
All HOPWA - Grantees
NOTICE: CPD-16-18
Issued: December 15, 2016
Expires: September 30, 2017
Cross Reference: 24 CFR Part 91
Subject: Guidance on Submitting Consolidated Plans and Annual Action Plans
for Fiscal Year (FY) 2017
Purpose:
The purpose of this Notice is to instruct all Community Development Block Grant (CDBG),
HOME Investment Partnerships (HOME), Housing Trust Fund (HTF), Emergency Solutions Grants
(ESG) and Housing Opportunities for Persons with AIDS (HOPWA) grantees on the timing of
submission of FY 2017 consolidated plans and action plans. This Notice provides instructions to
grantees/participating jurisdictions under each of these programs regarding costs incurred prior to
execution of a grant agreement. This Notice further informs Entitlement CDBG grantees and
HOME participating jurisdictions of waivers being made available to certain grantees/participating
jurisdictions to assist in the implementation of the pre -award costs instructions. These procedures
apply equally to grantees' 3-5 year consolidated plans as well as to annual action plans (either as a
stand-alone document or as a component of the overall consolidated plan submission).
Notes regarding applicability:
This Notice uses the term "grantee" generically, to also include HOME participating
jurisdictions, except where the term appears in discussions explicitly limited to one of the other
covered funding programs. Provisions of this Notice covering the Entitlement CDBG program also
apply to Insular Areas grantees and CDBG nonentitlement county grantees in Hawaii, as the
Entitlement CDBG program regulations also apply to their CDBG funds.
Background:
Pursuant to 24 CFR 91.15(a)(1), each jurisdiction should submit its consolidated plan to
HUD at least 45 days before the start of its program year. The earliest date on which HUD will
accept a consolidated plan or action plan submission is November 15, 2016; and the latest
submission deadline is August 16, 2017. However, in most years, HUD does not receive its annual
funding appropriation until several months into the federal fiscal year (rarely earlier than December,
www.hud.gov espanol.hud.gov
Packet Pg. 187
12.d
and sometimes as late as April). Once a fiscal year's appropriation is enacted, HUD needs time to
compute grantees' allocation amounts for the programs covered by the consolidated plan. The
Housing Trust Fund (HTF) Program is funded by the mandatory assessments on Fannie Mae and
Freddie Mac -Government-Sponsored Enterprises (GSEs) and the assessments will not be
transferred to the U.S. Treasury Department until March 2017. When appropriations are
significantly delayed, grantees with program year start dates prior to the announcement of
allocations do not know their actual allocation amounts when they are developing their plans,
conducting citizen participation, and submitting their plans.
According to 24 CFR 91.500(a), a plan will be deemed approved 45 days after HUD
receives the plan, unless HUD notifies the jurisdiction before that date that the plan is disapproved.
In past years, HUD typically did not disapprove a plan solely because it was based on estimated
allocation amounts. As a result, a plan submitted by a grantee before its allocation amounts are
announced typically received automatic approval, even though the plan did not list the grantee's
actual allocation amounts.
This practice resulted in significant additional work for both HUD and grantees. After the
actual allocation amounts were announced, a grantee had to submit a revised, re -signed SF-424
form listing the actual allocation amounts for each of its grants. In many cases, the grantee had to
make additional changes to amend its plan to reflect its actual allocation amounts. This may have
constituted a substantial amendment under 24 CFR 91.505, which is subject to the grantee's citizen
participation plan process. For FY 2017, HUD will not execute a grant agreement with a grantee
until HUD has received a plan (or an amended plan) which incorporates the actual allocation
amounts a grantee is to receive for that fiscal year.
Revised Procedures for Submission of FY 2017 Consolidated Plans and Action Plans
by Grantees with Early Program Year Start Dates:
HUD is issuing the following revised procedures to govern the submission and review of
consolidated plans and action plans for FY 2017 funding prior to computation of FY 2017
allocation amounts. These procedures will apply to any grantee whose normal consolidated
plan/action plan submission deadline (45 days before the start of the program year) falls either
before, or less than 60 days after, the date HUD announces FY 2017 allocation amounts for CDBG,
ESG, HOME and HOPWA funding. (See Section Il. for a discussion of the timing of Housing
Trust Fund allocations.)
Congress has not completed the appropriations process for HUD's FY2017 appropriation.
At this time, HUD cannot predict when its FY 2017 appropriations bill will be enacted and when it
will be able to announce FY 2017 allocation amounts. Thus, HUD cannot say how many grantees
or which program year start dates — will be subject to these revised procedures. Similarly, HUD
cannot provide estimated FY 2017 allocation amounts for grantees to use for planning purposes in
developing annual action plans.
