HomeMy WebLinkAbout2020-12-08 - MINUTES - REGULAR (2)E yAkTA �,
CITY OF SANTA CLARI'U
UCity Council
Regular
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Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manage-, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Atto -ney/Counsel, and City Clerk/Secretary
Tuesday, December 8, 2020
—Minutes—
6:00 PM
INVOCATION
Councilmember Weste delivered the invocation
City Council Chambers
CALL TO ORDER
Mayor Miranda called to order the Joint Regular meeting of the City Council, Board of Library
' Trustees, and Successor Agency to the former Redevelopment Agency at 7:39 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Gibbs led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Smyth, second by Weste, to approve the agenda, pulling Item 9 for Council
comment and Items 7 and 10 for public comment.
Hearing no objections, it was so ordered.
' RESULT: APPROVED AGENDA
PUBLIC PARTICIPATION '
Addressing the Council remotely were Kyle Tomlin, regarding Bob Kellar; Paul Nelson De La
Cerda, regarding the Human Relations Roundtable and community involvement; Clara Cho,
regarding the COVID-19 lockdown; June Griffin, regarding Council's commitment to the
community and environment; Rebecca Swint, regarding political rallies at the Sheriff Station;
Quynn Lubs, regarding Bob Kellar; Peggy Stabile, regarding the Human Relations Roundtable;
Belinda Campos Bresnahan, regarding tar at the Ed Davis park, Towsley hiking loop.
One written comment was received regarding road quality at an intersection, and one was
received regarding COVD-19 revenue cuts.
STAFF COMMENTS
City Manager Ken Striplin commented on following up on Ms. Bresnahan's concern.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean wished all happy holidays; requested, and Council concurred, to place
an item on the next agenda regarding discussion of a request to name open space; commented on
Deputy City Manager Darren HernandeZs upcoming retirement; shared that her family
celebrated Thanksgiving through Zoom due to the increase in positivity rate; and wished
everyone to stay safe.
Mayor Pro Tern Weste commented that Native Americans used tar from the ground to line '
baskets to retain water; mentioned that the Castaic Animal Shelter has pets for adoption by
appointment, and the Los Angeles Animal Care Foundation raises money for all shelter animals;
and commented on the COVID-19 virus and the need to be proactive and prepare for the future.
Councilmember Smyth requested adjournment in memory of Rocky Anthony Romero; and
requested, with Council concurrence, to plat- an item on the next agenda to discuss naming a
trailhead in honor of former Councilmer_tber Dennis Koantz.
Councilmember Gibbs a*mounced that the W.:.SH Folmdaticn has several upcoming events,
including the Santa Clarita Valley Virtual Ta?.-,nt Show on December 17, and a 5K and 1 OK
virtual run; and commented on safety protocc'.s and the need to be aggressive using technology.
Mayor Miranda announced that the holiday lights are up at Old Town Newhall; and mentioned
that COVID-19 updates are available on the Santa Clarita Emergency website.
CONSENT CALENDAR
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Marsha McLean, Councilmember
SECONDER:
Laurene Weste, Mayor Pro Tem
AYES:
Gibbs, Smyth, Miranda, McLean, Weste
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ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 24, 2020,
Special Meeting.
IIf I8_6N
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 24, 2020,
Regular Meeting.
ITEM 3
CHECK REGISTER NO. 24
Check Register No. 24 for the Period 10/23/20 through 11/05/20 and 11/12/20. Electronic Funds
Transfers for the Period 10/26/20 through 11/06/20.
RECOMMENDED ACTION: ,
City Council approve and ratify for payment the demands presented in Check Register No. 24.
ITEM 4
READING OF ORDINANCE TITLES
' Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 5
FEDERAL ADVOCACY SERVICES: MMO PARTNERS
The City of Santa Clarita retains the services of the Washington, D.C. based fun MMO Partners
for federal legislative advocacy services. The firm's current contract expires on December 31,
2020. The City Council is requested to approve a contract renewal for the period of January 1,
2021, through December 31, 2022, concurrent with the term of the 117th Congress. The annual
maximum contract amount is $77,000 for a total requested expenditure not to exceed $154,000
over the two-year renewal term of the contract.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to MMO Partners for the period of January 1, 2021, through
December 31, 2022, concurrent with the term of the 117' Congress, in the amount not to
' exceed $77,000 annually.
2. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
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ITEM 6 '
SECOND READING OF MASTER CASE 20-043: 2020 UNIFIED DEVELOPMENT CODE
UPDATE
Second reading of an ordinance to update the City's Unified Development Code, Lyons Avenue
Corridor Plan, Soledad Canyon Road Corridor Plan, and the Old Town Newhall Specific Plan.
RECOMMENDED ACTION:
City Council:
1. Adopt the Negative Declaration prepared for the project.
2. Conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE
NEGATIVE DECLARATION PREPARED FOR THE PROJECT AND APPROVING
MASTER CASE 20-043, CONSISTING OF UNIFIED DEVELOPMENT CODE
AMENDMENT 20-001 AND SPECIFIC PLAN AMENDMENT 20-001 (ZONING
AMENDMENT), AMENDING THE UNIFIED DEVELOPMENT CODE, LYONS
AVENUE CORRIDOR PLAN, SOLEDAD CANYON ROAD CORRIDOR PLAN, AND
THE OLD TOWN NEWHALL SPECIFIC PLAN AS SHOWN IN EXHIBITS A, B, C,
AND D."
ITEM 7 '
APPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES
Consideration of appointment to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution appointing Councilmember Jason Gibbs to the Santa Clarita
Board of Library Trustees to complete the term expiring June 30, 2021.
One written comment was received in opposition of this item.
Adopted Resolution No. 20-80
ITEM 8
APPROVAL OF FINAL TRACT MAP AND ACCEPTANCE AND REJECTION OF OFFERS
OF DEDICATION FOR TRACT NO. 73858 - PLUM CANYON SHAPELL
Pursuant to Section 66474.1 of the Subdivision Map Act, approve the final tract map and accept
and reject offers of dedication for Tract No. 73858. This map is for condominium purposes and
is located in the Plum Canyon community on the east side of Whites Canyon Road, south of
Skyline Ranch Road.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Map for Tract No. 73858. '
2. Accept on behalf of the public the offers of dedication of (1) the right to restrict direct
vehicular ingress and egress to Whites Canyon Road; (2) the easements for sanitary sewer
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' and sanitary sewer ingress and egress purposes; (3) all sanitary sewers and appurtenant
structures; (4) the easements for covered storm drain, appurtenant structures, and ingress and
egress purposes; and (5) the right to prohibit any and all allowable uses within open space.
3. Reject the irrevocable offer of dedication and grant in fee simple all of Lots 2 and 3 for flood
control purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer of
dedication and grant in fee simple all of Lots 2 and 3 when construction improvements are
completed to the satisfaction of the Director of Public Works.
5. Authorize the City Manager or designee to rescind the rejection and accept the offer of
dedication and grant in fee simple all of Lots 3, 4, and 5, inclusive, shown on recorded Final
Tract Map No. 73858-01 when construction improvements are completed to the satisfaction
of the Director of Public Works.
6. Make findings as follows: This project is consistent with the provisions of Sections 66474
and 66474.1 of the Subdivision Map Act and should be approved.
7. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of the Final Tract Map for Tract No. 73858, which indicates all special
assessments levied by the City of Santa Clarita are paid.
' 8. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract
Map for Tract No. 73858, which embodies the approval of said map, the acceptance of the
dedications shown thereon, and the rejection of the irrevocable offer of dedication shown
thereon.
9. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final
Tract Map for Tract No. 73858, which provides for verification that the map is technically
correct.
10. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final
Tract Map for Tract No. 73858, which provides for verification of substantial conformance
with the Tentative Tract Map and all provisions of local ordinances and state laws applicable
at the time of approval.
ITEM 9
CANYON COUNTRY PARK HVAC REPLACEMENT, PROJECT P3027 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT
This project will replace two existing HVAC package units with four new split unit systems at
Canyon Country Park. The project includes new single -ply roofing in the equipment area, new
' roof platforms, patching parapet openings, BACnet thermostats, new electrical panels, and
associated electrical hookups.
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RECOMMENDED ACTION:
City Council: '
1. Approve the plans and specifications for the Canyon Country Park HVAC Replacement,
Project P3027.
