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Home My WebLink About2020-12-08 - AGENDA REPORTS - FY 2020-21 MID-YEAR BUDGET (2)Agenda Item: 13 DATE: December 8, 2020 SUBJECT: FISCAL YEAR 2020-2021 MID -YEAR BUDGET ADJUSTMENTS DEPARTMENT: Administrative Services PRESENTER: Carmen Magana RECOMMENDED ACTION City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Year 2019-2020 and Fiscal Year 2020- 2021. 2. Adopt a resolution amending the classification plan and salary schedules, providing changes to benefit contributions for employees and retirees of the City. BACKGROUND As the organization approaches the middle of the fiscal year (FY), City of Santa Clarita (City) staff evaluates the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or underfunded. Revenues Recommended mid -year revenue budget adjustments total $25,923,818. Page 1 By fund, the revenue adjustments are as follows: General Fund $ 3,155,655 Developer Fees Fund $ 719,966 Debt Service Fund $ 703,298 Gas Tax Fund $ 307,930 Public Library Fund $ 209,097 Various Grant Funds $ 143,911 Other Revenue Funds $ 21,916,051 Special Districts Funds $ ( 217,102) Transit and Transportation Funds $ (1,014,988) Total Proposed Revenue Adjustments $ 25,923,818 In the General Fund, the recommended revenue increase of $3,155,655 includes increases in revenue estimates for sales tax and property tax for $3.9 million and $200,000 respectively, $803,858 loan repayment from the Successor Agency, $450,000 transfer in from Coronavirus Aid, Relief, and Economic Security (CARES) Act Corona Relief Fund (CRF) grant for the reimbursement of unemployment claims payments, $1.3 million interfund transfer to the general fund capital fund, a net increase of $135,361 in development revenues as a result of increased permitting activities, $90,000 in sponsorship revenue, $63,555 for SB-90 claims reimbursement from the State of California, $55,000 from construction and demolition deposit forfeitures, $40,000 grant from the National Recreation and Parks Association for the new pop-up and play mobile recreation program, and $30,542 from fire district administrative fees. It also includes decreases in code fines for $350,000, a result of reduced parking enforcement efforts and waivers due to COVID-19 economic challenges, $560,000 in transient and occupancy tax revenue attributed to the coronavirus impact to the hotel industry, $2.9 million in recreation programming revenue due to COVID-19 restrictions, and $65,000 in franchise fees due to commercial business closures. Recommended revenue increases in the Developer Fee Fund for $719,966 include $604,291 in fire district fees and $115,675 in law enforcement impact fees collected to -date. The increase in Debt Service Fund for $703,298 represents the current fiscal year's bond payment obligation for the newly acquired recreational ice rink facility. The recommended increase of $307,930 in Gas Tax Fund accounts for updated state revenue estimates. In the Public Library Fund, the recommended increase of $209,097 includes an increase to property tax revenues of $458,000. It also includes decreases of $121,000 in passport fees attributed to the impact of the coronavirus in the travel industry, $83,000 in library revenues due to branch closures, and $50,000 in library donations due to the inability to hold book sales at the libraries. The recommended revenue increase of $143,911 in Various Grant Funds includes $2.2 million in CARES CRF grant funding, $126,493 for a Measure H Innovation grant from the County of Los Angeles Homeless Initiative for the implementation of local action plans to combat homelessness, and $111,000 for the continuation of the Prop A Park Bond funding for the Sand Page 2 Canyon Trails. It also includes decreases of $1.2 million and $1.1 million to adjust miscellaneous federal grant revenues and Prop C grant revenues, respectively, as a result of receiving grant funds earlier than anticipated. Recommended revenue increases in Other Revenue Funds for $21,916,051 includes bond proceeds of $14.2 million to the Facilities Fund for the acquisition of the recreational ice rink facility and $1.4 million contribution for the Los Angeles County Flood Control District's contribution for improvements to the Mint Canyon Channel and storm drains in coordination with the City's Canyon Country Community Center project. It also includes increases of $3.4 million deferred revenue for Measure W Safe Clean Water and $352,000 for Measure A Safe Parks, $200,965 in City Housing Successor Fund for the loan repayment from the Successor Agency, and $2.3 million transfer to the Recreational Facility Fund for capital improvement, repairs and maintenance of the newly acquired recreational ice rink facility. Recommended revenue reductions in Special Districts Funds for $217,102 includes decreases of $556,330 to the Landscape Maintenance District (LMD) fund transfer for areawide parks maintenance, $125,000 in Tourism Marketing District (TMD) revenues related to the coronavirus impact to the hotel industry, $88,409 to LMD's actual assessments levied by the Los Angeles County, $67,500 in Streetlights Maintenance District for energy rebates and signal inspection as a result of the Tesoro annexation and Westfield project delays, and $7,500 in Tourism Bureau membership dues. It also includes increases of $325,215 in the Areawide Fund for transfers from the general fund for parks maintenance, and adjustments to actual levied assessments, and $302,422 in special tax revenues for the maintenance of the Cooper Street parking structure. Recommended revenue reductions in the Transit and Transportation Funds for $1,014,988 includes a decrease in the Transit fund for $11.1 million representing transfers from TDA Article 8, Prop A and Prop C funds for transit operations, $3.1 million in various Farebox and Access Services reimbursement related revenues attributed to the COVID-19 pandemic stay-at-home order, $500,000 in County contributions for ridership from the City's unincorporated areas, $99,360 net adjustments to METRO funding marks, and $4.4 million adjustment to TDA Article 8 revenue. It also includes increases of $15.9 million in CARES Act grant for transit operations, $1.5 million miscellaneous federal grants and SB1 State of Good Repair allocations for the Transit Maintenance Facility upgrades and equipment