HomeMy WebLinkAbout2020-12-08 - AGENDAS - REGULAR (2)11 0 1
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ADVISORY NOTICE
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AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours.
INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 24, 2020 Special Meeting.
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2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 24, 2020 Regular Meeting.
3. CHECK REGISTER NO. 24 - Check Register No. 24 for the Period 10/23/20 through
11/05/20 and 11/12/20. Electronic Funds Transfers for the Period 10/26/20 through
11 /06/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 24.
4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires
that all ordinances be read in full prior to Council taking action on the ordinance. By
listing the ordinance title on the Council agenda, Council may determine that the title has
been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public
agenda have been read and waive further reading.
5. FEDERAL ADVOCACY SERVICES: MMO PARTNERS - The City of Santa
Clarita retains the services of the Washington, D.C. based firm MMO Partners for federal
legislative advocacy services. The firm's current contract expires on December 31, 2020.
The City Council is requested to approve a contract renewal for the period of January 1,
2021, through December 31, 2022, concurrent with the term of the 117th Congress. The
annual maximum contract amount is $77,000 for a total requested expenditure not to
exceed $154,000 over the two-year renewal term of the contract.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to MMO Partners for the period of January 1, 2021,
through December 31, 2022, concurrent with the term of the 117th Congress, in the
amount not to exceed $77,000 annually.
2. Authorize the City Manager or designee to execute all contracts and associated
documents subject to City Attorney approval.
6. SECOND READING OF MASTER CASE 20-043: 2020 UNIFIED
DEVELOPMENT CODE UPDATE - Second reading of an ordinance to update the
City's Unified Development Code, Lyons Avenue Corridor Plan, Soledad Canyon Road
Corridor Plan, and the Old Town Newhall Specific Plan.
RECOMMENDED ACTION:
City Council:
1. Adopt the Negative Declaration prepared for the project.
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2. Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
ADOPTING THE NEGATIVE DECLARATION PREPARED FOR THE PROJECT
AND APPROVING MASTER CASE 20-043, CONSISTING OF UNIFIED
DEVELOPMENT CODE AMENDMENT 20-001 AND SPECIFIC PLAN
AMENDMENT 20-001 (ZONING AMENDMENT), AMENDING THE UNIFIED
DEVELOPMENT CODE, LYONS AVENUE CORRIDOR PLAN, SOLEDAD
CANYON ROAD CORRIDOR PLAN, AND THE OLD TOWN NEWHALL
SPECIFIC PLAN AS SHOWN IN EXHIBITS A, B, C, AND D."
7. APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration of
appointment to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution appointing Councilmember Jason Gibbs to the Santa
Clarita Board of Library Trustees to complete the term expiring June 30, 2021.
8. APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE AND REJECTION
OF OFFERS OF DEDICATION FOR TRACT NO. 73858 - PLUM CANYON
SHAPELL - Pursuant to Section 66474.1 of the Subdivision Map Act, approve the final
tract map and accept and reject offers of dedication for Tract No. 73858. This map is for
condominium purposes and is located in the Plum Canyon community on the east side of
Whites Canyon Road, south of Skyline Ranch Road.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Map for Tract No. 73858.
2. Accept on behalf of the public the offers of dedication of: (1) the right to restrict
direct vehicular ingress and egress to Whites Canyon Road; (2) the easements for
sanitary sewer and sanitary sewer ingress and egress purposes; (3) all sanitary sewers
and appurtenant structures; (4) the easements for covered storm drain, appurtenant
structures, and ingress and egress purposes; and (5) the right to prohibit any and all
allowable uses within open space.
Reject the irrevocable offer of dedication and grant in fee simple all of Lots 2 and 3
for flood control purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer
of dedication and grant in fee simple all of Lots 2 and 3 when construction
improvements are completed to the satisfaction of the Director of Public Works.
5. Authorize the City Manager or designee to rescind the rejection and accept the offer
of dedication and grant in fee simple all of Lots 3, 4, and 5, inclusive, shown on
recorded Final Tract Map No. 73858-01 when construction improvements are
completed to the satisfaction of the Director of Public Works.