2. Award the construction contract to Western Air Conditioning Co, Inc., in the amount of
$177,900 and authorize a contingency in the amount of $17,790, for a total contract amount
not to exceed $195,690.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Mayor Pro Tern Weste commented on the City's installation of Utra Violet-C (UVC) at City Hall
and that it will also be installed in this HVAC replacement.
ITEM 10
LOCAL ROADWAY SAFETY PLAN, PROJECT C0063 - AWARD PROFESSIONAL
SERVICES CONTRACT
Award professional services contract to develop a Local Roadway Safety Plan. The plan will
identify, analyze, and prioritize roadway safety improvements focusing on the 5 E's of traffic
safety: Engineering, Enforcement, Education, Encouragement, and Emergency Services. I
RECOMMENDED ACTION:
City Council:
1. Award a professional services contract to Kimley-Horn and Associates, Inc., for the Local
Roadway Safety Plan, Project C0063, in an amount not to exceed $79,693.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
One written comment was received in support of this item.
ITEM 11
AWARD THREE-YEAR CONTRACT FOR CREDIT CARD MERCHANT AND
PROCESSING SERVICES
Council consideration for a three-year contract for credit card merchant and processing services.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to MUFG Union Bank, N,A., for credit card merchant and
processing services in the amount not to exceed $170,000 annually.
2. Authorize the City Manager or designee to execute up to two additional one-year renewals in I
an amount not to exceed $170,000 annually.
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3. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
1110159V
FIBER ELECTRONICS HARDWARE CAPACITY UPGRADE
This item makes a recommendation to award a contract to Lanair Group, LLC, for the purchase
of Ciena fiber electronics hardware to increase the capacity of the fiber optic connection between
the City's primary data center and downtown Los Angeles in order to attract new, high-speed
Internet service providers who will require this capacity to service local businesses.
RECOMMENDED ACTION:
City Council:
Approve the use of a "piggyback" contract through the National Association of State
Procurement Officials contract #AR612, amendment 2; award a contract to Lanair Group,
LLC, in the amount of $111,827 plus a 10 percent contingency in the amount of $11,183, for
a total amount not to exceed $123,010 for fiber electronics hardware, professional services,
and three years of support and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
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NEW BUSINESS
ITEM 13
FISCAL YEAR 2020-2021 MID -YEAR BUDGET ADJUSTMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform
a mid -year review of the City's budgetary and financial position to ensure any deviations from
the initial budget projections are proactively addressed. Staff also reviews requests for
appropriations to address new priorities that are unfunded or under -funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former Redevelopment
Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year 2019-2020 and Fiscal Year 2020-
2021.
2. Adopt a resolution amending the classification plan and salary schedules, providing changes
to benefit contributions for employees and retirees of the City.
Finance Manager Brittany Houston provided the staff report.
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Council commented on the fiscal health of the City and inquired regarding budget study sessions. '
City Manager Ken Striplin responded that the budget process kicked of this month and the first
study session will be in February 2021.
Adopted Resolution No. 20-81 and Resolution No. 20-82
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Mayor Pro Tem.
SECONDER:
Marsha McLean, Councilmember
AYES:
Gibbs, Smyth, Miranda, McLean, Weste
PUBLIC PARTICIPATION II
Addressing the Council was Lynne Plambeck regarding a Sand Canyon Project Environmental
Impact Report extension.
STAFF COMMENTS
Councilmember McLean inquired about the comment period for the Sand Canyon Project
Environmental Impact Report (EIR). City Manager Ken Striplin responded that the EIR
comment period was extended for an additional 15 days, beyond the 45 day requirement, and
that the Planning Commission may extend the comment period further during an upcoming
Commission meeting if they determine they need additional time for review.
Mayor Pro Tem. Weste commented on the community's support of a potential local health '
department and the creation of a new county. Councilmember McLean inquired about the status
of the local health department study, and City Manager Ken Striplin responded that the Council
gave direction and allocated funds for a consultant to prepare a report, which is expected to be
available mid -February.
Council discussed the outdoor dining ban, State and County health orders, and recent court
orders. Councilmember McLean inquired about sending letters to the legislature and Governor
Newsom regarding rescinding the health order, and City Manager Ken Striplin responded that
staff can prepare a letter for the Mayor's signature that represents the same position as the letter
previously sent to the County.
ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting in memory of Rocky Romero at 8:47 p.m.
AMAYOR,
CITY CLpRIC '
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