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HomeMy WebLinkAbout2016-12-13 - AGENDA REPORTS - FY 16-17 MID-YEAR BUDGET (2)Agenda Item: 17 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: fill DATE: December 13, 2016 SUBJECT: FISCAL YEAR 2016-2017 MID -YEAR BUDGET ADJUSTMENTS DEPARTMENT: Administrative Services PRESENTER: Carmen Magana RECOMMENDED ACTION City Council and City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Years 2015-2016 and 2016-2017. 2. Adopt a resolution amending and consolidating the classification plan and salary schedules, and for providing changes to benefit contributions for the employees and retirees of the city. BACKGROUND As the organization approaches the middle of the fiscal year, City of Santa Clarita staff evaluates the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or underfunded. Revenues Recommended mid -year revenue budget reductions total ($4,865,205). By fund, the revenue adjustments are as follows: General Fund $ 1,210,453 Developer Fees Fund $ 367,349 Special Districts Funds $ 237,340 Public Library Fund $ 90,000 Other Revenue Funds $ 594,340 Various Grant Funds $ 272,026 Page 1 Packet Pg. 102 Transit Funds ($ 77,027) Debt Service Funds ($ 609,686) Bridge & Thoroughfare Districts Funds ($6,950,000) Total Proposed Revenue Adjustments ($4,865,205) In the General Fund, the recommended revenue increase of $1,210,453 includes increases in development revenues by $1.4 million. Continued growth in residential activities and large projects, including the development for Vista Canyon and the recently annexed West Creek and West Hills areas, attributes to this revenue increase. The recommended adjustments also include a $1 million reduction in sales tax revenue. Slowing growth in auto sales and low fuel prices, similarly echoed at the state level, contribute to this projected reduction. It also includes increases in real property transfer tax by $200,000, property tax in lieu of VLF by $174,000, waste haulers franchise fees by $112,000, and reimbursements from the State by $57,500. The recommended increase to the Developer Fees fund of $367,349 is to account for year-to-date collections in developer contributions for the fire district and law enforcement impact fees. The recommended revenue increase in the Special Districts funds of $237,340 includes $96,740 for the Five Knolls Drainage Benefit Assessment Areas revenue and reimbursement of $140,600 to the Landscape Maintenance District fund for prior year's expenditures related to the master plan re-evaluation project at the Old Orchard Park. The recommended revenue increase of $90,000 in the Public Library fund accounts for the increase in property tax revenue to reflect current data available from the Los Angeles County Auditor's Office. In Other Revenue funds the recommended revenue increases of $594,340 includes transfer to Facilities fund from the General Fund for $537,956, increase in HOME revenue collections for $33,000, and $25,000 increase in Tourism Bureau sponsorship revenue for the 2017 Amgen Tour. The recommended revenue increase of $272,026 in Various Grant funds includes $242,403 for an additional six months' funding of the Workforce Innovation and Opportunity Act (WIOA) and $41,341 in Community Development Block Grant revenue. Recommended revenue decreases in the Transit funds for $77,027 includes a $638,480 net reduction to account for updated METRO funding marks, a $91,108 energy rebate from Southern California Edison, and an increase of $2,828,215 in Federal Transit Administration (FTA) grant. A decrease of $2,437,665 in Transportation Development Act (TDA) Article 8 (Street and Road) is to correct the budget in alignment with project budgets. The recommended decrease in transfers -in revenue in the Debt Service fund of $609,686 accounts for the reduction in bond payments as a result of the recent refinancing of the 2007 Certificates of Participation - Open Space Preservation District (OSPD) and 2007 Lease Revenue Bonds - Golden Valley Road (GVR). The recommended revenue decreases in the Bridge and Thoroughfare Districts funds of Page 2 Packet Pg. 103 $6,950,000 accounts for a change in the accounting of the use of district credits by the developers for future projects and the delay of 99 residential units in the Bouquet District. A corresponding expenditure decrease is also recommended. Expenditures Recommended mid -year expenditure budget reductions total ($1,736,051). By fund, the expenditure adjustments are as follows: General Fund $ 1,254,033 Transit Funds $ 3,330,230 Developer Fees Fund $ 548,561 Various Grant Funds $ 203,939 Other Revenue Funds $ 128,871 Internal Service Funds $ 37,250 Special Districts Funds ($ 129,249) Debt Service Funds ($ 609,686) Bridge and Thoroughfare Districts Funds ($6,500,000) Total Proposed Expenditure Adjustments ($1,736,051) In the General Fund, the recommended expenditure budget adjustments of $1,254,033 include the following: a $537,956 transfer to Facilities fund for future infrastructure funding needs, $255,991 transfer to General Fund Capital Projects to fund the current capital improvement program, $140,600 transfer to reimburse the Landscape Maintenance District fund for prior year's expenditures related to the master plan evaluation project at the Old Orchard Park, $169,271 to fully fund the new janitorial contract at the various City facility locations, $40,000 for the removal of trees