Note: These procedures will not apply to grantees whose normal consolidated plan/action
plan submission deadline is more than 60 days after HUD announcement of FY 2017 allocation
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amounts; those grantees should have sufficient time to revise their plans to match actual allocation
amounts prior to the due date for their plan.
I. Revised Submission Dates for FY 2017 Action Plans for CDBG, ESG, HOME,
HOPWA
Grantees are advised not to submit their consolidated plan/action plan until after the FY
2017 allocations have been announced. Grantees due to submit a new 3-5-year consolidated plan in
FY 2017 should refrain from submitting the overall consolidated plan as well as the FY 2017 action
plan contained within the overall document. HUD cannot complete its review of the overall
consolidated plan components independent of the current year's action plan component. Once
HUD informs grantees of their FY 2017 funding allocation amounts, each grantee should, prior to
submission, ensure that the actual FY 2017 allocation amounts are reflected in the form SF-424, in
the description of resources and objectives, and in the description of activities to be undertaken (or,
for states, the method of distribution). It may be necessary for a grantee to revise its action plan
before submission to HUD.
An affected grantee may delay submission of its consolidated plan or action plan to HUD
until 60 days after the date allocations are announced, or until August 16, 2017 (whichever comes
first). This delay will give a grantee time to revise its action plan to incorporate actual allocation
amounts, and to conduct any additional citizen participation, if necessary.
For example, if HUD were to announce the FY 2017 allocation amounts to grantees on
April 28, 2017:
• For grantees with January I — June 1 program year start dates, their normal plan submission
date would have been before the date that HUD announced allocation amounts. These
grantees would be able to postpone submission of their consolidated plan/action plan until
June 26, 2017.
• For grantees with July 1 and August 1 program year start dates, their normal plan
submission date would be less than 60 days after HUD's announcement of allocation
amounts. These grantees would also be able to postpone submission of their consolidated
plan/action plan until June 26, 2017.
• Grantees with September I and October I program year start dates would have more than 60
days between the date of announcement of allocations and the normal submission deadline
for their consolidated plan/action plan. These grantees would be expected to submit their
plan on time.
However, in no case may a consolidated plan/action plan be submitted to HUD later than
August 16, 2017. Failure to submit an action plan for FY 2017 by August 16, 2017, will result in
the automatic loss of FY 2017 CDBG funds to the grantee. This requirement is established by
statute, and HUD cannot waive the August 16 submission deadline. Funding under other CPD
programs are not subject to this deadline but, since virtually all CPD grantees receive CDBG
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funding, the CDBG submission requirement effectively establishes the deadline for submission of
action plans.
The regulations, at 24 CFR 91.15(a)(1), state that "...each jurisdiction should submit its
consolidated plan at least 45 days before the start of its program year." HUD has determined that it
is not necessary to waive this provision in order to implement the procedures in this Notice for FY
2017 action plans. This provision does not prohibit a grantee from submitting a plan in the eCon
Planning Suite after that time. It is not necessary for an affected grantee to request an exception to
its normal action plan submission date under 24 CFR 91.15(a)(1), nor is it necessary for a field
office to grant an exception to the action plan submission deadlines, under 24 CFR 91.20, in order
to implement the procedures in this Notice.
II. Submission Process for the HTF Program
The Housing Trust Fund (HTF) is an affordable housing production program to increase and
preserve the supply of decent, safe, and sanitary affordable housing for extremely low-income and
very low-income families. HTF is a formula grant program for states.
The HTF rule at 24 CFR 93.100 requires each state to include its HTF allocation plan in its
annual action plan as described at 24 CFR 91.320(k)(5). The HTF allocation plan describes the
method for the distribution of funds, and establishes the application requirements and criteria for
selecting applications. The rule also requires a local jurisdiction that receives a subgrant of HTF
funds from the state to include a HTF allocation plan (24 CFR 91.220(1)(5)) in its annual action
plan, but due to the timing of the publication of HTF allocations, the local jurisdiction may need to
amend its annual action plan to include HTF.
The timing of the HTF allocations is different from other CPD programs (CDBG, HOME,
HOPWA, and ESG) because the source of funding is the mandatory assessments on Fannie Mae
and Freddie Mac rather than Federal appropriations. The earliest HUD expects to publish the HTF
allocations is April 2017. This will likely be well after the date that allocations for other CPD
programs will be announced. A state may submit its consolidated plan/action plan for the other
CPD programs before the HTF allocations are published and then submit its HTF allocation plan as
a substantial amendment to its annual action plan, after the HTF allocations are published.
The state or the entity designated by the state to be the HTF grantee may begin to develop its
HTF allocation plan following its citizen participation process in accordance with its consolidated
plan citizen participation plan before the publication of the HTF allocations. However, the state
may not submit its HTF allocation plan before its HTF allocation has been published. HUD
recommends the state use its 2016 HTF allocation as a baseline allocation estimate when conducting
citizen participation.
