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HomeMy WebLinkAbout2017-01-24 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 24, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION McLean CALL TO ORDER OATH OF OFFICE William A. Miranda ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Sheriff s Recognition Runner Friendly Community Most Business Friendly City Award PRESENTATIONS Economic Development Corporation Update PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. Page 2 STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 10, 2017 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 10, 2017 Regular Meeting. 3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 17, 2017 Special Meeting. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. INCREASE THE AMERICA'S JOB CENTER OF CALIFORNIA BUDGET TO INCLUDE ADDITIONAL TRAINING FUNDS - The City was notified that additional training funds are available for the Santa Clarita America's Job Center of California to provide occupational and technical skills training to individuals receiving center services. Training funds support various types of training programs, including established, customized, and on-the-job training. It is necessary to amend the budget to accept and appropriate the additional funding. Page 3 RECOMMENDED ACTION: City Council: 1. Increase expenditure account 15303-5161.002 by $89,888 from the current budget of $160,516 to the proposed budget of $250,404 for Fiscal Year 2016-17. 2. Increase estimated revenue in account 259-4441.002 by $89,888 from the current budget of $484,806 to a total of $574,694 for Fiscal Year 2016-17. 6. ARTS VENUE ON MAIN STREET LEASE AGREEMENT - Approval of a three- year Lease Agreement with MAGA L.P. for the rental of the property located at 24266 Main Street for use of an arts venue, from February 1, 2017, to December 31, 2019. RECOMMENDED ACTION: City Council: 1. Approve a three-year Lease Agreement with MAGA L.P. for the rental of the property located at 24266 Main Street from February 1, 2017, to December 31, 2019, in an amount not to exceed $166,016. 2. Transfer $23,000 to the Arts Venue expenditure account 15417-5121.001 for the lease and $7,000 to 15417-5131.001 for utilities, from Contingency Account 19300- 5401.001, and increase revenue account 100-4561.007 by $12,000. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. 2017 COMMUNITY SERVICES AND ARTS GRANTS - For approximately 27 years, the City of Santa Clarita has provided funds for community organizations through the Community Services and Arts Grants program. RECOMMENDED ACTION: City Council: 1. Approve the 2017 Community Services and Arts Grants Committee's program funding recommendations, in an amount not to exceed $89,993 for Community Services Grants and $90,000 for Arts Grants, for a total of $179,993. 2. Direct staff to execute Grant Program Agreements with the agencies approved for funding. 3. Authorize the City Manager, or designee, to sign all documents pursuant to City Attorney approval. Page 4 CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - AWARD RELOCATION SERVICES CONTRACT - This item will award a contract for relocation services for the businesses located on the parcels that are acquired for the proposed Canyon Country Community Center. RECOMMENDED ACTION: City Council: 1. Award the relocation services contract to Property Specialists, Inc. (CPSI) for the Canyon Country Community Center, Project F3020, in the amount of $122,455 and authorize a contingency in the amount of $12,250 for a total contract amount not to exceed $134,705. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. SANTA CLARITA SPORTS COMPLEX THE CENTRE ROOF REPLACEMENT - AWARD CONSTRUCTION CONTRACT - This project will replace the deteriorating roofing on the Santa Clarita Sports Complex's The Centre building. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Santa Clarita Sports Complex, The Centre Building Roof Replacement, Project F3022. 2. Award the construction contract to Best Contracting Services, Inc., in the amount of $170,535, and authorize a contingency in the amount of $25,580, for a total contract amount not to exceed $196,115. 