HomeMy WebLinkAbout2020-12-08 - AGENDA REPORTS - 11/24/20 REGULAR MTG MIN (2)Hereinafter the titles Mayor, Mayor Pro Teen, Councibnember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Teen/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, November 24, 2020
—Minutes—
6:00 PM
INVOCATION
Councilmember Kellar delivered the invocation.
CALL TO ORDER
City Council Chambers
Mayor Pro Tem Miranda called to order the Joint Regular meeting of the City Council and Board
of Library Trustees at 6:02 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Mayor Smyth.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Kellar, to approve the agenda, pulling Items 5 and 12 for
public comment and separate vote, and an amendment to the November 10, 2020, Regular
Meeting Minutes.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
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AWARDS AND RECOGNITIONS
Mayor Pro Tem Miranda announced that the City was honored with receiving two Helen Putnam
Awards from the League of California Cities for the College Internship Program and the "I
Found Sammy Clarita" campaign and congratulated staff for their accomplishments. In response
to Mayor Pro Tem Miranda's comments, City Manager Ken Striplin thanked Council for their
acknowledgement.
Mayor Pro Tem Miranda recognized staff from the City's Clerk and Contract Services division
for receiving two awards, which included the Annual Achievement of Excellence in Procurement
for 2020 from the National Procurement Institute and the District Transparency Certificate of
Excellence by the Special District Leadership Foundation.
PUBLIC PARTICIPATION
Addressing the Council remotely was Steve Petzold, thanking Councilmember Kellar for his
service to the community.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Kellar requested adjournment of tonight's meeting in memory of Cheri Fleming.
Councilmember Weste commented on Cheri Fleming's life and played a Silver Spur video
featuring Ms. Fleming.
Councilmember McLean spoke regarding Cheri Fleming's community involvement; commented
on the Los Angeles Board of Supervisor's meeting where an agenda item on Public Health
Orders and closing outdoor dining was heard, and that the Board passed the item without support
of any data. Councilmember McLean asked the City Attorney if the City has any recourse
against this decision. City Attorney Joseph Montes responded that the City is subject to the
jurisdiction of the County Public Health department and there is current litigation regarding this
issue, and the City may file an amicus brief, if appropriate. Councilmember McLean reported on
the virtual run series, Run Santa Clarita, with the last section taking place in December; and
announced that the holiday lights are illuminated in Old Town Newhall.
Councilmember Weste commented that the Board's restriction on outdoor dining is overbearing,
mentioned the community compliance with health orders, and inquired of the City Attorney if
Council could take action now. Mr. Montes advised that the Council could, by motion, take
emergency action to add this matter to the agenda, and Council concurred to place this
emergency item on tonight's agenda.
Motion by Weste, second by McLean, to add the emergency matter of lending amicus
support to current litigation rescinding the County of Los Angeles Public Health Order to
shut down outdoor dining to tonight's agenda.
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On roll call vote:
Ayes: McLean, Weste, Kellar, Miranda
Noes: None
Absent: Smyth
Motion carried.
Motion by McLean, second by Weste to lend amicus support to the lawsuit.
On roll call vote:
Ayes: Kellar, Weste, McLean, Miranda
Noes: None
Absent: Smyth
Motion carried.
Councilmember McLean inquired if the Council could send a follow up letter to the Board
regarding their displeasure regarding outdoor dining, and City Manager Ken Striplin responded
that as part of the updated Legislative and Executive Platform, staff has been given the authority
to prepare letters advocating opening businesses.
Mayor Pro Tem Miranda announced that the Santa Clarita Volunteer Hub launched and serves as
a one -stop -shop to promote volunteerism in Santa Clarita and support area non -profits.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Bill Miranda, Bob Kellar, Marsha McLean, Laurene Weste
ABSENT:
Cameron Smyth
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval
RECOMMENDED ACTION: City Council approve the minutes of the November 10, 2020,
Special Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval
RECOMMENDED ACTION: City Council approve the minutes of the November 10, 2020,
Regular Meeting.
ITEM 3
CHECK REGISTER NO. 23
Check Register No. 23 for the Period 10/09/20 through 10/22/20 and 10/29/20. Electronic Funds
Transfers for the Period 10/12/20 through 10/23/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 23.
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ITEM 4
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 5 WAS MOVED TO ITEMS PULLED FOR SEPARATE VOTE
ITEM 6
FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO
2020-1 (COOPER STREET PARKING STRUCTURE)
The proposed formation of the Community Facilities District (CFD) No. 2020-1 (Cooper Street
Parking Structure) is for the operating and maintenance cost of the facility through a special tax
within said District.
RECOMMENDED ACTION:
City Council adopt a resolution declaring its intention to establish the City of Santa Clarita
Community Facilities District No. 2020-1 (Cooper Street Parking Structure) and authorize the
levy of a special tax within said District.
