HomeMy WebLinkAbout2021-01-26 - MINUTES - REGULAR (2)5hNT,C
J�4,Pi
s
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
—Minutes—
Tuesday, January 26, 2021
INVOCATION
Councilmember Smyth delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Miranda called to order the Joint Regular meeting of the City Council and Board of
Library Trustees at 6:05 p.m.
' ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Pro Tern Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Gibbs, to approve the agenda, pulling Items 5 and 10 for
Councilmember questions, Items 5, 6, 10, and 12 for public comment, and Councilmember
request to amend the regular meeting minutes of January 12, 2021.
Hearing no objections, it was so ordered.
' RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Miranda and Council recognized the City's Public Works department for receiving the '
American Public Works Project of the Year award from the APWA's Southern California
Chapter for their work on the first -of -its -kind Inclusive Play Area at Canyon Country Park.
PRESENTATIONS
Mayor Pro Tern Weste introduced City Librarian Shannon Vonnegut, who presented a short
video of the City's One Story One City 2021 program and announced that Eat Joy: Stories and
Comfort Food from 31 Celebrated Writers is the 2021 book selection.
PUBLIC PARTICIPATION
Addressing the Council remotely were Steve Petzold, regarding the location of the memorial
obelisk; Alan Ferdman, representing Canyon Country Advisory Committee, regarding a public
health department; Bryan Bossard, regarding Southern California Edison Public Safety Power
Shutoffs (PSPS) events; and Elaine Ballace, regarding stimulus checks.
STAFF COMMENTS
City Manager Ken Striplin commented on sharing the frustrations of community members
regarding PSPS events and that the City has met with legislators and Southern California Edison
and will prepare an agenda item for Council discussion within a few months; commented that
staff is researching the feasibility of its own health department and will present an item to the
Council for discussion in February or March; and commented that the memorial project was a I
collaborative process, the decision was made by the Council at a public meeting, and explained
the process for agendizing items.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean provided an update on the recent Homeless Task Force meeting,
reporting on a new one -stop website to address homeless needs; commented on Measure H
funds, which are raised by City residents and go to the County to fund programs; discussed Los
Angeles County Metro's Traffic Reduction Initiative; and requested and received Council
concurrence to discuss this initiative.
Mayor Pro Tern Weste commented on the recent PSPS events and the need for better notification
of events and less time of duration for power outages; discussed attending a Sanitation District
meeting and the Regional Water Quality Control Board grant of an extension for completion of
improvements of regional water projects due to Sanitation District staff issues; commented on
the Pioneer Oil Refinery project as an important historical site; and requested adjournment of
tonight's meeting in memory of Connie Henderson.
Councilmember Smyth commented that despite the pandemic, the City was able to engage
almost 2,500 volunteers who contributed nearly 20,000 hours to City programs and projects this
past year; and announced that African American History Month begins on February 1, and the
Santa Clarita Public Library is hosting events to celebrate black history and culture. ,
Page 2
' Councilmember Gibbs requested adjournment of tonight's meeting in memory of Bill Reynolds;
commented on the public utilities commission meeting and PSPS events; announced that the bike
and skate parks as well as all of the City's 35 parks remain open to the public for use from
sunrise to sunset; and commented that rescinding the stay at home order is good, but better
collaboration and messaging from legislatures and the state is needed.
Mayor Miranda agreed with Council that this pandemic is a difficult time, sees signs that it will
get better, but added that everyone must stay safe after opening up; and commented that
Southern California Edison must invest in infrastructure.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Marsha McLean, Councilmember
SECONDER: Cameron Smyth, Councilmember
AYES: Miranda, Weste, Gibbs, McLean, Smyth
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the January 12, 2021,
Regular Meeting.
' ITEM 2
CHECK REGISTER NOS. Ol AND 02
Check Register No. 01 for the Period 12/04/20 through 12/17/20 and 12/24/20. Electronic Funds
Transfers for the Period 12/07/20 through 12/18/20. Check Register No. 02 for the Period
12/18/20 through 12/31/20 and 01/07/21. Electronic Funds Transfers for the Period 12/21/20
through 01/01/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 01
and Check Register No. 02.
ITEM 3
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
Page 3
ITEM 4
FISCAL YEAR 2019-20 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND OTHER ,
RELATED REPORTS
The City's independent audit firm, Eide Bailly, LLP, has completed the City's annual audit for
fiscal year ending June 30, 2020. Based on the audit performed, Eide Bailly, LLP, issued an
unmodified "clean" audit opinion letter which reflects the best level an organization can receive
on its financial statements.