3. Establish spending authority in the amount $120,146, to purchase roofing material, including tax and a 20-year maintenance warranty from Weatherproofing Technologies, Inc., from expenditure account F3022305-5161.001. 4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 10. AMEND EXISTING CONTRACT WITH INTERWEST CONSULTING GROUP - City Council amend the existing contract with Interwest Consulting Group for building plan review, building inspection, and permit -related professional services. RECOMMENDED ACTION: City Council: 1. Amend the existing contract with Interwest Consulting Group for building plan review, building inspection, and other permit -related professional services to increase the maximum contract amount with this vendor from the previously approved amount of $475,000 to an amount not exceed $750,000. Page 5 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 11. MCBEAN PARKWAY PEDESTRIAN BRIDGE REPLACEMENT, PROJECT S1043 - AWARD CONSTRUCTION CONTRACT - This project will replace the existing timber pedestrian bridge across McBean Parkway between Del Monte Drive and Arroyo Park Drive with a prefabricated steel truss bridge. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the McBean Parkway Pedestrian Bridge Replacement, Project 51043. 2. Award the construction contract to Toro Enterprises, Inc., in the amount of $647,479 and authorize a contingency in the amount of $64,748 for a total contract amount not to exceed $712,227. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. DRAINAGE BENEFIT ASSESSMENT AREA RESOLUTION INITIATING PROCEEDINGS, APPROVING AN ENGINEER'S REPORT, AND TAKING OTHER ACTIONS IN CONNECTION WITH TRACT 69164 (VISTA CANYON) - Pursuant to conditions of approval for the Vista Canyon project, the property owner shall establish a Drainage Benefit Assessment Area to ensure the continued maintenance of any drainage improvements which are not eligible for transfer to the Los Angeles County Flood Control District. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to initiate proceedings to form Drainage Benefit Assessment Area No. 2017-1 Vista Canyon to benefit parcels in Tract 69164 and to approve the Engineer's Report. 2. Set a public hearing for March 14, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. Page 6 13. JOINT RESOLUTION BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF SANTA CLARITA TO TRANSFER LANDSCAPE MAINTENANCE DISTRICT (LMD) ZONES T-68 (WEST CREEK), T-69 (WEST HILLS), AND T- 77 (WEST CREEK PARK) FROM THE COUNTY OF LOS ANGELES TO THE CITY - Joint resolutions between the County of Los Angeles and the City of Santa Clarita to transfer Landscape Maintenance District (LMD) Zones T-68 (WEST CREEK), T-69 (WEST HILLS), and T-77 (WEST CREEK PARK) from the County of Los Angeles to the City of Santa Clarita. RECOMMENDED ACTION: City Council adopt resolutions transferring Landscape Maintenance District (LMD) administration and maintenance responsibilities for LMD Zone T-68 (West Creek), T-69 (West Hills) and Zone T-77 (West Creek Park) from the County of Los Angeles (County) to the City of Santa Clarita (City). 14. RESOLUTION AUTHORIZING THE CITY TO ACCEPT THE CALIFORNIA HUMANITIES GRANT FOR THE SANTA CLARITA PUBLIC LIBRARY'S "ONE STORY ONE CITY" PROGRAM AND APPROPRIATE GRANT FUNDS - Resolution authorizing the City to accept the California Humanities grant for Santa Clarita Public Library's "One Story One City" program and appropriate grant funds. RECOMMENDED ACTION: City Council: 1. Adopt a resolution authorizing the acceptance of a California Humanities All Quick Grant for the Santa Clarita Public Library's "One Story One City" program, in the amount of $3,500. 2. Increase the Public Library revenue account 309-4621.001 by $3,500, and appropriate to expenditure account 12050-5111.001. 3. Authorize the City Manager, or designee, to execute the grant agreement signature page and associated documents, contingent upon the appropriation of funds by City Council, subject to City Attorney approval. 15. APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration of appointment to the Santa Clarita Board of Library Trustees. RECOMMENDED ACTION: City Council adopt a resolution appointing Councilmember William A. Miranda to the Santa Clarita Board of Library Trustees to complete the term, expiring June 30, 2019. Page 7 16. TERM OF OFFICE FOR THE CITY'S REPRESENTATIVE ON THE LOS ANGELES COUNTY VECTOR CONTROL BOARD - At the January 10, 2017, regular City Council meeting, the Council appointed Heidi Heinrich as the City's representative on the Los Angeles County Vector Control Board. Consistent with past appointments, staff is recommending a two-year term. RECOMMENDED ACTION: City Council determine the appointment of Heidi Heinrich to the Los Angeles County Vector Control Board is a two-year term. 17. FISCAL YEAR 2015-16 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - FISCAL YEAR 2015-16 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, Vavrinek, Trine, Day & Co., LLP, has completed the City's annual audit for fiscal year ending June 30, 2016. Based on the audit performed, Vavrinek, Trine, Day & Co., LLP issued an unmodified "clean" audit opinion letter which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Comprehensive Annual Financial Report and other related reports for fiscal year ending June 30, 2016. 18. CHECK REGISTER NO. 26 FOR THE PERIOD 11/25/16 THROUGH 12/08/16 AND 12/15/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/28/16 THROUGH 12/09/16. CHECK REGISTER NO. 1 FOR THE PERIOD 12/09/16 THROUGH 12/22/16 AND 12/29/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 12/12/16 THROUGH 12/23/16. - Check Register No. 26 for the Period 11/25/16 through 12/08/16 and 12/15/16. Electronic Funds Transfers for the Period 11/28/16 through 12/09/16. Check Register No. 1 for the Period 12/09/16 through 12/22/16 and 12/29/16. Electronic Funds Transfers for the Period 12/12/16 through 12/23/16. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 26 and No. 1. NEW BUSINESS 19. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: 1. Review, discuss, make changes to, and approve the City Council Committee Appointments list for 2017. Page 8 2. Direct the City Clerk to update the City's Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City's website. PUBLIC HEARINGS 20. EXTENSION OF PROPOSITION 64 MORATORIUM - Extension on an Urgency Ordinance pertaining to a moratorium on activities authorized under Proposition 64 regarding non -medical marijuana. RECOMMENDED ACTION: City Council adopt an Ordinance entitled "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, EXTENDING A TEMPORARY MORATORIUM PERTAINING TO PRIVATE MARIJUANA CULTIVATION AND NON -MEDICAL MARIJUANA FACILITIES." 21. CONSIDERATION OF AN URGENCY ORDINANCE TO EXTEND THE MORATORIUM ON THE CONVERSION/CHANGE OF ANY SENIOR MOBILEHOME PARK TO A MOBILEHOME PARK ALLOWING RESIDENTS OF ALL AGES, FOR AN ADDITIONAL PERIOD OF 12 MONTHS - On January 26, 2016, the City Council adopted Urgency Ordinance 16-01 which established a 45-day moratorium on the conversion/change of any mobilehome park from a park primarily or exclusively occupied by residents over the age of 55, to a park allowing residents of all ages. On March 8, 2016, the City Council adopted Urgency Ordinance 16-03, which extended the moratorium for an additional 10 months and 15 days. This item concerns the extension of that moratorium for an additional 12 months. RECOMMENDED ACTION: City Council: 1. Conduct the Public Hearing. 2. Adopt, by a 4/5 vote, an Ordinance entitled: "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, EXTENDING A MORATORIUM ON THE CONVERSION/CHANGE OF ANY MOBILEHOME PARK CURRENTLY EXISTING IN THE CITY FROM A PARK OCCUPIED PRIMARILY OR EXCLUSIVELY BY RESIDENTS OVER THE AGE OF 55 YEARS (SENIOR RESIDENTS) TO A MOBILEHOME PARK ALLOWING RESIDENTS OF ALL AGES, FOR AN ADDITIONAL PERIOD OF 12 MONTHS." PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the Page 9 agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held February 14, 2017, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 19, 2017, the foregoing agenda was posted at City Hall. �-Iw'W�tL Mary Cusick City Clerk Santa Clarita, California Page 10