HomeMy WebLinkAbout2021-04-27 - AGENDA REPORTS - CONSULT CONTR AMEND WASTE FRANCHISE AND AMEND SCMC (2)Agenda Item: 16
i=% CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: fA
DATE: April 27, 2021
SUBJECT: AWARD A CONTRACT FOR SELECTION OF A SOLID WASTE
CONSULTANT TO AMEND THE COMMERCIAL AND
RESIDENTIAL WASTE FRANCHISE AGREEMENTS AND AMEND
THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO
ORGANIC WASTE
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council award a contract to R3 Consulting Group Inc., in the amount of $94,990 and
authorize the City Manager or designee to execute all documents pertaining to the contract and
associated documents, subject to City Attorney approval.
BACKGROUND
The current franchise agreements with the City of Santa Clarita's (City) commercial and
residential waste haulers are due to expire on June 30, 2023. Staff s preference is to begin the
process to amend the Franchise Agreements to include improvements in communication with
customers, modification of the rate methodology, extension of the term, and additional items,
including flow control.
In addition to amending the terms of the agreement, staff recommends that the City continue the
process to implement the requirements related to Senate Bill 1383 (SB 1383) that will impact
organic waste collection for both commercial and residential customers. SB 1383, also known as
"Short -Lived Climate Pollutants: Organic Waste Methane Emissions Reductions," requires the
amendment of the Santa Clarita Municipal Code to require businesses and residents that produce
organic waste such as food and green waste, to find alternatives to the landfill by recycling.
These requirements must be implemented by January 1, 2022.
One of the alternatives of recycling edible food waste will be the option for businesses to donate
to local non-profit organizations to feed hungry residents. The state mandate requires the City to
provide outreach to food donor businesses and recipient charities and monitor the amounts of
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food donated. In addition to these requirements, the City's purchasing policy will need to be
amended to include products that are more recyclable and have more recycled content.
In order to address these needs, the City conducted a Request for Proposals (RFP) to solicit
proposals for a qualified solid waste consultant to assist staff in preparing for changes in solid
waste functions for the City. The RFP was advertised on the City's website on March 1, 2021.
Thirteen companies downloaded the RFP, and two proposals were received.
Written proposals were scored and evaluated according to the following weighted criteria:
• Consultant qualifications, staff qualifications, and number of staff provided
• Thoroughness of proposal, approach to providing sound services and ability to provide
services to meet objectives
• Quality of Conceptual Plan
• References
City staff members evaluated and scored all responsive proposals based on the selection criteria
above. The results of the evaluation and rating process are shown below:
BID
COMPANY
LOCATION
BID
SCORE
AMOUNT
Bid 1
R3 Consulting Group Inc.
Roseville, CA
$94,990
87.33
(Recommended)
Bid 2
MSW Consultants
Murrieta, CA
$49,000
85.00
In addition to the evaluation of the proposals, staff interviewed each of the consultants to gain a
deeper understanding of their capabilities. Staff recommends the contract be awarded to R3
Consulting Group Inc.
As detailed in the scope of work, R3 Consulting Group Inc. (R3) will:
Conduct analysis and provide amended and restated agreements for the residential and
commercial franchise haulers. This analysis will include, but not be limited to, a review
whether and how current agreements and programs provide the organics collection and
processing, contamination monitoring, outreach and education, reporting, and other
programs required by SB 1383.
Analyze SB 1383 compliance requirements and provide amended and restated Municipal
Code sections. R3 will identify actions the City has taken or plans to take that will
support compliance with SB 1383. Review the City's solid waste ordinances and related
activities performed by the City's waste haulers as well as other waste diversion efforts
within the City. Identify the specific actions and/or new programs the City will need to
implement to be compliant with SB 1383, primarily focused on required updates to its
Municipal Code.
Provide deliverables and hold meetings with staff, haulers, and the City Council Waste
Diversion/Recycling Committee. Engage stakeholders in a series of virtual phone/video
meetings, provide for opportunities for City staff, hauler, and City Council Waste
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Diversion/Recycling Committee feedback and comment, and provide final work product
deliverables in a project wrap-up meeting.
Below is a summary of the projected schedule for the amending of the solid waste franchise
agreements and Municipal Code:
EVENT DATE
Kick off meeting with staff, consultant and haulers May 4, 2021
City Council Waste Diversion/Recycling Committee meeting May 2021
Meetings with haulers May -September, 2021
City Council Waste Diversion/Recycling Committee meeting October 2021
Complete amendments October 28, 2021
City Council meeting December 14, 2021
Project Completion Date January 31, 2022
The costs associated with retaining a consultant will be funded by the franchise haulers and
administered by staff.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
All costs associated with the preparation of the amendment documents will be the responsibility
of the franchised haulers and will not have a fiscal impact to the City.
ATTACHMENTS
R3 Consultants Proposal 20-21-26 (available in the City Clerk's Reading File)
Solid Waste Franchise Agreements Consultant RFP# ES-20-21-26 (available in the City Clerk's
Reading File)
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I�
CONSULTING GROUP, INC.
RESOURCES - RESPECT- RESPONSIBILITY
IMir., Jonathan CosIh
Clerk & Contract Services Manager
Ciity of Sainta Clairita
submitted electronically to: Bid Net Direct
SUBJECT: RIFIP # ES-20-21-26: Proposal -for Solid Waste Franchise Agreements Consultant
IDear IMir.. Cos1h,
IR3 Consulting Giroup, Inc.. (IR3) its pleased to subunit this jproposall to The the Solid Waste Franchise
Agreements Consultant to the City of Santa Clarita (City)..
Ouir team its uniquely qualified to provide the irequested services to the Ciity iin that we already Ihave a solliid
working lknowlledge of the City's solid waste agreements and irates t1hanIks to 1priior work conducting iiniitiiall
analysis in 2019.. As a result of that woirlk we have a thorough understanding of flue woirlk to be perroirimed
via this engagernent, including how to biring the Ciity's hakileir franchisees to the negotiating table,
appropriately address SIB 1383 compliance needs, and explain and jusItify poteintiM changes to customer
rates.. We (know what iit wilJ talke to negoflaIte airnended and restated agreements wiith the Ihaullers that W11
meet the City's needs, while allso moving towards fair and equitable rates and providing for defendable
compliance with new state laws.
(Beyond knowing Santa Cllariita's needs and the dynamics at 1pllay with ilts Ihaulleirs, IR3 Ihas a (proven track
record of successful) and cost-effective franchise agreement negotiations throughout California. Moreover,
we are one of few irnuinicipM solliid waste consulting Hirims with robust experience simultaneously
including SIB 1383 irequirements into franchise agreements while allso updating solliid waste ordinances
to be compliant with the (law and planning for their own compliance programs. SIB 1383 has corriplex
requirements which affect irnany aspects of sollid waste collection airid post -collection systeirris.. While
haulers can assist in i inn pleirnein kation of many aspects of the (law, agencies ultimately beair responsibility
fair its iiirnpllernentatiion..'ThrotAglh this project, we W11 work with the City to establish a coordinated
approach, thus facilitating a cost-effecItive and smooth transition into implementation foir the Ciity, the
selected Ihaulleir, and, of couirse, for your sollid waste customers.
Garth Schultz wiI1 serve as IPiroject IMlanageir and pirinnary Ipoirnt of contact fair this eingagenneriL. IHe
brings nearly 20 years, of experience wiith a wiide range of solliid waste opeirational, planning, and financiiall
projects, including diirect experience working wiith the City and Buiriq..ec.. Richard Tagore Erwin wilJ seirve
as project rnanageirneint and negoflaflons support to Garth. Richard allso Ihas diirect working experience
with the Ciity, as well)) as with Waste IMnanagerinent in neighboring aireas, and a iriiclh Ihiistory of procurement
and negotiations in the City's solid waste market region. 1Botlh Garth and Richard acre priincijpall co -owners
in IR3 and have the authority to contractually obligate IR3 and negotiate contacts on lbehallf of the flirim..
Garth and Richard wilt be suulppoirted Iby Carrie Baxter, Rose Radford, and Claire Wilson, each of
whore Ibring to this engageumerA robust, recent„ and directly relevant experience negotiating amenidirments
and restateirmneints'to franchise agreements and updating irmuniiciilpaull codes to meet the requirements of SIB
1383„ AIIII imeirmbers of this project tea rn have experience guiding clients through suuccessfuull negotiation
processes resulting in "agreements with enforceable rneclhanisims'to irmeel state regulations.
Thauink YOU for the opportunity to submit our proposaull to the City. We are committed to working closely
with you to ensuuire your vision its innauintaiined and the solution Fulfills your 1program requirements, budget
demands, and coimimuniity expectations„ Should you Ihawe any questions regarding our prolpossll, or need
any addiitiionall information, please don't hesitate to reach out directly.
Sincerely,
Garth Schultz 1I Principal, Project Manager
13 Consulting Group, Ilnc„
510..292..0653 1I gsclhuulltz r ir3cgi„coirm
M, o
IF,ichaird 'Tagoire-IE irwiin 1I Principal, Project Support
13 Coinsuulltiirng Group, Ilrnc„
916„6133762 1I rterwin@r3cgi..com
Incorporated iin California in 2002„ R3 Consulting Group, Inc.., (IFZ3) its a California Certified Small IBusiiness
headquartered in Roseville, California. Our firm its lied by two principals, Richaird'TagoredErwin and Garth
Schultz, who have 40+ years of combined solliid waste expertise.
We specialize in providing a diverse range of sollid waste irnanagerinent consulting services excllusivelly to
public agencies, including rate and financiM reviews, competitive procurement aind/or extension negotiations
of collllectiion, processing and disjposall services; development, implementation and irrionitoring of service
contracts and franchise agreements; and legislative compliance.
R3 works excllusiivelly for Ipa.ublliic agencies, and does not work for any private sollid waste imanagerment
cornpanies.. We do, however, have very good professionM working relationships with private sector service
providers .- which its valuable in negotiations.
IHaulleir Negotiations & Procurement Services
R3 has successfully provided technicall support on the design, development, procurement, evaluation, and
negotiation of franchised collection services for over 100 irriUrlicipM clients throughout California and the
western United States„ 'Tlhese range firorn assisting jurisdictions with sole -source negotiations with an existiing
service provider to managing all aspects of a competitive procurerneil process for refuse collection, transfer,
recycling, processing, and disposM services..
p1rockwenrilelot all-tici lnelgo'HaUolril servllces th)o holllo�,vhng:
Negotiation, development, arid monitoring of agreements with Ihaullers and landfills;
Assistance with the teclhnicall and financiall evaluation of proposals;
Evaluation of commerciM collection systern service options and structures;
Development and evaluation of 1pollicy and programmatic alternatives that rneet the specific needs of the
cornimunilyl-
Compliance imonitoring and reviewl-
(Design of performance standards, incentives, and penalties irellated to contractor Iperforrnancer
Development of an annual) adjustment mechanism to the contractor compensation and user iratestfees;
Leadership iin comirriunity and stalkeholder engagement processes, including workshops, focus groups,
Surveys, interviews, and presentations; and
Preparation and distribution of Request for Proposals (IRIFIFI) packages, including the Agreement arid
operating contracts.