III. HUD Review of Action Plans
HUD will review a consolidated plan/action plan in accordance with 24 CFR 91.500(b).
The 45-day review period will begin whenever the eCon Planning Suite submission or executed SF-
424(s) are received by the field office, whichever is later. HUD will disapprove as substantially
4
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incomplete any consolidated plan or action plan covering FY 2017 funding that does not reflect
actual CDBG, HOME, ESG and HOPWA allocation amounts on the form SF-424(s), in the
description of resources and objectives, and in the description of activities to be undertaken (or, for
states, the method of distribution). A grantee whose action plan is disapproved for this reason is
advised to not resubmit a revised plan until HUD has announced the actual FY 2017 allocation
amounts, and until the grantee has incorporated the actual allocation amounts into its plan. (See
Section Il. regarding including the HTF program in an original or amended consolidated plan/action
plan.)
24 CFR 91.500(b) states HUD may disapprove a plan or a portion of a plan if it is
inconsistent with the purpose of the Cranston -Gonzalez National Affordable Housing Act (42
U.S.C. 12703), if it is substantially incomplete, or, in the case of a CDBG certification under
§91.225(a) and (b) or §91.325(a) and (b), if it is not satisfactory to the Secretary in accordance with
§570.304, §570.429(g), or §570.485(c). The following are examples of substantially incomplete
plans:
(1) A plan developed without the required citizen participation or the required
consultation;
(2) A plan fails to satisfy all the required elements in 24 CFR Part 91, as reflected in the
eCon Planning Suite. This includes when the grantee has not provided a final statement
of community development objectives and the projected use of funds;
(3) A plan for which a certification is rejected by HUD as inaccurate; and
(4) A plan without a description of the manner in which the unit of general local
government or state will provide financial or other assistance to a public housing agency
if the public housing agency is designated as "troubled" by HUD.
24 CFR 91.500(d) states that "(t)he jurisdiction may revise or resubmit a plan within 45 days
after the first notification of disapproval." HUD has determined that it is not necessary to waive this
provision in order to implement the procedures in this Notice for FY 2017 consolidated plans/action
plans. This provision does not prohibit a grantee from re -submitting a plan after that tirne period.
24 CFR 91.105(c), 91.115(c) and 91.505 require a grantee to comply with citizen
participation requirements when it undertakes a substantial amendment to an approved plan. A plan
that has been disapproved by HUD is, by definition, not an approved plan. When a grantee's plan is
disapproved by HUD, the consolidated plan regulations do not necessarily require a grantee to
undertake further citizen participation on the changes the grantee makes before re -submitting it. (A
major exception to this, however, would be if the reason for disapproval involved the grantee's
failure to fulfill citizen participation requirements to begin with.) However, as noted in this Notice,
there are circumstances in which a grantee may need to make major revisions to a disapproved plan,
which could trigger further citizen participation efforts. A grantee with a disapproved plan should
review its citizen participation plan and local policies to determine whether it will need to conduct
further citizen participation as a result of the changes it makes to incorporate actual allocation
amounts into its plan, prior to re -submission of the revised plan.
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12.d
IV. Development of Proposed Action Plans and Citizen Participation During The
Interim
A grantee has several options regarding fulfilling its citizen participation obligations while
waiting for HUD to announce FY 2017 allocation amounts:
a. A grantee may conduct citizen participation on its draft plan (with estimated funding
amounts) according to its normal timetable and citizen participation procedures. (Grantees
are cautioned, though, that they should not submit their plan until allocation amounts are
known.) A grantee doing so should make clear that the funding levels shown are estimated
amounts. In addition, the grantee should include "contingency provision" language in its
action plan which explains how it will adjust its proposed plan to match its actual allocation
amounts, once actual amounts become known. By including such contingency language, a
grantee can avoid the need to make significant revisions to its plan (beyond incorporating
the final allocation amounts into the plan and the SF-424 form). The grantee may also avoid
the potential need to conduct additional citizen participation on a plan that has to be
significantly revised in order to reflect actual allocation amounts.
Examples of contingency provisions include:
• A plan could state that all proposed activities' budgets will be proportionally increased or
decreased from the estimated funding levels to match actual allocation amounts.
• A grantee could express its budget in terms of percentages of the allocation to be budgeted
to each planned activity, along with the grantee's current estimate of how many dollars that
equates to for each activity. [For example, regardless of what the final allocation amounts
are, the United Interfaith Street Outreach Program will receive 22% (currently estimated to
be approximately $38,000) of the grantee's total ESG allocation, and the Tenant -Based
Rental Assistance activity will receive 10% (currently estimated to be about $68,750) of the
HOME allocation.]
