HomeMy WebLinkAbout2021-03-23 - AGENDA REPORTS - PURCHASE/DELIVERY OF COMMUTER, LOCAL, DIAL-A-RIDE (2)O
Agenda Item: 5
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CITY OF SANTA CLARITA AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:1
DATE: March 23, 2021
SUBJECT: AWARD CONTRACTS TO MOTOR COACH INDUSTRIES, GILLIG
CORPORATION, AND A-Z BUS SALES FOR THE PURCHASE AND
DELIVERY OF COMMUTER, LOCAL, AND DIAL -A -RIDE BUSES
DEPARTMENT: Neighborhood Services
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to execute a contract with Motor Coach Industries
for the purchase of two 45-foot compressed natural gas (CNG) powered buses, in an amount
not to exceed $1,761,092, or modify the award in the event issues of impossibility of
performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig
Corporation for the purchase of four 40-foot CNG buses, in an amount not to exceed
$2,480,000, or modify the award in the event issues of impossibility of performance arise,
subject to City Attorney approval.
3. Authorize the City Manager or designee to negotiate and execute a contract with A-Z Bus
Sales for the purchase of two CNG cutaway buses, in an amount not to exceed $309,883, or
modify the award in the event issues of impossibility of performance arise, subject to City
Attorney approval.
BACKGROUND
Santa Clarita Transit has a fleet replacement program that meets the Federal Transit
Administration's (FTA) 12-year life cycle for commuter and transit vehicles and 7-year life cycle
for dial -a -ride vehicles. Two of the City of Santa Clarita's (City) commuter buses, four of the
local buses, and four of the dial -a -ride buses have reached the end of their useful life and are
scheduled to be replaced over the next 18 months.
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The City's local transit fleet is composed of all CNG buses and this purchase will allow the City
to continue to improve fleet reliability, reduce emissions within the region, and improve the
overall fuel economy of the City's bus fleet. The buses proposed for purchase have new vehicle
designs and technology that will improve the customer experience. The recommended action
would also bring the City in alignment with the desired capital replacement schedule where
approximately 1/12 of the transit fleet and 1/7 of the dial -a -ride fleet is scheduled for
replacement each fiscal year.
The City intends to purchase these vehicles through the CalACT/Morongo Basin Transit
Authority (MBTA) vehicle purchasing cooperative, of which the City is a member. Purchasing
buses through this method expedites the purchasing process and ensures competitive pricing.
Under this cooperative agreement, product specifications were identified and prices negotiated
based on the total projected participation of the cooperative members, rather than just the
vehicles scheduled to be purchased by the City.
As an added measure, staff conducted a price analysis to ensure the proposed pricing is within
industry standards and is the most advantageous to the City. The use of purchasing cooperatives
is common within the transit industry and is a practice accepted by the FTA.
If this action is approved by the City Council, the City will be able to replace a number of aging
buses that have reached the end of their useful life and take advantage of recent developments in
engine technology by replacing older, less -efficient diesel -powered commuter buses with clean -
burning CNG vehicles.
ALTERNATIVE ACTION
Direct staff to issue a RFP for the procurement of CNG powered commuter, transit, and Bial-
a -ride buses.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund as a result of this procurement. The City has programmed
Federal 5307 transit grant funds to cover 80 percent of the total contractual cost of the buses. The
remaining 20 percent will be funded using Municipal Operator Service Improvement Program
(MOSIP) funds. Adequate funds for this purchase are available in the Transit Capital Equipment
Account 12402-5201.003.
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