HomeMy WebLinkAbout2021-01-26 - AGENDAS - REGULAR (2)0hll J111 R er Airo ) eccess
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CITY OF SANTA CLARITA
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours.
INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
American Public Works Association Project of the Year Award
PRESENTATIONS
One Story One City 2021 Program
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
Page 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the January 12, 2021 Regular Meeting.
2. CHECK REGISTER NOS. 01 AND 02 - Check Register No. 01 for the Period
12/04/20 through 12/17/20 and 12/24/20. Electronic Funds Transfers for the Period
12/07/20 through 12/18/20. Check Register No. 02 for the Period 12/18/20 through
12/31/20 and 01/07/21. Electronic Funds Transfers for the Period 12/21/20 through
01/01/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 01 and Check Register No. 02.
3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires
that all ordinances be read in full prior to Council taking action on the ordinance. By
listing the ordinance title on the Council agenda, Council may determine that the title has
been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public
agenda have been read and waive further reading.
4. FISCAL YEAR 2019-20 COMPREHENSIVE ANNUAL FINANCIAL REPORT
AND OTHER RELATED REPORTS - The City's independent audit firm, Eide Bailly,
LLP, has completed the City's annual audit for fiscal year ending June 30, 2020. Based
on the audit performed, Eide Bailly, LLP, issued an unmodified "clean" audit opinion
letter which reflects the best level an organization can receive on its financial statements.
RECOMMENDED ACTION:
City Council approve the Comprehensive Annual Financial Report and other related
reports for fiscal year ending June 30, 2020.
5. SECOND READING - ACCESSORY DWELLING UNIT ORDINANCE - Second
reading of an ordinance to provide for the regulation of Accessory Dwelling Units in a
manner consistent with state law.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled: "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, APPROVING MASTER CASE 20-085, CONSISTING OF UNIFIED
DEVELOPMENT CODE AMENDMENT 20-002, AMENDING THE UNIFIED
DEVELOPMENT CODE AS SHOWN IN EXHIBIT A."
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6. AWARD A PROFESSIONAL SERVICES AGREEMENT TO UPDATE THE
CITY OF SANTA CLARITA HOUSING ELEMENT, SAFETY ELEMENT, AND
ASSOCIATED CEQA REVIEW - Award a professional services agreement to 4LEAF,
Inc., to prepare the update to the City of Santa Clarita Housing Element using Senate Bill
2 (SB2) grant funds.
RECOMMENDED ACTION:
City Council:
1. Award a professional services agreement to 4LEAF, Inc., in the amount of $250,362
and authorize a contingency of $37,554, for a total contract amount not to exceed
$287,916, for the preparation of updates to the Housing Element, Safety Element, and
the associated California Environmental Quality Act review.
2. Authorize the City Manager, or designee, to execute all necessary
documents, subject to the approval of the City Attorney.
7. AWARD CONTRACT FOR THE DESIGN OF A TRAFFIC SIGNAL AT
COPPER HILL DRIVE AND DEER SPRINGS DRIVE, PROJECT C4016 - Award
a contract for consultant services to design a traffic signal at the intersection of Copper
Hill Drive at Deer Springs Drive.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Kimley-Horn and Associates, Inc., for the Traffic Signal
and Fiber Optic Interconnect, Copper Hill Drive and Deer Spring Drive Project,
Project C4016, in the amount of $61,727, plus a contingency of $3,273, for a total
contract amount not to exceed $65,000.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
8. SANTA CLARITA PARK POOL SURGE PIT AND REPLASTER, PROJECT
P3024 - APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT - This project will repair the pool surge pit and
replaster the pool at Santa Clarita Park.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Santa Clarita Park Pool Surge Pit and
Replaster project, Project P3024.
2. Award a construction contract to Condor, Inc., in the amount of $347,000 and
authorize a contingency in the amount of $34,700, for a total contract amount not to
exceed $381,700.
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3. Authorize a transfer of projects savings in the amount of $70,000 to the Santa Clarita
Park Pool Surge Pit and Replaster project, Project P3024 from the following
accounts:
$50,000 from the Plum Canyon Park LED Sports Field Lighting and
Backstop Fencing, expenditure account P4021367-5161.001 to
expenditure account P3024367-5161.001;
$20,000 from the Central Park Buildout (Design), expenditure account
P4019367-5161.001 to expenditure account P3024367-5161.001.
4. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
9. LANDSCAPE MAINTENANCE DISTRICT — REQUEST FOR APPROPRIATION
OF FUNDS AND CONTRACT AUTHORITY INCREASES - Approval for the
appropriation of one-time and ongoing Landscape Maintenance District funds (LMD
Fund 357) and expenditure authority increases associated to support unscheduled
maintenance and repairs or one-time beautification enhancements associated with various
Landscape Maintenance Zones.