destroyed by the Sand Fire and for the pruning of approximately 15-20 percent of the 4,000 newly acquired tree inventory in the West Creek and West Hills annexed areas, $33,811 for five crossing guards and one lead crossing guard to provide services to the newly annexed areas in the West Creek and West Hills communities, $18,662 for two, 20-hour intern positions in the Neighborhood Services and Administrative Services departments, and $17,365 for bird -deterrent measures in front of the Newhall Community Center to protect the main entrance from bird nesting and bird droppings. It also includes a decrease in the transfer to General Debt Service fund by $128,018 as a result of the debt service payment reduction attributed to the refunding of the 2007 Lease Revenue Bonds (GVR), and reduction to the personnel budget by $119,604. Transit funds expenditure budget appropriations of $3,330,230 include a consumer price index (CPI) adjustment to MV Transportation's contractual agreement for $268,046; upgrade and installation of camera systems on the City's local, commuter, Dial -A -Ride, and Access fleets, and ticket vending machine at the McBean Transit Center for $130,444; striping improvements along recently annexed areas of Copper Hill Drive and McBean Parkway for $20,000; traffic improvement measures along Soledad Canyon Road, Ruether Avenue, and Sierra Highway for $182,750; addition of West Creek Academy and Rio Norte Junior High School to the Safe - Routes -to -School plan development for $25,000; and $2,645,868 for design services for the Vista Canyon Metrolink Station. Page 3 Packet Pg. 104 A transfer of $50,280 from the Developer Fees fund to the General Fund is recommended to account for the City's share of administrative fees for fire district fees collected during Fiscal Year 2015-2016 and budget appropriations of $489,100 for the median realignment and lane modifications along McBean Parkway that will provide for an eastbound right -turn lane from McBean Parkway on to Orchard Village Road. The recommended appropriation increase in the Various Grant funds include the six-month funding extension of the Workforce Innovation and Opportunity Act for $242,403 and a budget reduction of $38,944 in project savings for the completed Lost Canyon Road Bridge Widening. The expenditure increase of $128,871 in Other Revenue funds includes additional funding of $25,000 from Tourism Bureau fund through sponsorships for the 2017 Amgen Tour of California and $50,000 from the Tourism Marketing District fund. This appropriation complements the current budget of $60,000 in the Tourism Marketing District fund allocated for the Tour. It also includes $45,000 in Gas Tax fund to replace 22 crosswalk and street signs and upgrade to 16 overhead signs along the recently annexed areas of West Creek and West Hills to current City and State standards. The expenditure increase of $37,250 in the Internal Service fund is for the replacement of a utility vehicle. The recommended expenditure reduction in the Special Districts funds of $129,249 includes: $84,800 for the installation of eight traffic signal battery back-up systems along the West Creek and West Hills areas; $21,000 for repairs to the paseo concrete surface leading to the pedestrian bridge that spans Alta Madera Drive; $72,541 for a Project Development Coordinator and a vehicle in order to keep up with operational growth in the landscape maintenance district areas; $77,250 for median modification to alleviate traffic along Soledad Canyon Road and Ruether Avenue; $45,000 reduction for the Newhall Avenue Roundabout public art project; and a $122,991 reduction for the Old Orchard Park Master Plan project where funding was swapped with the General Fund. The recommended expenditure decreases in the Debt Service fund of $609,686 accounts for the reduction in debt service payments as a result of the recent refinancing of the refunding 2007 Certificates of Participation (OSPD) and 2007 Lease Revenue Bonds (GVR). The recommended expenditure decreases in the Bridge and Thoroughfare Districts funds of $6,500,000 accounts for a change in the accounting of the use of district credits by developers for future projects. Amendment to the Fiscal Year 2015-2016 Budget Upon review of the General Fund revenues and expenditures for the year ending June 30, 2016, and in anticipation of funding needs for future facilities outlined in the Santa Clarita 2020 Plan, it is staff s recommendation to amend the Fiscal Year 2015-2016 budget by $6 million to transfer funds from the General Fund to the Facilities Fund. Amend and Consolidate the Classification Plan and Salary Schedules, and Provide Changes to Benefit Contributions for Employees and Retirees of the City Page 4 Packet Pg. 105 This resolution amends and consolidates the City's classification plan and salary schedules for all regular, seasonal, temporary, and part-time positions into one publicly available pay schedule in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5. This resolution also amends the classification plan to eliminate and replace one classification and change one position title and adjusts the City -paid benefit contribution for all active and retired employees, effective January 2017. ALTERNATIVE ACTIONS Other actions as determined by the City Council. FISCAL IMPACT Approval of the Fiscal Year 2016-2017 mid -year budget adjustments will lower estimated revenues for all funds