RECOMMENDED ACTION:
City Council approve the Comprehensive Annual Financial Report and other related reports for
fiscal year ending June 30, 2020.
ITEM 5
SECOND READING - ACCESSORY DWELLING UNIT ORDINANCE
Second reading of an ordinance to provide for the regulation of Accessory Dwelling Units in a
manner consistent with state law.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING
MASTER CASE 20-085, CONSISTING OF UNIFIED DEVELOPMENT CODE
AMENDMENT 20-002, AMENDING THE UNIFIED DEVELOPMENT CODE AS SHOWN
IN EXHIBIT A."
Addressing the Council remotely was Glo Donnelly. I
Mayor Pro Tem Weste inquired if water agencies are calculating water projections to include
Accessory Dwelling Units (ADUs), and Planning and Economic Development Manager Jason
Crawford responded that staff reached out to Santa Clarita Valley Water agency, and the agency
will not require extra meters for ADUs built on properties, and reduced landscaping water may
offset increased water use. City Manager Ken Stripin commented on the state's land -use issues
and their lack of planning for future impacts.
Councilmember Gibbs inquired and Mayor Pro Tem Weste confirmed that this legislation
overrides Homeowners Association Covenants, Conditions, & Restrictions (CC&Rs).
Adopted Ordinance No. 21-1
ITEM 6
AWARD A PROFESSIONAL SERVICES AGREEMENT TO UPDATE THE CITY OF
SANTA CLARITA HOUSING ELEMENT, SAFETY ELEMENT, AND ASSOCIATED CEQA
REVIEW
Award a professional services agreement to 4LEAF, Inc., to prepare the update to the City of
Santa Clarita Housing Element using Senate Bill 2 (SB2) grant funds.
RECOMMENDED ACTION: I
City Council:
Page 4
' 1. Award a professional services agreement to 4LEAF, Inc., in the amount of $250,362 and
authorize a contingency of $37,554, for a total contract amount not to exceed $287,916, for
the preparation of updates to the Housing Element, Safety Element, and the associated
California Environmental Quality Act review.
2. Authorize the City Manager, or designee, to execute all necessary documents,
subject to the approval of the City Attorney.
Addressing the Council remotely was Glo Donnelly.
ITEM 7
AWARD CONTRACT FOR THE DESIGN OF A TRAFFIC SIGNAL AT COPPER HILL
DRIVE AND DEER SPRINGS DRIVE, PROJECT C4016
Award a contract for consultant services to design a traffic signal at the intersection of Copper
Hill Drive at Deer Springs Drive.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Kimley-Horn and Associates, Inc., for the Traffic Signal and
Fiber Optic Interconnect, Copper Hill Drive and Deer Spring Drive Project, Project C4016,
in the amount of $61,727, plus a contingency of $3,273, for a total contract amount not to
exceed $65,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 8
SANTA CLARITA PARK POOL SURGE PIT AND REPLASTER, PROJECT P3024 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACT
This project will repair the pool surge pit and replaster the pool at Santa Clarita Park.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the Santa Clarita Park Pool Surge Pit and Replaster
project, Project P3024.
2. Award a construction contract to Condor, Inc., in the amount of $347,000 and authorize a
contingency in the amount of $34,700, for a total contract amount not to exceed $381,700.
3. Authorize a transfer of projects savings in the amount of $70,000 to the Santa Clarita Park
Pool Surge Pit and Replaster project, Project P3024 from the following accounts:
• $50,000 from the Plum Canyon Park LED Sports Field Lighting and Backstop
Fencing, expenditure account P4021367-5161.001 to expenditure account
P3024367-5161.001;
Page 5
• $20,000 from the Central Park Buildout (Design), expenditure account P4019367- '
5161.001 to expenditure account P3024367-5161.001.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 9
LANDSCAPE MAINTENANCE DISTRICT — REQUEST FOR APPROPRIATION OF
FUNDS AND CONTRACT AUTHORITY INCREASES
Approval for the appropriation of one-time and ongoing Landscape Maintenance District funds
(LMD Fund 357) and expenditure authority increases associated to support unscheduled
maintenance and repairs or one-time beautification enhancements associated with various
Landscape Maintenance Zones.
RECOMMENDED ACTION:
City Council:
1. Approve contract expenditure authorization increases in the total annual amount of $130,000
for unforeseen maintenance and repairs, completion of reserve projects, and the installation
of new plant material for the contracts listed in Attachment A.
