HomeMy WebLinkAbout2016-06-28 - MINUTES - JOINT REGULAR (2)CITY OF SANTA CLARITA
City Council
Joint Regular Meeting
Minutes
Tuesday, June 28, 2016
INVOCATION
Mayor Kellar delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor/Chair Kellar called to order the regular joint meeting of the City Council/Successor
Agency at 6:00 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
Councilmember Boydston requested an amendment to the Minutes of the June 14, 2016 Regular
Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by McLean, to approve the agenda, pulling items 3, 7, and 8 for
councilmember questions and public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
AWARDS AND RECOGNITIONS
Mayor Kellar and Council recognized Princess Cruises Ambassador Gavin MacLeod Day.
Councilmember and Council recognized the winners. of the Santa Clarita Public Library 5th
Anniversary Card Design Contest.
Mayor Kellar and Council recognized Robert Wachsmuth for his work with the Juvenile
Intervention Team.
PUBLIC PARTICIPATION
Addressing the Council was Brian Baker and Bill Reynolds regarding a memorial wall for Fallen
Warriors; Alan Ferdman regarding the recent Manufactured Home Rental Adjustment Panel
(MHRAP) Meeting; Cam Noltemeyer regarding the Sanitation District Meeting held in Whittier;
and Steve Petzold regarding the SCVTV operational agreement.
STAFF COMMENTS
City Manager Ken Striplin commented regarding the Fallen Warrior Memorial Wall and staff s
efforts to develop plans for the wall.
Mayor Kellar requested to agendize the matter.
Councilmember McLean requested to wait until staff has time to work with the consultant on the
conceptual designs.
Councilmember Weste requested that Mr. Reynolds's submissions be considered, and
commented on the need for staff to work with the community.
Councilmember Boydston inquired regarding the costs of a design consultant versus utilizing
Mr. Reynolds's concept design.
Rick Gould, Director of Parks, Recreation, and Community Services, answered questions
regarding the design consultant.
Mayor Pro Tern Acosta commented regarding concerns of the location of the wall, concurred
that he was comfortable with the design of the wall, and indicated that the design should be
finalized by the design consultant and the community.
City Attorney Joseph Montes clarified that if Council wished to change direction for staff, the
item should be agendized.
Motion by Boydston, second by Acosta to agendize the Fallen Warrior Memorial Wall matter for
further discussion. Council concurred.
City Manager Ken Striplin commented regarding the MHRAP process and Panel Hearings; and
the SCVTV contract extension consideration.
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Councilmember Boydston inquired regarding mobilehome park increases; City Attorney Joseph
Montes indicated that state law allows for government pass-throughs for retroactively collecting
tax revenue.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Boydston commented and City Manager Ken Striplin clarified regarding
developer deposit funds held in a trust.
Mayor Pro Tem. Acosta commented regarding the passing of Lloyd Sreden, mentioned the work
that he has done for the community, and requested that the July 12 meeting be adjourned in his
memory.
Councilmember Weste invited residents to attend the 4th of July Parade in Old Town Newhall;
commented regarding her attendance at the College of the Canyons (COC) Veteran's
Appreciation Day; and requested that the meeting be adjourned in the memory of Peter Falbo.
Councilmember McLean commented regarding the half cent sales tax measure that would fund
regional Metro projects, including Metrolink, and indicated that the measure will appear on the
ballot in November; requested Council concurrence to discuss new County development projects
and for staff to review the draft Environmental Impact Report (EIR) for a proposed residential
hauled water initiative, Council concurred with this request; commented regarding the success of
the "Touch -A -Truck" event; and commented regarding her attendance at Los Angeles Mayor
Garcetti's Los Angeles County Mayors Quarterly Meeting; and encouraged residents to report
illegal fireworks activity.
