HomeMy WebLinkAbout2020-12-08 - AGENDA REPORTS - CYNCNTRY PARK PROJ P3027 (2)Agenda Item: 9
DATE: December 8, 2020
SUBJECT: CANYON COUNTRY PARK HVAC REPLACEMENT, PROJECT
P3027 - APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Damon Letz
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Canyon Country Park HVAC Replacement,
Project P3027.
2. Award the construction contract to Western Air Conditioning Co, Inc., in the amount of
$177,900 and authorize a contingency in the amount of $17,790, for a total contract amount
not to exceed $195,690.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
This project will remove and replace two aging and poorly performing heating, ventilation, and
air conditioning (HVAQ units with four highly efficient split system units at the Canyon
Country Park building located at 17615 Soledad Canyon Road. Due to the small roof area, the
split system was chosen to allow lighter weight heat pumps on the roof and provide better
maintenance accessibility. Gas furnace fan coils will be added above the ceilings within the two
large multi -function spaces. The older built-up roof in the equipment area will be replaced with a
new roof system. This project supports the Sustaining Public Infrastructure theme of the City of
Santa Clarita's (City) five-year strategic plan, Santa Clarita 2020.
Page 1
An invitation to bid was prepared and published twice, on October 1 and October 8, 2020, and
posted on the City's website. Four bids were submitted and opened on October 29, 2020. The
results are shown below:
Company
Location
Bid Amount
G M Climate Control, Inc.
Valencia, CA
$152,500
Western Air Conditioning Co, Inc.
Rancho Cucamonga, CA
$177,900
AC Pros, Inc.
Tarzana, CA
$205,720
Cal Engineering & Construction, Inc.
Irvine, CA
$238,500
Upon reviewing the bids, staff determined the response from the apparent low bidder, G M
Climate Control, Inc., to be non -responsive for failure to provide required documentation.
Therefore, staff recommends awarding the project to Western Air Conditioning Co, Inc., the
second lowest bidder. Western Air Conditioning Co, Inc., possesses a valid state contractor's
license and is in good standing with the Contractors State License Board. This bid has been
reviewed for accuracy and conformance to the contract documents and was found to be
complete.
While the City maintains a Support of Local Businesses policy that can be utilized by the City
Council when warranted, the City is governed by the California Public Contract Code with
regard to public works project procurement. In this type of procurement, the California Public
Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead
requires the contract be awarded to the lowest responsible bidder.
The total project cost is $203,010. Of this amount, $195,690 is designated for the construction
contract and contingency. The additional $7,320 is allotted for construction support costs, which
include labor compliance services, staff oversight, construction engineering, inspection, and
project management. The requested construction contingency will cover the cost of unforeseen
site conditions, potential utility conflicts, and any change order requests made by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds were appropriated as part of the Fiscal Year 2020-21 budget in expenditure
accounts P3027367-5161.001 (Areawide) and P3027601-5161.001 (General Fund — Capital) to
support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Western Air Conditioning Co, Inc. (available in the City Clerk's Reading File)
Page 2
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DocuSign Envelope ID: D4E66654-28F0-4D05-8DEC-96772F724D49
PROPOSAL FORM
Bid #ENG-20-21-P3026
Santa Clarita Aquatic Center HVAC Replacement and Control Upgrade REBID
City Project No. P3026
City of Santa Clarita, California
TO THE CITY OF SANTA CLARITA, AS CITY:
In accordance with CITY's NOTICE INVITING BIDS, the undersigned BIDDER hereby proposes to furnish all materials,
equipment, tools, labor, and incidentals required for the above -stated project as set forth in the plans, specifications,
and contract documents therefore, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications,
INSTRUCTIONS TO BIDDERS, and all other contract documents. If this proposal is accepted for award, BIDDER agrees
to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following BID SCHEDULE. BIDDER
understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to CITY of
the proposal guarantee accompanying this proposal.
BIDDER understands that a bid is required for the entire work that the estimated quantities set forth in BID SCHEDULE
are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the
actual quantities of work satisfactorily completed. THE CITY RESERVES THE RIGHT TO INCREASE OR DECREASE THE
AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or
lump sum price(s) bid include all appurtenant expenses, taxes, royalties, and fees for the project's duration. In case of
discrepancies in the amounts bid, unit prices shall govern overextended amounts, and words shall govern over figures.
If awarded the contract, the undersigned further agrees that in the event of the Bidder's default in executing the
required contract and filing the necessary bonds and insurance certificates within ten working days after the date of
the CITY's notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become
the property of the CITY and this bid and the acceptance hereof may, at the CITY's option, be considered null and void.