• A plan could state that any increase or decrease in funding to match actual allocation
arnounts will be applied to one or more specific activities (e.g., any increase or decrease
relative to the grantee's estimated allocation amount will be applied to the single family
housing rehabilitation grant program).
• A plan could list its proposed activities in priority order and indicate that the East Side
Sidewalk Replacement activity listed in the plan is a "backup" activity that will be funded
only if sufficient CDBG funding exists; or conversely, if the grantee's actual allocation is
less than estimated, the East Side Sidewalk Replacement activity will not be funded in FY
2017.
• A plan could state that, should the actual allocation amount exceed the grantee's estimate,
the grantee will increase the Uptown Sewer Separation activity budget and will extend the
service area block -by -block along the 600-900 blocks of Cherry Street, based on the amount
of additional funding available.
A grantee may include these or other comparable provisions singly or in any combination to
meet its needs. A grantee may adopt a different contingency approach for each of the programs
covered by this Notice (CDBG, ESG, HOME, HOPWA and HTF).
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12.d
Alternatively, a grantee may prepare a proposed action plan according to its
normal timetable, but wait until actual allocation amounts are known before undertaking
citizen participation actions. Once allocation amounts are announced by HUD, the grantee
will need to update relevant sections of its plan (such as the listings of resources and
objectives, and the description of activities or the state's method of distribution) to reflect
actual allocation amounts before conducting citizen participation. All grantees intending to
incur pre -award costs under the programs covered by this Notice should be aware that this
option will not be available to them, as citizen participation requirements must be met
before pre -award costs are incurred. (See section V. below.)
HUD has developed these procedures to minimize disruption to grantees and to minimize
duplication of effort on grantees' part. A grantee that does not follow either option a. or b. above
(i.e., the grantee undertakes citizen participation according to its normal timetable, based solely on
estimated funding levels, and the plan does not contain any contingency language on how the final
plan will be adjusted to match actual allocation amounts) runs the risk of increasing its own work
obligations and costs. The grantee will still be required to update its plan to incorporate actual
allocation amounts before submission to HUD. The grantee may need to undertake additional
publication and citizen participation processes, depending on the difference between its actual
allocation amounts and the estimated amounts in its proposed action plan, and how the grantee plans
to adjust its proposed activities in order to match its actual allocation amounts. Local policies and
procedures may also require the grantee to obtain re -approval of the revised plan from its legislative
body or authorizing officials.
A plan that has not yet been submitted to HUD is also not an gpproved plan, and is not
subject to the citizen participation requirements of a substantial amendment. However, a grantee
that delays its plan submission should review its citizen participation plan and local policies to
determine whether it will need to conduct further citizen participation as a result of the changes it
makes to incorporate actual allocation amounts into its plan, prior to its submission.
V. Pre -Award Costs
A. General Provisions applicable to all Consolidated Plan programs
Special attention must be paid to situations in which a grantee wishes to incur costs prior to
grant award. For example, under certain programs, a grantee may want to execute annual renewals
of agreements with social service providers in order to prevent interruption of social services. The
annual performance cycle of these agreements might normally begin after the grantee's official
program year start date but, under this Notice the grantee cannot even submit its Action Plan until
after the date that the agreements need to be executed. Thus, the timing instructions in this Notice
may cause some program costs to be classified as pre -award costs where they would otherwise not
have been.
The government -wide Uniform Administrative Requirements, Cost Principles and Audit
Requirements regulation, at 2 CFR Part 200, contains language concerning agency approval of pre -
award costs. The language at 2 CFR 200.458 applies to any program that does not have its own
separate provisions concerning authorization of pre -award costs:
7
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§ 200.458. Pre -award costs. Pre -award costs are those incurred prior to the
effective date of the Federal award directly pursuant to the negotiation and in
anticipation of the Federal award where such costs are necessary for efficient and
timely performance of the scope of work. Such costs are allowable only to the
extent that they would have been allowable if incurred after the date of the Federal
award and only with the written approval of the Federal awarding agency.
The ESG, HOPWA and HTF program regulations do not contain program -specific language
establishing pre -award cost requirements for those programs; the CDBG and HOME program
regulations do contain pre -award cost requirements unique to those programs. (However, the
HOME requirements apply only to certain types of pre -award costs.) The following guidance
applies to all five programs. Additionally, guidance unique to each separate program is provided
below.
The Part 91 consolidated plan regulations make distinctions between a "proposed plan" and
"a plan". Most notably, 24 CFR 91.105(b) and 91.115(b) describe the citizen participation
requirements for a grantee's proposed plan. For purposes of this Notice regarding pre -award costs,
HUD considers a grantee's plan to have moved from being "a proposed plan" to being "a plan"
once a grantee has completed the publication, public hearing and public comment requirements at
24 CFR 91.105(b)(2), (3) and (4) or 91.115(b)(2), (3) and (4), and has developed its written
summary of comments received pursuant to 24 CFR 91.105(b)(5) or 91.115(b)(5).