replacement, $534,978 to Measure M and Measure R grant revenues for the Sierra Highway Sidewalk and Sierra Highway Traffic Signal projects, and $129,824 in TDA Article 3 (Bikeways) revenue. Expenditures Recommended mid -year expenditure budget additions total $16,153,793. Page 3 By fund, the expenditure adjustments are as follows: General Fund $ 1,980,089 Debt Service Fund $ 14,903,298 Other Funds $ 3,030,709 Pension Liability Fund $ 3,000,000 Various Grant Funds $ 2,860,982 Internal Service Fund $ 869,882 Special Districts Fund $ 728,037 Gas Tax Fund $ 91,443 Public Library Fund $ 54,954 Developer Fee Fund $ 30,542 Transit and Transportation Funds $( 11,396,143) Total Proposed Expenditure Adjustments $ 16,153,793 In the General Fund, the recommended expenditure budget adjustments of $1,980,089 includes $1.3 million interfund transfer for general fund capital projects, $1.1 million for unemployment claim payments due to COVID-19, $828,000 transfer to Recreational Facility Fund for the recreational ice rink facility debt service payment and facility utilities, $306,715 transfer to Areawide Fund for parks operations and maintenance, $250,000 for contractual services to support and maintain service levels of the building and safety function, $55,000 for the solid waste and recycling program, $55,000 for credit card processing services, and $40,000 for the city's new pop-up and play mobile recreation program. Expenditure increases also include three capital projects: $545,000 for the roof replacement at the Sports Complex Gymnasium, $120,000 for Canyon Country Park Multipurpose Room waterproofing, and $117,500 for exterior painting and repairs at the Corporate Yard building. It also includes $2.4 reductions in the recreation program budget as a result of COVID-19 restrictions, $250,000 decrease in parking enforcement budget due to enforcement reductions, and $155,000 expenditure reduction to adjust the personnel budget. Recommended expenditure increases in the Debt Service Fund for $14,903,298 represents the transfer of bond proceeds to the Facilities Fund for the ice rink purchase and debt service payment for the current fiscal year. Expenditure increases of $3,030,709 for Other Funds includes $125,000 for utility expenses, $703,298 transfer for debt service, and $1.5 million for capital improvements related to the newly acquired recreational ice rink facility. The recommended expenditure increase in the Pension Liability Fund for $3,000,000 represents an additional ad hoc payment toward the City's Unfunded Accrued Pension Liability. The recommended expenditure increase of $2,860,982 in Various Grant Funds includes a $2.2 million appropriation of CARES CRF to the COVID-19 emergency project account, $126,493 Measure H grant for implementation of local action plans to combat homelessness, $44,265 for the 2020-21 bridge preventative maintenance program design project, and $450,000 CARES CRF transfer to the general fund for the reimbursement of the unemployment insurance claim payments. Page 4 The recommended expenditure increase of $869,882 in the Internal Service Fund includes an $808,882 adjustment to increase the City's general liability reserve requirement as recommended in the most recent actuarial report and to increase the liability and property insurance premiums as a result of increased renewal premiums in California. It also includes $61,000 for a vehicle and parks equipment for the maintenance of the Bike Park and Vista Canyon Park. The recommended expenditure increase of $728,037 in Special Districts Funds includes a $500,000 transfer from the TMD fund for capital repairs and improvement to the newly acquired recreational ice rink facility, $213,203 in Areawide funds to establish base budget for the Bike Park and Vista Canyon Park of which $53,615 is for a new Groundskeeper I position and $159,588 is for operations and maintenance, and for janitorial contract obligations to meet the California Minimum Wage, $302,422 for the maintenance of the Cooper Street parking structure, $130,000 in Areawide Funds for roof replacement for the pool building and equipment building at North Oaks Park, $68,742 in Public Education and Government funds to provide for the Dachi Enterprises lease agreement for the public access studio, $70,000 in LMD funds for landscape improvement at the recreational ice rink facility, and for electric panel upgrade and switchgear replacement at the business incubator. It also includes a $556,330 reduction of LMD transfers to the Areawide Fund for areawide parks maintenance. The recommended expenditure increase of $91,443 in Gas Tax Fund includes a $30,000 ongoing appropriation for guardrail repairs, restoration and replacement due to damages caused by vehicular accidents. It also includes $61,443 for part-time help to provide oversight of community service workers for the City's partnership with the North Los Angeles County Volunteer Center. The recommended expenditure increase of $54,954 in Public Library Fund includes the appropriation of the $30,650 donation for the Friends of the Library programming and $24,304 for the janitorial contract obligation to meet the California Minimum Wage. The recommended expenditure increase of $30,542 in the Developer Fees Fund represents the City's five percent share of fire district administrative fees. The recommended expenditure decrease of $11,396,143 in Transit and Transportation Funds includes an $11.2 million reduction in fund transfers from TDA Article 8, Prop A and Prop C for transit operations due to the use of transit CARES Act funding and streets operations, $197,000 for Avenue Scott Trail Connection project put on hold, and $75,000 budget appropriation for the design and construction of a pump track at the new Bike Park. A funding adjustment of $587,000 is also included for the ITS Phase VI and ITS Phase VII projects to utilize eligible AQMD funds in place of Prop C Local Return funds. Amendment to the FY 2019-2020 Budget Upon review of the General Fund revenues and expenditures for the year ending June 30, 2020, and in anticipation of future facilities funding needs, it is staff s recommendation to amend the FY 2019-2020 budget and transfer funds from the General Fund to the Facilities Fund in the amount of $5.4 million and to the Pension Liability Fund in the amount of $3 million. Page 5 