We Ihellp our clients, procure services under excllusiive and non-exclusive franchise agreements at reasonable
irates, and wiith reporting requirements that provide our clients with the concise information they need to
effectiivelly monitor and mainage those contracts.. IR3 has allso drafted dozens of sollid waste management
contracts and franchise agreements.. Our unique perspective on how to best structure those agreements was
gained from our experience conducting dozens of opeiratiionall and performance ireviiews of private sector
service providers for contracting agencies.
Sa u)'flheirira
We Ihave assisted the Cities of Banning, Beaumont, Calabasas, Calexico, Carlsbad, Cudahy, IDoawiney,
lEastvalle, IEII Cajon, IHallf Moon lBay,(Hemet, Huntington Beach, Irwindale, ILaguna Beach, ILos Banos,
Riverside, Rolling IHilllls Estates, San Bernardino, Sari Fernando, San Juan Capistrano, Santa Clarita,'Temple
City,'Thousand Oalks, and West Hollywood with negotiation assistance and procurement services that include
1:1he drafting of contract lainguage and specifications for waste services.
-:A,
(Jty of Sairila Claidta I SdO Wase :::iaiiidNse Aqqreeiim:siriGs CoinmkainG 1 Z3
With nearly 50 southern California clients, IR3 has a deep llevell of insight iinto the iregionall waste haulers, facilities,
landfills, needs, and specific challenges of locM southern California jurisdictions. 1IR3 staff routinely attend negotiation
sessions as welJ as staff and Counci4 meetings in southern California, ensuring that we deliver the fuilJ attention and
service that every client expects and deserves.
Otnr ctnrlrenit past prortir'enrwnl arild r'i1egw,'1W,'1ian cllieri�ts ilnicltWe,,"
CaIlPoly Pornona
Ciity of IEastvalle
- Ciity of ILos lBarios
Ci�ty of Analheirn
Ci�ty of ID Cajoin
- Ci�ty of Piedmont
Cnty of AppleValley
Cnty of IEllk Grove
» Cnty of Riverside
Ciity of IBaniniiung
» Ciity of Fresno
» Ciity of Rolling IHilllls
Ciity of IBeaunount
» Ciity of Galt
Estates
Ciity of IBerlkelley
Ciity of Calexico
Ciity of Carlsbad
Ciity of Cloverdale
Ciity Of CUdaIhy
Ciity of IDaviis
Ciity of IDowney
n Ciity of Gridley
Ciity of IHallf Moon lBay
Ciity of IHealldsbu.arg
Ciity of Huntington 1Beadh
Ciity of InAtindale
n Ciity of Laguna Beach
)) Ciity of ILos Altos
Ciity of Sari lBernardiino
Ciity of Sari IFeirriaindo
Ciity of San ILeandiro
Ciity of San Juan
Capistrano
Ciity of Santa Clara
Ciity of Santa Cllariita
City of Santa IRosa
City of Sunnyvale
City ofTernple C iity
City of Thousand Oaks
City of VaIllejo
City of West Hollywood
City of Windsor
Marin IFira rich isors'
Group
Western IPllacer Waste
Manageimerit Authority
Zero Waste Sonorna
ILA glislatilve Complillaince
IR3 provides a FuIJ range of planning, design, implementation, monitoring, and administrative services in support of
regulatory corripliance with AIB 1826 (Mandatory CornrrierciM Organics Recycling), SIB 1383 (Short -Lived Climate
Pollutants), AIB 341 (Mandatory CoirnrrierciM Recycling), AIB 1594 (Ban on Green IMateriiM AIDC Diversion Credit), as
welJ as new legislation such as AB 1669 (Displaced Employees), AIB 901 (Solliid Waste Reporting Requirements), and
AIB 876 (Organics Management InfirastrUCtUre Planning).
California Ihas adopted aggressive legislation to reduce waste sent to the landfiI1 and many jUrisdictions are not fully
prepared to irneelt their requirements under SIB 1383, AIB 341, AIB 1594 and AIB 1826.. Our Understanding of these
legislative requirements and ouir hands-on experience assisting our clients with implementing effective AIB 341 and
AIB 1826 programs and preparing for the requirements of AIB 1594, AIB 1669, SIB 1383, and AB 901 has helped us to
develop effective compliance strategies and implementation plans that leverage existing franchised Ihauller resources
and contractual) requirements..
We hellp our c1lients irrneet and maiiintaiiin coirnIpIliance With SIB 1383 and their Call ii-foinnia's solliid waste ireguullatoiry
requiiireirnents.. We do so 1'-,�,y a cooird�iiriji,',�ilted �is �log�ica�l aind cos Fa air�d diraWS L11�1`3,011111
ouir Jwl"flflic ir'od lmurlalun educa'JlJoiro airod oultireac[ij
Additionally, our staff regularly analyzes compliance requirements and Ihave a successful) track record of developing
(lboth fonrnM and inforrrial) compliance plans in collaboration with CallRecyclle staff..
S 113 8 3 Ilrllalrullnllrii & Ilrirnllrlid unnleIrrfat n o ii
We are at the forefront of SIB 1383 compliance planning and implementation .- we have been actively tracking the
development of the regulations and have participated iin the SIB 1383 rule-malking process through their finalization on
Noverriber 3, 2020. We have gained a deep understanding of the regulatory requirpments, in order, to prepare our
clients for implementation. CalllRecyclle irelleased their finM report, titled, S/"31 1,383
Go
au,',,, which was developed based on the outcomes ofR3's prior report,,,
Additionally, ouir team previously participated in the iresearchn and analysis regarding the cost impacts of SIB 1383
to locM jurisdictions, which was included in the draft repoirt tifled, 1382 � 11 11 -
1,"R�,,gtes, produced under
contiracIt by IR3's project team..
Ill e l�� e v a
IR3's project team brings a Unique Revell of relevant experience and Iknowlledge of solliid waste solutions that can
helllp you deliver the organics programs and 1polliicy that your cornrnunity needs. Ouir wor1k, wiith a sampling shown
below, covers everything frorn legislative compliance, rate analyses, agreernenL negotiations, policy and ordinances
development and revisions, to stakeholder engagement. More inforrination on select projects can The found within the
following pages,, This table represents a variety of project statuses .- currently providing, undeir contract to provide, and
services rendered complete.
0
" nj
0
ICU)
City of Banning
In
uuui
In
In
City of Beaumont
UM
UM
UM
UM
City of Citrus Heights
In
In
In
In
City of Calexico
UM
UM
UM
City of Chula Vista
In
In
City of Cudahy
UM
UM
UM
City of Eastvale
In
In
In
City of El Cajon
UM
UM
UM
City of Fairfield
In
In
In
In
City of Irwindale
UM
UM
UM
City of Porterville
In
In
City of Rancho Cordova
UM
UM
UM
UM
City of Riverside
In
In
In
In
City of Rolling Hills Estates
UM
UM
UM
UM
City of Shafter
In
In
City of San Juan Capistrano
UM
UM
UM
City of Santa Rosa
In
In
In
In
City of Thousand Oaks
UM
UM
UM
City of Temple City
In
In
City of Vallejo
Ni
Ni
Ni
Ni
RecycleMore
In
In
In
(West Contra Costa Waste Management Authority)
Ventura County
UM
UM
UM
Gifty of Sariia C&Ota I Sdi(,i WaO., Coiw.OianR 5 Z3
REFERENCES
PROPOSAL # ES-20-21-26
Solid Waste Franchise Agreements Consultant
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer
has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict
with the references requested in the scope of work, the scope of work shall govern. Complete this form out
accordingly. Fill out this form completely and upload it with your proposal.
1. City ofThousand Oaks ,- 2100 Thousand Oalks Blvd., Thousand Oaks, CA 91362
Name and Address of Owner / Agency
IMia,, IHellein Cox ._ 305„449,,2471
Name and Telephone Number of Person Familiar with Project
$69,585 Solid Waste (Negotiation Support & Rate Study Jean 2019 - June 2020
Contract Amount Type of Work Date Completed
2. City of Santa Clara ,- 1700 Walsh Ave., Santa O'Mara, CA„ 95050
Name and Address of Owner / Agency
IMr. ICDave Staub ._ 408.6153086
Name and Telephone Number of Person Familiar with Project
$299,000 Exclusive Franchise Agreement Negotiations and IRate Study (Nov 2013 - Current, Ongoing IPro,ject
Contract Amount Type of Work Date Completed
3. City of IEatvalle ,- 12363 I_irnoniito Ave., Suite 910, IEastvalle, 91752
Name and Address of Owner / Agency
IMr, Bryan Jones ._ 951.7014411
Name and Telephone Number of Person Familiar with Project
$59,935 Solid Waste Procurement ;Services Aprill 2020 - October 2020
Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
Proposer intends to procure insurance bonds:
N/A
d) "RIer/lll.ew & ii m1,z$::,e ii tee''✓/III, w
IDescirlilpfiloin
IR3 was engaged by the Ciity of Santa Cllariita (Ciity) to review iits exclusive Franchise Agreements (Agreements) for
solliid waste rosiidontiM and cornrrnorciiM service with Waste IManayornent (WIM) arnd I3u,uirirtoc Waste Industries Inc..
(Burirtec)„ which are set to expire iin 2021 IR3 comprehensively reviewed the Ciity's existing Agireernents„ including
amendments, and provided recommendations for contract enhancements that address the Ciity„s goalls and state
legislative requiireiments iinclludiing SIB 1383„ AIB 1626„ AIB 939, and the China Natiionall Sword„ IR3 was also, engaged
in 2019 to review an extraordiinary rate request from IBu.urrtec relating to extraordinary changes in the cost of providing
services to the Ciity's solliid waste customers.. Viia that effort„ IR3 reviewed and analyzed tiinanciiM staternnents provide
by IBuinrtec„ confirimed the Ilogiic and evidence supporting IBurrtec„s rate adjustment request„ compaired the resulting
outcomes to other rates in the region, and proviided a fiinall irrne norandum of findings and recommendations.
R3 adclrrer rrer d NI'm Ar,>dllow hrl4 g hnl odnrliesvirehwrn rill tl" w'„INYY ,, e„nyrhlllrrig f glr(:,*uri nit; �,
Adequacy of iity's solid waste collection )programs and services,
Performance standards and operatioinall requiireimeints;
Curreunt and future compliance and reporting requirements related to state legislative mandates„ includingAIB
341, AIB 1626„ and SIB 1383;
Addition of street-sweelpiing services;
IRate-settling methodology and adjustments for changes in recycllablles ;markets and organics pirocessing;
Establishment of realistic and verifiable diversion requirements;
Customer outreach and education prograi ns;
Custorrner service piractiices/Iliquuiidaffed darnages;
fDisposM and processing facilities available curreindy and long term;
IHauler reporting requirements;
'Term and extension provisions;
Cointamiinatiion and overage protocols; and
Vehicle and cointaiiner replacement practice.
Regarding our review of IBuntec„s extraordinary rate adjustrnnent„ IR3 'found that IBuirrtec„s ffarmiilly of companies
experienced reductions iin profit Ibetweein 2017 wind 2018, and with reductions to 1proffit being projected for 2019..