2. Appropriate $112,095 one-time and $16,249 ongoing expenditures from Landscape
Maintenance District fund balance (Fund 357) and Areawide fund balance (Fund 367) to the I
expenditure accounts listed in Attachment B.
3. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
ITEM 10
SAFE CLEAN WATER MEASURE W REGIONAL FUND TRANSFER AGREEMENT
Approval of the Safe Clean Water Measure W Regional Fund Transfer Agreement
RECOMMENDED ACTION:
City Council:
1. Approve the Fund Transfer Agreement from Los Angeles County to accept regional
watershed funds through the Safe Clean Water Measure W Parcel Tax, and authorize the City
Manager or designee to sign all documents, subject to City Attorney approval.
2. Increase revenue account 271-4001.009 Measure W Regional by $1,801,103 for the
FY 2020-21 regional share of the Safe Clean Water Measure W Parcel Tax.
Addressing the Council remotely was Glo Donnelly.
Councilmember McLean commented that this measure is a parcel tax on property, where 60 '
percent of the funds are disbursed to other areas and 40 percent of the funds remain in the City to
Page 6
' fund projects such as the Newhall Park water filtration; and warned of the consequences of ballot
measures.
ITEM 11
AWARD CONTRACT FOR BICYCLE LOCKER REPLACEMENT
Award a contract to remove and replace 74 bicycle lockers at multiple City locations.
RECOMMENDED ACTION:
City Council:
1. Award a contract to VC Construction for the purchase and installation of bicycle lockers, in
an amount of $215,659, and authorize a 10 percent project contingency of $21,566, for a total
contract amount not to exceed $237,225.
2. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
ITEM 12
2021 COMMUNITY SERVICES AND ARTS GRANTS
Approval of the 2021 Community Services and Arts Grants Committee's program funding
' recommendations.
RECOMMENDED ACTION:
City Council:
1. Approve the 2021 Community Services and Arts Grants Committee's program funding
recommendations in an amount not to exceed $102,510 for Community Services Grants and
$77,490 for Arts Grants, for a total of $180,000.
2. Direct staff to execute Grant Program Agreements with the agencies approved for funding.
Addressing the Council remotely was Terri Mitchell Collier, representing the Valencia High
Band & Color Guard Booster Board.
Councilmember McLean commented on understanding the needs of all applicants, but the City
does not have the ability to grant funds to all, and would like to rotate grant funds in the future.
PUBLIC HEARINGS
ITEM 13
FORMATION OF CITY OF SANTA CLARITA COMMUNITY FACILITIES DISTRICT NO.
2020-1 (COOPER STREET PARKING MAINTENANCE)
The proposed formation of the Community Facilities District (CFD) No. 2020-1 (Cooper Street
Parking Structure) is for the operating and maintenance cost of the facility through a special tax
within said District.
Page 7
RECOMMENDED ACTION:
City Council: '
1. Conduct a public hearing on the (a) formation of Community Facilities District (CFD) No.
2020-1 (Cooper Street Parking Structure) and (b) levy of special taxes.
2. Adopt a resolution determining the validity of prior proceedings, establishing City of Santa
Clarita Community Facilities District No. 2020-1 (Cooper Street Parking Structure), and
authorizing the levy of a special tax within said CFD.
3. Adopt a resolution calling a special election.
4. Open and review ballots, and if the proposition passes with a two-thirds vote, adopt a
resolution canvassing the results of the election held within said CFD.
5. Introduce and pass to second reading of an ordinance entitled: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF SANTA CLARITA, ACTING AS THE
LEGISLATIVE BODY OF THE CITY OF SANTA CLARITA COMMUNITY
FACILITIES DISTRICT NO.2020-1 (COOPER STREET PARKING STRUCTURE),
AUTHORIZING THE LEVY OF SPECIAL TAXES."
Mayor Miranda opened the Public Hearing.
Council concurred to waive the staff report. '
City Clerk Mary Cusick stated that all notices required by law have been provided.
No requests to speak were received.
Mayor Miranda closed the public continents.
City Manager Ken Striplin commented for the record that no property owners subject to the tax
requested to speak or filed a written protest on this item.
Motion by Weste, second by Smyth, to adopt the Resolution of Formation.
On roll call vote:
Ayes: Smyth, McLean, Weste, Gibbs, Miranda
Noes: None
Absent: None
Motion carried.
Adopted Resolution No. 21-2
Page 8
' Motion by Gibbs, second by Smyth, to adopt the Resolution Calling a Special Election.
On roll call vote:
Ayes: Gibbs, Weste, Smyth, McLean, Miranda
Noes: None
Absent: None
Motion carried.
