HomeMy WebLinkAbout2021-05-11 - AGENDA REPORTS - 042421 REG MIN (2)O
Hereinafter the titles Mayor, Mayor Pro Teen, Councibnember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Teen/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, April 27, 2021
—Minutes—
6:00 PM
INVOCATION
Councilmember McLean delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Miranda called to order the Joint Regular meeting of the City Council and Board of
Library Trustees at 6:26 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by McLean, second by Gibbs, to approve the agenda, pulling items 5 and 13 for
public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
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AWARDS AND RECOGNITIONS
Councilmember Gibbs announced that the City proclaims May 2 through May 8 as Municipal
Clerks Week in Santa Clarita and recognizes the vital services performed by Municipal Clerks.
Councilmember Smyth spoke of the essential role therapy animal teams have in improving
mental health and well-being for the community and that the City proclaims April 30, 2021, as
National Therapy Animal Day in Santa Clarita.
PRESENTATIONS
Southern California Edison Representative Liz Seelman presented information regarding plans to
harden its electrical grid infrastructure throughout the Santa Clarita Valley.
Ms. Seelman responded to Council inquiries regarding issues with solar customers, operational
and protocol changes, and covered wires. Council thanked Ms. Seelman for her presentation to
the public.
PUBLIC PARTICIPATION
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Addressing the Council remotely were Elaine Ballace regarding a California Voting Rights Act
update, Zoom meetings, an AARP Older Adult Transportation Expo with Metro, recent
legislation regarding land use surrounding train stations, and support of union labor; and Steve
Petzold regarding a Disc Golf tournament at Central Park.
STAFF COMMENTS
City Manager Ken Striplin commented about the timeline for reopening public meetings to in -
person meetings.
Councilmember McLean commented on state legislation affecting local control on development.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Gibbs commented on the new Santa Clarita Valley Economic Development
Corporation's LiveWorkSCV job board available for residents to grow the local economy and
business; announced that residents have until April 30 to apply for the rental assistance program
which offers financial relief of up to four months back rent; thanked Dr. Dorio for providing
information about an at-home COVID-19 vaccination program for Los Angeles County
homebound residents 65 and older; and spoke of the lack of sentencing enhancements and justice
for Michelle Dorsey's murder.
Mayor Pro Tem Weste spoke of Michelle Dorsey's three sons who have been deprived of their
mother and requested to agendize a five -signature letter to send to the Los Angeles County
Board of Supervisors to request sentencing enhancements and Council concurred; commented
the City's proactive use of UVC technology and her participation in a national webinar on the
disinfection technology; and requested adjournment in memory of Dale Lundgren.
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Councilmember Smyth commented that the Legislative Committee meeting scheduled for April
28 will discuss recent legislation affecting local control and announced that the City is bringing
the summer Concerts in the Park back, with the first concert on July 3.
Councilmember McLean thanked Councilmember Gibbs for his comments on District Attorney
Gascon and recommended sending a letter to President Biden to include UVC as part of his
infrastructure bill.
Mayor Pro Tem Weste commented that UVC may be added to the International Building Code
and letters should go to all, and Council concurred to agendize the item.
Councilmember McLean continued her comments and announced that at the last North County
Transportation Coalition meeting the board voted to oppose Metro's vehicle miles traveled
proposal in favor of toll roads; discussed social media posts regarding ducks and geese crossing
Newhall Ranch Road and proposed putting up flashing lights to slow down cars during duck and
geese season. Council gave the City Manager direction to have staff look for short- and long-
term solutions. Councilmember McLean announced that the annual Bike to Work Challenge will
take place from May 10 through May 14. 0
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Mayor Miranda recounted a discussion with resident Janine Cooper Ayers who wanted to show
community appreciation to first responders. Mayor Miranda contacted the Santa Clarita Valley
Chamber of Commerce to help raise funds and distribute gift cards from local businesses,
resulting in over 1,000 gift cards provided to first responders at Henry Mayo Hospital, with more
gift cards to be handed out over the next few weeks.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Councilmember
SECONDER: Jason Gibbs, Councilmember
AYES: Miranda, Weste, Gibbs, McLean, Smyth
ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the April 13, 2021, Special
Meeting.
ITEM 2
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the April 13, 2021, Regular
Meeting.