To minimize additional workload on grantees and HUD field offices, this Notice establishes
the following procedures implementing the 2 CFR 200.458 requirements cited above. This Notice
provides HUD approval to incur pre -award costs if and when the grantee completes the following
documentation in its local files:
1. The grantee documents that the costs incurred prior to grant award are necessary for
efficient and timely performance of the activity in question.
2. The grantee documents that the costs are for eligible activities under the regulations for the
applicable funding program;
3. The grantee documents that the grantee has complied with all other requirements for pre -
award costs under the regulations for the applicable funding program or as described below;
4. The activity for which costs will be incurred is included in a consolidated plan/action plan;
5. The grantee documents completion of its citizen participation process by including in its
files a written, dated summary of citizen participation comments received on its plan,
pursuant to 24 CFR 91.105(b)(5) or 91.115(b)(5) as applicable.
If the grantee's files contain all other necessary documentation supporting the costs
(described below for each program), the date of HUD approval for pre -award costs is the date of the
written summary of citizen participation comments, or the grantee's program year start date,
whichever is later.
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B. Additional Provisions: Entitlement CDBG Program
The Entitlement CDBG program regulations specify, at 24 CFR 570.200(h), the situations
under which a grantee may incur costs prior to the effective date of its grant agreement. The
provisions of this Notice will affect how grantees comply with the pre -award cost reimbursement
requirements.
1. 24 CFR 570.200(h) defines the effective date of a grantee's agreement as the grantee's
program year start date or the date that the consolidated plan/action plan is received by HUD
(whichever is later). Under the provisions of this Notice, a grantee's action plan may not be
submitted to (and thus received by) HUD until several months after the grantee's program
year start date. This may negatively affect grantees' ability to incur pre -award costs.
2. Therefore, HUD has issued a waiver of 24 CFR 570.200(h) to the extent necessary to
implement the following requirement: the effective date of a grantee's FY 2017 grant
agreement will be considered to be the earlier of the grantee's program year start date or the
date that the consolidated plan/action plan (with actual allocation amounts) is received by
HUD. Attachment A contains the HUD memorandum authorizing this waiver. This waiver
is applicable to any Entitlement CDBG grantee seeking to incur pre -award costs, whose
action plan submission is delayed past the normal submission date because of delayed
enactment of FY 2017 appropriations for the Department. An affected community applying
this waiver shall document in writing the conditions giving rise to the need to use this
waiver, and maintain the documentation for HUD's review. Grantees' authority to make
use of this waiver is only in effect until August 16, 2017, as that is the last date that a grantee
may submit its FY 2017 action plan.
3. 24 CFR 570.200(h)(1)(i) requires that the activity for which the costs are being incurred
must be included in a consolidated plan/action plan prior to the costs being incurred; grantee
compliance with steps 4 and 5 under the general pre -award cost provisions above will meet
that requirement. However, grantees must also comply with §570.200(h)(1)(ii), which
further specifies that the plan must advise citizens of the extent to which the pre -award costs
will affect future grants. CDBG grantees intending to incur pre -award costs are cautioned
that option b. described in Section IV above is not likely to be a feasible alternative for
them. HUD advises any Entitlement CDBG grantee intending to incur pre -award costs to
follow the process described in Section IV. a. above; in doing so, the grantee will need to
ensure that it has met the citizen participation and notification requirements above.
4. Pursuant to § 570.200(h)(1)(iii) and § 570.604, the costs and corresponding activities must
comply with the environmental review requirements at 24 CFR Part 58.
C. Additional Provisions: HOME Program
The HOME regulations specify situations under which a grantee may incur costs prior to the
effective date of its grant agreement. The provisions of this Notice will affect how grantees comply
with the pre -award cost reimbursement requirements.
Packet Pg. 195
12.d
24 CFR 92.212(b) defines the effective date for incurring administrative and planning costs
to be charged to the HOME allocation as the beginning of the participating jurisdiction's
consolidated program year or the date that the consolidated plan is received by HUD
(whichever is later). Under the provisions of this Notice, a participating jurisdiction's action
plan may not be submitted to (and thus received by) HUD until several months after the PJ's
program year start date. This may negatively affect a participating jurisdiction's ability to
incur planning and administrative pre -award costs. Therefore, HUD has issued a waiver of
24 CFR 92.212(b) to the extent necessary to implement an alternative requirement: the
effective date of a grantee's FY 2017 grant agreement will be considered to be the earlier of
the participating jurisdiction's program year start date or the date that the consolidated
plan/action plan (with actual allocation amounts) is received by HUD.
