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HomeMy WebLinkAbout2021-04-27 - AGENDAS - REGULAR (2)Live Remote Access City Council Regular Meeting If using Google Chrome, please copy/paste the links in your web browser. CORONAVIRUS (COVID-19) ADVISORY NOTICE Consistent with Executive Orders No. N-29-20 and No. N-35-20 from the Executive Department of the State of California and the County of Los Angeles Department of Public Health Safer At Home Order, the Santa Clarita City Council meeting will be conducted remotely. To maximize public safety while still maintaining transparency and public access, members of the public can observe and participate in the meeting in a number of ways. Members of the community may observe the meeting via livestream at www.santa-clarita.com/agendas or watch on Channel 20. For those wishing to provide written comments, please submit an electronic written comment form at https•//www.santa-clarita.com/writtencomment at least 30 minutes before the start time. Comments will be made part of the meeting record, but not read into the record. For those wishing to speak during public participation or on an item on the agenda, please submit an electronic speaker form at https://www.santo-clarito.com/speakersianup at least 30 minutes before the start of the meeting with your name and the phone number you will be using to call into the meeting. To participate using Zoom use Webinar ID: 979 3799 2034 or Zoom Webinar direct link: https://santaclarito.zoom.us/i/97937992034 Passcode Required: 926940 Or Telephone: US: +1 669 900 9128 or +1 253 215 8782 or +1 346 248 7799 or Passcode Required: 926940 +1 312 626 6799 or +1 301 715 8592 or + 1 646 558 8656 You will not be visible to any of the meeting participants during the meeting, and your phone will not be unmuted until your name has been announced when it is your time to speak. Please be sure to unmute your microphone. To unmute: • For Windows & Linux - AIt+A • For Mac 8, iPad with a Keypad - Command(X)+Shill+A • For Phone - *6 CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, April 27, 2021 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA AWARDS AND RECOGNITIONS National Therapy Animal Day Proclamation Municipal Clerks Week Proclamation PRESENTATIONS Southern California Edison - Public Safety Power Shutoffs and Accelerated Grid Hardening Plans PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 1. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 13, 2021 Special Meeting. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 13, 2021 Regular Meeting. 3. CHECK REGISTER NO. 08 - Check Register No. 08 for the Period 03/12/21 through 03/25/21 and 04/01/21. Electronic Funds Transfers for the Period 03/15/21 through 03/26/21. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 08. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. APPROVE THE LEASE -PURCHASE OF A ZAMBONI FOR THE CUBE - Council consideration for a Zamboni ice-resurfacer for The Cube. RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" lease -purchase of a Zamboni using Sourcewell contract #011620-NCL with NCL Government Capital to fund a 5-year lease -purchase agreement in an amount not to exceed $182,211. 2. Appropriate funding from the Recreational Facility Fund (120) to expenditure account 14515-5201.002 by $6,558 for Fiscal Year 2020-21, $36,348 for Fiscal Year 2021-22 through Fiscal Year 2024-25; and $30,261 for Fiscal Year 2025-26. Increase Transfers In account 120-4711.120 and Transfers Out account 10019500-5501.120 by $6,558. 3. Authorize the City Manager or designee to execute all documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. Page 3 6. AWARD CONTRACT FOR STATE OF THE CITY NEWSLETTER PRINTING AND MAILING - Award contract to Mellady Printing and Direct Mail for printing and mailing of the biannual State of the City newsletter. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Mellady Direct Marketing for the printing and mailing of the City of Santa Clarita State of the City newsletter for an annual amount not to exceed $30,000 and a total three-year amount not to exceed $90,000. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year four, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 7. STATE LEGISLATION: ASSEMBLY BILL 418 - Authored by Assembly Member Suzette Valladares (R-38-Santa Clarita), Assembly Bill 418 establishes the Community Power Resiliency Program to administer grants to support local government mitigation efforts in response to power de-energization events. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to support Assembly Bill 418 (Valladares) and transmit position statements to Assembly Member Valladares, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, League of California Cities, and other stakeholder organizations. 