Adopted Resolution No. 20-78
ITEM 7
PROTECTION BARRIERS FOR TRANSIT FLEET
Retrofit Santa Clarita Transit's fleet of 79 local and commuter buses with permanent protection
barriers.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Gillig LLC for the purchase and installation of protection barriers for the
transit fleet, in an amount of $651,606, and authorize a project contingency of $30,000, for a
total contract amount not to exceed $681,606.
2. Appropriate funds in the amount of $681,606 to expenditure account 12402-5201.003, and
increase Miscellaneous Federal Grants revenue account 700.4424.009 by $545,285 and
increase Municipal Operator Service Improvement Program revenue account 700.4422.007
by $136,321.
3. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
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approval.
ITEM 8
APPROVAL OF THE CITY OF SANTA CLARITA TRANSIT 2020 TITLE VI FEDERAL
NON-DISCRIMINATION PROGRAM
This item serves as an update to the City of Santa Clarita Transit's 2017 Title VI Federal Non-
discrimination Program.
RECOMMENDED ACTION:
City Council approve the 2020 Title VI Federal Non-discrimination Program.
ITEM 9
ADOPT THE PUBLIC TRANSPORTATION AGENCY SAFETY PLAN .�
Adopt the City of Santa Clarita Public Transportation Agency Safety Plan (PTASP) and direct
staff to submit to the Federal Transit Administration (FTA) as required. v
RECOMMENDED ACTION:
City Council
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1. Adopt the City of Santa Clarita Public Transportation Agency Safety Plan and authorize the
City Manager or designee to submit the plan to the Federal Transit Administration. 0..
2. Authorize the City Manager or designee to amend the plan based on changes in service
delivery, organizational changes, and any other changes that significantly affect the
components of the City of Santa Clarita Public Transportation Agency Safety Plan.
ITEM 10
CANYON COUNTRY COMMUNITY CENTER, PROJECT F3020 - GRANT OF UTILITY
EASEMENTS AND LOADING ZONE RESOLUTION
This item authorizes the granting of necessary utility easements to support the construction and
operation of the Canyon Country Community Center as well as a resolution for a loading zone on
Dolan Way.
RECOMMENDED ACTION:
City Council:
1. Approve grant easements for utility purposes to Southern California Edison and AT&T to
support necessary infrastructure associated with the Canyon Country Community Center
proj ect.
2. Adopt a resolution to establish a 40-foot passenger loading zone in front of the Piccola
Trattoria restaurant on Dolan Way.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Adopted Resolution No. 20-79
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ITEM 11
2020-21 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0137 - AWARD
DESIGN CONTRACT
The annual overlay and slurry seal projects are an integral part of the City's Pavement
Management Program. Each year, streets are evaluated and identified for needed pavement
preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Award a contract for engineering design services to Pavement Engineering, Inc., for the
2020-21 Overlay and Slurry Seal Program, Project M0137 in the amount of $574,720,
and authorize a contingency in the amount of $172,416 (30 percent), which allows the
design of additional areas with a pavement condition index less than 30 to support the
five-year pavement plan, for a total contract amount not to exceed $747,136.
2. Authorize the City Manager or designee to execute up to three annual renewal options
not to exceed the base annual contract, inclusive of contingency, plus any adjustment
consistent with the appropriate Consumer Price Index.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, modify the awards in the event impossibility of performance arises, and
execute all documents subject to City Attorney approval.
ITEM 12 WAS MOVED TO ITEMS PULLED FOR A SEPARATE VOTE
ITEM 13
EASEMENT DEDICATION TO SOUTHERN CALIFORNIA GAS COMPANY ON CITY -
OWNED PROPERTY LOCATED IN NEEDHAM RANCH AREA
Southern California Gas Company has requested an easement on City -owned property for the
purpose of the Pipeline Safety Enhancement Plan project under mandate of the California Public
Utilities Commission. This 4,000 square foot easement will expand the existing valve station
fence within an existing 100-foot wide SoCalGas easement. SoCalGas has offered $9,500 for the
purchase of this easement.
RECOMMENDED ACTION:
City Council:
1. Approve and authorize the City Manager or designee to execute a Grant of Exclusive
Easement to Southern California Gas Company, subject to City Attorney Approval.
2. Increase General Fund miscellaneous revenue account 100-4621.001 by $9,500.
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ITEMS PULLED FOR SEPARATE VOTE
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Bob Kellar, Councilmember
SECONDER:
Laurene Weste, Councilmember
AYES:
Bill Miranda, Bob Kellar, Marsha McLean, Laurene Weste
ABSENT:
Cameron Smyth
ITEM 5
LOCAL APPOINTMENTS LIST/DECLARING VACANCIES
Terms of various Local Appointments will expire on December 31, 2020. This item will initiate
the process to fill these vacancies.
RECOMMENDED ACTION:
City Council:
1. Approve the Local Appointments List;
2. Declare vacancies for the Planning Commission, Parks, Recreation and Community Services
Commission, Arts Commission, and Open Space Preservation District Financial
Accountability and Audit Panel; and
3. Approve the recruitment process for the vacancies.
One written comment in a neutral position was received.
