HomeMy WebLinkAbout2020-11-10 - RESOLUTIONS - AMEND RECORDS RETENTION SCHEDULE (2)RESOLUTION NO. 20-74
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE CITY OF
SANTA CLARITA RECORDS RETENTION SCHEDULE
WHEREAS, Section 34090 et seq. of the Government Code of the State of California
provides the parameters whereby any City of Santa Clarita (City record which has served its
purpose and is no longer required may be destroyed; and
WHEREAS, the Records Retention Schedule establishes orderly procedures for retaining
official City records in active and inactive files, and for disposing of records whe , they are no
longer needed for administrative, fiscal, historical, or legal purposes; and
WHEREAS, the Records Retention Schedule applies to all forms and formats of official
City records, regardless of physical characteristics; and
WHEREAS, on September 14, 1993, the City Council adopted Resolution 93-119
establishing the Records Management Program and adopting the Records Retention Schedule;
and
WHEREAS, the City Council has approved amendments to the Records Retention
Schedule in 2005, 2010, and 2015; and
WHEREAS, over time regulatory compliance laws that affect the records of the City of
Santa Clarita change; and
WHEREAS, an ongoing review of the Records Retention Schedule is performed and
permissible revisions are made semi-annually; and
WHEREAS, a five-year review of the Records Retention Schedule has been performed;
and
WHEREAS, recommended changes to records retention have been approved by the City
Attorney and City Department Heads as recommended by the Custodian of Records (City Clerk);
and
WHEREAS, recommended changes that require City Council action as well as various
changes that have been approved administratively are brought before the City Council for the
five-year update and are attached as Exhibit A.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does
hereby resolve as follows:
SECTION 1. The Records Retention Schedule is hereby amended to include those
changes as set forth in the attached Exhibit A.
SECTION 2. The City Clerk shall certify to the adoption of this resolution.
Page 1 of 2
PASSED, APPROVED AND ADOPTED this 10" day of November 2020.
AYOR
ATTEST:
CITY CLERK
DATE: I �7/.,
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution No. 20-74 was duly adopted by the City Council of the City of Santa
Clarita at a regular meeting thereof, held on the 101" day of November 2020, by the following
vote:
AYES: COUNCILMEMBERS: McLean, Miranda, Kellar, Weste, Smyth
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
c4lt�-
CITY CLERK
Page 2 of 2
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