Amend the Classification Plan and Salary Schedules and Provide Changes to Benefit Contributions for Employees and Retirees of the City This resolution amends the City's classification plan and salary schedule and provides changes to City -paid benefit contributions for active and retired employees effective January 2021. ALTERNATIVE ACTION Other actions as determined by the City Council. FISCAL IMPACT Approval of the Fiscal Year 2020-2021 mid -year budget adjustments will increase estimated revenues for all funds by $25,923,818 and budgeted expenditures by $16,153,793. Additionally, the Fiscal Year 2019-2020 budget will be amended by $8.4 million. ATTACHMENTS Resolution Amending the Budgets for FY 2019-20 and FY 2020-21 Resolution Amending Classification and Salary Schedules, and Benefit Allowance Page 6 RESOLUTION 20- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS FOR FISCAL YEARS 2019-2020 AND 2020-2021 WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2019-2020 budget; and WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2020-2021 budget. NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows: SECTION 1. The budget for the Fiscal Year, commencing July 1, 2019, and ending June 30, 2020, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 2. The budget for the Fiscal Year, commencing July 1, 2020, and ending June 30, 2021, shall be amended to incorporate budget adjustments detailed in Exhibit A. SECTION 3. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract. SECTION 4. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED this 8th day of December 2020. MAYOR ATTEST: CITY CLERK DATE: It- N O N O N O N Q w J Q U STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution 20- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 8th day of December 2020, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK It- N O N O N O N Q W J Q U co W 2 Exhibit A CITY OF SANTA CLARITA Mid -Year Budget Adjustments FY 2020-2021 Expenditure Budget Fund Title Operating CIP Transfers Out Total Expend Adjustments 100 General Fund $ (2,249,732) $ $ 2,472,289 $ 222,557 100 Personnel Budget Adjustments 975,032 975,032 601 General Fund -Capital Projects - 782,500 - 782,500 Subtotal General Fund (1,274,700) 782,500 2,472,289 1,980,089 106 Pension Liability Fund 3,000,000 - - 3,000,000 120 Recreational Facility Fund 125,000 1,472,141 703,298 2,300,439 229 Misc. Federal Grants - 21284,489 450,000 2,734,489 230 Gas Tax 91,443 - - 91,443 232 AB 2766 Air Quality Imp. - 587,826 587,826 233 FDA Art 8 St & Rd 5,735 (4,398,439) (4,392,704) 238 FDA Art. 3 Bikeway (100,537) (100,537) 259 Miscellaneous Grant 126,493 126,493 260 Prop C Local Return - (587,826) (2,925,626) (3,513,452) 261 Prop A Local Return (3,955,320) (3,955,320) 262 Prop A Safe Park Bonds 264 Measure RLR (21,956) (21,956) 265 Prop C 25% Grant 268 Measure M ATP 269 Measure A Safe Parks 270 Measure R11wy Ops 271 Measure W Safe Clean Water - 306 Developer Fees - 30,542 30,542 309 Public Library 54,954 - 54,954 330 Public Education & Government 68,742 68,742 354 Streetlights Maintenance District - - - 357 Landscape Maintenance District 40,000 30,000 (556,330) (486,330) 359 Streetlights Maintenance-Spcl Levy - - - - 360 TourismMarkef District 500,000 500,000 361 Tourism Bureau - 367 Areawide Fund 213,203 130,000 343,203 369 Comer St Parking CFD2020-1 302,422 - 302,422 393 City Housing Successor - - - 500 General Debt Service 703,298 14,200,000 14,903,298 700 Transit Fund - - - 721 Self -Insurance Fund 808,882 808,882 722 E ui mendVehicleRe lacementFund 61,000 - 61,000 723 Facilities Fund - (250,000) 972,141 722,141 Non-GF Personnel Bud etAdiustments 8,129 8,129 TOTAL $ 4,328,866 $ 4,332,372 $ 7,492,555 $ 16,153,793 -ReveuueBudget Transfers Total Revenue In Revenue Ad' st $ 1,337,837 $ 480,542 $ 1,818,379 - 1,337,276 1,337,276 1,337,837 1,817,818 3,155,655 - 2,300,439 2,300,439 995,280 - 995,280 491,305 (183,375) 307,930 (4,392,521) (4,392,521) 129,824 129,824 126,493 126,493 121,458 121,458 (1,099,321) (1,099,321) (24,198) (24,198) 351,859 351,859 559,176 559,176 3,422,788 3,422,788 719,966 719,966 209,097 209,097 (17,500) (17,500) (88,409) (88,409) (50,000) (50,000) (125,000) (125,000) (7,500) (7,500) 18,500 (249,615) (231,115) 302,422 302,422 200,965 - 200,965 - 703,298 703,298 13,808,741 (11,096,010) 2,712,731 1,440,000 1 14,200,000 1 15,640,000 $ 18,431,263 ( $ 7,492,555 ( $ 25,923,818 N Z w rn D a Q w c7 d D 00 Q w d_ N 0 N 0 N 0 N Q w J Q tJ to LL It- 6 N 0 N LL 0 N m It- N LL Y. 0 m a� 00 m a� m Q 0 :a 0 m m U M Q Exhibit A CITY OF SANTA CLARITA MID -YEAR EXPENDITURE BUDGET ADJUSTMENT - Personnel Cost FY 2020-21 Request Expenditure Fund Title of Request Reason for Requesting Mid Year Adjustment Number Increase Update personnel budget and other ernployee maintenance. Also increase General Personnel adjustments 975,032 budget for unernployrnent insurance clanns and rninimnnwages for part - Fund tine employees, in compliance with State law. Non-GF Personnel adjustments 8,129 Update personnel budget and other employee maintenance. 1 Total $ 983,161 Exhibit A CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENT - INTERFUND TRANSFERS FY 2020-21 Fund Account Account Title Amount Reason for Requesting Mid -Year Adjustment ................................................................................................................................................................................................................................................................................................................................................................................................................................................. 