., se „ y � f
IIIIria,.w�re.� rre ¢.tauu�Orirrliuuu r�o�Wurw ehlurr�n t� �� Iraaurrrtaer reelh ta�P�st�Silf...w, rrrrrrr,ll��arrtruru�t tllurre„e� urota;�' Iluu�ll�iu�w, �rrae� Ih6u wllrmc,llu tlieIrrrrAarrrurr
aIl!l(,Fe,t,Pr.t fur colrrrtilnu.au;;w ll ,rlr'the Iluulir.Y„r,;,rrr„allrlle I6duurre',
Decreases in irecycllalblles revenues;
Increases in recycllablles processing costs„ disposal) of recycling iresiiduall costs„ and in landfill and organics
tipping tees;
IRate revenues in certain areas not rmneetiing cost for providing services (Including tlhnose provided in the Ciity);
A growing gap between rate revenues and the cost of providing services in certain service areas (including
those provided in the Ciity); and
Other increases in other expenses„ such as labor„ equ.uiipirunent„ insurance„ and gemeirM and adiminiistratiive
services, which are currently outpacing the Consumer (Price Index..
13urrtec's profits were found to The bellow iinduustry standards iin 20118 and were projected to remain bellow industry
standards in 2019. Additionally, lbased on a review of 13uurrtec's iinternall ffinanciiall records„ IR3 found that Duirrtec's
IlocM hub of operations were operating at a (loss„ and generally for the same reasons as stated above„
IPir ject I einefirt
Positioned Ciity'for better Iloing-team solliid waste contracts by providing recommendations for contract
enhancements that address the City's goalls„ state mandates, new technologies and trends, and cost impacts;
and
Facilitated necessary compensation adjustments with IBuJuirrtec by providing neutral) tlhniird-party review of IBuinrtec's
extraordinary rate adjustment request including underlying ffinanciiall information.
A
cul�y ofalrtrn t�Illmnuriiit. J �tarlllir� "tVrrrrGrew II'ussu�c,linuas�r a�t�lrre,r�u7nu,lr°nG„> r;rrin� nurlParmlrnG
clay wil rIl"rouasarnrt (.)aIks II ',Jegnutua$.'Jooiir S Study
Description
R3 was irecently engaged Iby the Ciity of Thousand Calks to provide negotiation services and conduct as rate analysis,
in oirdeir'to assist the City iin determining whetheir to renegotiate its existiing (Franchise Agreements (Agreements) foir
sollid waste collection services oir initiate a competitive procurement process.. The Ciity's iresidentiiall and a aainnirnnerciiall
service Agreements with iits two cuirrent firanchiised Ihaulleirs, IEJ Harrison (Harrison) and Waste Management (WIM),
were set to expire, in 2021..
IR3 p erlorirniie, ,l th(',., liouIluo;rwanauiuirig IR',nnr rnwhrui tasks ft'.w M1i1"s otiiroalayemielnQ°
1 Conducted a multi -city residential) and comirnneirciiall rates, fees, and services compairisoin;
2. Analyzed the C;iity's cuurrerntAgireeirments recommending ireviisiions;
3. Reviewed and recommended modifications to rate imethodollogy arnd 'fees, including selpairate organics and
recycling fees; and
4. Assisted with contract negotia'tions'folr rnewAglreemen'ts..
In light of the Ciity's lacking organiics iinfrastruuctuire, IR3 irrnade recommendations to enhance comrnnerciall organics
collection services as (part of both the Agreement and irate methodology review., including addiressiing the existing
rate structure's impact on diversion success..
I cull-U.- iity Residential & Coirnimeirciiall Date, IFee aind Seirvice irrnlp irlsom: IR3 gathered information fironrm six
similar, neighboring jurisdictions and conducting a comparison of crates, fees, and services offeired by each.. The
purpose was to gain a betteir understanding of what neighboring jurisdictions are doing wiith respect to: AIB 1826;
refuse, eirgainiic, and recycling services; comimeirciall oirgainiic and recycling rates; irate adjustiment irnnechainiisinns;
franchise and rellated fees; and solliid waste services.. Lased on the suirvey, IR3 evaluated whetheir the C.;iity's franchise
fees or other fees should be modified in the new Agireeimernts..
Agreement Ainallysiis & eoorrnirrnein a -Hans:: IR3 ireviewed WIM's and Harrison's current and proposed AAgireeirnneints,
identified opportunities'to einhaaince oir expand services, and developed performance clauses to be included in
the Agireeimernts.. IR3 allso be ireviiewed the A ireeirrneints to determine existing provisions that applly to conmmerciiall
organics collllectiion services and recommending iimpirovements to imeet state requirements for AIB 341, AIB 1826, SIB
1383, and AIB 1694..
IReviiew of Date Methodology gy IFees:: R3 reviewed the City's cu.urrernt rate rrnetlhodollogy and reconnnmend irig
rnnodifiicatiions to the rate structure that will resuullt in crates that proviide incentives for waste reduction and recycling,
and are tiled directly to the real) cost of services..
Under the current rate structure, there are cllear finainciall disincentives foir haulers to increase the effectiveness
of their corm; neirciiall recycling and coirmmerciall organics Iprograrmns.. Ilin order to maximize the effectiveness of the
Ciity's comimeirciiall irecycling and oirgainiics prograims, IF1,3 developed sa inew irate -setting methodology for the Ciity
that adequately compensates haulers for the addiitiioinall cost associated with iincireased diversion of irecycling and
oirganiics..
Contract INe otiiatioinAssistance:: IR3 facilitated the negotiation of new iresiideintiiall and coimmerciall rates and a anew
rate -setting methodology. This (process included conducting on -sine irate-inegotiatiion imeetiings with the Ciity and iits
haulers.
I iroje -t I einefiits
» Incorporation of state legislation (AIB 341, AIB 1826, SIB 1383, and AIB 1594) into 'the Agreements;
IDevellopmerrt of a simplified coirmirmeirciiall rate calculation methodology thatt incentiivizes diversion by providing
separate oirgainiics and recycling rates that adjust with costs;
» IRecoirnnmendatiions'for modifficatiions'to the Ciity's franchise fees wind otlheir fees) based on suuirvey of siimiillan°
ju.uirisdictiions; and
IRecorrnrnnendatiions to addiress and improve the iity's Vocal) organics infrastructure.
�� Qioly 011. Saiorb,"'l. Claim rrirnicll iiurr� // ,,,yf ree" nrdii,rt II"J,r,tatrst:'z t,orroiian,nri IlRat:Sf,�lidy
IDescirlilpfiloin
IR3 is engaged Iby the Ciity of Santa Chairs (City) to assist iin the preparation and Inegotiation of the City's future
exclusive Franchise Agreements ( glreelmelnts) with IRecollogy South I3ay (IRecollogy) and IMission Traiill Waste
ysfe ns (IMIf WS), including a Rate Study to helllp the City establish customer (rates for services to Ibe provided
lundelr the new Agreerments.. IR3 worked with Ciity staff throughout the negotiation (process to ensure that. the new
Agreements achieve the City's objectives„ including compliance with applicable state legislation, and the City's
(long-telrlm tiinalnciall and diversion goalls.. IR3 allso assisted in procuring a separate contract 'for waste processing
services to nneet SIB 11333 requirerrnents with CreenWaste (Recovery.. Negotiations resulted in three compliance
options for Coulncill consideraf.iion„ at varying ()evens of rate -payer convenience and expense. Ciity Council sellecfed
most convenient and rrnosf. expensive option, with propected iinclreases iin rates of albout 00% over three years.. IR3
allso recently completed a IRate Study'for (rates effective July 1„ 20211 to ensuire ongoing funding of City's entire sollid
waste prograim and new expenses Irellated to SIB 11383 compliance.
For r„rrrrttarfferinireUot„ R3 co nilplleVe? ,,t the hoflloucrrirrnia b,re„hs i`b thie Crity,
1. Reviewing the CiiLy's culrrent Agreeirrnernts wiitlh IRecollogy and IMTWS and Iprelpariiing recornimelndations to be
included in new excllusive Agreerrnernts that ensure flexibility for the City and compliance with SIB 1333..
2. Advising and assisting with contract negotiations with the City's current hauliers and with a separate waste
processor..
3. Completing a detailed Irate study analysis to hellp the City establish custonmelr rates for services to be provided
under new Agreements
IPlryt IIn-tirt
uccessfull negotiations of three sollid waste agreements that were executed and are blow in effect; and
Successful) completion of a cost -of -service rate study which Irneets the alnlrnuM solliid waste system funding
(requirements„ compllies with (Prop 213„ addresses discounted (rates for (low-incorne residents, and funds the
costs of SIB 1383 compliance.
C�rfy r�rt Il�o��u..�frrr�rllr rrliuk y �ru�t�rP Il�uuarruriueiiileill' Seiivur�rp,a,�
IDescirlilpfiloin
The Ciity of IE.astvalle currently Ihas excllursive Franchise Agreeiments with Waste IManagement of the Inland IErrnpiire
(WIM) and IBurlrtec Waste Industries (IBurrtec) for the collection of refuse, recycling, arid green waste.. The Ciity
engaged IR3 to conduct a limited competitive (Request folr Information (IRIFII) whelrelby both hauliers will vile for an
excllusive aglreelrnelnt to provide all solliid waste services to all sectors of the Ciity.. The focus of this engage nelnt was
to conduct a transparent procurement process that focuses on compliant collection prograirns, corrglpetiitiive (rates„
and Ihiigh ()evens of cu.ustolnnelr service. IR3 contracted with the City to devellop procurement strategies and deal) points
for a new agreement. With that information, we prepared and issued IRIFII documents, iinclluwuding a new agreement..
The procurement (process included IR3 leading a mandatory plre-proposal) conference, responding to and providing
clarification to questions sublrnitted Iby the haulers, conducting evaluation of proposals, negotiating with the 'top
ranked proposer„ and finalizing and presenting the new draft agreement for City Cou.ulnciill approval.. As a result, the
City (received two very competitive proposals frorn both 13ulrrtec, and \(VIM.. Lased on the evaluation of both proposals,
discussions with the Ad IHoc committee, and negotiations with WIM„ it was recoimlrnelrnded„ and City Council)
approved, to entelr into aln agreement with VVIM..
G ray try 0a�rrr,r rlrrnr the hrmllr,x)e,
IRegullatolry compliant services;
The (lowest. (rates (paid Iby customers for collllectiion services;
IReirnbu.uirserrnent of procurelnner°nt costs; and
Higher Iretenfion and franchise fees paid to Ciity.
IPIr j c-t In -tirt
City Ireilnrbursed for t.Ihe full cost of conducting the IRR (process Iby the proposer awarded the Agreement;
Exclusive franchise aglreelrrnent updated with aglreelnent language to incorporate iindustlry best practices for
diversion, (reporting„ and performance; and
rr Incorporated rl�ew legislative compliance requiirelrnents„ including AIEs 341, 1594, 1326„ and SIB 1331
Gly of twninifn Ciair'iita 1 "36liN "tVrsk., 9 Z.....y"
CIIty 011! sai'llrill JU",,,,i.iirij
Descirlilption
R3 provided the City of San Juan Capistrano sollid waste franchise contractor procurement assistance to incorporate
induMry best pracUces and regulatory requirerneirds (AIB 901, AIB 1594, and SIB 1383) into its franchise agireernent..
The Ciity required assistance in determining whether to update their excllusive franchise agreement with CIR&IR for
the collection of residentiall and commercial) solliid waste or to conduct a competitive procurement process for a new
Agreement.
IFor this engagement, IR3 conducted a comprelhensive analysis of Me City's solid waste pirogirarn, including a review
of the franchise agreement and customer service rates, in order to provide the Ciity with recommended updates to
the franchise agreernent.. R3 deterimined the Ciity's collection needs and Ipoterrtiall expanded service options to assiist
iin the development of a revised oir new franchise agreement and assisted the City with compiling the RIFIP package,
including drafting the prograrn requireiryieMs and pricing options for different collection approaches to The issued in
a competitive procurement process. IR3 ffien assisted the Cilty willh issuing the IRIFIP, evaluaUng hauler responses,
conducting iinteiMews, and negotiating a films)) Agreernent..
