HomeMy WebLinkAbout2016-10-11 - AGENDA REPORTS - WEST CREEK PARK LANDSCAPE OPERATIONS (2)O
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
-41
CITY MANAGER APPROVAL: 11 _3
DATE: October 11, 2016
SUBJECT: APPROPRIATION OF FUNDS FOR WEST CREEK PARK
LANDSCAPE OPERATIONS INTO THE FISCAL YEAR 2016-17
BUDGET
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
Forecast increased revenues in the amount of $250,000 to Account 357-4022.068 in Fiscal
Year 2016-17 as a result of the pending annexation of West Creek from Los Angeles
County to the City.
2. Authorize appropriation in the amount of $175,500 for operations and maintenance of West
Creek Park through June 30, 2017, into the accounts listed in Attachment A.
BACKGROUND
On April 12, 2016, the City Council adopted a resolution initiating annexation proceedings for
the West Creek Annexation area with the Local Agency Formation Commission (LAFCO). On
June 16, 2016, the Council approved a Park Property Transfer Agreement to accept West Creek
Park into the City of Santa Clarita (City) parks system upon completion of the West Creek
Annexation.
In anticipation of the pending annexation and transfer of West Creek Park to the City, this action
will establish the maintenance budget for West Creek Park, encompassing operational and
transitional costs. Included are one-time expenses related to the transfer of the park such as the
installation of a new City -branded monument sign, installation of fibar playground mulch, the
upgrade of additional park amenities, and various maintenance needs (see Attachment B).
The maintenance of West Creek Park is funded by the County of Los Angeles through a
Landscape Maintenance District (LMD). Following the annexation of the West Creek
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community, staff will prepare joint resolutions for the Council's consideration that will transfer
Landscape Maintenance District (LMD) administration for LMD Zone T-77 to the City.
Approximately 50% of the fund balance for Zone T-77 held by Los Angeles County will be
transferred to the City prior to the end of Fiscal Year 2016-17, with the remainder transferred
during the following fiscal year. Finally, the City will assume responsibility for levying the
assessment for this LMD zone commencing in Fiscal Year 2017-1S.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. This appropriation request will utilize Landscape
Maintenance District funds and be offset by special assessment revenues collected by Los
Angeles County. These funds will be transferred to the City subsequent to completion of West
Creek annexation on November 15, 2016.
ATTACHMENTS
Attachment A (West Creek Park Fiscal Year 2016-17 Appropriations)
Attachment B (West Creek Park Fiscal Year 2016-17 One -Time Expenses)
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5.a
Attachment A
LMD ZONE T-77 West Creek Park
Fiscal Year 2016-17 Appropriations
Fiscal Year 2016-17 Expenditures
Key Org
Account Number
Account Title
Funds
12568
5131.001
Electric Utility
$ 2,000
12568
5131.006
Water Utility
$ 15,000
12568
5161.010
Landscape Services
$ 50,000
12568
5141.001
Maintenance & Repairs
$ 47,000
12568
5161.011
Weed & Pest Control
$ 1,000
12568
5161.012
Tree Trimming
$ 5,000
12568
5161.014
Inspections
$ 3,500
15251
5201.002
Gator Utility Vehicle
$ 12,000
15251
5002.001
PTS Staff
$ 20,000
15251
5161.023
Park Supplies
$ 1,500
15251
5161.001
Trail Turnover
$ 5,000
15251
5111.005
Building Supplies & Service
$ 12,500
15251
5161.001
Security
$ 1,000
FY 16-17 One-time Expenses $ 69,000*
FY 16-17 Ongoing Expenses $106,500
Total Operations and Maintenance $175,500
(Nov. 16, 2017 - June 30, 2017)
* Breakdown of one-time expenses is listed in "Attachment B."
Fiscal Year 2016-17 Revenues
Fund Account Number Funds
357 4022.068 $ 250,000**
**Approximately 50% of existing $500,000 fund balance held by Los Angeles County to be
transferred to the City before June 30, 2017.
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5.b
Attachment B
West Creek Park Turnover
Fiscal Year 2016/17 One -Time Expenses
Item Details Estimated Cost
Park Sign
Replace County sign with City -branded sign
$10,000
Irrigation Controllers
Replace controllers with WeatherTrak
$15,000
Playground Fibar Mulch
80 Yards of material
$4,000
Parking Lot Striping
Re -stripe parking area
$2,000
Modifications to Gator Parking
Remove doors and add roll -up doors
$7,500
Basketball Backboards
Refurbish backboards
$1,000
One -Time Landscape
Improvements
Planter weed removal and plant installation
$7,500
Trees
Removal of dead trees and pruning
$5,000
Utility Vehicle
Purchase Gator Utility Vehicle
$12,000
Trail Turnover
Striping, Fence Repair, and Signage
$5,000
Total $69,000
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