HomeMy WebLinkAbout2021-05-25 - MINUTES - REGULAR (2)O� gAN7'A Ol
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CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, CityAttorney/Counsel, and City Clerk/Secretary
Tuesday, May 25, 2021
—Minutes—
6:00 PM
INVOCATION
Mayor Pro Tern Weste delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Miranda called to order the Joint Regular meeting of the City Council and Board of
Library Trustees at 6:15 p.m.
ROLL CALL
All Councilmembers were present, with Councilmember Smyth participating remotely.
FLAG SALUTE
Mayor Pro Tern Weste led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item. for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Gibbs, second by Weste, to approve the agenda, pulling items 5, 11, and 14 for
Councilmember Comment, an amendment to the May 11,2021, Regular Meeting Minutes,
and items 4, 7, 10, and 15 for public comment.
Hearing no objections, it was so ordered.
i RESULT: APPROVED AGENDA
AWARDS AND RECOGNITIONS
Mayor Miranda congratulated staff and announced that the City's Public Works Department was j
honored by the Outstanding Local Streets and Awards Program for two 2020 capital P
improvement projects: the Annual Overlay and Slurry Seal program and the Intelligent
Transportation System Phase 5 project.
Mayor Miranda congratulated the West Ranch Hockey High School Varsity team for winning
the 2021 Los Angeles Kings High School Hockey League Varsity Division Championship at The
Cube.
PUBLIC PARTICIPATION
Addressing the Council remotely were Elaine Ballace regarding the AARP Older Adult
Transportation Expo Zoom meeting, opening public meetings, proof of vaccination and wearing
masks, and districting; Cindy Russo regarding wearing masks in public; Steve Petzold regarding
the Santa Clarita Human Relations Roundtable; David Lunn, representing Remediation
Financial, Inc., regarding former Whittaker Bermite site; Jasmine Breitbach regarding attendance
at public meetings and the teachers' union; Susan Verville regarding overcrowding and
progressive schools; and Vicky Abramson regarding a local health department and in -person
public meetings.
Four written comment cards were received regarding duck and geese crossing, the Los Angeles
County Public Health department, Lyft and Uber cancellations, and face masks.
STAFF COMMENTS
City Manager Ken Striplin commented on in -person meeting restrictions and the re -opening of
the state, the feasibility of a local health department, the City's offers for conversations relating
to the Whittaker Bermite site, and the school board's authority over the local schools.
Councilmember McLean commented on not receiving information about the AARP
Transportation Expo meeting and. suggested that parents speak at local Parent Teacher -
Associations, Parent Teacher Organization, or school board meetings to make their thoughts and
wishes known.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean announced the 6th anniversary of the Old Town'Newhall Farmer's
Market and thanked Larry McClements for his diligence in growing the market to include
organic farmers and fresh fish; announced that the Concerts in the Park are returning to Central
Park beginning Saturday,. July 3; and wished everyone a .safe Memorial day and to remember all
those who sacrificed.
Mayor Pro Tem. Weste commented that she, Councilmember Gibbs, and Mayor Miranda
attended the grand opening of the Assistance League's new location on Bouquet Canyon Road;
announced the Fourth of July Pee Wee Parade theme, America Emerging with Patriotic
Enthusiasm; spoke of supporting Senator Henry Stem's Senate Bill 693, which establishes the
Governor's Council on Genocide and Holocaust Education; and discussed Senator Feinstein's 4
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introduction of the Rim of the Valley Corridor Preservation Act, expanding the Santa Monica
Mountains recreation area and preserving open space surrounding the City.
Councilmember Gibbs commented on the Santa Clarita Valley Chamber of Commerce photo
exhibit depicting the first 12 weeks of quarantine at the Westfield Town Center; announced that
Valley Industry Association is hosting the 4th Annual State of the State program at the Hyatt
Regency Valencia on June 25; promoted the William S. Hart Education Foundation (WiSH) Cars
Under the Stars event at the Town Center on July 24 and the Circle of Hope Vine 2 Wine event
at Porsche of Santa Clarita on August 21; and mentioned that the family of Michelle Dorsey was
presented with a new Chevrolet Suburban from Antelope Valley Chevrolet through a combined
effort of community partners.
Councilmember Smyth commented that the Hart Boys Varsity Soccer team won the Foothill
League and qualified for the state tournament, and the Saugus Girls Soccer team is playing for
the CIF championship.
Mayor Miranda announced the final City Cinemas event, showing "The Goonies" at East Walker
Ranch Open Space on June 18 and 19; commented on the Human Relations Roundtable;
requested to agendize a Roundtable discussion, but did not receive Council concurrence.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Mayor Pro Tem.
SECONDER: Jason Gibbs, Councilmember
AYES: Miranda,, Weste, Gibbs, McLean, Smyth
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the May 11, 2021, Regular
Meeting.
ITEM 2
CHECK REGISTER NO. 10
Check Register No. 10 for the Period 04/09/21 through 04/22/21 and 04/29/21. Electronic Funds
Transfers for the Period 04/12/21 through 04/23/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 10.
ITEM 3
FLEET MANAGEMENT SYSTEM
Fleet management contract for maintenance scheduling, remote diagnostics, and dispatching for
City vehicles.
