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Home My WebLink About2017-01-24 - AGENDA REPORTS - AMEND CONTR INTERWEST CONSULT (2)Agenda Item: 10 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: fill DATE: January 24, 2017 SUBJECT: AMEND EXISTING CONTRACT WITH INTERWEST CONSULTING GROUP DEPARTMENT: Public Works PRESENTER: John Caprarelli RECOMMENDED ACTION City Council: 1. Amend the existing contract with Interwest Consulting Group for building plan review, building inspection, and other permit -related professional services to increase the maximum contract amount with this vendor from the previously approved amount of $475,000 to an amount not exceed $750,000. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. BACKGROUND The City of Santa Clarita (City) regularly uses contractual services on an as -needed basis to assist staff with building plan review and inspections during periods of high construction activity. Contractual support for building plan review and building inspection helps supplement staff efforts to reduce plan check turnaround time and manage the inspection workload as demand fluctuates. On July 14, 2015, the City Council approved a total annual amount of $990,000 with Interwest Consulting, California Code Check, and JAS Pacific for contractual plan review, building inspection, and other permit -related professional services, not to exceed $475,000 for any single vendor. Interwest Consulting Group has consistently provided higher quality and more expeditious plan review services along with onsite personnel, compared to the other two vendors. Building & Safety is seeking to amend the contract with Interwest Consulting to increase the maximum contract amount of $475,000 to an amount not to exceed $750,000. The combined total annual amount of $990,000 previously approved for these services will remain unchanged. Page 1 Packet Pg. 47 Such action will allow the City to maintain a high level of customer service and utilize contract building inspectors and building plan reviewers who are best suited to meet the City's needs. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT No additional resources beyond those contained within the adopted Fiscal Year 2016-17 annual budget are required for implementation of the recommended action. ATTACHMENTS Approved City Council Agenda Item 6 dated July 14, 2015 Page 2 Packet Pg. 48 10.a Agenda Item: 6 MTNFA___� CONSENT CALENDAR CITY OF SANTA CLARITA AGENDA REPORT CITY MANAGER APPROVAL: DATE: July 14, 2015 SUBJECT: AWARD CONTRACTS FOR BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES DEPARTMENT: Public Works PRESENTER: Ruben Barrera RECOMMENDED ACTION City Council: 1. Award contracts to California Code Check, Interwest Consulting Group, JAS Pacific, and West Coast Code Consultants, Inc., for building plan review, building inspection, and permit - related professional services in an annual amount not to exceed $475,000 for any single contract firm and a combined total annual amount not to exceed $990,000 during the fiscal year. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Authorize the City Manager to execute up to three annual renewal options not to exceed $990,000 during each fiscal year. BACKGROUND The City of Santa Clarita (City) regularly uses contractual services on an as -needed basis to assist staff with building plan review and inspection of new buildings during periods of high construction activity. Contractual support for building plan review and building inspection helps supplement staff s effort to reduce plan check turnaround time and manage the inspection workload as demand fluctuates. Contractual services help maintain appropriate staffing and customer service levels. As part of the selection process, the City conducted a Request for Proposal (RFP) to solicit proposals from companies who provide building plan review, building inspection, and permit - related professional services. Forty-two companies downloaded the RFP, and eight proposals were received by the City during the process (see attached list). The proposals were reviewed Page 1 Packet Pg. 49 10.a and evaluated based on each company's ability to meet the specific needs of the City in two areas: building plan review and building inspection services. The categories were: A) staff qualifications, B) references, C) fees, D) ability to review building plans in the City's ePlans system, E) location, F) overall competency, G) communication, H) turnaround time, and I) proposal (see attachment). Based on the results of the evaluation process, staff recommends California Code Check, Interwest Consulting Group, JAS Pacific, and West Coast Code Consultants, Inc., be awarded contracts to provide building plan review, building inspection, and permit -related professional services to the City on an as -needed basis. By utilizing the four firms selected, staff will have the flexibility to assign projects to contract building plan reviewers and/or inspectors who are best suited to meet the City's needs, while retaining appropriate staffing and customer service levels. Approval of the contracts will give staff the ability to spend up to $990,000 annually for such services with a maximum annual amount of $475,000 for any single contract firm, with the ability to renew the amount each year for three years. Staff is seeking City Council authorization to enter into these contracts. Such action by the City Council will help the City maintain desired customer service levels. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Funding for contractual plan review, building inspection, and other permit -related professional services as described herein is generated directly from the fees collected for plan review and building permits. Funds are available from revenue generated for expedited plan review services. ATTACHMENTS Request for Proposal List Request for Proposal Evaluation Totals Contract for California Code Check (available in the City Clerk's Reading File) Contract for Interwest Consulting Group (available in the City Clerk's Reading File) Contract for JAS Pacific (available in the City Clerk's Reading File) Contract for West Coast Code Consultants, Inc. (available in the City Clerk's Reading File) Page 2 Packet Pg. 50