HomeMy WebLinkAbout2020-12-08 - AGENDA REPORTS - FIBER ELECTRONICS UPGRADE (2)Agenda Item: 12
DATE: December 8, 2020
SUBJECT: FIBER ELECTRONICS HARDWARE CAPACITY UPGRADE
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives
RECOMMENDED ACTION
City Council:
1. Approve the use of a "piggyback" contract through the National Association of State
Procurement Officials contract 4AR612, amendment 2; award a contract to Lanair Group,
LLC, in the amount of $111,827 plus a 10 percent contingency in the amount of $11,183, for
a total amount not to exceed $123,010 for fiber electronics hardware, professional services,
and three years of support and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
In August 2019, the City Council awarded a contract to procure fiber electronics hardware to
"light" the dark fiber strands that connect the City of Santa Clarita (City) to downtown Los
Angeles (L.A.) - an important step to attract new Internet Service Providers (ISP) that can
compete to provide high-speed and affordable Internet service to local businesses.
In January 2020, City staff installed and configured the equipment, thereby increasing the
Internet service for the City organization by tenfold, from 100 Mbps to 1,000 Mbps (equivalent
to 1 Gbps). This benefited City staff with faster access to systems and applications used to
service residents. It also proved to be very timely and invaluable as the City adjusted services
and staffing due to COVID-19 and the Safer At Home Order; making it possible to enable staff
to work remotely, conduct virtual City Council meetings, and provide virtual programs and
online offerings to serve the public.
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Over this past summer, the City issued a Request for Proposal for "Public -Private Partnership
(P3) to Provide High -Speed Internet Service to Local Businesses," which garnered tremendous
interest and revealed the need for upwards of at least 100 Gbps of bandwidth capacity to fulfill
the initial needs of the business community. This was no surprise to City staff and justifies the
strategic approach City Council took to invest in fiber electronics that can be upgraded based on
the need. Moreover, with so many local businesses affected by COVID-19, it has become
abundantly clear how important and necessary a reliable, high-speed, and affordable Internet
connection is for their success. This item recommends that now is the time to scale the capacity
of the current fiber connection from 10 Gbps to 100 Gbps to fulfill this need.
On July 11, 1995, the City Council approved the use of competitive and co-operative purchasing
agreements, which permits the City to place orders against a competitively awarded, existing
public agency contract. The National Association of State Procurement Officials (NASPO)
Master Agreement 4 AR612 & CA Contract Addendum: 7-14-70-23, which is valid until
May 31, 2021, allows the City to purchase Ciena networking equipment through Lanair, a highly
experienced and trusted vendor. The cost of $123,010 is inclusive of fiber electronics hardware,
professional services, and three years of parts, support, and maintenance.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate Coronavirus Aid, Relief, and Economic Security Act (CARES) Coronavirus Relief
Funds (CRF) in the amount of $123,010 are available in Expenditure Account E0211229-
5161.001 (Miscellaneous Federal Grant Fund) for fiber electronics hardware, professional
services, and three years of support and maintenance.
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