2. Attachment B contains the HUD memorandum authorizing this waiver. This waiver is
applicable to any HOME participating jurisdiction seeking to incur pre -award administrative
and planning costs, whose action plan submission is delayed past the normal submission
date because of delayed enactment of FY 2017 appropriations for the Department. An
affected participating jurisdiction applying this waiver shall document in writing the
conditions giving rise to the need to use this waiver, and maintain the documentation for
HUD's review. A participating jurisdiction's authority to snake use of this waiver is only in
effect until August 16, 2017, as that is the last date that a grantee may submit its FY 2017
action plan.
3. The HOME regulations already provide a participating jurisdiction with the authority to
incur certain project costs. Eligible project costs may be incurred during the current
program year in an amount not to exceed 25% of the current HOME allocation amount, to
be charged after the award of the HOME allocation, provided the costs are in compliance
with the requirements of the HOME Program. Before incurring the pre -award costs, the
participating jurisdiction must comply with its citizen participation plan requirements.
4. 24 CFR 92.212(c) requires that the project costs that are being incurred must be included in
a consolidated plan/action plan prior to the costs being incurred; compliance with steps 4
and 5 under the general pre -award cost provisions above will meet that requirement. These
provisions must also be met if the participating jurisdiction elects to develop a mini -action
plan pursuant to § 92.212(c).
D. Additional Provisions: ESG Program
An ESG grantee is permitted to incur pre -award costs against its FY 2017 grant, provided
that the grantee has met the general conditions described above, plus the following conditions:
1. The costs and corresponding activities must comply with the Emergency Solutions Grants
(ESG) Program regulations at 24 CFR Part 576.
2. The costs and corresponding activities must comply with environmental review
requirements. The "Moving Ahead for Progress in the 21st Century Act" (MAP-21),
(Public Law 112-141) made several changes to HUD's homeless assistance programs,
10
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12.d
including authorization to permit recipients and other responsible entities to assume HUD
environmental review responsibilities in accordance with 24 CFR Part 58. Initially, for FY
2012 ESG funds, ESG projects were subject to the environmental review procedures under
24 CFR Part 50, which assigns HUD all environmental review responsibilities due to the
HEARTH Act's repeal of Section 443 of the McKinney-Vento Homeless Assistance Act.
Now, recipients or other Responsible Entities assume environmental review responsibilities
under 24 CFR Part 58.
E. Additional Provisions: HOPWA Program
A HOPWA grantee is permitted to incur pre -award costs against its FY 2017 grant,
provided that the grantee has met the general conditions described above, plus the following
conditions:
1. The costs are incurred for eligible activities undertaken in accordance with HOPWA
program regulations at 24 CFR Part 574.
2. The costs and corresponding activities must comply with environmental review
requirements at 24 CFR 574.510.
F. Additional Provisions: HTF Program
HUD is authorizing HTF grantees to incur pre -award costs permitted under 2 CFR 200.458
for planning activities and preparation of the HTF allocation plan. Eligible pre -award costs may
include the cost of public hearings, consultations, and publication of public notices, as well as
developing program guidelines. Pre -award costs may not exceed 5% of the minimum allocation
amount of $3 million. This is one half of the grant amount that the state may use for administration
and planning in accordance with 24 CFR 93.202, based on receiving a minimum grant amount. The
costs and corresponding activities must comply with the environmental review requirements at 24
CFR 93.301(f).
VI. Applicability of This Notice to Future Years
This Notice only applies to consolidated plans/action plans submitted for FY 2017 funding
on or before August 16, 2017, or 60 days after HUD announcement of the FY 2017 allocation
amounts for CDBG, ESG, HOME and HOPWA funding (whichever is earlier). HUD anticipates
revising the Consolidated Plan regulations (and other related regulations) to explicitly include, as a
basis for disapproval of a plan, that a plan does not contain and reflect a grantee's actual allocation
amounts. For further information on potential rulemaking in this area, see HUD's June 3, 2015,
Federal Register Notice (80 FR 31538). That document solicited public comments on possible
amendments to the Consolidated Plan regulations and the CDBG Entitlement regulations to effect
such a change. See in particular Sections II.B.1., 11.13.2 and II.13.7 of the Notice, pages 31544 and
31546. (Please note, however, that the public comment period for that Federal Register Notice has
closed.)
