HomeMy WebLinkAbout2020-11-24 - AGENDA REPORTS - TRANS FLEET PROTECTION BARRIERS (2)O
Agenda Item: 7
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CITY OF SANTA CLARITA AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:1
DATE: November 24, 2020
SUBJECT: PROTECTION BARRIERS FOR TRANSIT FLEET
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Award a contract to Gillig LLC for the purchase and installation of protection barriers for the
transit fleet, in an amount of $651,606, and authorize a project contingency of $30,000, for a
total contract amount not to exceed $681,606.
2. Appropriate funds in the amount of $681,606 to expenditure account 12402-5201.003, and
increase Miscellaneous Federal Grants revenue account 700.4424.009 by $545,285 and
increase Municipal Operator Service Improvement Program revenue account 700.4422.007
by $136,321.
3. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
BACKGROUND
On March 13, 2020, the City of Santa Clarita (City) issued a local emergency declaration in
response to the coronavirus pandemic. Santa Clarita Transit (SCT) operations were deemed
essential, and transit services continued as a service provided to the community. Various
measures were implemented on buses to comply with social distancing requirements and
recommendations from the Centers for Disease Control and Prevention. One measure was the
requirement that all passengers board and exit through the rear door of the bus, with the
exception of those passengers who need to use the wheelchair ramp. Another measure was that
all passengers boarding the bus wear a face covering and maintain at least six feet in distance in
order to comply with the social distancing guidelines. In addition, SCT installed temporary clear
vinyl barriers on the City's bus fleet in order to protect both drivers and passengers.
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On September 28, 2020, the City released a Request for Proposal (RFP) requesting production
and installation of permanent protection barriers on the City's bus fleet.
If approved by the City Council, this project will retrofit SCT's fleet of 79 local and commuter
buses with permanent protection barriers. Protection barriers would enhance both operator and
passenger safety. In addition, installation of the permanent protection barriers would allow
passengers the ability to board and exit through the front doors of the bus, and SCT would also
have the ability to start enforcing its fare policy.
The RFP was published two times on October 2, and 9, 2020, for the Protection Barriers for
Transit Fleet Project (Bid No. TMF-20-21-10). Notifications were sent to 144 vendors.
Additionally, 45 vendors downloaded the bid package from the City's website. As a result, the
City received two proposals. However, one proposal was deemed non -responsive as it was
received after the deadline. The sole responsive bid was submitted by:
Company
Location
RFP Amount
Gillig LLC
Hayward, CA
$651,605.26
After the submission date had passed, staff contacted potential bidders to determine why they did
not submit a proposal. The most common reasons provided were lack of production capacity due
to existing orders and the City's bid bond requirement.
Staff completed a cost analysis and determined that the proposal received from Gillig LLC is in
line with industry standards. Staff also determined that the solution proposed meets the needs of
the City. The barriers proposed by Gillig LLC are of highest quality, cost-effective, and designed
with the transit operator in mind.
Staff recommends that Gillig LLC be awarded the contract to retrofit SCT fleet with permanent
protection barriers.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact to the General Fund. The City has allocated all transit -related
Coronavirus Aid and Economic Security Act (CARES) funding to the operation of the City's
transit services. Therefore, the requested appropriation of $545,285 in federal (5307Ag) transit
funds and $136,321 of Municipal Operator Service Improvement Program (MOSIP) funds will
cover the total contract amount.
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