ITEM 12
NON -MOTORIZED TRANSPORTATION PLAN UPDATE
The Non -Motorized Transportation Plan was adopted by the City Council in 2008. This update
identifies additional bicycle and pedestrian projects to improve the network, expands the
planning area to include recently annexed communities, and recommends project priorities for
the next five years.
RECOMMENDED ACTION:
City Council:
1. Adopt the 2020 Non -Motorized Transportation Plan.
2. Finds that the Addendum to the Negative Declaration prepared for the 2020 Non -Motorized
Transportation Plan complies with the California Environmental Quality Act.
Addressing the Council remotely was Nina Moskol, representing Santa Clarita Valley Bicycle
Coalition.
Councilmember Weste spoke regarding the hard work on the trails and a reminder to staff to
concentrate on Class I trails, at a minimum of 8-feet wide wherever possible, and there will be
adjustments made with developers to continue to make Class I trails.
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PUBLIC HEARINGS
ITEM 14
FIRST READING OF MASTER CASE 20-043: 2020 UNIFIED DEVELOPMENT CODE
UPDATE
First reading of an ordinance to update the City's Unified Development Code, Lyons Avenue
Corridor Plan, Soledad Canyon Road Corridor Plan, and the Old Town Newhall Specific Plan.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing.
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2. Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE
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CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE
NEGATIVE DECLARATION PREPARED FOR THE PROJECT AND APPROVING
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MASTER CASE 20-043, CONSISTING OF UNIFIED DEVELOPMENT CODE
AMENDMENT 20-001 AND SPECIFIC PLAN AMENDMENT 20-001 (ZONING
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AMENDMENT), AMENDING THE UNIFIED DEVELOPMENT CODE, LYONS
AVENUE CORRIDOR PLAN, SOLEDAD CANYON ROAD CORRIDOR PLAN, AND
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THE OLD TOWN NEWHALL SPECIFIC PLAN AS SHOWN IN EXHIBITS A, B, C,
AND D."
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Mayor Pro Tern Miranda opened the Public Hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
Associate Planner Ben Jarvis provided the staff report.
No requests to speak were received.
Mayor Pro Tern Miranda closed the public comments.
Councilmember Weste inquired and Mr. Jarvis confirmed that Planning will bring the Old Town
Newhall Specific Plan review and update before the City Council next year, and this item is a
clean-up item for the Unified Development Code (UDC).
Councilmember McLean requested a policy to ban loud noise past 11:00 p.m. at event venues
with outdoor and patio entertainment; and City Manager Ken Striplin commented that live
entertainment requires a minor use permit (MUP) in a commercial zone and a conditional use
permit (CUP) in a UD2 zone, and if Council wishes, they could make it by right, up until
10:00 p.m. with a CUP or MUP to allow for a later time. City Attorney Joseph Montes
commented that the Planning Commission did not consider the subject of hours of operation for
live entertainment, and the Council could continue the public hearing if they wished to discuss
this matter or consider this subject after the UDC returns to the Council along with other updates.
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City Manager Ken Striplin addressed Council's concerns stating that there is a process in place to
limit after-hours noise, and staff will provide a memo to Council regarding such requests and be
sensitive to Council's concerns when issuing conditional or minor use permit approvals.
Council discussed after-hours noise from private parties and live -entertainment venue, and
concurred to hear the matter during the next UDC updates.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Bob Kellar, Councilmember
AYES:
Bill Miranda, Bob Kellar, Marsha McLean, Laurene Weste
ABSENT:
Cameron Smyth
NEW BUSINESS
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ITEM 15
PROPOSED REVISION TO THE PATIOS CONNECTION (COSTCO) PROJECT - MASTER
CASE 19-067
An informational item regarding the proposed revision to the Patios Connection Project (Master
Case 19-067).
RECOMMENDED ACTION:
City Council:
1. Receive staff report; and
2. Direct staff to move forward with the processing of any application to modify the project as
described in the staff report.
Associate Planner David Peterson provided the staff report.
Addressing the Council remotely were Nancy Starczyk, representing the Santa Clarita Valley
Chamber of Commerce; Stephen Petzold; and Carl Kanowsky, representing Bank of Santa
Clarita and Lundgren Management.
Council discussed traffic concerns, events and entertainment venues at the mall, new technology
for the proposed gas pumps and accommodation to prevent car stacking and mitigations for
nearby businesses.
City Attorney Joseph Montes advised that this item was brought before the Council as an
informational item for the Council and the public and that a vote is not needed for this item.
RESULT: NO ACTION TAKEN
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PUBLIC PARTICIPATION II
Addressing the Council remotely was Len Unkeless regarding thanking Councilmember Kellar
for his service and Council for fighting the closures of outdoor dining.
STAFF COMMENTS
Councilmember Weste wanted to ensure that Council has an opportunity to thank
Councilmember Kellar at the next Council meeting.
ADJOURNMENT
Mayor Pro Tem Miranda adjourned the Regular Meeting in memory of Cheri Fleming at 7:48
p.m.
ATTEST:
CITY CLERK
MAYOR
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