3. STATE LEGISLATION: ASSEMBLY BILL 989 - Authored by Assembly Member Jesse Gabriel (D-45-Woodland Hills), Assembly Bill 989 creates a Housing Accountability Committee and preempts local land use authority regarding proposed multi -family housing developments. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Assembly Bill 989 (Gabriel) and transmit position statements to Assembly Member Gabriel, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, League of California Cities, and other stakeholder organizations. Page 4 9. STATE LEGISLATION: ASSEMBLY BILL 1401 - Authored by Assembly Member Laura Friedman (D-43-Glendale), Assembly Bill 1401 prohibits a local government from imposing a minimum parking requirement on residential, commercial, or other development if the development is located within a one-half mile walking distance of public transit. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Assembly Bill 1401 (Friedman) and transmit position statements to Assembly Member Friedman, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, League of California Cities, and other stakeholder organizations. 10. STATE LEGISLATION: SENATE BILL 378 - Authored by Senator Lena A. Gonzalez (D-33-Long Beach), Senate Bill 378 preempts local authority of the public right-of-way by requiring local governments to approve aerial installations, open trenching or boring, or micro -trenching for the purposes of fiber installation by utility companies and broadband corporations, regardless of local regulations. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Senate Bill 378 (Gonzalez) and transmit position statements to Senator Gonzalez, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, League of California Cities, and other stakeholder organizations. 11. STATE LEGISLATION: SENATE BILL 520 - Authored by Senator Scott Wilk (R- 21-Santa Clarita), Senate Bill 520 requires the State Water Resources Control Board to issue a new notice and provide an opportunity for a public hearing on water appropriation applications that have been pending for more than 30 years. RECOMMENDED ACTION: City Council adopt�the City Council Legislative Committee recommendation to support Senate Bill 520 (Wilk) and transmit position statements to Senator Wilk, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, League of California Cities, and other stakeholder organizations. 12. STATE LEGISLATION: SENATE BILL 556 - Authored by Senator Bill Dodd (D-3- Napa), Senate Bill 556, preempts local authority of the public right-of-way by requiring local governments to make space on all publicly owned street light poles, traffic signal poles, and supporting structures for the installation of equipment used by cable television corporations, video service providers, and telephone corporations, regardless of local regulations. RECOMMENDED ACTION: City Council adopt the City Council Legislative Committee recommendation to oppose Senate Bill 556 (Dodd) and transmit position statements to Senator Dodd, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, League of California Cities, and other stakeholder organizations. Page 5 13. SECOND READING OF AN ORDINANCE AMENDING THE HENRY MAYO NEWHALL HOSPITAL SPECIFIC PLAN, MASTER PLAN, AND DEVELOPMENT AGREEMENT (MASTER CASE 17-193) - Second reading and adoption of an ordinance amending the Henry Mayo Newhall Hospital Specific Plan, Master Plan, and Development Agreement to include a 200,000 square -foot expansion. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE HENRY MAYO NEWHALL HOSPITAL SPECIFIC PLAN, MASTER PLAN, AND DEVELOPMENT AGREEMENT FOR THE 200,000 SQUARE -FOOT EXPANSION OF THE HENRY MAYO NEWHALL HOSPITAL CAMPUS, AS INCLUDED IN MASTER CASE NO. 17-193." 14. AMENDMENT TO THE CONTRACT FOR ENVIRONMENTAL REVIEW OF THE MANCARA ENVIRONMENTAL IMPACT REPORT WITH MICHAEL BAKER INTERNATIONAL - An amendment to a contract with Michael Baker International for the environmental review of the Mancara project. The proposal includes approximately $33,000 for additional review services associated with the project. RECOMMENDED ACTION: City Council: 1. Amend the City's existing contract with Michael Baker International to authorize an expenditure authority increase in the amount of $32,830, for a total contract amount not to exceed $207,609. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. TEMPORARY BIN AND ROLL -OFF BOX NON-EXCLUSIVE FRANCHISE AGREEMENT PROPOSALS - The Temporary Bin and Roll -off Box Non -Exclusive Franchise Agreement will expire on June 30, 2021. If awarded, nine haulers will enter into a non-exclusive franchise with the City of Santa Clarita to provide Temporary Bin and Roll -Off Box Services. RECOMMENDED ACTION: City Council: Award the Temporary Bin and Roll -Off Box Non -Exclusive Franchise Agreement (Agreement) to nine haulers: American Reclamation, Inc; America's Bin Company, Inc.; Arkelian Enterprises, Inc., dba Athens Services; Burrtec Waste Industries, Inc.; Reel Waste & Recycling, LLC; Randfam, Inc., dba Rent -A -Bin; Republic Services, Inc.; Triscenic Production Services, Inc.; and USA Waste of California, Inc. (Waste Management). 