100 4711.306 Transfers In from Dev Fees Fund 30,542 Transfer the balance of FY 19-20 5% fire admin fees 100 4711.229 For CARES Act reimbursement for unemployment insurance Transfers In from Misc. Federal Gat 450,000 claims 120 4711.100 Transfers In from General Fund 828,298 For recreational ice rink utilities and debt service payment 120 4711.723 Transfers In from Facilities Fund 972,141 For Recreational Facility Capital Improvements 120 4711.360 Transfers In from TMD 500,000 For Recreational Facility Capital Improvements 230 4711.233 Transfers In from TDA Art. 8 (183,375) Adjust transfer for streets operations 367 4711.100 Transfers In from General Fund 306,715 Adjust transfer for Parks Maintenance 367 4711.357 Transfers In from LMD (556,330) Adjust transfers for areawide parks maintenance 500 4711.120 Transfers In from Recreational Facility 703,298 For debt service payment Fund 601 4711.100 Transfers In from General Fund 1,337,276 Adjust transfer for general fund capital projects 700 4711.233 Transfe rs In from TDA Art. 8 (4,215,064) Adjust transit transfer in coordination with CARES Act grant 700 4711.260 Transfers In from TDA PROP C (2,925,626) Adjust transit transfer in coordination with CARES Act grant 700 4711.261 Transfers In from TDA PROP A (3,955,320) Adjust transit transfer in coordination with CARES Act grant 723 4711.500 Transfers In From Debt Service 14,200,000 Reimbursement to Facilities Fund for Ice Rink acquisition TOTAL -TRANSFERS IN $ 7,492,555 N Z W a Q W d m Q W d_ N O N O N O N Q W J Q tJ to It- 0 N O N LL O 0 N 0) It- N i- LL O r- N a1 O m O a1 O O O E Q O O O O N O lL' U M d.d Exhibit A CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENT - INTERFUND TRANSFERS FY 2020-21 Fund Account Account Title 100 5501.120 Transfers Out to Recreational Facility 100 5501.367 Transfers Out to Areawide Fund 100 5501.601 Transfers Out to GF - Capital 500 5501.723 Transfers Out to Facilities Fund 120 5501.500 Transfers Out to General DS Fund 233 5501.230 Transfers Out to Gas Tax Fund 233 5501.700 Transfers Out to Transit Fund 229 5501.100 Transfers Out to General Fund 260 5501.700 Transfers Out to Transit Fund 261 5501.700 Transfers Out to Transit Fund 306 5501.100 Transfers Out to General Fund 357 5501.367 Transfers Out to Areawide Fund ........................................................................................................................................................................................................... Transfers Out to Recreational Facility 360 5501.120 Fund Transfers Out to Recreational Facility 723 5501.120 Fund Amount Reason for Requesting Mid -Year Adjustment 828,298 For recreational ice rink utilities and debt service payment 306,715 Adjust transfer for Parks Maintenance 1,337276 Adjust transfer for general fund capital projects 14,200,000 Reimbursement to Facilities Fund for Ice Rink acquisition 703,298 For debt service payment (183,375) Adjust transfer for streets operations (4,215,064) Adjust transit transfer in coordination with CARES Act grant 450,000 For CARES Act reimbursement for unemployment insurance claims (2,925,626) Adjust transit transfer in coordination with CARES Act grant (3,955,320) Adjust transit transfer in coordination with CARES Act grant 30,542 Transfer the balance of FY 19-20 5% fire admin fees (556,330) Adjust transfers for areawide parks maintenance ......................................................................................................................................................................................................................... 500,000 For Recreational Facility Capital Improvements 972,141 For Recreational Facility Capital Improvements Exhibit A CITY OF SANTA CLARITA MID -YEAR EXPENDITURE BUDGET ADJUSTMENT - OPERATIONS FY 2020-21 Dept. Divis ion Titte FundTitle Budget e Title of Request Mud -Year On -going Reason for Requesting Mid Year Adjustment Division Re nest Cost This request will reinstate the budget to provide for rental payments for office space used CM-1 Public Television PEG 12205 Public Access Studio -Rent 68.742 70.804 as a public access studio per the executed Lease Agreement m 2016. The on -going cost " reflects a 3 % increase through September 30, 2023. Ongoing cost FY 21/22 - $70,804, FY 22/23 - $72,928 Measure H hnnovation Grant from the County of Los Angeles Homeless hnitiatve in 2020 CM-2 Measure H Grant Misc. Grant 11102 hnnovation Grant 126,493 " - to assist cities with the imptemertation of local action plains to combat homelessness. CM TOTAL 195,235 70,804 Clerk & Contract Self Insurance Premium Base To provide for the increase in City's liability and earthquake prenr rns which was based AS-1 Services Insurance 12001 Budget Adjustment 675,000 - on the City's claim history and marketplace factors. .............. .............. .............. ................ Self .......................................................................................... ............... ............... .............. .............. ............... .............. .............. .............. ............................. AS-2 Risk Management General LiabilityReserve 133,494 - Adjust claims payment budget based on the actuarial report. Insurance12001 General AS-3 Treasury 12102 Credit Card Processing 55,000 55,000 To provide for ongoing credit card processing services. Fraud AS TOTAL 863,484 55,000 General Parking Etufarcemeirt Base Parking Violations 16300 (100,000) - CD-1 Fund Budget Ad ushnenrt One-time adjustment to reduce expenditures due to reduced enfomemert. General Parking Eiffomement Base Parking Violations 16300 (150,000) - General PW-1 Building &Safety Fund 14100 Contactual Services PW-2 Street Maintenance Gas Tax 14504 Part -Time Salaries & Wage PW-3 [ Street Mairtenance I Gas Tax [ 14504 [ Guardrail Repairs and PW-6 Ice Rink Recreational IFacility 14515 Facility Utilities Facility Fund Cooper St Parking Cooper St Cooper Street Parking PW-7 Parking 14514 CFD2020-1 Maint Shuctue Maintenance PW TOTAL Recreation & National Recreation and Park RCS-1 Community Services GF 15118 Association Grant 15101 Part -Time Salaries & Wages RCS-2 Registration GF 15101 Special Supplies RCS-3 Brochure GF 15102 Printing 15104 .............. Part -Time Salaries & Wages ............................................... 15104 Special Supplies RCS4 Aquatics GF - 15104 Contactual Services 15104 Professional Services 15105 Special Supplies RCS-5 Excursions GF .............. ............................................... 