by $4,865,205 and budgeted expenditures by $1,736,051. Additionally, the Fiscal Year 2015-2016 budget will be amended by $6 million. ATTACHMENTS Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 Resolution - 2016-12 Midyear Classification Cafeteria Changes and Salary Schedules Page 5 Packet Pg. 106 17.a RESOLUTION 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2015-2016 AND 2016-2017 WHEREAS, the City Council of the City of Santa Clarita may authorize amendments to the Fiscal Year 2015-2016 budget; and WHEREAS, the City Council of the City of Santa Clarita may authorize amendments toLU >- the Fiscal Year 2016-2017 budget. Q 0 Cn NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as follows: co T r SECTION 1. The budget for the Fiscal Year, commencing July 1, 2015, and ending June ti 30, 2016, shall be amended to incorporate budget adjustments detailed in Exhibit A. c SECTION 2. The budget for the Fiscal Year, commencing July 1, 2016, and ending June 30, 2017, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 13t' day of December 2016. MAYOR ATTEST: CITY CLERK DATE: Packet Pg. 107 17.a STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13th day of December 2016, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Packet Pg. 108 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments - By Fund FY 2016-2017 EXPENDIT Fund Title Operating CIP Transfers Out Total Expend. Adjustments 100 General Fund $ 288,271 $ (8,000) $ 807,375 $ 1,087,646 100 Personnel Budget Adjustments (119,604) - (119,604) 601 General Fund -Capital Projects 285,991 - 285,991 Subtotal General Fund 168,667 277,991 807,375 1254 033 201 HOME - - - - 203 CDBG - - - - 206 BJA Law Enforcement Grant - - - 229 Misc. Federal Grants - (38,464) (38,464) 230 Gas Tax 45,000 - - 45,000 232 AB 2766 Air Quality Im - - - - 233 TDA Art 8 St & Rd - 213,155 - 213,155 238 TDA Art 3 Bikeway - - - - 259 Misc Grants 242,403 242,403 260 Proposition C - - - 261 Proposition A - 72.717 72,717 264 Measure R - - - 265 Prop C 25% Grant - 300 Bouquet Cyn B&T (3,000,000) (3,000,000) 301 Eastside C n B&T (2,500,000) (2,500,000) 302 Via Princessa B&T (1,000,000) - (1,000,000) 303 Valencia B&T - - - - 306 Developer Fees Fund - 498,281 50,280 548,561 309 Public Library - - - - 351 Drainage Benefit Assessment Areas (149,940) - - (149,940) 354 Santa Clarita Lighting District Ad Valorei 84,800 - - 84,800 357 Landscape Maintenance District 253,852 (77,126) - 176,725 358 Open Space Preservation District - - (240,834) (240,834) 360 Tourism Marketing District 50,000 - - 50,000 361 Tourism Bureau 25,000 - - 25,000 500 GF Debt Service (368,852) - - (368,852) 600 PFA Capital Fund - - (240,834) (240,834) 700 Transit Fund 398,490 2,645,868 3,044,358 721 Self Insurance 250 - 250 722 Vehicle/Equipment Replacement 37,000 37,000 723 Facilities Fund - - - - Non-GF Personnel Budget Adjustments 8,871 8,871 TOTAL $ (5,704,460) $ 3,592,422 $ 375,987 $ (1,736,051) 12/7/2016 REVENUE BUDGET Revenue Transfers In Total Revenue Ad'. $ 904,182 $ 50,280 $ 954,462 - 255,991 255,991 904182 306,271 1210 453 33,000 - 33,000 41,341 - 41,341 (0) 846 846 (36,867) - (36,867) 18,700 - 18,700 (2,437,665) - (2,437,665) (1,616) - (1,616) 247,403 - 247,403 56,773 - 56,773 68,445 - 68,445 42,580 - 42,580 19,303 - 19,303 (3,250,000) - (3,250,000) (2,500,000) - (2,500,000) (1,000,000) - (1,000,000) (200,000) - (200,000) 367,349 - 367,349 90,000 - 90,000 96,740 - 96,740 - 140,600 140,600 25,000 25,000 - (368,852) (368,852) - (240,834) (240,834) 2,174,140 - 2,174,140 - 537,956 537,956 $ (5,241,192) $ 375,987 $ (4,865,205) Page 1 Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhihit A Mid -Year Budget Adjustments - Personnel FY 2016-2017 Item Fund Title of Request Expenditure Reason for Requesting Mid -Year Adjustment Number Increase General Fund Personnel adjustments (119,604) Update personnel budget 1 Non-GF Personnel adjustments 8,871 Update personnel budget 1 Total (110,733) 12/7/2016 Page 2 Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2016-2017 Item # Fund Account Title of Request / Acct Title Mid -Year Adjustment Request Reason for Requesting Mid -Year Adjustment 1 100 4711.306 Transfer from Dev Fees Fund 50,280 City's share of 5% of fire district admin fees for FY 15-16 collections 2 206 4711.100 Transfer from the General Fund 846 Correct BJA Law Enforcement negative fund balance 3 357 4711.100 Transfer from the General Fund 140,600 Reimburse LMD for Old Orchard Park PY expenditures 4 500 4711.100 Transfer from the General Fund (128,018) Debt service reduction due to GVR Bond Refinance 5 500 4711.600 Transfer from PFA Capital Fund (240,834) Debt service reduction due to OSPD Bond Refinance 6 600 4711.358 Transfer from OSPD Fund (240,834) Debt service reduction due to OSPD Bond Refinance 7 601 4711.100 Transfer from the General Fund 255,991 Transfer to fund general fund capital projects 8 723 4711.100 Transfer from the General Fund 537,956 Adjust transfer to Facilities Fund Total Transfers In $ 375,987 1 100 5501.206 Transfer to BJA Law Enfc Grant $ 846 Correct BJA Law Enforcement negative fund balance 2 100 5501.357 Transfer to LMD Fund 140,600 Reimburse LMD for Old Orchard Park PY expenditures 3 100 5501.500 Transfer to General Debt Service (128,018) Debt service reduction due to GVR Bond Refinance 4 100 5501.601 Transfer to General Fund Capital 255,991 Transfer to fund general fund capital projects 5 100 5501.723 Transfer to