Packet Pg. 197
12.d
For further information:
Grantees with questions concerning this Notice should direct their inquiries to their local
HUD Field Office Community Planning and Development Division. Field Offices should direct
their questions to the following Headquarters program offices as applicable:
Office of Block Grant Assistance at (202) 708-1577 for the Entitlement CDBG program or
(202) 708-1322 for the State CDBG program
Office of Affordable Housing Programs at (202) 708-2684
Office of Special Needs Assistance Programs at (202) 708-4300
Office of HIV/AIDS Housing at (202) 708-1934 or at hopwa@hud.gov
12
Packet Pg. 198
ATTACHMENT A
11.q. KPARTMENTOF 110U1dVGrASD URRAN UVELOPMENT
Ill I ri 1 13 1111 4W.� I ANI STUIL I ANY R IN OCT j 4
YI I.J.e4MA24) 14A 11MYRN't
Mr-MORANDU'M FOR' A I I Commonit), 1114inni ug awl (jew-lopmew Field Office Division
FROM- li-Lifrict,rre.L:(>iiingPrincipidDcPLILyAssis(an(st-,.iciry o-
CLM11111l.inity Plannin+1, and De-yetopnwint, D
Waker or ?,& CFR i70 111.0,1i) rvg;icdivg FY '01 7 .,U'lon PlariN
Couli'llufticy Mwelopfum Black Cir.11-IL (C'I)BG) Plogi-1111
I I U D is iss-il i lj.r TCv isO(l prk -n the submission, and review of xtiun plans
- weduics w grivei i
for FY 1.0 17 funding prior to the of a FY 2017 apprupriati(m bill. Any grantee Willi is
pro -mull your start elate- Prior to, or kip to 60 klayx after, I'lUD's announcenwiti of the FY 2017
rormula 1m)gram fujuling alloculiums itoll 1.0 Subillit its I&I.11 L1( X[iiOn P[1111
until the FY Ni 0 have lien 1111110111101.1. Flowuver, an aclion plan must be
%kibillitiLd ELI HUD do later Lhan August 16, 2017.
The likelihwd of delays in the reccipi o-Fannual appmprialions tly HUD and
impletrientation of thili polity for FY 2017 may have nugalive cumcquenws for CDBG gi,.mircei
Mal LiviviA to Hwur uligiblu ix%t% pirim i(s iN awatJ k)I'FY -.101.7 fljndlng, SQ111C 41ORiLiCl. Might
kllhcfwlk tv interrupted while implefrienling the-,w reviNed pr(wedures. [n addithin. gran(ecii
might not o1herwke he ,-ible to use ("DIX; Fund% For planning and adinfirustradveviisis of
Amims(crivg, their 1migulams, In ordc-r to addirm cLmmtiuniucs' nerds and w-umoe ftx
prow'Affis Call Lontilwo without IfiSlit[hal'ICC, I find that gOOd OU.W ftkk jxLlSLlaf11 1.011 CPR
i- 110 to waive the provii,ions of 2-1 CFR 570.200(h) for the Efillillcmeill CDBG Pirl-Fram, lhe
Insular ArcmUDBG program, and lor grants to non-crilillement aunties in Hawaii: 24 CIR
570.20(k ' l) is waived to Ilse extwil necessary lo treat theeffectivc. datc or 11tv gi-mil ;Agi-Vvutuht as
tho priyWill %1wir swit duie or lbu ditto il-im lhe COM1111014led 111MIK0011 (11;111 (Willi JULI31
A l0eal 10111 ;IMOLIMS ; k i,,!Lv i vei I by I I[ M, whichevei come~ fi f.%[.
- I'hi s ver %A, A I ;ippl )- to arty EnLi I lolic ul. Insular or I lawdi i non-tmLii Ic im m CD110
p-tidl IL'O V, IH)%e pf] IFfAill N.C;Lf .ILji E; date fk-w FY 2017 f 1; 1 ILI jr) Oki r i ng the lx-rioA starting
(I.-wher I, 2010. LIMI C ndill" rlucuu 16. 2017 or 60 days aficr HU D',i annotince ment of FY 2017
'ilklColikIrl WHOUILIS 40r f(WRIVIa program funding iw-hi0cver curves fimtt. The waiver is available
hir ii,,u by my ii1j)licalitc CDF56 1-TH1111110T WhOV ildil,,1111 Pkill %Ilblliklk)ll is dclaycd pa,l 1.11c
110falftl 111billis.'Joll 1110 N!U;ltlw of&layt?Ll eflocimeoll (if FY 1011 qYprOprialion.". for [lie
IX-partment- Any affected grmwc i.,iking advantage of this waiver whatl docunwrit in wriiing the
L:1111%litions giving riw. to Ilan mod lo utilise this waiver, shall maintain ,wch documentation
I'%-lr H1.0%, fei,ivw. Tliix w;jlver awhority is only in i1fcxi unfit August 16, 1-017.