Mayor Kellar commented regarding his attendance at the COC Veteran's Appreciation Day,
which was sponsored by "Help the Children;" announced that the Hometown Heroes Military
Banner Program is still accepting applications; and recognized volunteers at the Henry Mayo
Newhall Hospital and throughout the community.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Dante Acosta, Mayor Pro Tem
AYES: Acosta, Boydston, Weste, McLean, Kellar
ITEM 1
APPROVAL OF JOINT REGULAR MEETING MINUTES — The minutes are submitted for
approval.
RECOMMENDED ACTION: City Council / Board of Library Trustees approve the minutes of
the June 14, 2016, Joint Regular Meeting as amended.
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ITEM 2
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 3
FISCAL YEAR 2016-2017 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM
The City's budget totals $220 million. This includes funding for Capital Projects, Sheriffs
budget, Redevelopment Successor Agency, operations and maintenance, capital outlay, and debt
services. Fiscal Year 2016-2017 General Fund appropriations total $102.8 million. General Fund
revenues total $103.1 million.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency for the former Redevelopment
Agency of the City of Santa Clarita:
1. Adopt Resolution No. 16-39 Adopting the Annual Budget for Fiscal Year 2016-2017,
Making Appropriations for the Amounts Budgeted, and Establishing Fiscal Policies.
2. Adopt Resolution No. 16-40 Adopting the 2016-2017 Capital Improvement Program.
3. Adopt Resolution No. 16-41 Approving and Adopting the Annual Appropriations Limit for
the Fiscal Year 2016-2017.
4. Adopt Resolution No. 16-42 Electing to Receive All or a Portion of the Tax Revenues
Pursuant to Health and Safety Code (Community Development Law).
5. Adopt Resolution No. 16-43 Adopting an Amendment to the Conflict of Interest Code.
6. Adopt Resolution No. 16-44 Providing for Compensation of Employees and Amending the
Position Classification Plan.
7. Adopt Resolution No. 16-45 between the Board of Administration California Public
Employees Retirement System and the City of Santa Clarita for Employer Paid Member
Contributions.
8. Adopt Resolution No. 16-46 Approving a Loan from the General Fund to the Eastside
Bridge and Thoroughfare District in the amount of $3,000,000.
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9. Adopt Resolution No. 16-47 Classifying Components of Fund Balance.
Addressing the Council on this item was Cam Noltemeyer.
Councilmember Boydston inquired and City Manager Ken Striplin clarified regarding a fund set
aside for the cost of referees and umpires.
City Manager Ken Striplin commented that staff would speak with Ms. Noltemeyer to address
her concerns; commented regarding Bridge & Thoroughfares funds and the Via Princessa
extension project.
ITEM 4
PRESERVATION OF 9 +/- ACRES OF REAL PROPERTY IN THE NEWHALL PASS
AREA, ASSESSORS PARCEL NO.2827-029-005
Preservation of property in the Newhall Pass for open space.
RECOMMENDED ACTION:
City Council:
1. Approve the purchase of 9+/- acres of real property in the Newhall Pass area between the
City -owned Wildwood Canyon and Gateway Ranch properties, Assessor's Parcel Number
2827-029-005 at a total cost of $170,000, which includes escrow, title, appraisal fees, due
diligence costs, survey and trail improvements.
2. Appropriate $150,000 from the Open Space Preservation District Fund Balance (Fund 358)
to Open Space Preservation District Expenditure Account 12592-5201.004.
3. Appropriate $20,000 from the Open Space Preservation District Fund Balance (Fund 358) to
Open Space Expenditure Account 12592-5201.008.
4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
ITEM 5
RESOLUTION TO TRANSFER OWNERSHIP AND GRANT BOND ACT
CONTRACTUAL OBLIGATIONS WITH STATE OF CALIFORNIA DEPARTMENT
OF PARKS AND RECREATION FOR PACIFIC CREST PARK AND DAVID MARCH
PARK FROM THE COUNTY OF LOS ANGELES TO THE CITY OF SANTA CLARITA
The State of California Department of Parks and Recreation provided grant funds to the County
of Los Angeles to construct certain park improvements during the initial development of Pacific
Crest Park and David March Park. Now that the two parks belong to City, it is necessary to
transfer ownership and grand bond act obligations from the County to the City.