ITEM 3
CHECK REGISTER NO. 08
Check Register No. 08 for the Period 03/12/21 through 03/25/21 and 04/01/21. Electronic Funds
Transfers for the Period 03/15/21 through 03/26/21.
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RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 08.
ITEM 4
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to Council
taking action on the ordinance. By listing the ordinance title on the Council agenda, Council
may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have
been read and waive further reading.
ITEM 5
APPROVE THE LEASE -PURCHASE OF A ZAMBONI FOR THE CUBE
Council consideration for a Zamboni ice-resurfacer for The Cube.
RECOMMENDED ACTION:
City Council:
Approve the "piggyback" lease -purchase of a Zamboni using Sourcewell contract 4011620-
NCL with NCL Government Capital to fund a 5-year lease -purchase agreement in an amount
not to exceed $182,211.
2. Appropriate funding from the Recreational Facility Fund (120) to expenditure account
14515-5201.002 by $6,558 for Fiscal Year 2020-21, $36,348 for Fiscal Year 2021-22
through Fiscal Year 2024-25; and $30,261 for Fiscal Year 2025-26. Increase Transfers In
account 120-4711.120 and Transfers Out account 10019500-5501.120 by $6,558.
3. Authorize the City Manager or designee to execute all documents, contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year, subject
to City Attorney approval.
Addressing the Council remotely were Elaine Ballace and Steve Petzold.
Councilmember McLean requested that the City Manager address the public comments and Mr.
Striplin responded.
ITEM 6
AWARD CONTRACT FOR STATE OF THE CITY NEWSLETTER PRINTING AND
MAILING
Award contract to Mellady Printing and Direct Mail for printing and mailing of the biannual
State of the City newsletter.
RECOMMENDED ACTION:
City Council:
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1. Award a three-year contract to Mellady Direct Marketing for the printing and mailing of the
City of Santa Clarita State of the City newsletter for an annual amount not to exceed $30,000
and a total three-year amount not to exceed $90,000.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal
options beginning in year four, not to exceed the annual contract amount plus an adjustment
consistent with the appropriate Consumer Price Index, upon request of the contractor.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
and modify the awards in the event impossibility of performance arises, and execute all
documents subject to City Attorney approval.
ITEM 7
STATE LEGISLATION: ASSEMBLY BILL 418
Authored by Assembly Member Suzette Valladares (R-38-Santa Clarita), Assembly Bill 418
establishes the Community Power Resiliency Program to administer grants to support local
government mitigation efforts in response to power de-energization events.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support
Assembly Bill 418 (Valladares) and transmit position statements to Assembly Member
Valladares, Santa Clarita's state legislative delegation, appropriate legislative committees,
Governor Newsom, League of California Cities, and other stakeholder organizations.
ITEM 8
STATE LEGISLATION: ASSEMBLY BILL 989
Authored by Assembly Member Jesse Gabriel (D-45-Woodland Hills), Assembly Bill 989
creates a Housing Accountability Committee and preempts local land use authority regarding
proposed multi -family housing developments.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Assembly Bill 989 (Gabriel) and transmit position statements to Assembly Member Gabriel,
Santa Clarita's state legislative delegation, appropriate legislative committees, Governor
Newsom, League of California Cities, and other stakeholder organizations.
ITEM 9
STATE LEGISLATION: ASSEMBLY BILL 1401
Authored by Assembly Member Laura Friedman (D-43-Glendale), Assembly Bill 1401 prohibits
a local government from imposing a minimum parking requirement on residential, commercial,
or other development if the development is located within a one-half mile walking distance of
public transit.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose
Assembly Bill 1401 (Friedman) and transmit position statements to Assembly Member
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Friedman, Santa Clarita's state legislative delegation, appropriate legislative committees,
Governor Newsom, League of California Cities, and other stakeholder organizations.
ITEM 10
STATE LEGISLATION: SENATE BILL 378
Authored by Senator Lena A. Gonzalez (D-33-Long Beach), Senate Bill 378 preempts local
authority of the public right-of-way by requiring local governments to approve aerial
installations, open trenching or boring, or micro -trenching for the purposes of fiber installation
by utility companies and broadband corporations, regardless of local regulations.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose Senate
Bill 378 (Gonzalez) and transmit position statements to Senator Gonzalez, Santa Clarita's state
legislative delegation, appropriate legislative committees, Governor Newsom, League of
California Cities, and other stakeholder organizations.
