HomeMy WebLinkAbout2016-11-22 - AGENDA REPORTS - TRASH & CLEANING BUS STOPS (2)Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: fill
DATE: November 22, 2016
SUBJECT: TRASH MAINTENANCE & GENERAL CLEANING SERVICES OF
BUS STOPS
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Award a contract to Urban Graffiti Enterprises, Inc. for the trash maintenance and general
cleaning services of bus stops in the amount of $113,290, and authorize a contingency of
10% of the award, or $11,329, for a total of $124,619.
2. Appropriate Transit funds in the amount of $31,285 to expenditure account 12400-5161.001
in Fiscal Year 2016-17; increase the bus stop maintenance base budget in account 12400-
5161.001 by $47,619 beginning in Fiscal Year 2017-18.
3. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
BACKGROUND
The City of Santa Clarita (City) has approximately 452 bus stops located within the City limits,
of which 262 are equipped with city -owned shelters, benches, and/or trash receptacles. In order
to ensure these City amenities are properly maintained to our high standard, the City contracts
with a private sector firm to visit and clean each City -owned bus stop amenity on a regular basis.
The current contract with Golden Touch Cleaning, Inc. ended on October 31, 2016. The
Purchasing Division, in partnership with the Transit Division, issued an Invitation to Bid on
Friday, September 16, 2016, for Trash Maintenance and General Cleaning Services of Bus Stops
(Bid No. TMF-16-17-09). The notice was published on Planet Bids, September 16, 2016, and
notifications were sent to 479 vendors, as well as the Chamber of Commerce and the Valley
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Industry Association (VIA). Additionally, 27 vendors downloaded the bid package from the
City's website. As a result, four suppliers submitted a bid opened by Purchasing on October 17,
2016. The results of the bids are as follows:
Company
Location
Bid Amount
Golden Touch Cleaning, Inc.
Tustin, CA
$79,097.20*
Suretek Industrial
Ontario, CA
$90,328.68*
Urban Graffiti Enterprises, Inc.
Covina, CA
$113,289.80
Clean Street
Gardena, CA
$199,030.00
*Incomplete bid
Of the four bids received, Golden Touch Cleaning, Inc.'s bid did not include the required
additional service pricing for electrical work and was incomplete. In addition, Suretek
Industrial's bid did not submit the required bid bond and was also incomplete.
Staff recommends that Urban Graffiti Enterprises, Inc. be awarded the contract to perform trash
maintenance and general cleaning services of bus stops within the City of Santa Clarita. This
contract is for one year with four successive one-year renewal options to be instituted at the
City's discretion.
ALTERNATIVE ACTION
1. Re -issue request for bids for maintenance of the City's bus stops.
2. Other action as determined by the City Council.
FISCAL IMPACT
If approved, this request would increase the FY 2016-17 budget for Bus Stop Maintenance by
$31,285 and increase the base budget by $47,619 beginning in FY 2017-18. Funding in the
Transit Fund 700 has been identified for this request and no General Fund monies will be used.
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