15105 Professional Services 15106 Part -Time Salaries & Wages RCS-6 Contact Classes GF 15106 Special Supplies 15106 Professional Services 15107 Part -Time Salaries & Wages RCS-7 Adult Sports GF 15107 Special Supplies 15107 Professional Services One-time request to increase contactual services funding for plan review, budding 250,000 - inspection, and/or permit related professional services to provide for additional contactual services fandin needed to maintain service levels. Request for one-time funding to provide oversight of community service workers for 61,443 - partnership with NLACVC. This request includes 3,000 hours to complete the fiscal year. Ongoing request for timely damage replacement and accident restoration costs to ensure public safety. (Locations to repair include: Bouquet Canyon Bridge near Hob Court (2), Whites Canyon Bridge near Via Princessa, Wiley Canyon near Wabuska St. and Fourl 30,000 30,000 Rd., and Sand Canyon near N. Silver Saddle Cir.) Three additional locations were damaged during Tick Fire. (Shenandoah Lane, Yellowstone Lane, and Grand Canyon Road). This one-time request will provide budget for utility cost for the newly acquired ice rink. 125,000 - Funds requested assume expenses through the end ofthe Fiscal Year and minimal levels of o eration. This request will provide an on -going budget to reimburse the Property Owners Association (POA) at Vista Canyon for the annual maintenance of the Cooper Street 302,422 435,172 Parking St ictre. Funds to support this budget will be levied as a special tax to the parcel adjacent to the structure where the POA is located. This request will be offset by special district assessment revenue. 768,865 465,172 Adjust grant budget for the Citys new Pop -Up and Play Mobile Recreation Program This 40,000 _ program provides free sports and fitness activities to residents at Creekview Park and within the Jake's Way neighborhood. This request will be offset by miscellaneous grant (33,413) Adjust program budget as a result of CO VID-19 restrictions. (500) (65,964) - Adjust program budget as a result ofC0VID-19 restrictions. 150,000) ............... ...................... (20,000) Adjust program budget as a result of CO VID-19 restrictions. (12,500) (5,000) (9,298) ------- ----------- Adjust program budget as a result of COVID-19 restrictions. (4,000) (17,597) (1,000) - Adjust program budget as a result ofC0VID-19 restrictions. 279,900) (22,000) (20,000) - Adjust program budget as a result ofC0VID-19 restrictions. (2,000) Dept. RCS-8 Division Title Youth Sports Fund Title GF Budget Tile of Request Division 15108 Part -Time Salaries & Wages 15108 Printing 15108 Special Supplies 15108 Professional Services Mid -Year Re nest (8Q,000) (1,000) (39,000) (65,000) On -going Cost - - Adjust program - - Reason for Requesting Mid Year Adjustment budget as a result ofCOVID-19 restrictions. 15109 Part -Time Salaries & Wages (60,000) - 15109 Special Supplies (4,000) - RCS-9 SCSC- Gymnasuim GF Adjust program budget as a result ofCOVID-19 restrictions. 15109 Maintenance Supplies (500) - 15109 Professional Services (1,000) - RCS-10 SCSC - The Cerrire GF 15110 Part -Time Salaries & Wages (36,172) - Adjust program budget as a result ofCOVID-19 restrictions. 15111 Part -Time Salaries & Wages (100,000) - RCS-11 Child Developmerrt GF Adjust program budget as a result ofCOVID-19 restrictions. 15111 Special Supplies (10,000) - RCS-12 Breakfast with Santa GF 15112 Special Supplies (3,000) - Adjust program budget as a result ofCOVID-19 restrictions. 15113 Part -Time Salaries & Wages (90,000) - RCS-13 Day Camps GF 15113 Special Supplies (70,000) - Adjust program budget as a result ofCOVID-19 limitations. 15113 Professional Services (40,000) - 15114 Part -Time Salaries & Wages (35,070) - RCS-14 Inclusion/ADA GF Adjust program budget as a result ofCOVID-19 restrictions. 15114 Special Supplies (3,000) - 15115 Part -Time Salaries & Wages (3,000) - RCS-15 Skate Park GF 15115 Special Supplies (1,700) - Adjust program budget as a result ofCOVID-19 limitations. 15115 Professional Services (1,500) - 15301 Part -Time Salaries & Wages (157,327, - 15301 'r', Special Supplies (1,000) - RCS-16 Crossing Guards GF Adjust program budget as a result ofCOVID-19 limitations. 15301 Telephone Utility (1,000) - 15301 Auto Allowance & Mileage (5,000) - 15305 Part -Time Salaries & Wages (117,135) - Youth Employee 15305 u Office Supplies (350) - RCS-17 GF Adjust program budget as a result of CO V ID-19 limitations. Trauring Program 15305 Special Supplies (869) - .............. 15305 ............... ............... ................ Auto Allowance & Mileage .............. (1,180) ................. - 15309 ^Part -Time Salaries & Wages (5,000) - 15309 Special Supplies (3,000) - RCS-18 Youth &Family GF Adjust program budget as a result ofCOVID-19 limitations. 15309 Professional Services (2,500) - 15309 Auto Allowance & Mileage (1,500) - 15312 apart -Time Salaries & Wages (239,713) - Newhall Commmmity .............. 15312 ............... ............... ................ 'r', Special Supplies .............. (10,000) ................. - RCS-19 GF Adjust program budget as a result of CO V ID-19 limitations. Center 15312 Equipment Rental (1,500) - 15312 Professional Services (25,000) - 15315 Part -Time Salaries & Wages (119,722) - RCS-20 Canyon Coluihy GF 15315 'r',Special Supplies (5,900) Adjust program budget asaresult ofCOVID-19limitations. Commmrity Center 15315 Professional Services (11,400) - ............... RCS-21 ............... ................ Arts & Events ................ GF .............. 15400 ............... ............... ................ Part -Time Salaries & Wages .............. (57,395) .............. ............... - Adjust program ............... budget ................ ................ .............. ................ ......................... as a result ofCOVID-19 restrictions. ............... ............... ................ ................ .............. 15404 ............... ............... ................ Special Supplies .............. (60,900) .............. ............... - ............... ................ ................ .............. ................ ......................... 15404 Equipment Rental (31,000) - RCS-22 Marathon GF Adjust program budget as a result ofCOVID-19 limitations. 15404 Contractual Services (31,609) - 15404 Professional Services (44,235) - 15405 Equipment Rental (6,600) - RCS-23 4thof7uly GF 15405 Contractual Services (29,094) - Adjust program budget as a result ofCOVID-19 limitations. 15405 Professional Services Dept. Division Title FundTitle. t Budget Title of Request Mid -Year On -going Reason for Requesting Mid -Year Adjustment Division ReQuest Cost 15407 Special Supplies (9,600) 15407 Equipment Rental (84,000) RCS-24 Concerts inthePark GF Adjust program budget as a result ofCOVID-19limitations. 