HomeMy WebLinkAbout2016-09-27 - AGENDA REPORTS - PURCHASE OF 2017 FORD F-550 (2)Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
-41
CITY MANAGER APPROVAL: '11 -3
DATE: September 27, 2016
SUBJECT: PURCHASE OF 2017 FORD F-550 REGULAR CAB WITH SUPREME
TRUCK BOX INSTALLED
DEPARTMENT: Administrative Services
PRESENTER: Joseph Oerum
RECOMMENDED ACTION
City Council:
1. Approve the purchase of a 2017 Ford Super Duty F-550 DRW (FG#) XL 2ED Regular Cab
with Supreme Truck Box Installed, from National Auto Fleet Group, using the National Joint
Powers Alliance (NJPA) in an amount not to exceed $57,767 from Account 12103-5201.003.
2. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval.
BACKGROUND
City Council authorized the purchase of a large capacity box truck during the Fiscal Year 2015-
16 budget process, and the funds were continued to the adopted Fiscal Year 2106-17 Budget.
The box truck is used by the Arts & Events Division to move large quantities of event equipment
and supplies to and from events throughout the City. The current box truck is 13 years old and
does not have the capacity to carry all the needed equipment for current events. Staff has
determined that a 2017 Ford Super Duty F-550 DRW (FG#) XL 2ED Regular Cab with Supreme
Truck Box installed will serve as an adequate replacement.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process
permits the City of Santa Clarita (City) to place orders against a competitively awarded public
agency contract. The National Joint Powers Alliance (NJPA) contract #102811 was
competitively solicited and awarded on November 14, 2011, with consecutive renewals through
2017, allowing the City to take advantage of an existing process.
Originally, staff issued a solicitation for the box truck on Planet Bids, sending notifications to
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164 vendors, 13 of which downloaded the specifications. The bid was opened by Purchasing on
March 14, 2016, and closed April 1, 2016. No vendors chose to bid on the box truck, at which
time staff reviewed the NJPA contract for an adequate box truck solution. Staff believes this to
be a competent, cost-effective resolution.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Funds for this purchase is budgeted in the Vehicle/Equipment Replacement account 12103-
5201.003.
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