Adopted Resolution No. 21-3
City Clerk Mary Cusick tabulated the ballots and announced that the measure passed
unanimously.
Motion by Weste, second by McLean, to adopt the Resolution Canvassing the Results of the
Special Election.
On roll call vote:
Ayes: Weste, Gibbs, McLean, Smyth, Miranda
Noes: None
Absent: None
Motion carried.
Adopted Resolution No. 21-4
1 Motion by Weste, second by Gibbs, to introduce and pass to second reading an ordinance
entitled: An ordinance of the City Council of the City of Santa Clarita, acting as the
Legislative Body of the City of Santa Clarita Community Facilities District No. 2020-1
(Cooper Street Parking Structure), authorizing the levy of special taxes.
On roll call vote:
Ayes: McLean, Smyth, Gibbs, Weste, Miranda
Noes: None
Absent: None
Motion carried.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Mayor Pro Tern
SECONDER: Jason Gibbs, Councilmember
AYES: Miranda, Weste, Gibbs, McLean, Smyth
NEW BUSINESS
ITEM 14
2021 HOMELESS INNOVATION FUND GRANTS
Approval of the 2021 Homeless Innovation Fund Grant recommendations.
RECOMMENDED ACTION:
' City Council:
1. Approve the 2021 Homeless Innovation Fund Grant recommendations in an amount not to
Page 9
exceed $15,000 for the College of the Canyons Foundation, $22,298.60 for Single Mothers
Outreach, $22,298.60 for Bridge to Home, $22,298.60 for Santa Clarita Grocery, $22,298.60 '
for the William S. Hart Education Foundation (WiSH), and $22,298.60 for Salvation Army
of Santa Clarita, for a total of $126,493.
2. Direct the City Manager to execute Grant Program Agreements with the agencies approved
for funding.
City Manager's Office Intern Lane Farrell provided the staff report.
Addressing the Council remotely were Steve Petzold and Alan Ferdman, representing the
Canyon Country Advisory Committee.
Councilmember McLean inquired about audit of grant funds, and Interim Neighborhood Services
Director Jerrid McKenna responded that reimbursable expenses are provided to the City.
Council discussed the proposed awards, Measure H funds, and the Homeless Task Force
efficacy.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Cameron Smyth, Councilmember
SECONDER:
Jason Gibbs, Councilmember
AYES:
Miranda, Weste, Gibbs, McLean, Smyth
ITEM 15
COUNCIL COMMITTEE APPOINTMENTS
On an annual basis, the Mayor and City Council undertake a discussion in open session for the
purpose of updating the Council Committee Appointments List.
RECOMMENDED ACTION:
City Council:
1. Review, discuss, make changes to, and approve the City Council Committee Appointments
for 2021.
2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806
based on the appointments made, delegate the City Manager as signatory on said form, and
direct the City Clerk to place updated Form 806 on the City of Santa Clarita website.
Addressing the Council remotely was Steve Petzold.
Mayor Miranda recommended that Councilmember Gibbs replace former Councilmember
Kellar's appointments with a few exceptions, and addressed additional replacements.
As a result, the following changes were made to the list of appointments set forth in the agenda I
materials:
Page 10
Committee 2020 2021
Santa Clarita Valley
Groundwater Sustainability
Agency Kellar Gibbs
North Los Angeles County
Transportation Coalition McLean/Kellar McLean/Gibbs
I' Dir. Smyth/ I'I Dir. Miranda/
Sanitation Districts 2"a Dir. Weste 2nd Dir. Weste
Budget Committee Smyth/Miranda/Kellar Alt. Miranda/Weste/Gibbs Alt.
Development Committee Kellar/Miranda Gibbs/McLean
Economic Development Kellar/Miranda Gibbs/Miranda
Legislative Committee Smyth/Kellar Smyth/Gibbs
Public Safety Committee Kellar/Miranda Gibbs/Miranda
CEMEX Weste/Kellar Weste/Gibbs
Community Services Grant Kellar/McLean Gibbs/McLean
Downtown Newhall
' Specific Plan Kellar/Weste/McLean Alt. McLean/Weste/Gibbs Alt.
Senior Issues Kellar/Weste Miranda/Weste
Alt.
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Councilmember
SECONDER: Lauren Weste, Mayor Pro Tem
AYES: Miranda, Weste, Gibbs, McLean,
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting in memory of Bill Reynolds and Connie
Henderson at 7:56 p.m.
i
MAYOR
ATTEST:
CITY CLERK
Page 11