15407 Contractual Services 27,000 - 15407 Professional Services (40,000) - 15419 Equipment Rental (8,000) RCS-25 Light Up Main Street GF Adjust program budget as a result of CO VID-19 limitations. 15419 Professional Services (6,100) - 16002 Part -Time Salaries & Wages (9,000) 16002 Printing (300) RCS-26 Community Court GF Adjust program budget as a result ofCOVID-19limitations. 16002 Special Supplies (1,000) 16002 Contractual Services (6,200) - RCS TOTAL (2,365,023) - Bike Park Maintenance & Thisrequest addresses the maintenance needs of the new 2.5-acre Bike Park in order to NS-1 Parks Division Various :Various Equipment 47,512 30,800 provide for a quality and safe user experience. V sta Canyon Park This request addresses the maintenance needs of the 10.4-acre Vista Canyon Pack, NS-2 Parks Division Various Various Maintenance & Equipment 39,721 119,167 (Boutique Park) which the developer anticipates mining over to the City in March 2021. The park will serve as a River Education Center and wedding venue. Personnel Cost O&M and The Packs Division needs an additional Groundskeeper I (Grade 24) position and vehicle NS-3 Parks Divisions Various Various Vehicle for Bike Park & Vista 104,943 116,310 equipment to ensure the Bike Park and Vista CanyonPark are maintained to City Canyon Park standards. This request additionally inchdes 2,000 PTS hours on -going. This request addresses the ongoing obligations for the janitorial contract minimum wage 12702- increases incurred in FY 19-20 (8.33%), FY 20-21(7.8%), and FY 21-22 (7%). NS 4 Various Various 12710; Janitorial ConhactIncrease 112,020 161,477 Contract was executed in FY 2019-20 withtwo one-year renewal options for FY 20-21 12051 and FY 21-22. In June 2020, the renewal options was approved by City Council to maintain consistency with CO VID protocols. NS-5 Public Library Adm n Library 12050 Friends of the Library 30,650 Appropriate donated Friends of the Library finds for the 2021 Sumer Reading Program Programming ($19,650), One Story One City ($10,000), and El Dia de Los Nifids ($1,000). Request to find the continuation of the Recycle Hero and illegal drunping campaigns, Solid Waste and Organics including the purchase of security cameras to reduce illegal dumping in "hot spot" areas and EN SrvcPrgm-C&D General Outreach, Illegal Dumping NS-6 14611 55,000 the treatment of llegally chirped fimnhffe infested w th bed bugs. The request additionallyMitigation Forkat Fun d Battery includes finding for organics recycling outreach and to continue the C ity's battery recycling Recycling Program program Revenue offset from construction & demolition forfeitures. ......... ......... ......... ... ... ... ...... ......... ... ... ...... ... ... ... ...... ... ... Recreational Ice Rik ... ... ... ...... . ......... ......... ... ... ... ...... ......... ............ ... ... ...... ......... .................. This request is for one -tine funds to remove excessive dead plant materials, install new NS-7 Special Districts LMD 12534 Landscape Improvements 40,000 - landscape enhancements, upgrade/replace irrigation, and complete all necessary tree pruning work within the property. NS TOTAL 429,846 427,753 ......... ......... ........ ......... ......... ........ ........ �i,...... - The Santa Clarila Public Financing Authority issued Lease Revenue Bonds for the Ice Rink Recreational Recreational Facility Series ND 2 GF DS - 19111 703,298 - acquisition of the Ice Station in September 2020 This request will appropriate finding for Facility 2020A Debt Service Payment the payment of principal and interest. ND 3 Pension Liability Pension 19006 UAL P 3 000 000 Add 1 ds Unfiud d A d P L b Payment Liab ayment - ona payment -war e ccrue ensron ility ND TOTAL 3,703,298 - TOTAL OPERATING $ 3,345,705 $ 1,018,729 Personnel Adjustments $ 983,161 $ 983,161 GRAND TOTAL $ 4,328,866 $ 2,001,890 N Z W N 7 d Q N W 0 d m Q W d_ N O N O N O N Q W J Q U to LL N O N O N i' LL fC O N O N LL Project Item# Dept: Project Title Fund Number Ice Rink RecreationalFacihty Recreational CapitalImprovements F1025 Facility Fund 1 CIP Recreational Facility 15117 Facilities Fund ITS Phase Vll C0052 Prop CLocat 2 CIP Return ITS Phase VII C0052 AQMD ITS Phase VI 00054 Prop C Lo 3 CIP Return ITS Phase VI I C0054 AQMD Coronavfus Aid. Relief. and 4 CIP Economic Security Act E0211 Federal Grant(CARES) Coronavirus Relief Funds(CRF) 5 CIP Corporate Yard Exterior M1035 General Fund - Repainting -Construction Capital Fed Grant 6 CIP 2020-21 Bridge Preventative M1036 Maintenance Program - Design TDA Art. 8 Business Incubator Electric LMD 7 'i CIP Pan el Upgrade an d Switch gear M2015 Replacement Areawide 8 CIP ! North Oaks Park Roof P3025 Areawide Replacement 9 I CIP Santa Clarita Bike Park I P3029 TDA Art.3 10 CIP Canyon Country Park MPR p3030 GF -Capital Waterproofing 11 CIP Santa Clarita Sports Complex p3031 GF -Capital Gyrniastuni Roof Replacement . Fxhi 'tA CITY OF SANTA CLARITA MID -YEAR BUDGET ADJUSTMENT - CIP FY 2020-21 Current Mid -Year Budget Request Project Status 1.472.141 Construction 14.495.000 (250.000) 1222,141 465.138 (465.138) Construction 465.138 Construction 465,138 348.547 348,547 81.154 16.450 97,604 343.578 343,578 441,182 Reason for Requesting Mid -Year Adjustment one-time request provides for capital inrprovements including facility is. signage, and technology inrprovements forthe newly acquired ational ice rink facility. Anticipate opening in early2021. e funding from 0&M account to the CIP account to properly track all funding source. (122.688) Construction Adjust funding source. 122.688 Construction This request will appropriate the remaining CARES Act Coronavous Relief Funds to reiniburse the City for eligible and necessary expenditures incurred 2,24Q224 Construction due to the COVID-19 public health emergency. The City was awarded $2,740.224 and $500k was appropriated at the October 13. City Council meetine to fund the 2020 Santa Clarita Small Business COVID Relief Grant This request will provide forthe repairs andmaintenanceto preventfurther 117.500 Construction rotand deterioration to woodbeams at the corporate yard building. 