RY,, a1,,,,)1p1roach t� thiis e1niq,aqe1rrwn,(, tc,;.Illlwlviirig Ulu,: h level seer vllces,°
Conduct a customer serviice rate analysis;
Conduct a solliid waste program analysis; and
Determine C011eGfloni needs and potentiM new oir expanded service options to assist in the development of
a revised/newAgireernenit, which can The either be used to negotiate with CIR&IR or be issued as part of a
competitive procurement process.
tru asslisa,, tlhie CRy hn tim corinpe(tIlfilve Rll lFlprocess, thle Tflmln,)) colnd(fxted thw �1,61k,rwlinlg tasks,"
Compiled the IRIFIP package, including dirafting the Iprogrann requirements, the Agreement, pricing options for
different collllectiion approaches (ii..e.., weelklly vs.. lbiiweelklly green waste and irecycllablles collllectiion, backyard vs..
curbside collection, on -call vs.. scheduled Ibulllky waste collection, eLc..);
Issued Hhe IRFIP(s) to qualified waste haulers;
Conducted a pre-proposalt conference with potentiall proposers;
Prepared written responses to questions submitted regarding the IRIFIP., and addenda as necessairy;
Assisted iin the evaluation of responses frorn proposers, including conducting interviews; and
Assisted Ciity staff with the presentation of the iresullts of the evaluation process and staff recornimendation to the
City Council..
Project Beine-flits
1� , A new Agreement for the collllectiion of iresiiderdiiall and comrneirciM solliid waste, including::
INew or expanded service options; and
Incorporation of state legislative requirements,,
Sofldwas$."e "'.1, it'e
Descirlilptlion
In 2017„ IR3 was eirigaged to conduct a comprehensive IRate Methodology IReviiew on behallf of the Mairin
Franchisors' Groulp (Group), which is made up of the cities of San IFtaffaell and Larkspur, the Town of IRoss, the
County of IMairiin, and the ILas Gallinas Valley Sanitary District.
IR3's primary objectives were to streamline and simplify the Group's rate -setting methodology in order to address
recycling commodities fluctuations and complete a inneet.-and.-confeir negotiation (process to resollve $1.15 million
in accumulated (losses frorn the processing and salle of recyclable materials Mince the recycling innairIket crash..
U worked with the Group and firainchised hauler, IMariin Sanitary Service (IMSS), to develop a rate-adjustirnent
methodology that addiressed changes and challenges iin the industry in the coming years.
AnoJect hniclltlldeci:
Developing a Sirriplified IRate Adjustment Methodology:: R3 simplified and streamlined the existing rate. -
adjustment methodology, aind proposed a method of addressing changes and challenges in the industry in the
comiing years (ii..e.., w1heire the industry its going and What the Group and IMSS should be planning foir) as well as
the proposed approach to address potential) IMSS requested changes to programs and services in non. -detailed
rate review years;
Developing a New Methodology for Recycling Revenues Balancing Account:: IR3 addressed recycling
corninnodities fluctuations, incWing Ihow the processing cost and recycling revenue projections are set initially
arid adjusted after; and
Developing a Methodology forAddiressing CoirnmerciM Migiratiom: Le.., irnore recycling and cornpoMing results iin
a sinnalleir garbage cairt and (lower price, but not (less service or cost.
Piroject Beine-fits
Stable and predictable rates for the inext 5 years, and a fiir,irn basis for irate control) iin future years-,
Significant saving on consultant costs and staff Liirne to conduct the of the annual) irate adjustment process
(anticipated annual'70-801/6 ireduction in time and costs);
limproved accuracy and Lira nspa reincy of Hhe irate adjustment process;
INew perforimaince irnetrics for outreach arid education as well as regular operations, billing, and custorneir
service; and
A revisedirate-setting methodology designed to address rate fluctuaflons, while maintaining an emphasis on
responsible solliid waste management, good value to custorners, and reduction of waste to landfill, including::
IRates based on set revenues due to IMSS, Which will The escalated annually based on one simple Water,
Seweir, and'Trash (WST) iindex; and
2..5% irninirnurn and a 5% irnaximum irate, cap foir opeirafloinM expenses (excluding franchise/agency fees and
the cost of processing, recyching, composting arid disposal).
Gly of Sanla Claidita I SdH Wask� :::iiaiiic,t� se Agire:eiinenGs CoinmkainG 11 Z3
'Iroject a rtri
We Ihave formed a leading teairn of specialists with experience implementing ambitious and cornplex solid waste policy
throughout California. As a firm, our collective experience conducting successfult negotiations and/or procurement, of the
exact type t1halt the Ciity desires, spans over 200+- projects in the United States. We irecerntlly cornpleted, oir are currently
cornpleting, competitive procurements and/or negotiations fair the California dities of IBarnrniing, Beaurnorilt, Calabasas,
Calexico, CarIsbad, Cudahy, IDowney, lEastvalle, IEII Cajon, IHallf IMoon lBay, Hernet, Huntington IBeaclh, Irwindale, ILaguuna
Beach, ILos IBanos, Riverside, Rolling IHiilllls lEstates, San Bernardino, San Fernando, San Juan Capistrano, Santa
ClaritaJemple City,'Thousand Oalks, and West Hollywood. 'These projects Ihave resulted iin an incirease of overalt
lancifilt diversion and finalization of high -diversion agireeimenIts for sollid waste collection for our c1lients, and their finat
agireeiments iincorporated with inew State legislation (AIB 341, AIB 1594, AIB 1826, SIB 1383) to addiress requirements of
the franchise hauter, service recipients, and the jurisdiction.
As a result of our SUbstantiat 1poitfolliio of procurement and negotiation experience, we have an excellent understanding
of the region's needs and hauters, including Allied/tRepublic Services, Athens Services, IEIDCO IDiisposall/lBurrtec
Waste Industries, Call.-IMet, CIR&R, and Coast Waste Management. What's rnore, Ihauallers enjoy working with us .- even
when we're on opposite sides of the negotiating table .- lbecause we treat thenn fairty and respectfully, and guard the
confidentiality of their information. This promotes their cooperation and, in tuirn, the successfult and tinnely completion of
ouir projects..
Oirgainlizatlionall Chart
(Bellow its the organization of ouir project tearn structure.7he City's Core Project'Tearn wilt The the primary, day-to-day staff
responsiblIe for this engagement, Additionally, IR3 has a deep bench of tatented analysts to pult frorn and can be made
available to assist, as -needed.
Coiir(,,,� Illruro,lUecl
Garth Schulltz
Principal
IRiiclhair"d'TagoiP°e.-IEiY°wiiin Carrie Baxteir
Analytical Support Analytical Support
IRose IRad-foird Cllaiiire Willsoin
Analytical Support Project Analyst
Additional, On.-Calill Staff IMeim1beirs
Joirdain IMu,uiratsuclhii
Sr., Pr9jectAnalyst
Milk1hiiII'Tagoire-Erwifin
Pr9jectAnalyst
4 pv%h
Principal , Project Manager
A 010 Uil"
Mr. Schultz brings 18 years of solid waste management experience in both the private and
public sectors. His areas of expertise include managing or assisting with sole source and
competitive procurement of collection, materials processing, and transfer and landfill services
Garth has participated in crafting Request for Proposal (RFP) documents and detailed
Agreements that incorporate state legislative requirements, performance incentives, and
rate -adjustment guidelines involving various profit bases. He has also evaluated proposals,
prepared and presented award recommendations, and assisted with contract negotiations.
Other areas of solid waste industry experience include: developing strategic Zero Waste and
high -diversion plans; modeling, reviewing, and restructuring rates; reviewing hauler operations
and performance; reviewing solid waste programs and providing recommendations for
improvement; and engaging stakeholders and communities through workshops and outreach
planning.
d Li Calii 0 111
Master of Public Adrninislration and Public Policy Development, Cal State East Bay
Bachelor of Science in Environmental Science and Minor in Public Policy, University of California, Berkeley
a II e va i )it
Franchise Extension Negotiations � City of Healdsburg
Prlinciilpal, recently led the negotiation process to extend, amend, and restate the City's franchise agreement with their
service provider (Recology Sonoma Marin). Garth and other members of the R3 team identified, redrafted, and negotiated
agreement terms and conditions that required updating, while also reviewing and negotiating around several iterations
of financial proposals from Recology. After several months of negotiations, the City voted unanimously to extend the
agreement with Recology.
Procurement and Negotiation Assistance � City of Santa Clara
P1r1i1ncii1pPa§, recently led negotiations for the City of Santa Clara for the City's future exclusive Agreements with Recology
South Bay (Recology) and Mission Trail Waste Systems, including a rate study to help the City establish customer
rates for services to be provided under the new Agreements. The new Agreements are designed to achieve the City's
objectives, including compliance with applicable state legislation, and the Citys long-term financial and diversion goals.
Procurement and Negotiation Assistance � California Cities of: Piedmont, Half Moon Bay, Santa Rosa, Los Altos
P1f"1ir1)cii11,",w1, recently managed R3s work with the City of Piedmont to pursue a negotiated franchise extension with the
City's franchised hauler, and previously assisted with the procurement processes for the cities of Half Moon Bay and
Santa Rosa,
Procurement and Negotiation Assistance � RecycleMore
played a key support role in evaluating post -collection services alternatives for RecycleMorp member agencies
(Contra Costa County and the cities of El Cerrito, Hercules, Pinole, Richmond, and San Pablo), He also led transition
assistance for the City of Milpitas when they switched to a new franchised hauler for solid waste collection. On behalf
of the City of Petaluma, Mr, Schultz recently assisted in RYs extensive review of the proposed assignment of multiple
collection, processing, transfer, and other contracts from The Ratto Group (TRG) to Recology Sonoma Marin (Recology)
for jurisdictions throughout the counties of Marin and Sonoma.
Strategic Plan for High Diversion � City of Livermore, California
P1r1incii11,'m1, led the City of Livermore's Strategic Plan for High Diversion project, which targets specific waste types and
sectors to support continued increases in diversion over the coming years, including targeted outreach and education
focused on organics for commercial customers.
Procurement and Negotiation Assistance � Zero Waste Sonoma
Anal�y'(ffca§ Supp�,.,',irt, assisted Mr. Tagore-Erwin in Zero Waste Sonomas recent procurement process for an organics
material processing facility to provide processing capacity throughout the Sonoma County region,
High Diversion Implementation Plan � City of Los Altos
Prlinciilj,l,�,al, recently led the development of the City's High Diversion Implementation Plan, assisting in developing
recommendations for the City hauler to meet its 78% diversion requirement and AB 1826 legislative requirements, such
as advocating mixed -waste processing to remove organics and recyclables from commercial and multi -family waste
streams. He has assisted numerous cities in other similar projects, updating Municipal Codes to incorporate current state
regulatory requirements for clients including the cities of Corte Madera, Piedmont, Hemet, Rolling Hills Estates, and
Temple City, the Town of Windsor, and the Novato Sanitary District.