Facilities Fund 537,956 Adjust transfer to Facilities Fund 6 306 5501.100 Transfer to the General Fund 50,280 City's share of 5% of fire district admin fees for FY 15-16 collections 7 358 5501.600 Transfer to PFA Capital Fund (240,834) Debt service reduction due to OSPD Bond Refinance 8 600 5501.500 Transfer to General Debt Service (240,834) Debt service reduction due to OSPD Bond Refinance Total Transfers Out $ 375,987 NOW FY 2015-2016 Budget Amendment Item # Fund Account Title of Request / Acct Title Budget Amendment Reason for Requesting Amendment 1 723 4711.100 Transfer from the General Fund 6,000,000 Additional transfer from the General Fund Total Transfers In $ 6,000,000 1 100 5501.723 Transfer to Facilities Fund $ 6,000,000 Additional transfer to Facilities Fund Total Transfers Out $ 6,000,000 Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2016-2017 Item # Req. Division Name Fund Budget Account Title of Request Mid -Year On -going Cost Reason for Requesting Mid -Year Adjustment Dept. Title Division Request 1 AS-1 Administration GF 12000 5002.000 PTS-Intern 9,331 15,996 Finance Intern @ 20 hours/week AS TOTAL 9,331 15,996 2 CD-1 Tourism Marketing TMD 11305 5161.002 Amgen Tour of California 50,000 - Amgen Tour of California event production expenses. District 3 CD-2 Tourism Bureau TB 11306 5161.002 Amgen Tour of California 25,000 Amgen Tour of California event production expenses, with revenue offset. Adjust Workforce Innovations 4 CD-3 WIA Grant sc 15303 Various and Opportunity Act (WIOA) 242,403 Contract extension from January to June 2017, with revenue offset. rants Grant Grant CD TOTAL 317,403 City Hall, Parks, 5 PW-1 SCSC, CCCC, GF Various Janitorial Contract 169,271 225,700 Increase in new janitorial contract. Public Television 6 PW-2 Vehicle Replacement 12103 5201.003 Parks - 3/4 ton type truck 37,000 - Replacement of Parks vehicle #176 Re lc Newhall Community Bird Deterrent on ledges and Install nettings in front of the building to prevent birds from nesting and protect the main 7 PW-3 GF 15202 5161.001 17,365 - Center alcoves entrance from bird droppings. Install battery back-up systems to ensure system operation in the event of power outage, 8 PW-4 Traffic SMD 14402 5141.007 Traffic Signal Improvements 84,800 49,600 and ongoing signal maintenance on 8 signalized intersections along the new annexed areas of West Creek/West Hills. West Creek Crosswalk and Replace 20-22 crosswalk and street signs along the new annexed areas to current City and 9 PW-5 Traffic -Gas Tax Gas Tax 14401 5161.001 20,000 - Signage state standards. West Creek Overhead Street Upgrade 16 overhead street signs along Copperhill as part of the West Creek/West Hills 10 PW-6 Street Maintenance Gas Tax 14504 5141.008 25,000 Signs annexation. 11 PW-7 Bouquet Cyn B&T B&T 14403 5301.001 Bouquet B&T use of credit (3,000,000) Correct budget/change in the accounting of district credits, with revenue offset. 12 PW-8 Eastside B&T B&T 14404 5301.001 Eastside B&T use of credit (2,500,000) Correct budget/change in the accounting of district credits, with revenue offset. 13 PW-9 Via Princessa B&T B&T 14405 5301.001 Via Princessa use of credit (1,000,000) Correct budget/change in the accounting of district credits, with revenue offset. PW TOTAL (6,146,564) 275,300 Crossing Guards GF 15301 5002.000 PTS - Crossing Guards (5) 24,939 41,145 Request for five crossing guards needed due to the annexation of the West Hills and West Creek communities. With revenue offset. 4 RCS-1 nRequest for an additional Lead crossing guard to assist with the supervision of 39 Crossing Guards GF 15301 5002.000 PTS - Lead Crossing Guard 8,872 15,105 tp rt program sites including the new annexed areas. c- RCS TOTAL 33,811 56,250 y C1 �' Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2016-2017 Item # Req. Division Name Fund Budget Account Title of Request Mid -Year On -going Cost Reason for Requesting Mid -Year Adjustment Dept. Title Division Request GF/ Tree pruning, and removal of Removal of trees destroyed by the July 2016 Sand Fire, and pruning of approximately 15 NS-1 Urban Forestry/LMD LMD- Various 5161.001 trees destroyed by the Sand 50,000 - 15%-20% of the additional 4,000 newly acquired tree inventory on West Creek/West 80/20 Fire Hills annexed areas. TR 12400 5161.016 Local Bus 110,908 110,908 For Transit Services and Contract/Admin Fees due to the CPI Contractual Adjustment: TR 12400 5161.017 Dial A Ride 40,050 40,050 16 NS-2 Transit 1.43% for Service (August CPI for the LA -Riverside -Orange County) TR 12400 5161.018 Commuter Services 46,631 46,631 1.43% for Maintenance (August CPI for the LA -Riverside -Orange County) No increase for Fuel PPI, August PPI rate is -2.92% TR 12400 5161.019 Contract Admin Fees 70,457 70,457 Dial A Ride camera system Grant funds to purchase and install 24 8-channel recording units in the City's DAR and Transit TR 12400 5111.001 (24) 43,444 - Access fleet. These units replace existing 4-channel units and allow for the installation of forward facing cameras. Ticket Vending Machine Station modifications for the installation of the Ticket Vending Machine. This work Transit TR 12400 5161.001 Installation @ McBean 30,000 includes installation of electricity and communication lines to the installation site, Transit Center concreate cutting and trenching, installation of conduit, the pouring of new concreate, lighting, and inspections. 