ITEM 11
STATE LEGISLATION: SENATE BILL 520
Authored by Senator Scott Wilk (R-21-Santa Clarita), Senate Bill 520 requires the State Water
Resources Control Board to issue a new notice and provide an opportunity for a public hearing
on water appropriation applications that have been pending for more than 30 years.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to support Senate
Bill 520 (Wilk) and transmit position statements to Senator Wilk, Santa Clarita's state legislative
delegation, appropriate legislative committees, Governor Newsom, League of California Cities,
and other stakeholder organizations.
ITEM 12
STATE LEGISLATION: SENATE BILL 556
Authored by Senator Bill Dodd (D-3-Napa), Senate Bill 556, preempts local authority of the
public right-of-way by requiring local governments to make space on all publicly owned street
light poles, traffic signal poles, and supporting structures for the installation of equipment used
by cable television corporations, video service providers, and telephone corporations, regardless
of local regulations.
RECOMMENDED ACTION:
City Council adopt the City Council Legislative Committee recommendation to oppose Senate
Bill 556 (Dodd) and transmit position statements to Senator Dodd, Santa Clarita's state
legislative delegation, appropriate legislative committees, Governor Newsom, League of
California Cities, and other stakeholder organizations.
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ITEM 13
SECOND READING OF AN ORDINANCE AMENDING THE HENRY MAYO NEWHALL
HOSPITAL SPECIFIC PLAN, MASTER PLAN, AND DEVELOPMENT AGREEMENT
(MASTER CASE 17-193)
Second reading and adoption of an ordinance amending the Henry Mayo Newhall Hospital
Specific Plan, Master Plan, and Development Agreement to include a 200,000 square -foot
expansion.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING
THE HENRY MAYO NEWHALL HOSPITAL SPECIFIC PLAN, MASTER PLAN, AND
DEVELOPMENT AGREEMENT FOR THE 200,000 SQUARE -FOOT EXPANSION OF THE
HENRY MAYO NEWHALL HOSPITAL CAMPUS, AS INCLUDED IN MASTER CASE NO.
17-193."
Addressing the Council remotely were Jerred Langford, Michael McCarron, Sean Mann, Crispin
Carrasco, Nicolas Reyes, Chuck Powell, Joshua Christensen, Elaine Ballace, Dr. Gene Dorio,
and Barbara Wilson representing mentalhealthhookup.org.
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Council commented on the need for a meeting among Henry Mayo Newhall Hospital and the
unions prior to construction. Councilmember Gibbs and Mayor Pro Tem Weste requested a tour
of the Carpenter Union's training center with Mr. Powell.
Council inquired and Applicant Representative Marlee Lauffer responded regarding the
hospital's hiring process and teen mental health.
Mayor Pro Tem Weste noted that although it is not a condition of approval, she encouraged a
meeting among the hospital and the unions prior to construction.
Adopted Ordinance No. 21-5
ITEM 14
AMENDMENT TO THE CONTRACT FOR ENVIRONMENTAL REVIEW OF THE
MANCARA ENVIRONMENTAL IMPACT REPORT WITH MICHAEL BAKER
INTERNATIONAL
An amendment to a contract with Michael Baker International for the environmental review of
the Mancara project. The proposal includes approximately $33,000 for additional review services
associated with the project.
RECOMMENDED ACTION:
City Council:
1. Amend the City's existing contract with Michael Baker International to authorize an
expenditure authority increase in the amount of $32,830, for a total contract amount not to
exceed $207,609.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
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approval.
ITEM 15
TEMPORARY BIN AND ROLL -OFF BOX NON-EXCLUSIVE FRANCHISE AGREEMENT
PROPOSALS
The Temporary Bin and Roll -off Box Non -Exclusive Franchise Agreement will expire on June
30, 2021. If awarded, nine haulers will enter into a non-exclusive franchise with the City of
Santa Clarita to provide Temporary Bin and Roll -Off Box Services.