Cilly of Santa Clarilta JSdH Wask� Coinsukainl
PidinclilpM, AnMytlicM Support
A 13 (',) UFII,°
Pichard's project work encompasses allli aspects of solid waste management and
environimentali consulting, For 30 years, lie has successfully provided lhundreds of
jurisdictions and public agencies throughout California and the Western United States with
solid waste procurement and management consufting services that encompass the following::
development and inipleirnentation of Zero Waste 1pllans; strategic SUstainability planning
and compliance assistance; financiali planning, analysis, arid rate reviews; service and rate
surveys; privatization reviews; and operations and performance reviews. IHis particular
areas of expertise include designing strategic plans and negotiating solid waste Franchise
Agreements that achieve legislative compliance with state ordinances and regulations such
as AIB 341, AIB 1826, and SB 1383.
As a certified meeting facilitator, Mr. Tagore-lErwin routinely conducts working sessions with
municipalities and their franchised proposers, facilitates public workshops and community
meetings with diverse community groups such as elected officiialls, haulers, facility operators,
environmentali groups, and the general) public, and participates in Board of Supervisors and
City Council) hearings.
Z
d f,,)i c at, oi o ii
Bachelor in Political Science: University of Hawaii, Manoa
Master of Arts in Political Science, University of Hawaii, K/lanoa
1��! levaii it.,
Pirocuireirneint and INegotilation Assiistaince 11 Cities of lBanning, Eastvale, El Cajon, Fairfield, Irwindale, Los Banos, Riverside,
San Juan Capistrano, and Thousand Oaks
P1r§1nfc§l,w1, for all of these projects, which involved project oversight and reviewing the existing Agreements, programs, and
services to determine pathways for compliance with state legislation and organic requirements such as AB 341, AB 1826,
and Sys 1383, as well as to achieve the cities' diversion goals.
Procurement and INegotiation Assiistaince 11 Cities of Temple City, Rolling Hills Estates, and Beaumont
P1rhi'1fc§1,',),a1, Mr. _T6gore-En4fin has significant Southern California experience, a strong understanding of regional southern
California needs, and excellent professional relationships with the regional haulers, proving his ability to communicate
successfully remotely, Fie recently and successfully assisted the cities of Beaumont and Rolling Hills Estates in negotiation
processes and negotiated strengthened contractual performance standards on behalf of the City of -Temple City.
X, Procurement and INegotia-doin Assiistaince 11 Cities of Calabasas, Calexico, Downey, Half Moon Bay, Hemet, Irwindale,
Laguna Beach, San Bernardino, San IDiego, San Fernando, Santa Rosa, and West Hollywood; and the'Town of Windsor
Prhnc§11','7,a1,, led RFFI processes and Subsequent negotiations for the cities of Half Moon Bay, Santa Rosa, and the 7bwn of
Windsor, He helped the jurisdictions implement or enhance organics, solid waste, and recycling services provided by their
respective haulers, resulting in organics collection to commercial customers and increased overall diversion requirements.
>> Procurement and INegothat oin Assiistaince 11 City of Gait
Pr61nfc§p)a0, led a successful negotiation project for City of Galt, providing recommendations and analysis on the proposed
services and rates, and incorporating multiple improvements in the Agreement, including universal roll -out of commercial
organics, substantial reductions to hauler -requested rate increases to fund all new program requirements and fund capital
purchases, and a 75% franchised diversion requirement,
>11 Procurement and INegotiation Assiistaince 11 ZeroWaste Sonoma (formerly the Sonoma County Waste AdanagementAuthority)
Priln�c1ipW, led Zerol4laste Sonoma's procurement process for an organics material processing facility to provide processing
capacity throughout the Sonorna County region.
on.
HiigIh Div eirsion Ilimnlpllerneintation IPllain 11 City of ILos Altos
Prhi'7jc§1:,'Y,a1,, recently led the development of the City's High Diversion implementation Plan, assisting in developing
recommendations for the City's hauler to meet its 78% diversion requirement and AB 1826 legislative requirements, such as
advocating mixed -waste processing to remove organics and recyclables from commercial and multi -family waste streams.
Fie has assisted numerous cities in other similar projects, updating Municipal Codes to incorporate current state regulatory
requirements for clients including the cities of Corte Madera, Piedmont, Hemet, Rolling Hills Estates, and Temple City, the
Town of Windsor, and the Novato Sanitary District.
Iose�I mirvn� (III, II III yell (III rrl}lI
Piroject IMainageir, IPiroject Support
N,:r w,ft
Vis. Radford has accumulated valuable experiience iin environmen[M consulting, research,
policy, and data analysis. With her strong background in research and techirflcM writing, Rose
has provided valuable support for procurement of solliid waste collllection services by writing
high -diversion collection serviice and pirocessing/dis1posM agreements, conducting extensive
surveys, and coordinating clear communications between clients and proposers.
Her other areas of expertise include: sollid waste management planning and program
ola
development; operations, programs, and facility reviews; IVhjnicipall Code analysis and revision-
auu
researching and compiling data; operationall and performance reviews of haulers; fiend studies and Illlltl 11 '
survey coordination; and financiM planning, including rate modeling, rate studies and rate reviews.
Z
Master of Public Administration in Environmental Science and (Policy; Columbia University
Bachelor of Science in Conservation and Resource Studies; University of California, Berkeley
Construction and Demolition Facility Evaluator; Recycling Certification Institute
Nego-fla-Hoin aind lPirocuireirneint Assistaince 11 Town of Atherton
Prcject Analyst, currently providing procurement assistance services for the 7bimtn of Atherton (7-own), evaluating
and determining their best option for solid waste collection, recycling, processing, and disposal services. The -Town
currently has a Franchise Agreement with their hauler that expires in December 2020. R3 is assisting with identifying and
documenting known current services and costs for those services provided to the Town by Recology and SBWMA and
evaluating the Towns options for securing a different service provider for collection services only, and for collections,
recycling, processing and disposal services together.
Cointiract IEx-1teinsion INe-Hadoins 11 City of Los Altos
Plno, I
,iec�, MaInjagelt" recently assisted Garth Schultz in contract extension negotiations with the franchised hauler on behalf of
the City of Los Altos (City). Rose completed the Cit.y's SB 1383 readiness analysis, identifying key contract terms to include
in the extension negotiations, drafted the proposed contract language, and negotiated key outcomes identified by the City
as priorities. The extension negotiations resulted in a franchise agreement that was SB 1383-ready, including universal
roll -out of organics service to a// businesses in the City, and a 20% reduction in the rate increase originally proposed by the
hauler,
Firainchise IExLein sibin INego-da-tiloins & Sollild Waste Colillec-doin Seirviice IRIFIP 1111 City of Piedmont
Projecg Manager, she was instrumental in each step of the City of Piedmont's recent procurement assistance project
for solid waste collection services, participating in community engagement processes, incorporating requests from City
Council, and writing both the RFP and the base contract used in the procurement.
Organics lPir eaaiiin IPirocuireirineint Assistance 11 Zero Waste Sonoma (Formerly Sonoma County Waste Management)
Pnt'�Jec t 1,,'Olaniager, assisted incorporated key recommendations and findings about organics material processing in the County
of Sonoma to compile a Request for Information (RFI), which was followed by a full procurement process for Zero Waste
Sonoma (formerly Sonoma County Waste Management Agency), As part of this process, she drafted and revised the RFP
document and its attachments, participated in facilitating community workshops, and drafted the two high -diversion and high-.
performance base contracts for use by the Agency and its selected contractors. She worked with the R3 team to assist Zero
Waste Sonoma in the technical evaluation of the submitted proposals, including an evaluation of the proposed site location,
capacity, pricing, and other issues of concern to the agency.
D INego-fia-floin Assis-taince 11 City of Santa IRosa
Len ,e.d Alnialysg, provided key support in drafting the RFP and Collections Service Agreement for the City of Santa Rosa
by consolidating City requests and requirements, reviewing and streamlining applicable docurnents, and revising drafts to
encompass requested services.
Nego-fia-floin Assis-taince 11 City of Petaluma
Lf;.'oad Alnalfysg, assisted in reviewing, assessing, and providing key recommendations around disposal and collections
agreements and other solid waste planning matters for the City of Petaluma on behalf of the Member Agencies of the
Sonoma County Waste Management Agency, in support of the Agencies' consideration of the request to assign contracts
held by the Ratto Group to Recology.
Cilly of Sainla C.Iaiiita 1,13dH Waski II:::iiainchse AgN:ellfl(.'Irn�s ConsUlaint
PiroJect IMainageir, Project Suppoirt
AIbOUI,�
Carrie (Baxter has over a decade of experiience in sollid waste consulting, in a broad irange
of operational, planning, and ffinanciall projects. She specializes in providing legislative
compliance assistance to Iloc«all jurisdictions for implementing or expanding programs related
to organic material collection, tracking, and infrastructure development, as well as assisting
in negotiating improvements and best practiices into municipal codes and collection
agreements.
Carrie also has significant experiience with competitive procurement projects for solliid
waste management services, inclluding providing financial analysis services, studying
rates arid how to incentivize diversion, and engaging the community and stakeholders. In
addition, Carrie routinely supports operations and performance reviews, evaluating billing
and reportiing systerns and conducting oni.-site route audits, conducting cornprehensive
benchnnarIking arid rate surveys, and creating disaster debris imanagernenrt plans for various
cities in California.
Z
d t,i), c a't,' o o ii r,
Bachelor of Science in Organization, Leadership & (Management: University of San Francisco
FR fe, I v a ii iot
lPirocuireirneint aind Negotia-boin Assiistaince 11 Cities of El Cajon, Banning, Eastvale, San Juan Capistrano, Fairfield, Santa Clara,
Santa Clarita, Irwindale, and Vallejo, and California State Polytechnic University at (Pomona
PlrciJef�,,:11, 110aInager, utilized her particular expertise in reviewing agreements and recommending updates and revisions to
contract language to incorporate legislative requirements and improve the efficiency, safety, and overall cost --effectiveness
of existing operations. She provided an unbiased summary of each proposal and a side -by -side comparison of the
proposals to aid the Evaluation Committee's in their review.
>11 SIB 1383 0irgainics IRate and Seirviices Suirvey 11 CalRecycle
Prcy�jec'(l Manager, led the research and analysis regarding the cost impacts of SB 1383 to local jurisdictions, which are
tasked with enforcing most of the provisions of the law. She provided Ca/Recycle with a report that offers options and
recommendations for funding mechanisms that car) be used byjurisdictions to implement the collection requirements and
support the development of organics recycling infrastructure.