17 NS-3 Transit TR 12400 5111.001 Forward facing cameras (90) 35,000 A total of 90 forward facing cameras, mounting brackets, and cabling to be purchased and installed on the City's local, commuter, DAR, and Access fleets. Upgrade the on -board camera management software to the latest version, the software Camera management software manages the entire system, and allows for downloads, etc. of clips from the vehicles. It Transit TR 12400 5161.001 upgrade and maintenance 22,000 - includes the required users license and one-year support. The version currently being used by the City is no longer supported. Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Operating & Maintenance FY 2016-2017 Item # Req. Division Name Fund Budget Account Title of Request Mid -Year On -going Cost Reason for Requesting Mid -Year Adjustment Dept. Title Division Request LMD Zone T6 So. Repairs to paseo concrete surface. The area is approx 1,600 square feet leading to the 18 NS-4 LMD 12506 5161.013 Paseo concrete surface repairs 21,000 - Valencia pedestrian bridge that spans Alta Madera Drive. LMD Zone T31 LMD 12516 Correct operating budget 149,940 149,940 Shangri-La Correct operating budget for maintaining the stability of slopes within the Shangri-La DBAA #6 DBAA 12577 Correct operating budget (48,676) (48.676) 19 NS-5 development. DBAA#18 DBAA 12578 Correct operating budget (101,264) (101,264) 20 NS-6 NS Administration GF 17000 5002.000 PTS-Intern 9,331 15,996 Neighborhood Services Intern @ 20 hours/week Special To keep pace with operational growth, this position will be responsible for overseeing all 21 Districts/Parks LMD/ 12500/ Project Development aspects of the contracted maintenance of all thirteen park facilities, and will assume NS-7 Grounds Maint. GF 15204 5001.000 Coordinator 82,324 102,398 responsibility for the monitoring of all City hybrid park sites currently overseen by (95/5) contract personnel. NS TOTAL 561,145 386,440 19101 5301.001 25,000 - 22 ND-1 PFA Debt Srvc Gen D/S GVR Refinance Adjust GVR debt service payments 19101 5301.002 (153,018) 19106 5301.001 110,000 23 ND-2 PFA Debt Srvc Gen D/S OSPD Refinance Adjust OSPD debt service payments 19106 5301.002 (350,834) - ND TOTAL (368,852) 23 TOTAL OPERATING (5,593,727) 733,986 Personnel Adjustments (110,733) (110,733) GRAND TOTAL $ (5,704,460) $ 623,253 Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Capital Improvement Program FY 2016-2017 Project Mid -Year Item # Dept Project Name Number Fund Fund Title Adjustment Project Status Reason for Mid -Year Adjustment Request I NS (Newhall Avenue Roundabout B2013 357 LMD Public Art Eastbound Copper Hill Drive and 2 PW McBean Parkway Striping C 1012 233 TDA Art 8 Improvements Soledad Canyon Road and Ruether 233 TDA Art 8 3 PW Avenue Median Modification and C3017 Restriping Improvements 357 LMD Southbound Sierra Highway at 4 PW Soledad Canyon Road Striping Improvements (45,000) 1 Dropped I Funds to be returned to fund balance. This area was recently annexed to the City. This project will make striping improvements (approx. 3000 ft) at Copper Hill Drive and 20,000 Proposed Design McBean Parkway to accommodate an exclusive right -turn lane for the and Construction eastbound direction. Work will be done at night. The proposed lane configuration will increase the intersection capacity and traffic flow especially during the peak hours. 97,750 Alleviate traffic. This project will modify the existing median and Proposed Design striping to accommodate two left -turn lanes for the westbound direction and Construction at Soledad Canyon Road and Ruether Avenue. This project will increase 77,250 capacity and traffic flow at this intersection. Alleviate traffic. This project will remove concrete median and install C3018 233 TDA Art 8 85,000 Proposed Design temporary delineator median and modify striping to accommodate two and Construction left -turn lanes, three through -lanes and one right -turn lane for the southbound direction. 5 PW 2014-15 Bridge Maintenance M0101 229 Federal Grant Program Parks Planning Admin 15500- 100 GF 5161.002 6 PW SCSC HVAC Replacement Ph IV M3027 601 GF Capital 480 1 Design JAppropriate unused grant funds. (8'000' Design Correct funding source. 8,000 V C1 Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Capital Improvement Program FY 2016-2017 Project Mid -Year Item # Dept Project Name Number Fund Fund Title Adjustment Project Status Reason for Mid -Year Adjustment Request Request Old Orchard Park Master Plan 357 LMD (122,991) Funding swap from Landscape Maintenance District fund to General 7 PW P1006 Design Fund Capital. Old Orchard Park Master Plan 601 GF Capital 122,991 8 PW Pacific Crest Park Walkway P4016 601 GF Capital 80,000 Proposed Funding for walkway lighting at the park. Lighting 9 PW Lost Canyon Road Bridge R3006 601 GF Capital 30,000 Monitoring To provide for the services of the environmental specialist to monitor the Widening Mitigation (3 years) site on a weekly basis. 10 NS Bouquet Canyon Creek R4001 306 Developer Fees 9,181 Mitigation/ Maintenance For replacement plants/install trees at the riverbank, and to pay for water Restoration (2 more yrs) bills. 