RECOMMENDED ACTION:
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City Council adopt Resolution No.16-48 to transfer ownership and grant bond act contractual
obligations with the State of California Department of Parks and Recreation for Pacific Crest
Park and David March Park from the County of Los Angeles to the City of Santa Clarita.
ITEM 6
2015-16 CIRCULATION IMPROVEMENT PROGRAM AT THE INTERSECTION OF
SOLEDAD CANYON ROAD AND BOUQUET CANYON ROAD, PROJECT C0046 -
AWARD CONSTRUCTION CONTRACT
The proposed Circulation Improvement project for the westbound left -turn pocket on Soledad
Canyon Road at Bouquet Canyon Road intersection will increase left -turn lane access for traffic
making a left turn onto southbound Bouquet Canyon Road by reducing the width of the median.
The project will include modifying median curb and gutter, asphalt, signs, striping, and installing
a durable and more efficient irrigation system with plants that use significantly less water.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2015-16 Circulation Improvement Program,
Project C0046.
2. Award the construction contract to FS Contractors, Inc., in the amount of $156,830 and
authorize a contingency in the amount of $23,495, for the total contract amount not to exceed
$180,325.
3. Authorize the transfers of Transportation Development Act (TDA) Article 8 (233) project
savings of $45,000 from the 2014-15 Sidewalk Repair Program expenditure account
M0103233-5161.001 and $42,500 from Sand Canyon Via Princessa Guardrail expenditure
account S3034233-5161.001 to the 2015-16 Circulation Improvement Program account
C0046233-5161.001; and authorize the transfer of Landscape Maintenance District 2008-1
(357) project savings in the amount of $30,000 from the Sierra Highway Median Installation
expenditure account B3005357-5161.001 to the 2015-16 Circulation Improvement Program
account C0046357-5161.001.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 7
SECOND READING OF AN ORDINANCE TO CHANGE THE ZONING OF THE
HENRY MAYO NEWHALL HOSPITAL CAMPUS FROM PUBLICANSTITUTIONAL
TO SPECIFIC PLAN
Second reading of an ordinance changing the zoning of the Henry Mayo Newhall Hospital from
Public/Institutional to Specific Plan.
RECOMMENDED ACTION:
City Council conduct second reading and adopt Ordinance 16-10 entitled: AN ORDINANCE
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OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
CHANGING THE ZONING DESIGNATION OF THE HENRY MAYOR NEWHALL
HOSPITAL CAMPUS FORM PUBLIC/INSTITUTIONAL TO SPECIFIC PLAN AND
APPROVING AN AMENDMENT TO THE 2008 HENRY MAYO NEWHALL HOSPITAL
DEVELOPMENT AGREEMENT.
Addressing the Council on this item was Cam Noltemeyer.
One written comment card was received in support of this item.
ITEM 8
DARK FIBER LEASE AGREEMENT WITH WILCON
Consideration of approval of a new dark fiber lease agreement with Wilcon for the lease of dark
fiber assets to establish a revenue -generating program for the City and potentially promote
greater bandwidth access to the City.
RECOMMENDED ACTION:
City Council:
1. Approve a ten-year contract with three successive periods of five years each at Wilcon's
option, allowing Wilcon to lease City dark fiber that will generate initial estimated annual
revenues for the City of Santa Clarita (City) in the amount of $72,256.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
Addressing the Council on this item was Carl Kanowsky, representing the Valley Industrial
Association.
Two written comment cards were received in support of this item.
Senior Information Technology Analyst, Benny Ives, provided the staff report.
Councilmember Boydston inquired and Benny Ives clarified regarding connectivity of future
facilities, the possibility of using more fiber in the future, and any requirements by the City to
maintain the fiber. Mr. Ives indicated that Wilcon will be responsible for maintaining the fibers
that they are leasing. City Attorney Joseph Montes clarified the terms of the agreement.
