HomeMy WebLinkAbout2016-12-13 - AGENDA REPORTS - TRANSIT CONSULTING SERVICES (2)Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: fill
DATE: December 13, 2016
SUBJECT: AWARD CONTRACT FOR TRANSIT CONSULTING SERVICES
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Award contract to McCloud Transportation Associates for transit consulting services in the
amount of $64,300; and authorize a 10% contingency in the amount of $6,430 for a total not
to exceed $70,730.
2. Authorize City Manager or designee to execute all contract documents, or modify the award
in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
BACKGROUND
In June of 2008, the City awarded a three-year contract with seven, one-year options to MV
Transportation for the operation and maintenance of the City's transit services. Since the end of
the initial contract term, the City has elected to exercise six of the seven options available under
the current agreement. Based on the current performance of the contractor, staff anticipates
exercising the final one-year option, which extends from August 2, 2017, to August 1, 2018.
In anticipation of the MV Transportation contract ending in 2018, Transit staff plans on issuing a
Request for Proposal (RFP) soliciting bids for the operation and maintenance of the City's transit
services during the summer of 2017. However, over the past ten years the contracting
environment within the transit industry has undergone significant changes. Legislative changes
such as the Affordable Care Act, changes in minimum wage, and pension reform have shaped
the way transit operators across the state, and across the country, provide services. Economic
conditions, such as the financial crisis and decreased sales tax revenue, have also had a
significant impact. To prepare for these changes when the RFP is issued in 2017, the City
released a RFP for an outside consultant to assist with the following tasks:
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• Complete a peer review of similar transit operations to establish a benchmark for the cost
of operating transit services
• Review the City's current operating contract to determine if it still meets the needs and
goals of the City
• Identify industry contracting best practices and develop recommendations for the City to
control costs and improve service
• Prepare all bid documents necessary to solicit proposals for the operation and
maintenance of the City's transit services
A notice advertising this RFP was published locally and within transit industry publications, in
addition to being posted on Planet Bids. A total of seven proposals were submitted to the City
by the published deadline.
Written proposals were scored according to five categories: Understanding of the Project
Requirements (15%), Staff Qualifications (35%), Project Approach and Timeline (20%),
References (10%), and Cost of Services Provided (20%). A panel of two City staff members and
a staff member from a partner agency evaluated and scored all proposals. The table below shows
the technical ranking for each of the proposals received:
Proposed Firms
Location
Technical Score 70 Max
Nelson Nygaard
San Francisco, CA
63.7
McCloud Transportation Associates
Odessa, FL
63.0
Mobility Planners
San Francisco, CA
59.0
Transportation Management & Design
Odessa, FL
59.0
Walker Consulting
Mountain View, CA
56.0
Stantec
Carlsbad, CA
50.0
Matsumoto Consulting
El Dorado Hills, CA
47.0
Once the technical proposals were scored, reference checks and an evaluation of the cost
proposals were completed. The proposed pricing and final rankings are as follows:
Proposed Firms
Location
Pricing
Total Score
(100 Max)
McCloud Transportation Associates
Odessa, FL
$64,300
90.0
Transportation Management & Design
Carlsbad, CA
$74,720
87.9
Mobility Planners
Mountain View, CA
$74,933
87.9
Nelson Nygaard
San Francisco, CA
$74,940
85.0
Walker Consulting
El Dorado Hills, CA
$75,000
82.5
Stantec
Walnut Creek, CA
$75,000
72.1
Matsumoto Consulting
Los Angeles, CA
$74,550
69.6
Staff recommends Council select McCloud Transportation Associates for this engagement based
on their depth of understanding of the project, staff qualifications, previous experience,
references, and overall cost. While all of the firms considered have the qualifications to
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complete this project, it is staff s position that McCloud Transportation Associates would
provide the greatest value to the City.
ALTERNATIVE ACTION
1. Direct staff to reissue the Request for Proposal.
2. Other action as determined by Council.
FISCAL IMPACT
If approved, this request would not impact the general fund. Adequate funds are available in the
Transit FY 2016-17 budget.
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