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Home My WebLink About2020-11-10 - AGENDA REPORTS - REGULAR MTG MIN 10/27/2020 (2)O Hereinafter the titles Mayor, Mayor Pro Teen, Councibnember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Teen/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, October 27, 2020 INVOCATION Mayor Smyth delivered the invocation. -Minutes- 6:00 PM City Council Chambers CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to approve the agenda, pulling Item 9 for a public comment. Hearing no objections, it was so ordered. RESULT: APPROVED AGENDA A Packet Pg. 9 O AWARDS AND RECOGNITIONS Mayor Smyth spoke of the Red Ribbon Campaign that urges residents to participate in drug prevention education activities, and that the City proclaims October 21 through 23 as Red Ribbon Week in Santa Clarita. PUBLIC PARTICIPATION Addressing the Council remotely were Elaine Ballace, regarding taxes, turbulent times, and writing a book; Stephen Petzold, regarding Bouquet Falls beautification; Branden Bohrnsen, regarding Measure J; Dan Chapman, regarding Bouquet Falls beautification; and Quynn Lubs, regarding Measure J and racism. STAFF COMMENTS City Manager Ken Striplin addressed Ms. Ballace's comments, clarifying that the property tax amounts stated were inaccurate; commented on reaching out for opportunities for Bouquet Falls beautification; and spoke of Measure J and that the staff presentation to Council reflected 0 accurate information. C 0 U Councilmember McLean commented on Measure J and its negative effects on Law Enforcement and citizen safety; and would like to have the County's accounting of social programs that Measure J benefits. Councilmember Weste thanked Mr. Petzold and Mr. Chapman for raising awareness about Bouquet Falls and would like the City to list that location as an opportunity for volunteer clean- UP - COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember McLean commented on the negative articles in Los Angeles Times and their lack of objectivity; commented on the Vista Canyon Metrolink Station Parking structure ribbon cutting; and spoke of Senate Bill 1120, which further erodes local control over housing needs. Councilmember Weste addressed issues of guns and rifles being used in City -owned open space, and requested staff to work with the Sheriff s department on appropriate signage; and commented on the stress, frustration, and unintended consequences from COVID-19, and technologies available, including Ultraviolet C (UVC), which kills 99.99% of viruses and bacteria. Mayor Pro Tem Miranda announced that the State of the City was held virtually, and the video is now available on YouTube. Councilmember Kellar announced that the Hometown Hero program contract has been updated, and the total cost to participate is $172.50 for the first year, which is a 60% reduction in price. Mayor Smyth commented that Los Angeles County Public Health has provided guidance on how to cheer for the Dodgers; indicated his support of Councilmember Weste's comments regarding open space issues; and announced the upcoming deadline for the Small Business Relief Grant Program. Page 2 Packet Pg. 10 O CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bob Kellar, Councilmember SECONDER: Bill Miranda, Mayor Pro Tem AYES: Smyth, Miranda, Kellar, McLean, Weste ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the October 13, 2020, Special Meeting. L- ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. u RECOMMENDED ACTION: City Council approve the minutes of the October 13, 2020, U Regular Meeting. U) a ITEM 3 U CHECK REGISTER NO. 21 2 Check Register No. 21 for the Period 09/11/20 through 09/24/20 and 10/01/20. Electronic Funds 0- Q Transfers for the Period 09/14/20 through 09/25/20. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. Q N c� ITEM 4 READING OF ORDINANCE TITLES U) Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. c� U) ITEM 5 FISCAL YEAR 2020 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM The City of Santa Clarita has been awarded a grant for a total of $20,925 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) program. JAG allows state and local governments to support a broad range of activities to prevent and control crime, based on local needs and conditions. RECOMMENDED ACTION: City Council: 1. Accept Fiscal Year 2020 Edward Byrne Memorial Justice Assistance Grant (JAG) funds Page 3 Packet Pg. 11 O from the U.S. Department of Justice, Bureau of Justice Assistance. 2. Increase estimated revenue in account 206-4461.021 (Justice Assistance Grant 2020) by $20,925. 3. Increase estimated expenditure in account 16121-5111.001 (Special Supplies) by $20,925. 4. Authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval. ITEM 6 AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T51 (VALENCIA HIGH SCHOOL) Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T51 (Valencia High School) for an amount not to exceed $444,528. RECOMMENDED ACTION: City Council: Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T51 (Valencia High School) for an annual base amount of $185,220, plus an additional $37,044 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $444,528. 2. Authorize and appropriate an ongoing expenditure increase in the annual amount of $8,834 from the Landscape Maintenance District Fund 357 to account number 12553-5161.010, to support recurring landscape maintenance services. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of a contingency of $37,044, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. A Page 4 Packet Pg. 12 O ITEM 7 LMD ZONE 28 (NEWHALL) APPROPRIATION OF FUNDS AND CONTRACT MODIFICATION Request to appropriate a base budget increase of $39,360 to Account No. 12551-5161.010 and modify the existing contract with Oak Springs Nursery, Inc., for expanded landscape maintenance services within Landscape Maintenance District Zone T28 (Newhall). RECOMMENDED ACTION: City Council: 1. Appropriate an ongoing base budget in the amount of $39,360 from Fund 357 to Landscape Maintenance District (LMD) Zone 28 (Newhall), account number 12551-5161.010 (Landscape Services), associated with the acceptance of, and ongoing maintenance for landscape improvements located within The Center at Needham Ranch. 2. Authorize an increase in expenditure authority to the City's existing contract with Oak Springs Nursery, Inc., in the amount of $39,360, for a total contract amount not to exceed 0 $277,944. 0 U 3. Approve a one-year extension of the existing contract with Oak Springs Nursery, Inc., through January 31, 2022. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 8 APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE AND REJECTION OF OFFERS OF DEDICATION FOR TRACT NO. 60922-02 (SKYLINE RANCH) Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, and approve and reject offers of dedication of easement for Tract No. 60922-02. This map is for subdivision purposes and is located in Skyline Ranch north of the Stratus Street loop. RECOMMENDED ACTION: City Council: 1. Approve the Final Tract Map for Tract No. 60922-02. 2. Accept the following on behalf of the public: (1) the right to restrict or prohibit direct vehicular ingress and egress to Stratus Street; (2) the easements for covered storm drain appurtenant structures and ingress and egress purposes; (3) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (4) all sanitary sewers and appurtenant structures; (5) the easement for sight distance purposes; (6) the right to restrict or prohibit any and all allowable uses within areas designated as open space; and (7) the right to restrict or prohibit the erection or construction of any buildings or structures within restricted use areas. Page 5 Packet Pg. 13 O 3. Reject the offer of dedication and grant in fee simple of all of Lots 295, 296, 297, 298, and 299 for flood control purposes. 4. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 60922-02, which indicates all special assessments levied by the City of Santa Clarita are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 60922-02, which embodies the approval of said map and the acceptance and rejection of the dedications shown thereon. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 60922-02, which provides for verification that the map is technically U) correct. 0 U 8. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 60922-02, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. ITEM 9 TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT ANNEXATION NOS. 1102, 1103, 1104, AND 1106 The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside of the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: 1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1102, 1103, 1104, and 1106. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council on this item remotely was Alan Ferdman, representing Canyon Country Advisory Committee. Page 6 Packet Pg. 14 O City Manager Ken Striplin commented that he will have staff contact Mr. Ferdman to address questions. Adopted Resolution Nos. 20-64, 20-65, 20-66, 20-67, 20-68, 20-69, 20-70, 20-71, 20-72, and 20-73 ITEM 10 OLD TOWN NEWHALL LIBRARY ELECTRONIC BOOK LOCKERS, PROJECT F2012 - APPROVE PLANS AND SPECIFICATIONS AND APPROPRIATE FUNDS FROM LIBRARY FUND Provide new book lockers on the east side of the library. The work will include a new concrete slab within the existing landscape adjacent to the building, addition of new power and data connection from nearby outlet and conduit run in landscape strip, new curb ramp at the nearby parking area and attached canopy by locker manufacturer. U RECOMMENDED ACTION: City Council: a 0 U 1. Approve the plans and specifications for the Old Town Newhall Library Electronic Book Lockers, Project F2012. 