RECOMMENDED ACTION:
City Council:
1. Award the Temporary Bin and Roll -Off Box Non -Exclusive Franchise Agreement
(Agreement) to nine haulers: American Reclamation, Inc; America's Bin Company, Inc.;
Arkelian Enterprises, Inc., dba Athens Services; Burrtec Waste Industries, Inc.; Reel Waste
& Recycling, LLC; Randfam, Inc., dba Rent -A -Bin; Republic Services, Inc.; Triscenic
Production Services, Inc.; and USA Waste of California, Inc. (Waste Management).
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2. Authorize the City Manager or designee to execute all documents pertaining to the
Agreement, subject to City Attorney approval.
ITEM 16
AWARD A CONTRACT FOR SELECTION OF A SOLID WASTE CONSULTANT TO
AMEND THE COMMERCIAL AND RESIDENTIAL WASTE FRANCHISE AGREEMENTS
AND AMEND THE SANTA CLARITA MUNICIPAL CODE PERTAINING TO ORGANIC
WASTE
Award contract to R3 Consulting Group Inc. to prepare amendments to the Santa Clarita
Municipal Code regarding organic waste and agreements with the commercial and residential
waste franchise haulers for an amount not to exceed $94,990.
RECOMMENDED ACTION:
City Council award a contract to R3 Consulting Group Inc., in the amount of $94,990 and
authorize the City Manager or designee to execute all documents pertaining to the contract and
associated documents, subject to City Attorney approval.
ITEM 17
SPECIAL DISTRICTS REQUEST FOR APPROPRIATION OF FUNDS AND CONTRACT
AUTHORITY INCREASE
This action includes the appropriation of Special District funding to offset emergency -related
costs associated with the January 2021 Wind Storm, expenditure authority increases to existing
tree and landscape maintenance agreements, and the appropriation of one-time and ongoing
Landscape Maintenance District Funds for Zone T2 and Zone 26.
RECOMMENDED ACTION:
City Council:
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1. Appropriate $227,007 in one-time expenditures from Landscape Maintenance District Fund
357 and Areawide Fund 367 to the expenditure accounts listed in Attachment A.
2. Appropriate $36,940 in ongoing expenditures from Landscape Maintenance District Fund
357 to the following expenditure accounts in Zone 26: $14,940 to 12549-5161.010; $15,000
to 12549-5131.006; $6,000 to 12549-5141.001; and $1,000 to 12549-5161.041.
3. Approve an ongoing contract expenditure increase in the total annual amount of $200,000 to
the current tree maintenance agreement with West Coast Arborists to support as -needed
emergency services.
4. Approve an ongoing contract expenditure increase in the total annual amount of $20,940 to
the current landscape maintenance agreement with Stay Green, Inc., associated with
assuming landscape services at the new Santa Clarita Sheriff's Station.
5. Authorize the City Manager or designee to execute all contracts and associated documents
subject to City Attorney approval.
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ITEM 18
APPROVAL OF FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION,
AND ABANDONMENT OF EASEMENTS FOR TRACT NO. 74718 (DOCKWEIL,ER 21)
Pursuant to Section 66474.1 of the Subdivision Map Act, approve final tract map, accept offers
of dedication, and abandon existing easements for Tract No. 74718. The map is for
condominium purposes and is located west of the intersection of Dockweiler Drive and Sierra
Highway.
RECOMMENDED ACTION:
City Council:
1. Approve Final Tract Map for Tract No. 74718.
2. Accept on behalf of the public: (1) the offers of dedication and grant of easements for public
use and road purposes; (2) the right to restrict or prohibit direct vehicular ingress and egress
to Dockweiler Drive and Sierra Highway; (3) the easements for sanitary sewer and sanitary
sewer ingress and egress purposes; (4) all sanitary sewers and appurtenant structures; (5) the
easement for slope purposes; (6) the easement for public use and trail purposes; (7) the
easements for covered storm drain, appurtenant structures, and ingress and egress purposes;
(8) the easement for flood control purposes; and (9) the easement for sight distance purposes.
3. Abandon the existing easement for public use, slopes, and drainage purposes per Instrument
No. 4479, in book D4525, page 256.
4. Abandon the existing easement for public use, slopes, covered storm drains, bench drains and
appurtenant structures, maintenance, and ingress and egress purposes per Instrument No. 92-
700989.
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5. Make findings as follows: this project is consistent with the provisions of Sections 66474 and
66474.1 of the Subdivision Map Act and should be approved.