Y, Pirocuireiment and INegotia-flon Assiistaince 11 City of Rolling Hills Estates
MaInfager', recently assisted in the negotiations with the City of Rolling Hills Estates and their hauler, designing the
new Agreement to assist the City in complying with state legislation and improve Waste Management's public education
arid reporting, while maintaining current service levels. She provided updates to subcommittee on the legislative compliance
requirements of AB 341, AB 1826, AB 1594, and SB 1383; and review sections of the City's Municipal Code, She is
currently assisting tin the review the collection rates charged to residents and business, and fees paid by the franchised
hauler to the City to incorporate residential food waste collection,
>> Procurement and INegotiiatiioin Assiistaince 11 City of Half Moon Bay
Plrcojje0l §Kanagel�, assisted in evaluating proposals, conducted site visits of the proposed facilities, assisted with
negotiations, and prepared a final staff report to present the results and recommendations to City Council. As a result
of negotiations, she identified capital needs and operational efficiencies to help reduce operational costs, implemented
new diversion programs (green and curbside recycling, residential and commercial food scrap collection), and increased
diversion requirements due to analysis of surrounding.jurisdictions,
Solliid Waste Franchise IReviiew 11 IRecology Sonoma Marin
Lead Alrwllys, reviewed the proposed assignment of solid waste franchise and other Agreements held by'The Ratto
Group to Recology Sonoma Marin for the cities of Cloverdale, Cotati, Flealdsbutp, Petaluma, Rohnert Park, Santa
Rosa, Sebastopol, Sonoma County, Marin County, Novato Sanitary District, and Zero Waste Sonoma (Agencies). More
specifically, she led the review of services and other requirements in the Agreements to assist the Agencies in determining
Recology's operational and financial ability to perform the activities covered under the Agreements. She presented the
findings in a final report to the affected Agencies and at several City Council meetings,
Coirrenlglliiainc IPllaininiiing 11 City of Riverbank
Pr(r.V1ecl MaIniager, supported the City in developing a compliance plan for submittal to CalRecyCler that provided the City with a
timeline of activities to be undertaken in order to implement the updated AB 1826 program; a Detailed Direct Outreach Plan for
conducting outreach to covered generators; Tracking Document to monitor outreach efforts; and Sample Compliance Letter to
send to covered and non -compliant generators with self -haul and exemptions.
Sir,. Piroject AnWyst, Piroject AnMyst
A :j c'if u,j)t
Claire Wilson utilizes heir background in environmental science and ecology and her experience
in research and data analysis, plus community outreach and education, that its invaluable to the
range of RTs sollid waste planning projects.
She is experienced iin Zero Waste and high diversion planning and implementation, specializes
in community and stakeholder engagement strategies, and has worked with jurisdictions to
develop innovative methodologies to approach Zero Waste and comply wiith State legislation.
She has allso assisted with the revision of imunicipal ordinances to update and dearly define
diversion goalls and other Zero Waste strategies.
& Awardti
Bachelor of Science in Environmental Studies - UC, Santa Barbara
Zero Waste Community Associate Certification -:Zero Waste USA
2019 Young Professionals Scholarship Recipient - California Resource Recovery Association
Sollid Waste IPirocMuir eimeint Assistance 11 Town of Atherton
Prfc'�Jec',11, Anal��,,�sl, providing technical assistance in finalization of the Towns Franchise Agreement and development of
written reports with recommendations to the City Council, and presentations at City Council meetings.
SIB 1383 (Oirgainiics) IRate Siuirvey 11 CalRecycle (Department of Resources Recycling and Recovery)
ProJeO Ana§ysfr, provided research assistance on SB 1383 implementation, including compilation of data on rate structures,
infrastructure development, and compost facility capacity forjurisdictions1haulers throughout California.
IHost IF Study 11 South Bayside Waste Management Authority
P/r,ojeO A1nfa§Y,�,,',;t, completed a host fee study for the South Bayside Waste Management Authority (SBWMA) to sample host
fees andlor franchise fees paid to the host jurisdiction of the facility. The intention of this analysis was to determine if the host
fees in a jurisdiction were justified in comparison with other like jurisdictions. Results from this study were used in contract
negotiations between the City and its hauler.
Detaiille IRate IRevilew 11 South Bayside I/Vaste Management Authority
Arrfa�yls,'4,, worked with SONA11A to conduct a thorough audit and review of financials and annual reporting for the
twelve jurisdictions it represents. This included compliance and billing reviews, assessment of contractor performance, and
verification of all additional fees by member agency as w/e/l as a verification of the accuracy of reporting buyback center
payments, CRVpayments, and commodity revenue.
Sollid Waste Oirgainic lPirogiraim IReview 11 City of Riverside
Plrft'aJjecg Alnfalysil., recommended modifications and updates to the City's existing program in support of state requirements
for -recycling and organics diversion, such as AB 341, AB 1826, SB 1383 and AB 1594. Also developed AB 1826 compliance
plan. The R3 team is currently assisting the City with modernizing and streamlining the language in the Citys municipal code
to include legislative requirements.
Beinclhinnairlikiling and Tirainsiltiloin Asslistaince 11 Cities of Healdsburg, Vallejo, and Santa Rosa
&1v1,',rpor'i,, worked with the Cities to assess current performance requirements and develop timelines for future decisions
and actions. For the City of Vallejo, she assessed compliance based on performance and reporting requirements for the first
year of operations with a new hauler to determine success or a need for improvement in diversion requirements and reporting.
She has worked with the Cities of Flealdsburg and Santa Rosa to assess the performance and reporting requirements for the
first year of operations with a new hauler and management of the contract including education and outreach requirements and
other contractual obligations, including an assessment of liquidated damages, if necessary
SIB 1383 Compliaince Plain 11 City of Vallejo
AIrtfa�yIsft, developed a corrective action plan to achieve AB 1826 compliance, including exemption forms, compliance
letters, tracking sheets, and scripts; and a clear action plan that identified responsible entities and actions to be taken, and
Municipal Code updates for mandatory organics collection.
Sifinglie- Use IPlla tii IReductibin Ordinance 11 Marin County
P1r,qjc,c9 Anfall,11if, developed an innovative ordinance to reduce single --use plastics on a Count -wide level, provided
Y
coordination and collaboration between the twelve jurisdictions in Marin County, and assisted in the development
of personalized plans for outreach, education, enforcement, and securing funding to ensure a successful ordinance
implementation, enforcement, and reduction in plastic waste.
Cilly of Santa C.'Iaiiilta 1,13dH Waski II:::iiainchuse AgN:ellfl(.'IrnGs Coinsukain�
EM
In an effort to reduce paper usage, this page has been
left blank for double -sided printing purposes.
If printing, please consider using 100% recycled paper.
l oi�i' IIIII C 0 C IIIIIIIII1IIIII III//////III A IIIIIIIIIIII Fff�'� IIIIIIIII A.
This concelptuall plan describes IR3's approach to providing solliid waste franchise agreement and SIB 1333
compliance services to the City„ The plan includes four main task areas pertaining to amendment arid
irestatemlent of the Ciity's iresiidentiiall and comlirmeirciiall agreements, analyzing SIB 1383 requirements and
providing an amended and restated Imuniiciipall code, and engaging the City via meetings and delivery of
written work products„
The approach to Task 1 (Conduct Analysis and IProvide Arnnended and Restated IResiidemti�-all Agreernent) and
Bask 2 (ConductAnalysiis and Provide Amended and Restated Commerciall Agreement) are consolidated
in the descriptions (bellow, as these two taslks will take the same pathway over iidemrftic�-all schedules (albeit
involving different haulers). Tdsk 3 will follow as similar schedule to Taslks 1 and 2 so thaf the draft muniiciilpall
code amendments will be available for review on the sarne tiirnnefrarme as the draft amended and restated
agreements. Task 4 starts at the begiirnninlg of the project with the kick. -off meeting, and involves periodic
rneeti ngs with C iIty staff, the haulers, and the C;ounciill subcolrnlr ittee and essentially bookends the project
efforts from Basks 11 through 3„
Throughout the propect, IFZ3 will talke and active Iprograrml management rolle, including the development of a
tlhorouaglhn project management plan which will be used to internally rnnarnage and direct the course of tlhe
project and achieve on -time and thorough completion of taslks and deliverables.. The schedule included in this
piroposall includes a gantt chart which provides an overview and timeline of our project management plan,
including aarmpllc time for City review the three primary delliiveirablles (amended and restated agreements arid
imuniiciipall code) ;at the culmination of the piropect„
;i, s 1 auid G Coll fd lu c I,0°rnrra rs,I a id II`,,rovIIde AI eIl fdf,,,,,d and
Ag II ve r1 �i ro rl ,i, : and
d
Objective
Establish pathway to secure SIB 1333 compliant iresiidentiall and commerciiall solliid waste collection agreements
for the City. IRecomirnend updates to the agreements tlhat incorporate best practices including SIB 1383,
service rates, irnanldatory collection, outreach and education, data management, regulatory compliance and
streanrrnllined reporting.. Renegotiate the Ciify's aagreernnenrts'for SIB 11383 compliance and (best practices.
Approadh
A rn e i i fc,1 e Id aLn;1 r ..,,,fr.114 !1 Agr !°If6rsnt
IR3 will review and analyze the Ciity's residenrfiiaall and comlmerciiall agreernenrfs in order to deterrmliine which
updates to the agreements are needed to achieve cornnplliiance with SIB 1381 This analysis will include but not
be limited to as review whether and how current agireermlents and programs provide the organics collection arid
processing, contamination monitoring, outreach and education, reporting, arid other prograarmis required by
SIB 1381
'To conduct this ireviiew, IR3 will draw on our recent experiience renegotiating and conducting a competitive
procurernernrf. process for SIB 1383 compliance solliid waste collection agreements in manly California ciliies
as well as our work for CaalllRecyclle reviewing and preparing case studies on SIB 1383 cormplliiarnt prograarms
arid agreements„ The resulht of this analysis will be a redlline markup of the C>iity's agreements reflecting IR3's
findings arid recur nlmendaf.iioins for SIB 1383 compliance and best. -practices in the agreements„
At present, R3 anticipates that the deal points will include but not be limited to the following:
Addition of mandatory new/expanded irecycling or organic waste programs, with fines for commerciiall
operators flhaf do not comply;
Updated terrrns and conditions to incorporate industry best practices and legislative requirements (A13s
939, 901, 1594, 1326 & 341 and SIB 1333),
IDesiired concessions (programs, rates, franchiise/pavernneint iimpact'fee payments, ireiirrnlbursernent' for 'the
negotiation process, etc„) to The provided as as condition of renegotiated agreements;
CIfty of Sairila fflllanriiifa I SaalliO as„a II''ra iiidiaor"ve Arflrn,eiim::siriGs Carol mlka i nG
Changing the rates and irate setting irriethod for the operatoirs; arid
Other pirlirriary City interests not otherwise reflected above..
ResideiritiM and cornmerciM dell points will The develloped in consultation with City staff including an opportunity to
review and provide comments before the dell points are finalized and renegotiations commenced. Wirth the above,
IR3 will review and evaluate a lliist of changes and enhancements identified by the haulers and Ciity and evaluate those
changes for added vallue to the agreements and identify any anticipated changes to the cost of service.
IR3 will support the City in its efforts to renegotiate the agireements.This is a significant undertalking that iit will require
meetings with the Ciity and the Ihaullers to review the City's required terms and conditions and negotiate agreements
on the specific deal) points, and to draft and finalize redlliine revisions to the agreements,, 'Two such meetings are
included in our proposed project cost, vvith additionM irneefings being extra..'This task will culminate with drafting and
finalization of standard amendinneint and restatement of the agreements, including ireviisiions to programs, actiions, data
tracking, reporting, regulatory conripliance, and rates..
F'/,,,zl,,,,e ` i'r ,j.,c'l,,,,u),res N,"iJli),s`,J rI e i rT,,, ",J"i e t I o re
IR3 will proviide the City with insight on industry standards of teirinn extensions and modells arid/or rnethodologies of
adjusting future rates to be responsive to ever changing imarIkets of waste diisposall and recovery. Drawing on our
recent experience reviewing and updating irate models throughout. the State, IR3 will review and analyze the City's
current resideirftiall and coirnmerciall irate irnodells contained iin the agireeirrients in order to establish findings and
recorriffiendations regarding their adequacy and appropriateness going forward. In so doing, IRTs focus will be llong.-
term iratelpayer stability as well as appropriate and agreeable cost. -recovery..