11 PW Lost Canyon Road Bridge S3029 229 Federal Grant (38,944) Complete Project savings. Transfer project savings. Add West Creek Academy and Rio Norte Lost Canyon Road Bridge 53029 233 TDA Art 8 (14,595) Complete Junior High School, located in the recently annexed areas to the current 12 grant -funded Safe Routes to School planning effort. The goal of the Safe PW Safe Routes to School T0050 233 TDA Art 8 25,000 In Progress Routes to School Plan is to develop plans that are specifically tailored to each school site. 261 Prop A 72,717 For full engineering design services of the Vista Canyon Metrolink 13 Vista Canyon Metrolink Station PW T3020 700 Transit Station. It also includes staff time, future utility agreements or agency 2,355,000 Concept Design (Multi -Modal Center) FHWA 5307 fees which are required for design of existing utility improvements 700 Transit 290,868 within project limits. CA-Y851 0 14 PW Playground Shade Structure P1008 357 LMD Zone T 4 13,615 Proposed To provide for installation of a canopy at the Valencia Glen Park. m rt (Q � V a) °' Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET Exhibit A Mid -Year Budget Adjustments - Capital Improvement Program FY 2016-2017 Project Mid -Year Item # Dept Project Name Number Fund Fund Title Adjustment Project Status Reason for Mid -Year Adjustment Request Request Median realignment and lane modifications along McBean Parkway that 15 PW McBean Realignment S 1047 306 Dev. Fees 489,100 Proposed will provide for an eastbound right -turn lane from McBean Parkway on to Orchard Village Road. 16 PW Aquatics Facilities Light & Elect. M3029 601 GF Capital 45,000 Design To replace the electrical switchgear at North Oaks pool. 16 Total CIP Requests 3,592,422 Attachment: Resolution Amending the Budgets for Fiscal Years 2015-2016 and 2016-2017 (1716 : FISCAL YEAR 2016-2017 MID -YEAR BUDGET 17.b RESOLUTION 16- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING AND CONSOLIDATING THE CLASSIFICATION PLAN AND SALARY SCHEDULES, AND FOR PROVIDING CHANGES TO BENEFIT CONTRIBUTIONS FOR THE EMPLOYEES AND RETIREES OF THE CITY WHEREAS, Section 37206 of the Government Code requires the City Council to w prescribe the time and method of paying salaries, wages and benefits for employees of the City; Q and t� Cn WHEREAS, the City Council has authorized and directed, under provisions of the Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a i proposed salary plan for all employees of the City; and WHEREAS, pursuant to California Code of Regulations, Title 2, Section 570.5, Ca1PERS requires governing bodies of local agencies contracting with Ca1PERS to approve and adopt a publicly available pay schedule for every employee position in accordance with public meeting laws; and WHEREAS, the City Council desires to amend and consolidate the City's classification plan and salary schedules for all regular, seasonal, temporary and part-time positions into one publicly available pay schedule. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita as follows: SECTION 1. The City's classification plan is hereby amended effective January 1, 2017, as follows: (A) The classification of Marketing and Economic Development Manager (salary grade 61) shall be eliminated and replaced with the new classification of Planning and Economic Development Manager (salary grade 65) (B) The classification of Community Preservation Supervisor (salary grade 42) shall be re -titled as Senior Code Enforcement Officer (salary grade 42) SECTION 2. The attached Classification Plan and Salary Schedule effective January 14, 2017, is hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5. The Classification Plan and Salary Schedule will be posted on the City's website, and will be made available for public inspection for not less than five (5) years. Any amendments or revisions to the Classification Plan and Salary Schedule shall be submitted to the City Council for approval and adoption. SECTION 3. Effective January 2017, the City -paid benefit contribution for all active employees will be adjusted. Active employees include City Council members, regular Packet Pg. 118 17.b unrepresented employees, and regular employees covered by the Service Employees' 146 LU International Union (SEIU) who are still actively working for the City. The maximum City -paid c benefit contribution will be equal to the family rate for the lowest cost CalPERS' health insurance plan offered to Santa Clarita residents, the lowest cost dental insurance, and the lowest cost vision care insurance. This maximum monthly benefit will cover up to $1,426.12 in health, N dental, and vision premium costs for each active employee enrolled in a City -provided health insurance plan. Active employees who are not enrolled in a City -provided health insurance plan N and who were hired prior to January 1, 2011, will receive $1,016.58 in cafeteria allowance. < a Active employees who are not enrolled in a City -provided health insurance plan and who were LU >_ hired on or after January 1, 2011 will receive $263.37 in taxable cash which is equal to half of Q the employee only rate for the lowest cost CalPERS' health insurance plan offered to Santa Clarita residents. These benefits will be pro -rated for part-time, regular employees. Changes to future benefit contributions for active employees will be subject to City Council approval. SECTION 4. Effective January 2017, the retiree health care contribution for City y Council members and regular employees, both unrepresented and SEIU, hired prior to January 1, 2008 and retiring from the City on or after January 1, 2012, will be a monthly medical benefit up to the employee plus one dependent rate for the lowest cost health insurance plan offered by CalPERS. This monthly maximum rate will be $829.58 effective January 1, 2017. Retirees co z, include City Council members, regular unrepresented employees, and regular employees covered M by the SEIU who retired from CalPERS within 120 days of leaving the City. The actual amounts W for each individual retiree are based on the costs of the City -provided health insurance plan selected by the retiree, any applicable vesting schedules, and any applicable provisions in the SEIU Memorandum of Understanding. The surviving spouses or other dependents of retirees are only eligible for the CalPERS minimum contribution. Changes to future retiree healthcare v contributions will be subject to City Council approval. M SECTION 5. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded. SECTION 6. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 1P day of December 2016. MAYOR ATTEST: CITY CLERK DATE: Packet Pg. 119 17.b STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk, of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13th day of December 2016, by the following vote: AYES: COUNCILMEMBERS: J NOES: COUNCILMEMBERS: M ABSENT: COUNCILMEMBERS: CITY CLERK a Packet Pg. 120 17.b City of Santa Clarita Classification Plan and Salary Schedule Effective January 14, 2017 Pay Grade Classifications"Positions Classification Title Hourly Salaries Step 1 Step 2 Step 3 Step 4 Step 5 18 Clerk 1 $18.98 $19.93 $20.93 $21.98 $23.08 18 Mail Clerk $18.98 $19.93 $20.93 $21.98 $23.08 20 Mail Services Specialist $19.95 $20.94 $21.99 $23.09 $24.24 22 Administrative Clerk 2 $20.95 $22.00 $23.10 $24.26 $25.47 23 Account Clerk $21.48 $22.55 $23.68 $24.86 $26.11 23 Program Specialist $21.48 $22.55 $23.68 $24.86 $26.11 24 Graffiti Worker $22.02 $23.12 $24.27 $25.49 $26.76 24 Materials Clerk $22.02 $23.12 $24.27 $25.49 $26.76 26 Secretary $23.13 $24.29 $25.50 $26.78 $28.12 27 Graffiti Specialist $23.71 $24.89 $26.14 $27.45 $28.82 28 Permit Specialist $24.30 $25.52 $26.79 $28.13 $29.54 28 Planning Technician $24.30 $25.52 $26.79 $28.13 $29.54 29 General Accounting Specialist $24.91 $26.15 $27.46 $28.84 $30.28 32 Buyer $26.82 $28.17 $29.57 $31.05 $32.60 32 Engineering Aide $26.82 $28.17 $29.57 $31.05 $32.60 32 Executive Secretary $26.82 $28.17 $29.57 $31.05 $32.60 32 Human Resources Technician $26.82 $28.17 $29.57 $31.05 $32.60 32 Payroll Technician $26.82 $28.17 $29.57 $31.05 $32.60 32 Project Technician $26.82 $28.17 $29.57 $31.05 $32.60 34 Arts and Special Events Coordinator $28.18 $29.59 $31.07 $32.62 $34.26 34 Graffiti Coordinator $28.18 $29.59 $31.07 $32.62 $34.26 ti r Packet Pg. 121 17.b Pay Grade Regular,Classifications and Salaries - -p•. Positions Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 34 Recreation and Community Services Coordinator $28.18 $29.59 $31.07 $32.62 $34.26 36 Assistant Planner I $29.61 $31.09 $32.64 $34.28 $35.99 36 Deputy City Clerk $29.61 $31.09 $32.64 $34.28 $35.99 36 Engineering Technician $29.61 $31.09 $32.64 $34.28 $35.99 36 Executive Assistant $29.61 $31.09 $32.64 $34.28 $35.99 36 Graphic Artist $29.61 $31.09 $32.64 $34.28 $35.99 38 Environmental Field Specialist $31.11 $32.66 $34.30 $36.01 $37.81 38 Information Technology Specialist $31.11 $32.66 $34.30 $36.01 $37.81 38 Landscape Maintenance Specialist $31.11 $32.66 $34.30 $36.01 $37.81 38 Supervisor $31.11 $32.66 $34.30 $36.01 $37.81 39 Administrative Analyst $31.89 $33.48 $35.15 $36.91 $38.76 39 Communications Specialist $31.89 $33.48 $35.15 $36.91 $38.76 39 Tree Specialist $31.89 $33.48 $35.15 $36.91 $38.76 40 GIS Technician $32.68 $34.32 $36.03 $37.83 $39.73 42 Arts and Special Events Supervisor $34.34 $36.05 $37.86 $39.75 $41.74 42 Assistant Planner II $34.34 $36.05 $37.86 $39.75 $41.74 42 Financial Analyst $34.34 $36.05 $37.86 $39.75 $41.74 42 Project Development Coordinator $34.34 $36.05 $37.86 $39.75 $41.74 42 Recreation and Community Services Supervisor $34.34 $36.05 $37.86 $39.75 $41.74 42 Senior Building Inspector $34.34 $36.05 $37.86 $39.75 $41.74 42 Senior Code Enforcement Officer $34.34 $36.05 $37.86 $39.75 $41.74 42 Supervisor Public Works Inspector $34.34 $36.05 $37.86 $39.75 $41.74 Supervisor Vehicle Maintenance Mechanic $34.34 $36.05 $37.86 $39.75 $41.74 t42 Administrator $36.98 $38.83 $40.77 $42.81 $44.95 a Packet Pg. 122 17.b Pay Grade Regular,Classifications and Salaries - -p•. Positions Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 45 Arts and Special Events Administrator $36.98 $38.83 $40.77 $42.81 $44.95 45 Assistant Engineer $36.98 $38.83 $40.77 $42.81 $44.95 45 City Clerk Administrator $36.98 $38.83 $40.77 $42.81 $44.95 45 Human Resources Analyst $36.98 $38.83 $40.77 $42.81 $44.95 45 Information Technology Analyst $36.98 $38.83 $40.77 $42.81 $44.95 45 Management Analyst $36.98 $38.83 $40.77 $42.81 $44.95 45 Parks Administrator $36.98 $38.83 $40.77 $42.81 $44.95 45 Recreation and Community Services Administrator $36.98 $38.83 $40.77 $42.81 $44.95 45 Stormwater Administrator $36.98 $38.83 $40.77 $42.81 $44.95 45 Supervising Building Inspector $36.98 $38.83 $40.77 $42.81 $44.95 45 Transportation Planning Analyst $36.98 $38.83 $40.77 $42.81 $44.95 45 Urban Forestry Administrator $36.98 $38.83 $40.77 $42.81 $44.95 47 Acquisition Specialist $38.85 $40.79 $42.83 $44.97 $47.22 47 Associate Planner $38.85 $40.79 $42.83 $44.97 $47.22 47 Economic Development Associate $38.85 $40.79 $42.83 $44.97 $47.22 47 Environmental Services Program Coordinator $38.85 $40.79 $42.83 $44.97 $47.22 47 