2. Authorize the City Manager or designee to execute all documents pertaining to the Agreement, subject to City Attorney approval. Page 6 16. AWARD A CONTRACT FOR SELECTION OF A SOLID WASTE CONSULTANT TO AMEND THE COMMERCIAL AND RESIDENTIAL WASTE FRANCHISE AGREEMENTS AND AMEND THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO ORGANIC WASTE - Award contract to R3 Consulting Group Inc. to prepare amendments to the Santa Clarita Municipal Code regarding organic waste and agreements with the commercial and residential waste franchise haulers for an amount not to exceed $94,990. RECOMMENDED ACTION: City Council award a contract to R3 Consulting Group Inc., in the amount of $94,990 and authorize the City Manager or designee to execute all documents pertaining to the contract and associated documents, subject to City Attorney approval. 17. SPECIAL DISTRICTS REQUEST FOR APPROPRIATION OF FUNDS AND CONTRACT AUTHORITY INCREASE - This action includes the appropriation of Special District funding to offset emergency -related costs associated with the January 2021 Wind Storm, expenditure authority increases to existing tree and landscape maintenance agreements, and the appropriation of one-time and ongoing Landscape Maintenance District Funds for Zone T2 and Zone 26. RECOMMENDED ACTION: City Council: 1. Appropriate $227,007 in one-time expenditures from Landscape Maintenance District Fund 357 and Areawide Fund 367 to the expenditure accounts listed in Attachment A. 2. Appropriate $36,940 in ongoing expenditures from Landscape Maintenance District Fund 357 to the following expenditure accounts in Zone 26: $14,940 to 12549- 5161.010; $15,000 to 12549-5131.006; $6,000 to 12549-5141.001; and $1,000 to 12549-5161.041. 3. Approve an ongoing contract expenditure increase in the total annual amount of $200,000 to the current tree maintenance agreement with West Coast Arborists to support as -needed emergency services. 4. Approve an ongoing contract expenditure increase in the total annual amount of $20,940 to the current landscape maintenance agreement with Stay Green, Inc., associated with assuming landscape services at the new Santa Clarita Sheriff's Station. 5. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. Page 7 18. APPROVAL OF FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND ABANDONMENT OF EASEMENTS FOR TRACT NO. 74718 (DOCKWEILER 21) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, accept offers of dedication, and abandon existing easements for Tract No. 74718. The map is for condominium purposes and is located west of the intersection of Dockweiler Drive and Sierra Highway. RECOMMENDED ACTION: City Council: 1. Approve Final Tract Map for Tract No. 74718. 2. Accept on behalf of the public: (1) the offers of dedication and grant of easements for public use and road purposes; (2) the right to restrict or prohibit direct vehicular ingress and egress to Dockweiler Drive and Sierra Highway; (3) the easements for sanitary sewer and sanitary sewer ingress and egress purposes; (4) all sanitary sewers and appurtenant structures; (5) the easement for slope purposes; (6) the easement for public use and trail purposes; (7) the easements for covered storm drain, appurtenant structures, and ingress and egress purposes; (8) the easement for flood control purposes; and (9) the easement for sight distance purposes. 3. Abandon the existing easement for public use, slopes, and drainage purposes per Instrument No. 4479, in book D4525, page 256. 4. Abandon the existing easement for public use, slopes, covered storm drains, bench drains and appurtenant structures, maintenance, and ingress and egress purposes per Instrument No. 92-700989. 5. Make findings as follows: this project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 6. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Final Tract Map for Tract No. 74718, which indicates all special assessments levied by the City of Santa Clarita are paid. 7. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract Map for Tract No. 74718, which embodies the approval of said map, the acceptance of the dedications shown thereon, and the abandonment of the easements described thereon. 8. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final Tract Map for Tract No. 74718, which provides for verification that the map is technically correct. Page 8 9. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final Tract Map for Tract No. 74718, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 19. SANTA CLARITA SPORTS CENTER GYMNASIUM ROOF REPLACEMENT, PROJECT P3031 - AWARD CONSTRUCTION CONTRACT - This project will replace the deteriorating roofing material on the Santa Clarita Sports Center Gymnasium building. RECOMMENDED ACTION: City Council: 1. Award a construction contract to Rite -Way Roof Corporation for the replacement of the Santa Clarita Sports Center Gymnasium roof through Sourcewell Contract 062117-DAC in the amount of $446,259 and authorize a contingency in the amount of $66,939, for a total contract amount not to exceed $513,198. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 20. APPROVAL OF REAL PROPERTY ACQUISITION OF 132 ACRES +/- ACRES IN LOS ANGELES COUNTY IN THE BEE CANYON AREA, ASSESSORS PARCEL NUMBERS 3210-014-022, -024-, 026, -033, AND 3210-017-063 - Approval of acquisition of 132 +/- acres in the Bee Canyon area with an additional 77 +/- acres conservation easement will be set aside as open space in favor of the Mountains Recreation and Conservation Authority. RECOMMENDED ACTION: City Council: 1. Approve the acquisition of 132 +/- acres Los Angeles County Assessor's Parcel Numbers 3210-014-022, -024-, 026, -033, and 3210-017-063 (and 77+/- acres which will be set aside as a conservation easement) at a total cost of $1,047,000 which includes the property purchase price of $975,000, $20,000 for title, escrow and due diligence costs, and $50,000 for trailhead improvements. 2. Appropriate $995,000 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5201.004 for the purchase of the property and due diligence costs. 3. Appropriate $2,000 as an on -going annual expenditure from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 12592-5185.003 for the payment of annual property taxes. Page 9 4. Appropriate $50,000 from Open Space Preservation District Fund Balance (Fund 358) Open Space Expenditure Account 12592-5201.008 for trailhead improvements. 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. NEW BUSINESS 21. APPROVAL OF ONE-TIME FUNDING FOR EMERGENCY SEISMIC UPGRADES TO HISTORIC STRUCTURES AT HERITAGE JUNCTION - A request to provide funding to the Santa Clarita Valley Historical Society, in an amount not to exceed $125,000, for the emergency seismic retrofitting of four historic structures at Heritage Junction. RECOMMENDED ACTION: City Council: 1. Authorize a financial contribution to the Santa Clarita Valley Historical Society, in an amount not to exceed $125,000, to provide for the seismic retrofitting of four historic structures at Heritage Junction. 2. Decrease the City Council's Contingency Account (19300-5401.001) and increase expenditure account 19000-5161.001 by $125,000. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Dale Lundgren FUTURE MEETINGS The next regular meeting of the City Council will be held May 11, 2021, at 6:00 PM in the Council Chambers, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 10 CERTIFICATION On April 22, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 11 PROCLAMATION National Therapy Animal Day April30, 2021 WHEREAS, there are thousands of Pet Partners therapy animal teams serving in communities across the United States; and WHEREAS, Pet Partners has designated April 30 as National Therapy Animal Day; and WHEREAS, Pet Partners therapy animal teams in the City of Santa Clarita play an essential role in improving human health and well-being through the human -animal bond; and WHEREAS, Pet Partners therapy animal teams make millions of visits per year in settings such as hospitals, nursing homes, schools and hospice; and WHEREAS, Pet Partners therapy animal teams interact with a variety of people in our community including veterans, seniors, patients, students facing literacy challenges and those approaching end of life; and WHEREAS, these exceptional therapy animals who partner with their human companions bring comfort and healing to those in need. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim that the National Therapy Animal Day be acknowledged and celebrated by the City of Santa Clarita and its citizens. Signed this 27th day of April, 2021 William A. Miranda, Mayor Santa Clarita, California Packet Pg. 12 0 P"fes—.1'.14—cigar PRO � — MATI _, _ C(erks Wee`i a(I/��. ,'III ��\\\VIJ( , �v MUNICIPAL CLERKS WEEK May 2 — May 81,2021 May s-8, 2o21 TYHFREAS. the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world, and H HEREA S, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, this May, Municipal Clerks Week will be celebrating its 52nd anniversary with a time of celebration and reflection of the Clerk's Office; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and 14"HEREAS. Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and T1'f1EREAS. the Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS. Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; and T YIEREAS. it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk. ,VOW, THEREFORE., the City of Santa Clarita does hereby proclaim May 2 — May 8, 2021, .1 anicipal Clerks IYeek, in the City of Santa Clarita and further extends appreciation to our Municipal Clerk, Mary Cusick, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. Signed this 27h day of Apri12021 William A. Miranda, Mayor Santa Clarita, California Packet Pg.13