HomeMy WebLinkAbout2017-04-11 - AGENDA REPORTS - FIN SYSTEM SUPPORT (2)Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: fill
DATE: April 11, 2017
SUBJECT: FINANCIAL SYSTEM ANNUAL SUPPORT AND MAINTENANCE
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Approve a two-year contract with SunGard Public Sector for the support and maintenance of
the City of Santa Clarita (City)'s financial system and end -user system training for an annual
amount not to exceed $70,000.
2. Authorize the City Manager or designee to execute up to three (3) additional one-year
renewal options beginning in year three, not to exceed $80,000 per annum, for extended
support and maintenance of the City's financial system inclusive of improvement fees
associated with software enhancements and end -user system training.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
In 2006, the City transitioned from an antiquated text -based financial system to the SunGard
FinancePLUS system currently in place. The City's system houses nearly 20 years of Finance,
Human Resources, and Purchasing data. Over the course of the last ten years, the support and
maintenance costs of the system trainings for staff and the development of new business
workflows and system capabilities have increased as modifications and other improvements have
been implemented to adhere to new financial regulations and reporting requirements.
Staff requests City Council authorization for an amount not to exceed $70,000 annually for FY
2016-17 and FY 2017-18. In addition, due to the nature of changing financial regulations and
the anticipated rising costs of software maintenance, staff requests Council's authorization to
expend up to $80,000 per annum to continue software and maintenance of the system beyond the
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initial two years of this contract.
ALTERNATIVE ACTIONS
1) Do not approve contract with SunGard.
2) Other action as determined by the City Council.
FISCAL IMPACT
No impact to the General Fund. Sufficient monies exist in Technology Services account 12200-
5161.001.
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