Mayor Pro Tem Acosta expressed his support for this agreement.
Councilmember McLean inquired regarding the possibility of Wilcon subleasing the fiber; and
the opportunity to renegotiate the contract. Mr. Ives indicated that Wilcon will be able to
sublease; dark fiber contracts are typically long-term contracts; and that the City has competitive
pricing.
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Councilmember Weste commented regarding an opportunity to discuss the future of internet
speed with staff and to evaluate current providers; suggested looking into what other cities do in
order to provide high speed internet; and expressed that local businesses require competitive
internet accessibility.
ITEM 9
JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS
ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX
REVENUE RESULTING FROM THE PROPOSED WEST CREEK ANNEXATION,
AND A RESOLUTION APPROVING THE TRANSFER OF WEST CREEK PARK TO
THE CITY OF SANTA CLARITA
This item is for the joint resolution of the City Council of the City of Santa Clarita and the Board
of Supervisors of the County of Los Angeles approving the negotiated exchange of property tax
revenue resulting from the proposed West Creek Annexation, along with a resolution approving
the transfer of West Creek Park to the City of Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Adopt joint Resolution No.16-38 of negotiated exchange of property tax revenue for the
proposed West Creek Annexation.
2. Authorize the City Manager, or his designee, to sign, subject to the approval of the City
Attorney, a Park Property Transfer Agreement to accept West Creek Park into the City of
Santa Clarita parks system upon completion of the West Creek Annexation.
ITEM 10
AWARD LANDSCAPE MAINTENANCE SERVICES CONTRACT FOR LMD ZONES
T-46 (NORTHBRIDGE), T-47 (NORTHPARK), 7 (CREEKSIDE), AND 19
(BRIDGEPORT)
Consideration of award of Landscape Maintenance Services Contract for LMD Zones T-46
(Northbridge), T-47 (Northpark), Zone 7 (Creekside), and Zone 19 (Bridgeport)
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green Inc. to provide landscape maintenance services for
Landscape Maintenance District (LMD) Zones T-46 (Northbridge), T-47 (Northpark), Zone
7 (Creekside), and Zone 19 (Bridgeport) for an annual amount of $448,020; and authorize an
annual contingency in the amount of $90,000 for a total two-year amount not to exceed
$1,076,040.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
and modify the awards in the event impossibility of performance arises, contingent upon the
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appropriation of funds by the City Council in the annual budget for such Fiscal Year.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the base contract (inclusive of contingency) of
$538,020 plus the appropriate CPI adjustment, upon request of the contractor.
ITEM 11
CHECK REGISTER NO. 12 FOR THE PERIOD 5/13/16 THROUGH 5/26/16 AND
6/02/16. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 5/16/16 THROUGH
5/27/16.
Check Register No. 12 for the Period 5/13/16 through 5/26/16 and 6/02/16.
Electronic Funds Transfers for the Period 5/16/16 through 5/27/16.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 12.
PUBLIC HEARINGS
ITEM 12
ANNUAL LEVY OF ASSESSMENTS FOR OPEN SPACE PRESERVATION DISTRICT
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Report for the Open Space Preservation District and requests approval to provide the
Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year
2016-17 Property Tax Rolls.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt Resolution No. 16-49 approving the Engineer's
Report for the Fiscal Year 2016-17 annual levy of assessments for the Open Space Preservation
District.
Mayor Kellar opened the public hearing.
Deputy City Clerk Mary Cusick reported that all notices required by law have been provided.
No requests to speak were received.
Council waived the staff presentation.
Mayor Kellar closed the public hearing.