Company Name: AC Pros Inc
Company Address: 18653 Ventura Blvd. #251, Tarzana, CA 91356
By: Noam Ziv
Print Name
Title: Preside
Signature:
Date: 10-76-2090
DocuSign Envelope ID: D4E66654-28FO-4DO5-8DEC-96772F724D49
BID SCHEDULE
Bid #ENG-20-21-P3026
Santa Clarita Aquatic Center HVAC Replacement and Control Upgrade
City Project No. P3026
City of Santa Clarita, California
***FOR REFERENCE ONLY; ENTER LINE ITEM PRICING ON BIDNET***
The Agency is bidding the project with this Bid Schedule. The Agency will award the Contract, based on the
Contractor's Base Bid, to the lowest successful Bidder. The City reserves the right to reject any and all bids, to
waive any informality in a bid, and to make awards in the interest of the City. If the number entered on this page
conflicts with what is entered on BidNet, the Number entered on BidNet shall govern.
ITEM
DESCRIPTION
UNIT
CITY.
UNIT PRICE
TOTAL
1
Mobilization / Demobilization, Bonds & Insurance / General
LS
1
$ 13,260.00
$13,260.00
Conditions
2
Removal of existing HVAC units (AC-1 through AC-7, ACC-1 with
LS
1
$ 5,100.00
$ 5,100.00
associated fan coils under roof) from roof and disposal
3
Purchase and install complete in place
Each
4
$17,750.00
$53,250.00
Trane YSC072H4RLA with economizer and UV light section. (Units
AC-1, 2, 5 and 6)
4
Purchase and install complete in place
Each
2
$ 12,300.00
$ 24,600.00
Trane YSC060G4RLB with economizer and UV light section. (Units
AC-3 and 4)
5
Purchase and install complete in place
Each
1
$12,000.00
$12,000.00
Trane YSC036G4RLB with economizer and UV light section. (Unit
AC-7)
6
Purchase and install complete in place
Each
2
$ 2,900.00
$5,800.00
Mitsubishi PUMY-HP48NKMU (HP-1 and 2)
7
Purchase and install complete in place
Each
2
$ 3,300.00
$ 6,600.00
Mitsubishi PVFY-P48NAMU (FC-1 and 2) with required supports
8
Install new wood framed platform at roof for HP-1 and 2 per Arch
LS
1
$ 5,800.00
$ 5,800.00
and Struct. Plans, including required blocking.
9
New smoke detectors
Each
9
$ 600.00
$5,400.00
10
Title 24 BACnet thermostats
Each
9
$ 750.00
$ 6,750.00
11
AABC Complete Air Balance and reports
Each
9
$ 600.00
$ 5,400.00
12
Modifications to electrical as necessary
Each
9
$ 600.00
$ 5,400.00
GRAND TOTAL:
$ 149,360.00
Grand Total of Base Bid in Words:
One hundred fortv nine thousand. three hundred sixtv dollars and 00/100 cents
ADDENDUM NO. 1
October 9, 2020
ADDENDUM NO. 1
BID # ENG-20-21-P3026
Santa Clarita Aquatic Center HVAC Replacement and Control Upgrade REBID
This addendum must be acknowledged via BidNet and should be included with the bid response.
There was a non -mandatory, pre -bid meeting on October 7, 2020 beginning at 10:00 AM. The
meeting was located at the Santa Clarita Aquatic Center, 20850 Centre Pointe Parkway, Santa
Clarita, CA 91351.
Attending Staff:
• Alan Stump — Architect/Senior Engineer, Public Works
• Mary Alice Boxall — Labor Compliance Specialist, Public Works
• Danielle Marquez — Buyer, Administrative Services
• Jonathan Cosh — Buyer, Administrative Services
Attending Vendors:
• Kenny Chandler, Accurate Climate Control
• John A. I ncoom, Western Air Conditioning Company, Inc.
• John O'Dell, Air -Ex Air Conditioning, Inc.
• Noam Ziv, Air Conditioning & Heating
• Chuck Rice, Westco Service Company
The following questions were asked and answered:
Q1) Is the roof still under warranty?
Al) The existing roof is not under warranty.
The following was reviewed:
• Job walk of the facility
• Project scope of work
• Bidding Guidelines
BID # ENG-20-21-P3026
ADDENDUM NO. 1
October 9, 2020
The following attachments are included in this addendum:
• Pre -bid meeting sign -in sheet
• Photos of the AC units
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
lktzz
Contractor's Represent five
AC Pros, Inc.
Company Name
10/27/2020
Date
BID # ENG-20-21-P3026
ADDENDUM NO, 2
October 23, 2020
ADDENDUM NO.'
