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Home My WebLink About2016-12-13 - AGENDA REPORTS - GRANT APP TO LACO PARK & OSD (2)Agenda Item: 14 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: fill DATE: December 13, 2016 SUBJECT: RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT'S EXCESS FUNDS GRANT PROGRAM DEPARTMENT: Public Works PRESENTER: Damon Letz RECOMMENDED ACTION City Council: 1. Adopt a resolution to appoint the City Manager or designee as the approved signature authority for submitting Los Angeles County Regional Park and Open Space District's Excess Funds Grant Program application. 2. Authorize the City Manager or designee to execute all other documents, subject to City Attorney approval, and to remain in effect until rescinded. BACKGROUND The City of Santa Clarita (City) has an opportunity to apply for a grant through the 1996 Proposition A Excess Funds Program, administered through the Los Angeles County Regional Park and Open Space District. Proposition A funds provides support for parks and recreation related improvements for cities, conservancies, and qualifying nonprofit organizations in partnership with public agencies. The Los Angeles County Board of Supervisors (County) allocated an amount not to exceed $1,000,000 at its November 1, 2016, meeting from funding available to the Fifth Supervisorial District to the City for the Via Princessa Park Development project. This project ultimately includes the construction of park amenities on the property recently approved for purchase by the City Council near the current Via Princessa Metrolink Station. The terms of the grant specify the funds shall be used as follows: $250,000 for design and $750,000 for future construction. The future park will include three multi -use fields, perimeter walkways, sport field lighting, grading, Page 1 Packet Pg. 90 drainage, landscaping, and irrigation. Access to the future park requires crossing the railroad tracks and will also be a part of the park development project. Though the Regional Park and Open Space District is in support of this project, the City must now complete the application process. Procedures for applying for the Excess Funds Grant Program require an applicant's governing body to pass a resolution authorizing submittal of the grant application. The adoption of this resolution by the City Council provides the City Manager or designee the authorization to execute all documents necessary to submit this Proposition A grant application and receive payment for grants from the Excess Funds Grant Program. A component of the grant includes providing opportunities for youth to participate in the project. Applicants are required to submit a Youth Employment Plan that identifies project -specific youth employment efforts. The attached resolution includes a plan that outlines the short-term employment opportunities that are currently planned to complement the City's efforts. The plan currently envisions hiring a small number of youth to help with clearing the site of debris and with landscape installation. Upon approval of the resolution and Youth Employment Plan, copies will be submitted to the Regional Park and Open Space District, thereby completing the City's grant application. Disbursement of funds to successful applicants will occur through a grant agreement obligating the applicant to complete the project per the submitted application. The development of the Via Princessa Park site is consistent with the goals of the City's 2020 Plan theme, Building and Creating Community. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT None by this action. ATTACHMENTS Resolution Page 2 Packet Pg. 91 14.a RESOLUTION NO. 16- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING THE CITY MANAGER OR DESIGNEE AUTHORIZATION TO SUBMIT APPLICATION FOR PROPOSITION A EXCESS FUNDS GRANT FOR THE VIA PRINCESSA PARK DEVELOPMENT PROJECT WHEREAS, the people of the County of Los Angeles (the County) on November 3, 1992, and on November 5, 1996, enacted Los Angeles County Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree -Planting, Senior and Youth Recreation, Beach and Wildlife Protection (the Proposition), which among other uses, provides funds to public agencies and nonprofit organizations in the County for the purpose of acquiring and/or development of facilities and open space for public recreation; and WHEREAS, the Proposition also created the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and WHEREAS, the District has set forth the necessary procedures governing application for grant funds under the Proposition; and WHEREAS, the District's procedures require the City of Santa Clarita to certify, by resolution, the approval of the application before submission of said application to the District; and WHEREAS, said application contains assurances that the City of Santa Clarita must comply with; and WHEREAS, the City of Santa Clarita certifies, through this resolution, that the application is approved for submission to the District; and WHEREAS, the City of Santa Clarita will enter into an agreement with the District to provide funds for acquisition and development projects; and WHEREAS, the District's procedures require the adoption of a Youth Employment Plan for development projects by the governing body of the agency. NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: SECTION 1. Approves the filing of an application with the Los Angeles County Regional Park and Open Space District for funds for the Via Princess Park Development (the Project); and SECTION 2. Certifies that the City of Santa Clarita understands the assurances and certification in the application form; and Packet Pg. 92 14.a SECTION 3. Certifies that the City of Santa Clarita has, or will have, sufficient funds to operate and maintain the Project in perpetuity; and SECTION 4. Certifies that the City of Santa Clarita will sign and return, within 30 days, both copies of the Project agreement sent by the District for authorizing signature; and SECTION 5. Approves the adoption of a Youth Employment Plan for the Project (see attached); and SECTION 6. Appoints the City Manager, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of the aforementioned project; and SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this _th day of 2016. ATTEST: CITY CLERK DATE: 2 MAYOR Packet Pg. 93 14.a STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the th day of 2016, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Packet Pg. 94 14.a CITY OF SANTA CLARITA YOUTH EMPLOYMENT PLAN PROPOSITION A EXCESS FUNDS GRANT PROGRAM Background The Los Angeles County Regional Park and Open Space District's Excess Funds Grant program offered through the Fifth Supervisorial District will provide $1,000,000 to the City of Santa Clarita (City) for the Via Princessa Park Development project. The focus of this grant application will be the design and construction of Via Princessa Park. This project includes the design and construction of three lighted sports fields and pedestrian/vehicular access (crossing of the adjacent railroad tracks). Grading, drainage, California Environmental Quality Act approval, perimeter fencing, maintenance access, walking paths, landscaping, and irrigation are included in the project scope. Tasks Performed by Youth Tasks may be performed by at -risk youth include but are not limited to the following: • Demolition and removal of small concrete structures, sidewalks, or equipment • Construction of walking paths and installation of perimeter fencing • Installation of landscaping and plant material Estimated Cost of Youth Total number of youth to be employed: 3 Estimated hours of youth employment associated with the project: 450 Estimated cost per hour: $10.50 Total estimated Cost of youth employment: $4,752 Method of Youth Employment: Young adults ages 18-25 will be employed through the City's Job Skills Program. This program hires local at -risk young adults to work under the supervision of City staff in parks, street maintenance, or building maintenance. The program, which would last for a period of up to four months, provides paid experience, work training, and builds skills to boost self-esteem and confidence. 4 Packet Pg. 95