13
I Packet Pg. 199 1
12.d
ATTACHMENT B
III��I+ U.:: WFAR1NIK' IFOV1SC11RB,>VIHNF•L00ju r
� N',t4r13'i�;Tltti.IH" �u.Un.nstl
III I K I Of 111t ,1t1.1h I A':` 54=: kf rSKY 11 f1 YA r�l�
7 (%Xt% N1 l7. •5,hlhl I W, IIf �}'Ii P511 �YT •f� I (tier `i
MEMORANDUM 1'0R- All Cu-nui)uuaily PI;a wing and Nvclopmcnt. Firld Office Division
f3irtrrf�n ;f,s-
FIiON11 tlurrlet trcepnlll , F'nneilrtl f)cptmy Assiilani Sccfcl.lryi
C-;-m mniiy Nmri brig and Development, D
SUBJECT: 1Wan'ver of 24 CFR 92? 1'_(bi regarding FY 21)17 Action Ptans
110ME Inve arnicrit Pwin ership Pvogratnl IIIONIEI Pmgrnm
IILl1) is issuing revised procedures to govern tIve sUhmissitm atul review of action plans
fur FY 2017 funding prior to the enactment of it FY X117 appropriation bill. Any;mirticiralting
jurimficrion with a progrinl year start date Imur ilu, or vp to 60 days after, HLM's armounertnem
of Llle FY -1017 fuming a llocaiuns is a ilvised nLlt m iubmit it_ti consolirlatcd plan or a cliifrt plan
umil the FY 2017 a ikic:llions hs4e been announced. Nowetrr, Iln tx:tion plan illitsi be Submitted
to IIUD no Imor th:Ln A1.19LI'M 16, 2017
•1.11< Iikchhood Of Llclity% Ill the FLCCiIm tff annual appmprialions by tILIU amd
i111plemenlation of thin policy I'M FY 2017 play have negative c•onseyuerlms for I110-MF
1-karlicipatin , jurlsdicti+anti 1111LI iniVild to iMLir eligible rusts prior to II%e award of rY 2017
funding, Soilw ncl:iviiies might Nlterwi,c hi intcl'rulmed while implementing ihcsv reylwd
pml vtlures. In Lwldition, pantcipatmg junst.hettous might tw+l c4crwise be a'hlc is use 110NIE
f uncLM f1.1r PWllLilto and admimstraii 4c tiu,LS Of adtulini,tering their programs, In onlcr to -Iddress
communitirs' myth am] io ensure Iliac program-, catn continue Attlikmi disiui6aiwe, 11111d that
gl-AKI i.-WlSe cxiSIS 11LIr-sllunt to 24 (TR 5. I IU t-o witivo stw, pint i Litmi, of 2-1 C'FR 92.21 _'(b) (or the
HOME; Progfam. 24 C'I�R 92 21.2 I:h) i, wairad r} the exteiu necessary io treat IN: efleetive dilre
of the gr,:nt agmemcnt as the piopram year stall dale or the date Ilut 1114 cc)n...11idJled planfaction
11I.111 iwhil ;.+llcttatt+gin milounirj is received by 111.0, whichovei comes first.
Phis a aivc:r will apply to any 1IC)41f put tic illatins; juriWiction whose program }car slat[
daite. foi FY -Y.0 7 fttlwling occufs during the period starting October 1, Vllb, :md ending August
I f,, 31J17 vl f:0 flay-, after FEUD'-, miliounccuionl (4 FY 2017 utlm.wloit amounts for program
1llnding1wltichever conics liml). I'he waiver i.c availuble fnr the by.n±,' a(}plicahle HOME
INarli6lNitink: jultiSdeeli0ll whose Joitin plan suhmi;;ion is dclaL rd p-asl the nsfrmal .uhnti:sion
chit Keause of delay,cd cnu•tmew of 1'Y 21117 apjNrup4riaLu1n% lllf L111.' Dep irtment. Any affktiLed
pnniriputing jurisdiction la king LuSvctatl:Ige 1.1 ilhiS walker,11a11 dlit:ltmenL Ill writing the
conditiclnf giving mks p.f tht: tieec6 to uLillzc this waiver, }nd shall Maintain such d1±cl,Inle11tatitm
for RUD's raviv,-v. Th1.% waiver autlulfily is only in effect until August It+, 2017.
14
Packet Pg. 200
I 12.d I
City of
L SANTA CLARITA
PREPARED BY:
City of Santa Clarita
Community Development Department
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
Office 661.286.4141 Fax 661.286.4007
www.santa-clarita.com/housin�
STAFF CONTA CTS:
Community Development
Thomas B. Cole, Director of Community Development
Erin Lay, Housing Program Administrator
Terasa Sullivan, Project Technician
Administrative Services
Lisett Bautista, Financial Analyst
Packet Pg. 201 1