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6. Make findings as follows: This project is consistent with the provisions of Sections
66474 and 66474.1 of the Subdivision Map Act and should be approved.
7. Instruct the Director of Administrative Services to endorse the Special Assessment
Statement on the face of the Final Tract Map for Tract No. 73858, which indicates all
special assessments levied by the City of Santa Clarita are paid.
Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final
Tract Map for Tract No. 73858, which embodies the approval of said map, the
acceptance of the dedications shown thereon, and the rejection of the irrevocable
offer of dedication shown thereon.
9. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the
Final Tract Map for Tract No. 73858, which provides for verification that the map is
technically correct.
10. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the
Final Tract Map for Tract No. 73858, which provides for verification of substantial
conformance with the Tentative Tract Map and all provisions of local ordinances and
state laws applicable at the time of approval.
9. CANYON COUNTRY PARK HVAC REPLACEMENT, PROJECT P3027 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACT - This project will replace two existing HVAC package units with four
new split unit systems at Canyon Country Park. The project includes new single -ply
roofing in the equipment area, new roof platforms, patching parapet openings, BACnet
thermostats, new electrical panels, and associated electrical hookups.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Canyon Country Park HVAC
Replacement, Project P3027.
2. Award the construction contract to Western Air Conditioning Co, Inc., in the amount
of $177,900 and authorize a contingency in the amount of $17,790, for a total
contract amount not to exceed $195,690.
3. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
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10. LOCAL ROADWAY SAFETY PLAN, PROJECT C0063 - AWARD
PROFESSIONAL SERVICES CONTRACT - Award professional services contract to
develop a Local Roadway Safety Plan. The plan will identify, analyze, and prioritize
roadway safety improvements focusing on the 5 E's of traffic safety: Engineering,
Enforcement, Education, Encouragement, and Emergency Services.
RECOMMENDED ACTION:
City Council:
1. Award a professional services contract to Kimley-Horn and Associates, Inc., for the
Local Roadway Safety Plan, Project C0063, in an amount not to exceed $79,693.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
11. AWARD THREE-YEAR CONTRACT FOR CREDIT CARD MERCHANT AND
PROCESSING SERVICES - Council consideration for a three-year contract for credit
card merchant and processing services.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to MUFG Union Bank, N.A., for credit card merchant
and processing services in the amount not to exceed $170,000 annually.
2. Authorize the City Manager or designee to execute up to two additional one-year
renewals in an amount not to exceed $170,000 annually.
Authorize the City Manager or designee to execute all contracts and associated
documents subject to City Attorney approval.
12. FIBER ELECTRONICS HARDWARE CAPACITY UPGRADE - This item makes a
recommendation to award a contract to Lanair Group, LLC, for the purchase of Ciena
fiber electronics hardware to increase the capacity of the fiber optic connection between
the City's primary data center and downtown Los Angeles in order to attract new, high-
speed Internet service providers who will require this capacity to service local businesses.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a "piggyback" contract through the National Association of State
Procurement Officials contract 4AR612, amendment 2; award a contract to Lanair
Group, LLC, in the amount of $111,827 plus a 10 percent contingency in the amount
of $11,183, for a total amount not to exceed $123,010 for fiber electronics hardware,
professional services, and three years of support and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
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NEW BUSINESS
13. FISCAL YEAR 2020-2021 MID -YEAR BUDGET ADJUSTMENTS - As the
organization approaches the middle of the fiscal year, it is standard procedure to perform
a mid -year review of the City's budgetary and financial position to ensure any deviations
from the initial budget projections are proactively addressed. Staff also reviews requests
for appropriations to address new priorities that are unfunded or under -funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former
Redevelopment Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year 2019-2020 and Fiscal Year
2020-2021.
2. Adopt a resolution amending the classification plan and salary schedules, providing
changes to benefit contributions for employees and retirees of the City.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speaker
cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held January 12, 2021, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On December 3, 2020, I, Mary Cusick, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at
City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
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