Generally speaking, IR3 teirids to recoirnmend approaches that streamline and simplify irate modells and rate setting
methodologies in order to ireduce costs irellated to future irate review and adpustirneint processes, and we would
anticipate that findings and recommendations developed viia thiis task wound follow suil..
e "'j, U hat, 0 ,,1 C r"r rI" (o� r a i ns, (ABs 9 9 � 9 01 , 'I 18 2 6 & 3 41 a i nJ�, 3 � . . ...
Using our extensive lknowlledge of regulatory compliance requirements pear state (laws A 939, 901, 1594, 1826 &
341 and SIB 1383), which has lbeen developed during the course of workiing With dozens of excllusivelly irnuinicipM
clients, IR3 will devellop a concise set of findings and recommendations regarding the City's needs for compliance with
these (laws.. In developing findings and irecoirmimeindatiiorns, IR3 will carefulllly consider the types of programs, actiions,
data tracking, and reporting flhalt should be included iin the renegotiated residentiM arid comirneirciiall agreements
(arid will thus beconre the responsibility of the operators) versus the types of prograirns, actions, data tracking and
reporting that the City wound rnaintain responsibility for completing on its ovvn.. IR3 its Ikeenlly aware of the types of
activities that operators are well -suited to undertalke (arid those they are riot) while allso knowing that there are ceirtaiin
responsibili ties t1hat the City innust undertalke as its own core set of regulatory responsibilities.
One (1) outline each for the draft residentiM and commeirciM agreements, based on the current franchise
agreements, the (list of recommended changes'from the City and the franchised haulers, and current and pending
state leglslatlonr
One (1) IMS Word digitM colpy of draft airrierided and restated agreement iin iin redlirie/strikeout format to the City
for the iresiidentiall and commerciM agreeirnent; and
Siix (6) copies of each of the draft agireernpints delivered in a paper copy format wiith a binder cover and tiitlle page
on the front.
"Ia s /, 3 A ,ii a �� y z, e S 13 8 3 C a n, a i c e u �� re aild �,`IrovWe Ailiended
ai/�id Code
Objective
Assess the City's compliance with organic waste reduction and irecyclliiing regulations, including but not. limited to SIB
1383.. Identify actions the City has talkein or plains to talke tlha�, will support cornpliance wiith SIB 1381 Review the Ciity's
solliid waste ordinances, solliid waste franchise agreement and irellated activities performed by the Ciity's waste Ihaulleirs
as well as other waste diversion efforts within the City.. Identify the specific actions and/or new programs the City will
need to irriplerrient to The corripliant with SIB 1383, primarily focused on irequiired updates to its solliid waste franchise
agreeirneirit and irnuinicipall code..
Alplpiroaclh
The IR3 ProjectTearn has been following SIB 1383 (and other California regulations relating to solid waste) closely
on behalf of irnanyjuirisdictions.. SIB 1383 touches upon nurnerOUs aspects of solliid waste management, which can be
categorized into seveirM areas of compliance as described in the subltasks below.. Via these subtasks R3 wilJ analyze
and document the City's current Revell of Iprepalredlne,ss for SIB 1383 compliance -- as welJ as compliance gaps that
shoulld be addressed -- for the programmatic areas described below.
The primary outcome of this analysis wilJ The ain arneinded and restated municipM code that irneets the requirements of
SIB 1383.. SupplerneinItairy outcornes wilJ include "feed. -in" analysis irellating to SIB 1383 IrequireirnenIts on the haulleirs for
'Tasks 1 and 2 amendment and restaterneint of the Iresiidenrtiall and coirnrnerciall agreements, as weI1 as identification of
other Ciity programmatic efforts that should be undeirtalken to achieve compliance with SIB 1383..
sk, "1�1 F`�,�,ev1ewar"I(dj, eact i i i ,::,i hl a ,r c,,,,,o' `,J, rf.i, s
IData shows that on-Alhe-ground Leclhnicall assistance is Ikey to effective program implementation, firorn signing
businesses rap for oirgainics service to reducing contairnination by encouraging moire effective sorting. SIB 1383
requires education and outreach activities -- generally in alignment wiith AIB 1826 education and outreach -- inclludiing
the following::
Monitoring of businesses that generate 2 or moire cubic yards of solliid waste per week;
Conducting siite viisiits to e1r1couirage correct participation and sign-up for noin.-connIpliant accounts;
Waste assessments, especially in the case of exemption requests or repwted selfdhaull or back-haLA activifiesr
Annual) mailers, which wilJ need to include the new requireirrients of SIB 1383 such as irniulti-farnily recycling
instructioriM materials provided to new tenants on irnove.-in, firoint-of-1house sorting containers including recycling
and organics containers with labels and correct color coding; and
Education and outreach targeted at Tiier 1I and Tier II II covered generators undeir the edible food recovery
requireirneints, which differ froinn the orgainics recycling requirements of AIB 1826 and W11 likely require staff to
facilitate relationship. -building between covered generators and recovery organizations.
IR3 wilJ ireviiew and identify gaps in the existing outreach and education activities conducted by City Staff, as welJ as
in the requirements on the City's franchised Ihauller agreements.. While these activities are likely familiar to the City
and iits haulers -- and given that Iralnnpiing up to the inew 2 cubic yard AIB 1826 covered generator tlhlreslholld W11 likely
facilitate irnost education and outireaclh activities required under the inew regulations -- IR3 anticipates that additional)
City/hauleir staff effort related to education and outreach wilJ be ineeded in oirdeir to inneet the requirements of SIB 1383..
3,2 F,2, e V W a I [(�"Jl ��i ar',fd i, 'rIr:I I a i i c e `,4! e e ,,J, s
Inspection and enforcement requirements included in SIB 1383 represent as departure firorn the AIB 1826 Irequ irernents
in that penalties are required to be assessed on businesses not in compliance with the recycling requirements,
including:: signing Lip, participating, placing containers for recycling and organics iin the front.- and back -of -house, and
self/back-hauling in compliance with the state's requirements. In surnirnary, SIB 1383 introduces::
Penalties for inoin.-cornpliant businesses (under the organics recycling requireirneirds, the requirement to right. -size
container, and the requirements to provide educatioinM mateiriiall as welJ as the edible food recovery requirements)
in alignment with the SIB 1383 penalty structure introduced in the regulations;
Penalfles foir haulers, including franchised haulers and the selfdhaull sector for not diverting organic irnalteiriM
according to the requireirrienIts;
Penalties for regulated entities foir not providing adequate reporting (this includes edible food recovery
organizations);
Investigation of complaints of non.-coirnpliance by imernbers of the public or other entities;
Coin tairninaflon rnonitoring via periodic (cuirreiM Iregullabolns require aninual) route audits for eveiry route and a
representative portion of custonners; or via monitoring at post. -collection facilities;
A defined "waiveir" system sinnilar to the exeirription sysIteirn forAlB 1826, except that organics generation
thresholds are (lower (10 gallons or (less for custorners bellow 2 culbiic yards of solliid waste service, and 20 gallons
or (less for customers at oir above 2 culbic yards), inspection of businesses subject to waiver and adequate
documentation is required, and ire.-iinspectiion its required on a pirescrilbed lbashs (now every 5 years).. Note that
p1hysicM space limitations aire included as a possible waiver rationale. IR3 generally reconnirnends that exemption/
waiver authority resides ini jurisdiction or ault1hority staff and not the Ihauller; and
City of Sairila Clairita I SdO Wasfe 21 P,3
Required reporting to CallRecycle on all site viisiits, penalties, waivers.
While the inspections required lby the iregullations can reasonably be perfornned by the Ihauller, others (suclh as the
ediiblle food recovery enfoircenneril arid the front -of -house containeir placennent) are not appropriate to include in hauler
responsibili ties. Moreover, the regulations cleady state that authority for einfoirceirrient cannot be dellegated to a private
entity, Based upon the SIB 1383 planning assistance IR3 Ihas conducted for otheir agencies, IR3 anticipates at this time
that one part-firne enforcement staff with the ability to iissue citations will be needed for the Ciity, and some levO of
additionM enforceirnerilt staff will be needed for the other agencies.
lims , 3, 3 v Jfv,kl a "t d ""v a a i e d, i e F"o d 6 C 0 V r"), ' 1" 0 1, "r I f' i n"I"'IC( "'J"eer"J's
SIB 1383 requires establishment of an ediiblle food recover program, which can be a challenging undertaking.
Generally speaking, Counties are anticipated to be responsible for a nurribeir of the key aspects of planning for SIB
1383, includinq::
Inspection of all food -serving businesses via IE.nviironrnnentall Health for enforcernent of state minirriurin standards;
and
Planning for ediiblle food capacity iin the County, including identification of ediiblle food recovery organizations and
assessment of those organizations'capacity, as well as any need for additionM capacity in the County.
Via taslk, IR3 will assist the City iin exploring opportunities for iregionall coordination and interagency collaboration
rellated to edible food recovery. IR3 will prepare a (list of strategies appropriate for the City to consider for
implementation or supporting.These- coulld include::
Connecting potential) donors to 1potentiM recilpienitsl-
Providing small grants to food recovery organizations for irefiriigerators or vehicles;
Distributing modell food irecoveiry agireernents to surplus food generators, based upon CalIlRecyclle's irnnodell
agreement",
Coordinating efforts with County IEnviironrmerntall Health for distribution of food recovery information to commercial
food generators or training of food recovery organizations in safe food handling procedures; and
Coordinating efforts with the County to ensure that food. -insecure recipients are matched with food distribution
organizations.
3A alrfid
"J"
SIB 1383 requiires changes to each agency's purchasing policies, including procurement of recycled -content 1paper,
compost and/or imullclh product from post -collection facilities, use of naturall gas from post -collection facilities, and use
of electricity frorni qualifying post -collection sources.. The purchasing requirement to onlly applly to existing purchase
of such products, up to a specified threshold. If the Ciity has any facilities that use a significant arriount of naturall gas,
it its possiblle that the City may approach that specified threshold; iif not, the Giity will sirriply be required to 1pirocuire
compost and mullch product and naturall gas frorn post -collection facilities iif iit its not already. IR3 will callcullale the
required amounts of product for the Ciity. IR3 will allso conduct lliimiled research to gather in foirrna Lion on the use of the
products required for procurement to assist the Ciity iin determining the most beneficiall procurernent strategy that will
align with the requirements of 131B 1381
e c o r"n I C t I Sarvk,:.,,(r Ai,,' �� 0 � )e f:
t i n i 0�, s It elt C I,) I Tl I C ",,,
Although the Ciity's haulers are currently conducting a range of activities for compliance with State ILaws, IR3 initially
expects that those activities will ineed to be expanded and adjusted to facilitate compliance with SIB 1383. Specifically,
the Ciity and its exclusive haulers will need to explore the following types of adjustments in collection 1pirograms::
Establishment or expansion of irecyclliing and cornposting collection services to all customers to address SIB 1383
requirements,-,
IRoute audits for contarnination innonitoringl-
lEdiblle food recovery outreach and education and designation of responsibilities between the haulers and the Ciity;
Diversion and prograrn monitoring and reporting;
Coordination and responsibility designation between the Ciity and the (hauliers; and
Collection container labeling adjustment to align with SIB 1383 requirements for all new carts and biros pllaced into
service. 'These Ilabells may Ibe printed arid not include graphics„ but they must include a Iliist. of allowed and diis-
allllowed materials. While comrmerciall bin Ilabells may be compliant, iit is possible that CalllRecyclle will require labels
to be pllaced on all iresiidenrtiall carts as wellll„
This analysis will iderAiify which activities are likely (best suiited for the Ciity„s Ihaullers to perform„ as well as determining
marginal) activities flhat. may benefit from (haulier assistance or invollvenernt„ IR3,s approach will Ibe to devellolp iidentiicall
changes to the tenrns and conditions of the agreements which will provide for both cost-effectiveness and consistency
tlhirouglhout the City. We will prepare a (list of adjustments the City should consider requiring iits hauliers to make via
Tasks 1 and 2„ Consideration will be given to opeirationM feasibility, benclhrnarlkiing, and costs„ with urriiversall service
for all businesses as a siigniificanrt. (point of discussion„ This 'task will Ibe conducted in conjunction with Taslks 1 and 2„
,,p 'i�K i t� c„ilriirie lid °A"", JI r,rlC ,a„,rl C ojrljj,e UJ r J;r i,e s I",,11, ee �� Colidt,)1 ra iice ,J,e e d,,.,,;k
SIB 1383 requires updates to the muniiciipM or district codes of every jurisdiction in California, aligning with the
following irequirermernts in the regulations::
UniiversM service for organic waste diversion;
Other business and haulier requirements under the regulations;
Penalties for non-conplliiance and the meclhaniisirn'for assessing such penalties;
Enforcement of CAILGreen construction and demolition debris recycling irequiirernents and container design
requirements; and the (Modell Water IEfficient Landscape Ordinance„ Tulle 23„ IDiiviisiion 2, Chapter 2.7 of tlhe
California Code of Regulations.