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RESULT: APPROVED [UNANIMOUS]
MOVER: TimBen Boydston, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
ITEM 13
ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS
As an annual required procedure, staff presents for City Council's consideration the Final
Engineer's Reports for the various special districts and requests approval to provide the Los
Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal
Year 2016-17 Property Tax Rolls.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing for Landscape Maintenance Districts 1 and T1, with the exception
of Zones T23 and T23A, the Streetlight Maintenance District, the Golden Valley Ranch
Open Space Maintenance District, the Drainage Benefit Assessment Areas, and the Tourism
Marketing District.
2. Adopt Resolution Nos. 16-50, 16-51, 16-52, 16-53, and 16-54 approving the Engineer's
Reports for the Fiscal Year 2016-17 annual levy of assessments for the continuation of
maintenance for Landscape Maintenance Districts 1 and T1, with the exception of Zones
T23, and T23A; the Streetlight Maintenance District; the Golden Valley Ranch Open Space
Maintenance District; the Drainage Benefit Assessment Areas; and the Tourism Marketing
District.
Mayor Kellar opened the public hearing.
Deputy City Clerk Mary Cusick reported that all notices required by law have been provided.
No requests to speak were received.
Council waived the staff presentation.
Mayor Kellar closed the public hearing.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dante Acosta, Mayor Pro Tern
SECONDER: Laurene Weste, Councilmember
AYES: Acosta, Boydston, Weste, McLean, Kellar
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ITEM 14
ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS FOR LANDSCAPE
MAINTENANCE DISTRICT T1, ZONES T23 AND T23A
As an annual procedure, the City Council is required to conduct the public hearing for Landscape
Maintenance District T1, Zones T23 and T23A, adopt this resolution, and direct staff to provide
the Los Angeles County Auditor Controller necessary data for the assessments to appear on the
Fiscal Year 2016-17 Property Tax Rolls.
RECOMMENDED ACTION:
City Council conduct public hearing for Landscape Maintenance District T1, Zones T23 and
T23A, and adopt Resolution No.16-55 approving the Engineer's Report for the Fiscal Year
2016-17 annual levy of assessments for the continuation of maintenance for Landscape
Maintenance District T1, Zones T23 and T23A.
Mayor Kellar opened the public hearing.
Councilmember Weste recused herself from participating from this item due to proximity of her
property.
Deputy City Clerk Mary Cusick reported that all notices required by law have been provided.
No requests to speak were received.
Council waived the staff presentation.
Mayor Kellar closed the public hearing.
RESULT: APPROVED 14 TO 0]
MOVER: Dante Acosta, Mayor Pro Tem
SECONDER: TimBen Boydston, Councilmember
AYES: Acosta, Boydston, McLean, Kellar
RECUSED: Weste
NEW BUSINESS
ITEM 15
APPROVAL OF THE CONCEPTUAL MASTER PLAN FOR THE PROPOSED
CANYON COUNTRY COMMUNITY CENTER PROPERTY
The community engagement process and technical analysis of the 6.5 acre site for the future
Canyon Country Community Center has resulted in a proposed Conceptual Master Plan. The
plan was created by receiving input at community meetings, discussions with adjacent property
owners, stakeholder meetings, and feedback from the Parks, Recreation, and Community
Services Commission.
RECOMMENDED ACTION:
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City Council approve the Canyon Country Community Center Conceptual Master Plan.
Parks; Recreation, and Community Services Director, Rick Gould, provided the staff
presentation.
Addressing the Council on this item was Alan Ferdman.
Councilmember Weste commented regarding the interconnection of trails; inquired and Rick
Gould clarified regarding flexible space for events and the purchase of adjacent billboards; and
commented regarding future community meetings and the period for public comment.
Mayor Pro Tern Acosta commended staff for their effort and expressed his support for the plan.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Dante Acosta, Mayor Pro Tern
SECONDER:
Laurene Weste, Councilmember
AYES:
Acosta, Boydston, Weste, McLean, Kellar
ADJOURNMENT
Mayor Kellar adjourned the meeting in memory of Peter Falbo and Lloyd Sreden at 8:22 p.m.
ATTEST:
CITY CLERK
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