117,500 44.265 This project will address niaintenanceneeds forthe following sixbridges Des ignonly identified in the 2020 Bridge Preventative Maintenance Program(BPMP) Certification Letters: Bouquet Canyon Road.. Sand Canyon Road, Copper Hill 5.735 Dr, Magic Mountain Parkway, Newhall Ranch Rd, and Valencia Blvd. 50,000 30.000 ignand Funding request to relocate the electrical meter which is currently installed Des inside the building, to complywith Southern California Edison'schangein - Construction design codes which nowrequire 24/7 access to the electrical meter. 30,000 Funding request to provide for roofreplacement forthe poolbuilding and 130.000 Construction equipment building. 130,000 This request is for the design and construction of a 90' X 120' Strider Track 75.000 Design and (pump track) at the new Bike Park. This would also provide for additional Construction amenities, including more biking space for intermediate users. 75,000 This funding request will provide for the necessary waterproofing repairs 12Q000 Construction and maintenance at the Canyon Country Park multi -purpose room. 355,000 Design and Fundin g request to remove and replace the roofing material, flashing, and 545.000 Construction repair structural damag e caused by roofleaks at the SCSC Gyni. 545,000 Newhall Ranch Road Bridge B&T Valencia 1,189,718 (500.000) This request will move funds from project S1039 to project R1005. Project Widening Over San S1039 Closeout closeout ofNRR is sch eduled to be completed by the end ofthe fiscal year Francis quilo Creek Federal 808,692 (695,875) and the 5-7 year mitigation period will conmrence. Post Construction 12 CIP Environmental Mitigation is mandatory, perthe City's agreement and permit McKean&Newhall Ranch B&TValencia 32.269 500.000 approval to offset the loss ofjurisdictional habitat(streambed) due to the Road Bridge Environmental R1005 Environmental project irnprovements and replace mature native trees removed for the project Mitigation Federal - 695,875 Mitigation in both the permanent impact area and the temporary impact area(s). 2,030,679 - Bikeway 175.560 (175.537) 13 CIP Ave Scott Trail Connection T1017 Construction Project on Hold -returning funds to fund balance. Measure 21.956 (21.956) ............... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . ............................................... ................. ... . ... ... ... ... ... ... ... ............................... 197,516 (197,493) 13 Total CIP S 17,978,062 S 4,332,372 Exhibit A CITY OF SANTA CLARTTA AMENDMENT TO FY 2019-20 BUDGET Fund Account Account Title Amount 106 4711.100 Transfers In from the General Fund 3,000,000 723 4711.100 Transfers In from the General Fund 5,400,000 100 5501.106 Transfers Out to Pension Liability Fund 3,000,000 100 5501.723 Transfers Out to Facilities Fund 5,400,000 Description Unfunded Accrued Liability Payment at transfer to Facilities Fund Unfunded Accrued Liability Payment at transfer to Facilities Fund 10 RESOLUTION 20- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE CLASSIFICATION PLAN AND SALARY SCHEDULES AND PROVIDING CHANGES TO BENEFIT CONTRIBUTIONS FOR THE EMPLOYEES AND RETIREES OF THE CITY WHEREAS, Section 37206 of the Government Code requires the City Council to prescribe the time and method of paying salaries, wages and benefits for employees of the City; WHEREAS, the City Council has authorized and directed, under provisions of the W Municipal Code of the City of Santa Clarita, Section 2.080.060, the City Manager to prepare a proposed salary plan for all employees of the City; Q U WHEREAS, pursuant to California Code of Regulations, Title 2, Section 570.5, CAPERS requires governing bodies of local agencies contracting with CAPERS to approve U and adopt a publicly available pay schedule for every employee position in accordance with public meeting laws; and WHEREAS, the City Council desires to amend the City's classification plan and salary schedules for all regular, seasonal, temporary and part-time positions. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Santa Clarita, California, as follows: SECTION 1. The attached Classification Plan and Salary Schedule effective January 1, 2021, is hereby approved and adopted in accordance with the requirements of California Code of Regulations, Title 2, Section 570.5. This plan includes classifications and salaries for: Regular, unrepresented positions; City Manager and Councilmember positions; Service Employees' International Union (SEIU) represented positions; and part-time, temporary, seasonal (PTS) positions. The Classification Plan and Salary Schedule will be posted on the City's website, and will be made available for public inspection for not less than five (5) years. Any amendments or revisions to the Classification Plan and Salary Schedule shall be submitted to the City Council for approval and adoption. SECTION 2. The City's Classification Plan and Salary Schedule is hereby amended effective January 1, 2021, to provide for the following salary changes due to the increase in the State of California minimum wage rates: (A) The hourly salary for PTS Sports Attendant will be increased to meet the California minimum wage rate of $14 per hour (B) The hourly salary for PTS Youth Employment Services will be increased to meet the California minimum wage rate of $14 per hour (C) The starting salary for the salary range for PTS Office Clerk will be increased to meet the California minimum wage rate of $14 per hour, with a maximum salary of $16.77 per hour (D) The hourly salary for PTS Library Aide will be increased to meet the California minimum wage rate of $14 per hour at step 1. Step 2 and step 3 will also be adjusted to $14.42 at step 2 and $14.85 at step 3 (E) The hourly salary for PTS Camp Counselor will be increased to meet the California minimum wage rate of $14 per hour (F) The hourly salary for PTS Lifeguard Candidate will be increased to meet the w California minimum wage rate of $14 per hour Q U (G) The hourly salary for PTS Crossing Guard will be increased to meet the U- California minimum wage rate of $14 per hour at step 1. Step 2 and step 3 will a) also be adjusted to $14.42 at step 2 and $14.85 at step 3 S (H) The hourly salary for PTS Recreation Leader I will be increased to $14.42 per hour at step 1, $14.85 at step 2, and $15.30 at step 3 (I) The hourly salary for PTS Preschool Teachers Aide will be increased to $14.42 per hour at step 1, $14.85 at step 2, and $15.30 at step 3 (J) The hourly salary for PTS Inclusion Aide I will be increased to $14.42 per hour at step 1, $14.85 at step 2, and $15.30 at step 3 (K) The hourly salary for PTS Recreation Leader II will be increased to $15.50 per hour at step 1, $15.97 at step 2, and $16.45 at step 3 (L) The hourly salary for PTS Camp Assistant Director will be increased to $15.50 per hour at step 1, $15.97 at step 2, and $16.45 at step 3 (M) The hourly salary for PTS Inclusion Aide 11 will be increased to $15.50 per hour at step 1, $15.97 at step 2, and $16.45 at step 3 (N) The hourly salary for PTS Crossing Guard Lead will be increased to $15.05 per hour at step 1, $15.50 at step 2, and $15.97 at step 3 W SECTION 3. Effective January 1, 2021, the City -paid benefit contribution for all active employees will be adjusted as shown below. Active employees include City Council members, regular unrepresented employees, and regular employees covered by the Service Employees' International Union (SEIU) who are actively working for the City. The City has a two tier plan for City -Paid benefit allowances: • Tier 1 includes active employees hired into regular, benefitted positions prior to January 1, 2018 • Tier 2 includes active employees hired or re -hired after a break in service into benefitted positions on or after January 1, 2018. A break in service is defined as when the employee voluntarily or involuntarily separates from city service and is later rehired. For active employees hired before January 1, 2018 (TIER 1) who enroll in a City- v provided health insurance plan, the maximum monthly benefit allowance will be based on the U_ level of medical coverage selected (i.e., employee only, employee plus one, or family). For 2021 4) the benefit allowances will remain the same to match the allowances in calendar year 2020 based on the schedule below: • Employee only coverage: Up to $1,426.12 per month to cover health, dental, and vision premiums • Employee plus one coverage: Up to $1,426.12 per month to cover health, dental, and vision premiums • Employee family coverage: Up to $1,546.98 per month to cover health, dental, and vision premiums For active employees hired or re -hired on or after January 1, 2018 (TIER 2) who enroll in a City -provided health insurance plan, the maximum monthly benefit allowance will be based on the level of medical coverage selected (i.e., employee only, employee plus, or family). For 2021, the benefit allowances will remain the same to match the allowances in calendar year 2020 based on the schedule below: • Employee only coverage: Up to $594.78 per month to cover health, dental, and vision premiums • Employee plus one coverage: Up to $1,185.22 per month to cover health, dental, and vision premiums • Employee family coverage: Up to $1,546.98 per month to cover health, dental, and vision premiums Active employees hired prior to January 1, 2011, will receive a monthly taxable cash amount of $1,016.58 less any applicable health, dental, and vision premiums. This taxable cash amount is inclusive of the benefit allowances listed above, not in addition to those amounts. Active employees hired or re -hired on or after January 1, 2011, who are not enrolled in a City - provided health insurance plan, will receive a monthly taxable cash amount of $229.98 less any applicable dental and vision premiums. This amount is equal to half of the employee only rate for the lowest cost CalPERS' health insurance plan available to City employees who reside in Santa Clarita. For 2021, this plan is PERS Select PPO. Benefit allowances and taxable cash will be pro -rated for employees who are part-time, benefitted, regular employees based on their work hours and leave accrual hours used per pay period. The maximum benefit allowances may be adjusted based on changes to health, dental, Q and vision plans. Changes to future benefit allowances for active employees will be subject to w City Council approval_ Q tJ SECTION 4. Effective January 1, 2021, the retiree health care contribution for City co Council members and regular employees, both unrepresented and SEN, hired prior to a) January 1, 2008, and retiring from the City before January 1, 2012, will be a monthly medical benefit up to $1,016.58. Effective January 1, 2021, the retiree health care contribution for City o Council members and regular employees, hired prior to January 1, 2008, and retiring from the Q City on or after January 1, 2012, will be a monthly medical benefit up to the employee plus one dependent rate for the lowest cost health insurance plan offered by CalPERS. For 2021, this plan is Health Net Salud Y Mas HMO. This monthly maximum rate will be $825.76 effective m January 1, 2021. This maximum amount includes the minimum employer health premium contribution under the Public Employees' Medical and Hospital Care Act (PEMHCA). Retirees include City Council members, regular unrepresented employees, and regular employees covered by the SEW who left in good standing from the City and retired from CalPERS within 120 days of leaving the City. The actual amounts for each individual retiree are based on the costs of the City -provided health insurance plan selected by the retiree, any applicable vesting schedules, and any applicable provisions in the SEW Memorandum of Understanding. The surviving spouses or other dependents of retirees are only eligible for the CalPERS minimum contribution. Employees hired on or after January 1, 2008, are only eligible for the CalPERS minimum contribution. Changes to future retiree healthcare contributions will be subject to City Council approval. SECTION 5. All prior resolutions and parts of resolutions in conflict with this resolution are hereby rescinded. SECTION 6. The City Clerk shall certify to the adoption of this resolution. il PASSED, APPROVED, AND ADOPTED this 8th day of December 2020. MAYOR ATTEST: CITY CLERK DATE: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF SANTA CLARITA ) I, Mary Cusick, City Clerk, of the City of Santa Clarita, do hereby certify that the foregoing Resolution 20 - was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 8th day of December 2020, by the following vote: AYES: COUNCIL,MEMBERS: NOES: COUNCIL,MEMBERS: ABSENT: COUNCIL,MEMBERS: CITY CLERK J Q U co Mr -lVOSl=I) eouemolIV Igaua8 pue `salnpauoS AjeleS pue uoi;eoilisselo 6uipuawV uoi;nloseN :;uauauoe;;d O O O d^' d^' d^' � U') N N 1� r� m a, a, a, a, a, a, O M 7t d! d! 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