RECOMMENDED ACTION:
City Council:
1. Approve contract expenditure authorization increases in the total annual amount of
$130,000 for unforeseen maintenance and repairs, completion of reserve projects, and
the installation of new plant material for the contracts listed in Attachment A.
2. Appropriate $112,095 one-time and $16,249 ongoing expenditures from Landscape
Maintenance District fund balance (Fund 357) and Areawide fund balance (Fund 367)
to the expenditure accounts listed in Attachment B.
3. Authorize the City Manager or designee to execute all contracts and associated
documents subject to City Attorney approval.
10. SAFE CLEAN WATER MEASURE W REGIONAL FUND TRANSFER
AGREEMENT - Approval of the Safe Clean Water Measure W Regional Fund Transfer
Agreement
RECOMMENDED ACTION:
City Council:
Approve the Fund Transfer Agreement from Los Angeles County to accept regional
watershed funds through the Safe Clean Water Measure W Parcel Tax, and authorize
the City Manager or designee to sign all documents, subject to City Attorney
approval.
2. Increase revenue account 271-4001.009 Measure W Regional by $1,801,103 for the
FY 2020-21 regional share of the Safe Clean Water Measure W Parcel Tax.
Page 5
11. AWARD CONTRACT FOR BICYCLE LOCKER REPLACEMENT - Award a
contract to remove and replace 74 bicycle lockers at multiple City locations.
RECOMMENDED ACTION:
City Council:
1. Award a contract to VC Construction for the purchase and installation of bicycle
lockers, in an amount of $215,659, and authorize a 10 percent project contingency of
$21,566, for a total contract amount not to exceed $237,225.
2. Authorize the City Manager or designee to execute all contract documents, or modify
the award in the event that issues of impossibility of performance arise, subject to
City Attorney approval.
12. 2021 COMMUNITY SERVICES AND ARTS GRANTS - Approval of the 2021
Community Services and Arts Grants Committee's program funding recommendations.
RECOMMENDED ACTION:
City Council:
1. Approve the 2021 Community Services and Arts Grants Committee's program
funding recommendations in an amount not to exceed $102,510 for Community
Services Grants and $77,490 for Arts Grants, for a total of $180,000.
2. Direct staff to execute Grant Program Agreements with the agencies approved for
funding.
PUBLIC HEARINGS
13. FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES
DISTRICT NO. 2020-1 (COOPER STREET PARKING MAINTENANCE) - The
proposed formation of the Community Facilities District (CFD) No. 2020-1 (Cooper
Street Parking Structure) is for the operating and maintenance cost of the facility through
a special tax within said District.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing on the (a) formation of Community Facilities District (CFD)
No. 2020-1 (Cooper Street Parking Structure) and (b) levy of special taxes.
2. Adopt a resolution determining the validity of prior proceedings, establishing City of
Santa Clarita Community Facilities District No. 2020-1 (Cooper Street Parking
Structure), and authorizing the levy of a special tax within said CFD.
3. Adopt a resolution calling a special election.
4. Open and review ballots, and if the proposition passes with a two-thirds vote, adopt a
resolution canvassing the results of the election held within said CFD.
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5. Introduce and pass to second reading of an ordinance entitled: "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, ACTING AS
THE LEGISLATIVE BODY OF THE CITY OF SANTA CLARITA COMMUNITY
FACILITIES DISTRICT NO. 2020-1 (COOPER STREET PARKING
STRUCTURE), AUTHORIZING THE LEVY OF SPECIAL TAXES."
NEW BUSINESS
14. 2021 HOMELESS INNOVATION FUND GRANTS - Approval of the 2021 Homeless
Innovation Fund Grant recommendations.
RECOMMENDED ACTION:
City Council:
1. Approve the 2021 Homeless Innovation Fund Grant recommendations in an amount
not to exceed $15,000 for the College of the Canyons Foundation, $22,298.60 for
Single Mothers Outreach, $22,298.60 for Bridge to Home, $22,298.60 for Santa
Clarita Grocery, $22,298.60 for the William S. Hart Education Foundation (WISH),
and $22,298.60 for Salvation Army of Santa Clarita, for a total of $126,493.
2. Direct the City Manager to execute Grant Program Agreements with the agencies
approved for funding.
15. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and
City Council undertake a discussion in open session for the purpose of updating the
Council Committee Appointments List.
RECOMMENDED ACTION:
City Council:
Review, discuss, make changes to, and approve the City Council Committee
Appointments for 2021.
2. Direct the City Clerk to update the Agency Report of Public Official Appointments
Form 806 based on the appointments made, delegate the City Manager as signatory
on said form, and direct the City Clerk to place updated Form 806 on the City of
Santa Clarita website.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
Page 7
STAFF COMMENTS
ADJOURNMENT
In memory of Bill Reynolds
FUTURE MEETINGS
The next regular meeting of the City Council will be held February 9, 2021, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On January 21, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at
City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
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