2. Amend the City's existing contract with D-Tech International USA to authorize an expenditure authority increase in the amount of $67,955, for a total contract amount not to exceed $220,195, and increase the scope of the contract to include a third locker system at the Old Town Newhall Library. 3. Appropriate $99,836 from the Library Fund (309) to the Old Town Newhall Library Electronic Book Lockers expenditure account F2012309-5161.001. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 FLEET MANAGEMENT SYSTEM Fleet management contract for maintenance scheduling, remote diagnostics, and dispatching for all City vehicles. RECOMMENDED ACTION: City Council: Award a service agreement to Verizon Connect for a fleet management system in a three- year bundle using the Sourcewell Contract 022217-NWF in an amount of $143,244, with a 10 percent contingency of $14,324 for a total contract amount not to exceed $157,568. 2. Authorize an ongoing base budget appropriation of $52,523 to Risk Management expenditure account 12001-5131.007, from the Self Insurance Fund (Fund 721), for the ongoing annual service fees associated with the fleet management system. Page 7 Packet Pg. 15 O 4. Authorize the City Manager or designee to execute the contract and associated documents subject to City Attorney approval. ITEM 12 CITY HALL BOILER REPLACEMENT Award contract for the replacement of the City Hall boiler. RECOMMENDED ACTION: City Council: 1. Award a contract to Johnson Controls, Inc., for the replacement of the City Hall boiler using the Sourcewell Contract 030817-JHN, in the amount of $69,687, with a contingency amount of $2,813, for a total contract amount not to exceed $72,500. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 0 ITEM 13 AWARD CONTRACT TO UPDATE THE CITY OF SANTA CLARITA CLIMATE ACTION PLAN A contract to revise the current City of Santa Clarita Climate Action Plan using S132 grant funds RECOMMENDED ACTION: City Council: Award a Professional Services Agreement in the amount of $116,600 to Ramboll US Consulting, Inc., for the development of updates to the City of Santa Clarita Climate Action Plan. 2. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney. PUBLIC HEARINGS ITEM 14 FIRST READING OF MASTER CASE 19-089: GENERAL PLAN AMENDMENT 19-001, ZONE CHANGE 19-002, ARCHITECTURAL DESIGN REVIEW 19-009, CONDITIONAL USE PERMIT 19-003, DEVELOPMENT REVIEW PERMIT 19-008, AND MINOR USE PERMIT 19-012 (HORNE PARTNERS, LLCVALLEY CENTER DRIVE SELF -STORAGE FACILITY) Master Case 19-089: Consideration of a General Plan Amendment and Zone Change in association with a proposal for an approximate 156,000 square -foot, 3-story self -storage facility located at the southwest corner of Golden Valley Road and Valley Center Drive. Page 8 Packet Pg. 16 O RECOMMENDED ACTION: City Council: 1. Conduct the public hearing. 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE MITIGATED NEGATIVE DECLARATION PREPARED FOR THE PROJECT AND APPROVING MASTER CASE 19-089, CONSISTING OF GENERAL PLAN AMENDMENT 19-001, ZONE CHANGE 19-002, ARCHITECTURAL DESIGN REVIEW PERMIT 19-009, CONDITIONAL USE PERMIT 19-003, DEVELOPMENT REVIEW PERMIT 19-008, AND MINOR USE PERMIT 19-012, FOR THE CONSTRUCTION AND OPERATION OF A 156,060 SQUARE -FOOT SELF -STORAGE FACILITY THAT EXCEEDS 35 FEET IN HEIGHT (57 FEET, 4 INCHES), LOCATED AT THE SOUTHWEST CORNER OF GOLDEN VALLEY ROAD AND VALLEY CENTER DRIVE (ASSESSOR PARCEL NUMBERS 2849-024-045 AND 2849-024-046), IN THE a� CITY OF SANTA CLARITA, SUBJECT TO THE ATTACHED CONDITIONS OF 0 APPROVAL (EXHIBIT A)." Mayor Smyth opened the Public Hearing. Deputy City Clerk Amanda Santos stated that all notices required by law have been provided Associate Planner Ben Jarvis provided the staff report. Members of the applicant team, Hunt Braly and Hugh Horne, representing Horne Partners, made a presentation remotely. No other requests to speak were received. Council inquired regarding challenges for this parcel of land and Mr. Jarvis responded. Council recounted that development at this parcel was made difficult due to the Golden Valley Cross Connection, the project is not changing any standards for other storage centers, and the site is not accessible from Golden Valley Road. Mayor Smyth closed the public comments. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Smyth, Miranda, Kellar, McLean, Weste PUBLIC PARTICIPATION II No requests to speak were received. Page 9 Packet Pg. 17 O ADJOURNMENT Mayor Smyth adjourned the Regular Meeting at 7:08 p.m. ATTEST: CITY CLERK MAYOR A Page 10 Packet Pg. 18