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Home My WebLink About2017-01-10 - AGENDAS - JOINT REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 10, 2017 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais: a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when speaker time has expired. If you wish to provide information to the Council for consideration on an item, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA — Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. AWARDS AND RECOGNITIONS Drive Focus Live Art Contest Winners National Association of Government Web Professionals Pinnacle Award Winners PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2016 Special Meeting. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2016 Regular Meeting. 3. LMD ZONE 32 (VISTA CANYON RANCH) FORMATION - INTENT/INITIATION - Pursuant to conditions of approval adopted during the entitlement of the Vista Canyon Ranch development project, the property owner shall annex the property and create a new Zone within Landscape Maintenance District No. 1. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to approve the Engineer's Report, declare its intention to order annexations into and creation of a new zone in Landscape Maintenance District No. 1 Zone 32 (Vista Canyon Ranch), and to levy assessments beginning in Fiscal Year 2017-18. 2. Adopt a resolution to initiate proceedings, make certain designations in connection with the proposed annexations into Landscape Maintenance District No. 1 Zone 32, and to levy assessments beginning in Fiscal Year 2017-18. 3. Set a public hearing for February 28, 2017, as a time and place to hear comments on this proposed action, and close the time period to receive ballots. 4. NEWHALL RANCH ROAD BRIDGE WIDENING OVER THE SAN FRANCISQUITO CREEK, PROJECT S1039 - AWARD CONSTRUCTION CONTRACT - The Newhall Ranch Road Bridge over San Francisquito Creek is located approximately 0.25 miles west of McBean Parkway. This project will widen the Newhall Ranch Road Bridge over San Francisquito Creek to four lanes in each direction with a raised median, barrier protected sidewalk on the north side, and barrier protected sidewalk and shared -use path on the south side. Other improvements will include the west bank portion of the San Francisquito Creek Trail gap connection below the bridge, new street lights, and a bus turnout on the south side of the road. This project will expand the bridge to its ultimate width improving vehicle, pedestrian and cyclist capacity and safety. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Newhall Ranch Road Bridge Widening Page 3 over the San Francisquito Creek, Project S 1039. 2. Award the construction contract to Security Paving Company, Inc., in the amount of $11,372,275, and authorize a contingency in the amount of $1,137,228, for a total contract amount not to exceed $12,509,503. 3. Award professional services for construction support contracts totaling $1,870,896 to the following: • Award professional services contract for construction support to T.Y. Lin International in the amount of $226,720 for design support services. • Award professional services contract for construction support to Impact Science in the amount of $352,292 for monitoring biological activities. • Award professional services contract for construction support to Twining, Inc., in the amount of $385,000, for soils testing, source inspection, materials inspection, and testing services. • Award professional services contract for construction support to MNS Engineers, Inc., in the amount of $890,384, for survey, construction inspection, and environmental consulting services. • Award professional services contract for construction support to Pacific Coast Land Design, Inc., in the amount of $16,500 for the landscape architect support services. 4. Authorize the following transactions to fund the Newhall Ranch Road Bridge Widening over San Francisquito Creek, Project S1039: • Increase Miscellaneous Federal Grants (Highway Bridge Replacement) revenue account 229-4424.009 by $11,852,800 and appropriate to expenditure account S 1039229-5161.001. • Appropriate $530,000 from the Landscape Maintenance District (LMD) Zone 2008-1 Major Medians (357) fund balance to expenditure account S 1039357- 5161.001. 5. Adopt a resolution approving a loan from the General Fund to the Valencia Bridge & Thoroughfare District for $3,500,000 and appropriate to expenditure account S 1039303-5161.001. 6. Authorize the City Manager or designee to execute the Memorandum of Understanding with Los Angeles County for their contribution of Bridge & Thoroughfare fees and all necessary documents, subject to the approval of the City Attorney. Page 4 5. AMENDMENT TO THE 2016-17 MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT FOR ONE ADDITIONAL MOTOR DEPUTY - As referenced in Santa Clarita 2020, one of the City Council's top priorities is to develop a comprehensive Traffic Safety Plan (Plan). The Plan released in September 2016 focuses on reducing traffic collisions on the 65 miles of roadways in Santa Clarita and rests primarily with the Traffic Unit. To more effectively accomplish the mission of the Plan, the City and the Los Angeles County Sheriff's Department (LASD) would like to amend the 2016-17 Law Enforcement Services Contract. The contract amendment would expand the Traffic Unit by adding an additional Motor Deputy. With this increase, LASD will also provide an overhead Motor Sergeant at no additional cost to the City. RECOMMENDED ACTION: City Council: 1. Approve an amendment to the 2016-17 Municipal Law Enforcement Services Agreement for one additional 40-hour non -relief Motor Deputy in the amount not to exceed $194,741. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 6. CHECK REGISTER NO. 25 FOR THE PERIOD 11/11/16 THROUGH 11/24/16 AND 12/01/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/14/16 THROUGH 11/25/16. - Check Register No. 25 for the Period 11/11/16 through 11/24/16 and 12/01/16. Electronic Funds Transfers for the Period 11/14/16 through 11/25/16. RECOMMENDED ACTION: City Council approves and ratify for payment the demands presented in Check Register No. 25. UNFINISHED BUSINESS 7. LOCAL APPOINTMENTS - At the regular meeting of November 22, 2016, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for two regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and the City's appointment to the Los Angeles County Vector Control Board. RECOMMENDED ACTION: 1. Mayor Smyth and Councilmember Kellar nominate and Council approve appointments to the Planning Commission; Parks, Recreation, and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel. 2. Council nominate and approve the City's appointment to the Los Angeles County Vector Control Board and determine whether the appointment is a two- or four-year appointment. Page 5 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Mary Lina Schultz, Viki Rudolph Black, and Steven Gail FUTURE MEETINGS The next regular meeting of the City Council will be held January 24, 2017, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 5, 2017, the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6