6. Instruct the Director of Administrative Services to endorse the Special Assessment Statement
on the face of the Final Tract Map for Tract No. 74718, which indicates all special
assessments levied by the City of Santa Clarita are paid.
7. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final Tract
Map for Tract No. 74718, which embodies the approval of said map, the acceptance of the
dedications shown thereon, and the abandonment of the easements described thereon.
8. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Final
Tract Map for Tract No. 74718, which provides for verification that the map is technically
correct.
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9. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Final
Tract Map for Tract No. 74718, which provides for verification of substantial conformance
with the Tentative Tract Map and all provisions of local ordinances and state laws applicable
at the time of approval.
ITEM 19
SANTA CLARITA SPORTS CENTER GYMNASIUM ROOF REPLACEMENT, PROJECT
P3031 - AWARD CONSTRUCTION CONTRACT
This project will replace the deteriorating roofing material on the Santa Clarita Sports Center
Gymnasium building.
RECOMMENDED ACTION:
City Council:
Award a construction contract to Rite -Way Roof Corporation for the replacement of the
Santa Clarita Sports Center Gymnasium roof through Sourcewell Contract 062117-DAC in
the amount of $446,259 and authorize a contingency in the amount of $66,939, for a total
contract amount not to exceed $513,198.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 20
APPROVAL OF REAL PROPERTY ACQUISITION OF 132 ACRES +/- ACRES IN LOS
ANGELES COUNTY IN THE BEE CANYON AREA, ASSESSORS PARCEL NUMBERS
3210-014-022, -024-, 026, -033, AND 3210-017-063
Approval of acquisition of 132 +/- acres in the Bee Canyon area with an additional 77 +/- acres
conservation easement will be set aside as open space in favor of the Mountains Recreation and
Conservation Authority.
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RECOMMENDED ACTION:
City Council:
1. Approve the acquisition of 132 +/- acres Los Angeles County Assessor's Parcel Numbers
3210-014-022, -024-, 026, -033, and 3210-017-063 (and 77+/- acres which will be set aside
as a conservation easement) at a total cost of $1,047,000 which includes the property
purchase price of $975,000, $20,000 for title, escrow and due diligence costs, and $50,000
for trailhead improvements.
2. Appropriate $995,000 from the Open Space Preservation District Fund Balance (Fund 358)
to Open Space Preservation District Expenditure Account 12592-5201.004 for the purchase
of the property and due diligence costs.
3. Appropriate $2,000 as an on -going annual expenditure from Open Space Preservation
District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account
12592-5185.003 for the payment of annual property taxes.
4. Appropriate $50,000 from Open Space Preservation District Fund Balance (Fund 358) Open
Space Expenditure Account 12592-5201.008 for trailhead improvements.
5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval, contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
NEW BUSINESS
ITEM 21
APPROVAL OF ONE-TIME FUNDING FOR EMERGENCY SEISMIC UPGRADES TO
HISTORIC STRUCTURES AT HERITAGE JUNCTION
A request to provide funding to the Santa Clarita Valley Historical Society, in an amount not to
exceed $125,000, for the emergency seismic retrofitting of four historic structures at Heritage
Junction.
RECOMMENDED ACTION:
City Council:
Authorize a financial contribution to the Santa Clarita Valley Historical Society, in an
amount not to exceed $125,000, to provide for the seismic retrofitting of four historic
structures at Heritage Junction.
2. Decrease the City Council's Contingency Account (19300-5401.001) and increase
expenditure account 19000-5161.001 by $125,000.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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Mayor Pro Tem Weste announced that as a non -compensated director on the Santa Clarita Valley
Historical Society board, she will not comment or vote on this item.
Community Development Management Analyst Tracy Sullivan provided the staff report.
Addressing the Council remotely was Steve Petzold.
Council inquired and City Manager Ken Striplin responded on the state of the buildings.
Council discussed a County contribution or grant.
RESULT:
APPROVED [4 TO 01
MOVER:
Cameron Smyth, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Bill Miranda, Jason Gibbs, Marsha McLean, Cameron Smyth
RECUSED:
Laurene Weste
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting in memory of Dale Lundgren at 8:23 p.m.
ATTEST:
CITY CLERK
MAYOR
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