IR3 will review current Ciity mu.uinicipall code, identify galps, and prepare a draft of recommended updates to the
muuniciipall code„ IR3 will work 'from the current rnuniiciipM code (and/or from the model) municiipM code provided by
CalIlRecyclle) and will make recommendations iregarding the incorporation of SIB 1333 requirements.
I ellii eiralblle
One (1) outline of draft imuniiciipall code amendiments„ The draft a nendrrnents will Ibe based on the current
muuniciipM code format;
One (1) I S Word diigitall copy of tJhe new draft arnendmerAs in redlline/ striilkeouut format to the Ciity„ arid
Six (6) copies of each of tJhe draft amendment delivered in a parer copy format with a binder cover and title page
on the front„
,�-Y7 s f ��1,. r I �fPr '7r. �'i e r >,t I;,,n « ;;� ��� '"� A e � �, , �. - ��, , oh � �, 1- I J" „o �Gfi.. ,,,s ";'9 I�.. V
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Ijctiive
(Engage Ciity staff„ (hauliers„ and Cou.uncill Solid Waste subcommittee in a series of viirtuuall phone/video meetings, provide
for opportunities for Ciity staff„ haulier„ and Couricil subcommittee feedback and comment„ and provide fiinall work
product delliiverablles in a project wrap. -up meeting. Actively manage the project with periodic (progress reporting to the
Ciity„s (project manager,
Approach
Upon Cily authorization to proceed, IR3 will facilitate a piroject Ikiiclk-off imeetiing with designated representatives of the
Ginty and the hauliers„ The meeting will provide an opportunity to review the project obpectives„ R3's (project approach,
schedule, and data availability. The Ikiiclk-off imeetirng will serve to set the expectations and tiirvelliine for the project arid
establish the best rnneans'for ongoing conimuniicabon and collllaborat.ioin between IFk3 and the Ciity'for the duration of
this engagemernt.,, IDuring tfhe course of the project IR3 will be available as needed on a reasonable periodic basis to
provide project updates to Ciity staff„ included in the base cost. of the project„
(Jily of 3rnuula Clllauriiitr I SarllO Was„ 23
This proposal) allso includes up to two (2) meetings with the City's iresiidentiall and coimmerciiall hauliers to negotiate the
tenors and conditions of the arrneinded and restated 'franchise agreements, including the details described in'Tasks I
and 2.. Whine it may Ilene possible to achieve outcomes with one or both hauliers in two meetings, addiitionall meetings
may be necessary to achieve the untended outcomes of these meetings, and wilt The at extra costs..
IR3 wilt also hold two meetings with the C;iity C;ounciill Solid Waste Subcommittee to expllaiin the need for amending both
the imuniiciilpall code and Franchise Agreements and, after the negotiations 1period, the proposed anmendments to said
docurnents.. The first meeting wilt explain the requirements for armemdiing both the muniiciipall code and agreements
to the Solid Waste Sub C:omirmiltee and to solicit comments from the committee mermbers -- tlhe City should note that
in our schedule we are 1proposing dates for this meeting that are different than those included in the C.;ity's IRIF'IP.. The
second meeting will be to present the draft armended and restated agreements, to fiend questions and to provide
answers..
AIIII meetings included iin this prolposall (and proposed costs) are assumed to The viirtuall plhoine/viideo meetings, and
riot in person. IMeetings inmay be "upgraded" to in -person irneetiiings of the addiitiionall costs shown in the delliverablles
section, bellow, and subject to scheduling availability.
IDelliveiralblies
IPeriodic updates to Caiity staff (via )phone and/or email)) on a ireasonable schedule are included in the lbase cost
proposal);
One (1) 1phone/video Ikiiclkoffmeeting wiith City staff and the Caiity's haulers.. Consultant slhallll present the project and
team to Ciity staff., This ;meeting wilt set expectations arid timelines for each aspect of the project;
Two (2) plhone/viideo meetings with the, City C-;ounciill Solid WasteSubcommittee;
'Two (2) plhome/viideo meetings with each of the C;ity's two hauliers;
One (1) wirap-uap imeeting with Ciity staff;
» "In. -person upgrades" to the ifplhone/viideo meetings provided above are possible depending on schedules arid at a
miinirmurrn additiionall cost of $2,285 1per, nnneet.ing (including an estimated $1,200 in expernses per meeting);
» Additional) plhone/viideo meetings above those included above are available at an addiitiionall cost of approximately
1,375 per irmeetiing; and
Additional) in -person meetings are possiblle depending on schedules and at a nmiinirmuim additioinall cost of $3, 60
per meeting (including an estimated $1,200 in expenses per meeting)..
IR3 is available to begin woirlk can this project as soon as indicated by the Ciity. IP3 proposes 'the 'following
schedule for work completion, with the project beginning in Alplriill 20211 and completing by the end of October
2021„ IPIIease note these dates are subject to chainge, based can 'timing of notice to proceed 'frown the City„
Additionally, the City's IRIFIP has City Coulnciill Subcorwirnittee and Haulier Meeting IDates Ilistcd for 5/4/21,
(how v ir these dates don't work within the schedule. We Ihave adjusted 'these dates and (made (notes bellow.
uM : fl fl
4 Phone/Video Kick-off Meeting with Staff (1 of 1) 4/20/21 4/27/21
1
Review and Evaluate Residential Agreement
4/27/21
5/18/21
1
Review and Evaluate Listing of Residential Agreement Changes and Enhancements
4/27/21
5/18/21
4
Phone/Video Meeting With Residential Hauler (1 of 2 - In Lieu of tray 4 elate in City PPP)
5/18/21
5/18/21
1
Identify Anticipated Changes to Cost of Service
5/18/21
6/8/21
1
Provide Proposed Rate Structures and Recommended Phase -in Plan
6/8/21
6/29/21
1
Analyze and Provide Recommendations for Residential Agreement
6/29/21
7/13/21
2
Review and Evaluate Commercial Agreement
4/27/21
5/18/21
2
Review and Evaluate Listing of Commercial Agreement Changes and Enhancements
4/27/21
5/18/21
4
Phone/Video Meeting With Commercial Hauler (9 of 2 - In Leers of May 4 cute in City RPP)
5/18/21
5/18/21
2
Identify Anticipated Changes to Cost of Service
5/18/21
6/8/21
2
Provide Proposed Rate Structures and Recommended Phase -in Plan
6/8/21
6/29/21
2
Analyze and Provide Recommendations for Commercial Agreement
6/29/21
7/13/21
3
Review and Evaluation Education and Outreach Compliance Needs
4/27/21
5/25/21
3
Review and Evaluate Inspection and Enforcement Compliance Needs
4/27/21
5/25/21
3
Review and Evaluate Edible Food Recovery Program Compliance Needs
4/27/21
5/25/21
3
Review and Evaluate Purchasing Policy Compliance Needs
4/27/21
5/25/21
3
Recommend Collection Service Adjustments to Meet Compliance Needs
5/25/21
6/22/21
3
Recommend Municipal Code Updates to Meet Compliance Needs
6/22/21
7/13/21
3
Provide Outline of Draft Municipal Code Amendments
7/13/21
7/13/21
4
Phone/Video Meeting With Council Sub -committee (1 of 2 - In Lieu of hfay 4 date in City PPP)
7/13/21
7/20/21
4
Phone/Video Meeting With Residential Hauler (2 of 2)
7/20/21
7/27/21
4
Phone/Video Meeting With Commercial Hauler (2 of 2)
7/20/21
7/27/21
1
Provide Draft Amended and Restated Residential Agreement
7/27/21
8/24/21
2
Provide Draft Amended and Restated Commercial Agreement
7/27/21
8/24/21
3
Provide Draft Municipal Code Amendments
7/27/21
8/24/21
4
Phone/Video Meeting With City Council Subcommittee (2 of 2)
10/1/21
10/1/21
4
PhonefVideo Project Wrap -Up and Final Deliverables Meeting with Staff (1 of 1)
10/8/21
10/8/21
1
Provide Final Amended and Restated Residential Agreement
10/28/21
10/28/21
2
Provide Final Amended and Restated Commercial Agreement
10/28/21
10/28/21
3
Provide Final Municipal Code Amendments
10/28/21
10/28/21
(Jiity of Sairila Ciaidta J SarlllO Was„ II:'u��aiii IProrne a gqreeiim:�:siriGs Coin mlPaai n�G 25
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IR3 Ihas no sLultucclnsu,ulltaints for this eingageimelnt„ Should the mead alrise, IR3 maintains several) successtl,ull
palrtlneirslhiips that cairn Ikea calllled upon..
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # ES-20-21-26
Solid Waste Franchise Agreements Consultant
The City of Santa Clarita has adopted a Disadvantaged Business Enterprise (DBE) Program to support federally funded procurements. The City
strongly encourages the participation of small and Disadvantaged Business Enterprises in its federally funded projects and this site is intended to
provide assistance to such businesses. Listed below are the names and locations of the places of business of each subcontractor, supplier, and
vendor who will perform work or labor or render service in excess of % of 1 percent, or $10,000 (whichever is greater) of the prime contractor's
total bid: DBE status, age of firm and annual gross receipts are required if sub -contractor is participating as a DBE. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
IPA/A
DIR Registration No.
Dollar Value of Work
Age of firm:
913F� Yes N9
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
IM/A
DIR Registration No.
Dollar Value of Work
Age of firm:
P°C�yes Ne
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
IMIA
DIR Registration No.
Dollar Value of Work
Age of firm:
DBE! Yes Pie
Annual Gross Receipts:
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
Cifty of Sainla CIllauriiita J Sdllid Wrr„sire, II'unauir,limurie girn,eumsiniGs CrrinsuulPaainG