BID # ENG-20-22-P'3,026
Santa Clarita Aquatic Center HVAC Replacernent and Control Upgrade REBID
This addendum must be acknowledged via SidNet and should be included with the bid response.
This addendUrn is to address the following changes.
%-D—C LOStfS-q DATE
The bid closing date and firne will be changed frorn October 27, 2020 to, QctobtL26,2�20 before
5-QQP—M-
11, UPDATED, KEYNOTES
Please see the below answer to Question #6 in the BldNet CC PortA:
Q6) Key notes 4,5 & 6 are not located anywhere on this sheet,, pleawx advise iregarding key note 04
which units is, it apply to? we do not Ihave any new duct work 0 building A per, these plans.
A6�) The attached revisions to iKey Note M11 and M1,2 should bring more clarity.
This addendum m6t be acknowledged via Bi,dNet and shoWd be included with the response.
L;7
C C t or'5 Repeknt�tive Dot
dirt 'e
Envobpe 072F724049
Bid hENG-20-21-P3026
Santa Clarrita Aquatic Center HVAC Replacement and Control Upgrade RIE810
City Project No. P3026
City of Santa Clatita, California
Bidder certifies that the representations of the bid acre true and correct and made, under penalty of perjiury,
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE
Bidder certifies that in all previous contracts or subcontracts, all reports which may have been, due under
the reclurrements of any CffY, Slate, or Federal equalemployment opportunity orders have been
satisfactorily filed, and that no such reports are currently Outstanding.
Redder certifies that affirrnativeaction has beer) taken to seek out and consider minority businessenterprises
for those portions of the work to, be subcontracted, and t�hat such affirmative actions have beer) fully
docurnented, that sand docurnentation is open to inspection, and that said affirmative action wifl remain in
effect for the life of any contract awarded hereunder, Furdiermore, Bidder Certifies that affirmative action
will be taken to meet AII equal eniploynient opportunity requirements of the contract documents,
CE RTIFICAVON REGARDING DIR CONTRACTOR/SUSCONTRACTOR REGISTRATION:
By i'nv signature hereunder, as the Contractor, I certify that Contractor, and alil Stibcoritracror,5 fisted on, the
Subcontractor Designations form are the suibjieLt of current and active contractor registrations pursuant to
Division 2, Part 7, Chapter I (cornmencing with section 1720) of the Callifornia Labor Code, Cointractor's
regiistration number is indicated below, Subcontractors' registration numbers are indicated on, the
Subcontractor,• Designafions form,
Bidder's Name: AC (pros lnc
Business Address. 18,653 Ventura Ovid. @251, Tarzana, CA 913,56
telephone No.: 818-342-7767
State CONTRACTOIR's License No, & Classr 871281 8, C-20, C-10
WR No. fO,00031839
Original Date: 11/10121015
Expiration Date: 06-30-2022
Dwusqn Envekve MtE66654-28P(,n4()Oq,elt�)E(,,r4,67?21F /24D49
I'he following are the names, titles, addresses, and phone numbers of an Individuals, firma niernbers,
partners, joint ventures, and/or corporate officers havinga principal interest In this propo.sak
Noam N CEO and President, 18340 Ventura Blvd. #203, Tarzana, CA 91356 (818) 300-5557
The dates of any Wuntarylor involuntary bankruptc.-yiudgments against any principal haiOng an interest in
this proposal, orany firni, corporaUon, pair,tnershiporjolintventure of which any principal having an Interest
in this proposal was an owrwr, corporate officer, partn!en or joi:nt venture are asfollows:
Allcurrent and priorDBAs, alms, arid/orficfifious business names forany principal having an interest inithis
proposal are as foflows:
IN! WITNESS WHEIREOF, BIDDER eatecutes, a bafits this proposal with the names, title, hands, and seals
of aft aforernentioneid principals this day of L.CL 2 0
BIDDER, V,
Signat
Noam "iv, president
Name and Tit le of Signatory
AC Pros Inc.
Legal Narne of Bidder
18340 Ventura Blvd, #203, Tarzana, CA 91356
Address
818-342-7767 20-2759,013
Telephone Number FederaI'I"ax LD. No,
.JaruSvp Enwlope ID D4E6E654-281O4D('�F,wf,�6DEC-c)677�F 7241D49
SMINATURES MUIST BE MADE AND NOTARY ACKNOWLEDGMENTS OF EXECUTION OF wDDER MUST BE
ATTACHED
Subscribed and sworin to this day of
Notary Pishk,,
(SEAL)
7 w a. ans�w6z