Housing Program Administrator $38.85 $40.79 $42.83 $44.97 $47.22 47 Senior Financial Analyst $38.85 $40.79 $42.83 $44.97 $47.22 49 Senior Management Analyst $40.82 $42.86 $45.00 $47.25 $49.61 49 Transit Coordinator $40.82 $42.86 $45.00 $47.25 $49.61 50 Associate Engineer $41.84 $43.93 $46.12 $48.43 $50.85 50 Landscape Maintenance Administrator $41.84 $43.93 $46.12 $48.43 $50.85 50 Senior Information Technology Analyst $41.84 $43.93 $46.12 $48.43 $50.85 50 Trails and Bikeway Planning Administrator $41.84 $43.93 $46.12 $48.43 $50.85 a Packet Pg. 123 17.b Pay Grade Regular,Classifications and Salaries - -p•. Positions Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 51 Senior Human Resources Analyst $42.88 $45.03 $47.28 $49.64 $52.12 51 Senior Planner $42.88 $45.03 $47.28 $49.64 $52.12 56 Assistant Building Official $48.52 $50.94 $53.49 $56.17 $58.97 56 Senior Engineer $48.52 $50.94 $53.49 $56.17 $58.97 56 Senior Traffic Engineer $48.52 $50.94 $53.49 $56.17 $58.97 56 Traffic Signal System Administrator $48.52 $50.94 $53.49 $56.17 $58.97 57 Arts and Special Events Manager $49.73 $52.22 $54.83 $57.57 $60.45 57 Clerk and Contract Services Manager $49.73 $52.22 $54.83 $57.57 $60.45 57 Community Preservation Manager $49.73 $52.22 $54.83 $57.57 $60.45 57 Environmental Services Manager $49.73 $52.22 $54.83 $57.57 $60.45 57 General Services Manager $49.73 $52.22 $54.83 $57.57 $60.45 57 Parks Planning and Open Space Manager $49.73 $52.22 $54.83 $57.57 $60.45 57 Recreation and Community Services Manager $49.73 $52.22 $54.83 $57.57 $60.45 61 Communications Manager $54.89 $57.64 $60.52 $63.55 $66.72 61 Finance Manager $54.89 $57.64 $60.52 $63.55 $66.72 61 Intergovernmental Relations Manager $54.89 $57.64 $60.52 $63.55 $66.72 61 Planning Manager $54.89 $57.64 $60.52 $63.55 $66.72 61 Technology Services Manager $54.89 $57.64 $60.52 $63.55 $66.72 61 Transit Manager $54.89 $57.64 $60.52 $63.55 $66.72 62 Assistant City Engineer $56.27 $59.08 $62.03 $65.13 $68.39 62 Building Official $56.27 $59.08 $62.03 $65.13 $68.39 63 Assistant to the City Manager $57.67 $60.56 $63.58 $66.76 $70.10 63 City Building Official $57.67 $60.56 $63.58 $66.76 $70.10 63 Human Resources Manager $57.67 $60.56 $63.58 $66.76 $70.10 a Packet Pg. 124 17.b Pay Grade Regular,Classifications and Salaries - -p•. Positions Classification Title Step 1 Step 2 Step 3 Step 4 Step 5 63 Special Districts Manager $57.67 $60.56 $63.58 $66.76 $70.10 65 Planning & Economic Development Manager $60.59 $63.62 $66.80 $70.14 $73.65 74 Director of Administrative Services $75.67 $79.45 $83.43 $87.60 $91.98 74 Director of Community Development $75.67 $79.45 $83.43 $87.60 $91.98 74 Director of Recreation, Community Services, Arts and Open Space $75.67 $79.45 $83.43 $87.60 $91.98 76 Deputy City Manager $79.50 $83.48 $87.65 $92.03 $96.63 76 Director of Public Works $79.50 $83.48 $87.65 $92.03 $96.63 79 Assistant City Manager $85.61 $89.90 $94.39 $99.11 $104.07 1 Clerk: Y-rated salary $24.66/hour 2 Administrative Clerk: Y-rated salary $27.22/hour Pay Grade Classificationsand Classification Title • Positions Step 1 Step 2 Hourly Salaries Step 3 Step 4 Step 5 124 General Maintenance Worker $22.02 $23.12 $24.27 $25.49 $26.76 124 Groundskeeper I $22.02 $23.12 $24.27 $25.49 $26.76 124 Vehicle Maintenance Technician $22.02 $23.12 $24.27 $25.49 $26.76 127 Aquatics Specialist $23.71 $24.89 $26.14 $27.45 $28.82 127 General Maintenance Specialist $23.71 $24.89 $26.14 $27.45 $28.82 127 Groundskeeper II $23.71 $24.89 $26.14 $27.45 $28.82 127 Street Maintenance Worker $23.71 $24.89 $26.14 $27.45 $28.82 127 Tree Trimmer $23.71 $24.89 $26.14 $27.45 $28.82 a Packet Pg. 125 17.b Pay Grade Classifications • Represented Positions Classification Title � Step 1 Step 2 Hourly Salaries Step 3 Step 4 Step 5 133 Building Inspector I $27.49 $28.87 $30.31 $31.83 $33.42 133 Code Enforcement Officer I $27.49 $28.87 $30.31 $31.83 $33.42 137 Vehicle Maintenance Mechanic $30.35 $31.87 $33.46 $35.13 $36.89 138 Building Inspector II $31.11 $32.66 $34.30 $36.01 $37.81 138 Code Enforcement Officer II $31.11 $32.66 $34.30 $36.01 $37.81 138 Public Works Inspector $31.11 $32.66 $34.30 $36.01 $37.81 Classifications. Salaries - Part Time, Temporary, Seasonal• • Classification Title Step 1 Step 2 Step 3 Assistant Pool Manager $16.95 $17.46 $17.98 Camp Counselor $10.75 n/a n/a Camp Director $16.16 $16.65 $17.15 Camp Assistant Director $13.64 $14.05 $14.47 Crossing Guard $11.59 $11.94 $12.30 Crossing Guard Supervisor $13.09 $13.48 $13.89 Inclusion Aide I $11.47 $11.81 $12.17 Inclusion Aide II $13.64 $14.05 $14.47 Inclusion Aide III $16.16 $16.65 $17.15 Intern - Graduate Level Range from $20.00 to $24.00 Intern - Undergrad Level Range from $15.00 to $19.00 Job Skills Training Program $10.50 n/a n/a Lifeguard I $12.06 $12.42 $12.79 Lifeguard II $14.66 $15.10 $15.55 Lifeguard III $15.77 $16.24 $16.73 a Packet Pg. 126 Temporary,Classifications and Salaries - Part Time, Classification Title Step 1 Step 2 Step 3 Maintenance Worker $14.22 n/a n/a Maintenance Worker II $16.65 n/a n/a Office/Administrative Support Range from $15.80 to $42.00 Pool Manager $20.61 $21.23 $21.87 Preschool Teacher $18.58 $19.14 $19.71 Preschool Teacher's Aide $11.47 $11.81 $12.17 Recreation Leader I $11.47 $11.81 $12.17 Recreation Leader II $13.64 $14.05 $14.47 Recreation Leader III $16.16 $16.65 $17.15 Rookie Lifeguard $10.50 n/a n/a Summer Youth Training Program $10.50 n/a n/a 17.b a Packet Pg. 127