RECOMMENDED ACTION:
City Council:
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1. Approve the "piggyback" of State of California Contract 1-19-58-69 and award a service
agreement to Geotab USA, Inc., for a fleet management system for an annual amount of
$43,608, and authorize an annual contingency of $6,541 for a total three-year amount not to
exceed.$150,448.
2. Authorize the City Manager or designee to execute the contract and associated documents
subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to two (2) additional one-year renewal
options not to exceed the annual contract amount, inclusive of contingency, plus the
appropriate CPI adjustment, upon'request of the contractor.
ITEM 4
CONTRACT EXTENSION WITH THE SANTA CLARITA ECONOMIC DEVELOPMENT
CORPORATION
Authorize the renewal of the contract with the Santa Clarita Valley Economic Development
Corporation for Fiscal Year 2021-22 through Fiscal Year 2023-24.
RECOMMENDED ACTION:
City Council:
1. Authorize expenditures for the renewal of support for the Santa Clarita Valley Economic
Development Corporation for three consecutive Fiscal Years (FY 2021-22, FY 2022-2.3, FY
2023-24) in the amount of $200,000 annually. R
2. Authorize. the City Manager or his designee to negotiate and execute a three-year renewal
agreement with the Santa Clarita Valley Economic Development Corporation, subject to City
Attorney approval.
Addressing the Council remotely was Steve Petzold.
ITEM 5
2020-21 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0064, PHASE III -.
AWARD DESIGN CONTRACT
This action will fund the design of the 2020-21 Circulation Improvement Program, Phase III,
which will increase and improve traffic flow at six locations.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Encompass Consultant Group, Inc., for the 2020-21 Circulation
Improvement Program Phase III, Project C0064 in the amount of $179,689 and authorize a
contingency in the amount of $26,954, for a total contract amount not to exceed $206,643.
2. Authorize a transfer of project savings in the amount of $670,000 from 2019-20 Circulation
Improvement Program Phase I expenditure account C0061233-5161.001 to 2020-21
Circulation Improvement Program Phase III expenditure account C0064233-5161.001.
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3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Councilmember Gibbs inquired about the contingency fee and what is planned at Golden Oak
and Soledad Canyon Road, and City Manager Ken Striplin and Assistant City Engineer Damon
Letz responded.
Councilmember McLean inquired about other improvements at the Golden Oak intersection, and
Mr. Letz responded. Mr. Striplin responded to Councilmember McLean's request to review the
intersection for future improvements.
ITEM 6
CANYON COUNTRY COMMUNITY CENTER - PHASE II, PROJECT F3020 - APPROVE
CONSTRUCTION SUPPORT CONTRACT AMENDMENTS
This item increases the contract authority for construction support services related to the Canyon
Country Community Center - Phase II project. It does not increase the project budget.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for architectural
design and construction support services for Canyon Country Community Center - Phase II,
71 Project F3020, with Gonzalez Goodale Architects in the amount of $110,565 and authorize a
contingency in the amount of $11,056, for a total additional contract amount of $121,621.
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2. Extend the current contract and authorize an increased expenditure authority for civil
engineering, surveying services, and construction support for Canyon Country Community
Center - Phase II, Project F3020, with Michael Baker International in the amount of
$76,401and authorize a contingency in the amount of $7,640, for a total additional contract
amount of $84,041.
3. Extend the current contract and authorize an increased expenditure authority for construction
management services for Canyon Country Community Center - Phase II, Project F3020, with
Griffin Structures Inc. in the amount of $93,000 and authorize a contingency in the amount
of $9,300, for a total additional contract amount of $102,300.
4. Extend the current contract and authorize an increased expenditure authority for LEED
Building Envelope Commissioning services for Canyon Country Community Center - Phase
II, Project F3020, with P2S Cx in the amount of $11,000 and authorize a contingency in the
amount of $1,100, for a total additional contract amount of $12,100.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ACCEPTANCE OF REAL PROPERTY OF 11.2 +/- ACRES IN THE CITY OF SANTA
CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO. 3244-030-032 - VISTA
CANYON DEVELOPMENT MITIGATION
Acceptance 11.2 +/- acres of real property for the purpose of public recreational and open space
preservation as part of the Vista Canyon development requirements from the California
Department of Fish and Wildlife, Assessor's Parcel Number 3244-030-032, adjacent to the San
Francisquito Creek.
RECOMMENDED ACTION:
City Council:
1. Accept 11.2 +/- acres of real property for the purpose of public recreational and open space
preservation, Assessor's Parcel Number 3244-030-032, adjacent to the San Francisquito
Creek (of which approximately 10.8 acres will be obligated with a conservation easement to
the California Department of Fish and Wildlife).
2. Determine that acceptance of the property is exempt from California Environmental Quality
Act on the Class 25 exemption.
3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
Addressing the Council remotely was Steve Petzold.
ITEM 8
SANTA CLARITA VALLEY WATER AGENCY EASEMENT DEDICATION
The purpose of this easement is to allow Santa Clarita Valley Water Agency to construct a
driveway to the new entrance gate location for the pressure reducing station constructed on -an
easement approved on May 26, 2020.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to execute the attached Grant
of Easement (EAS21-00007) to Santa Clarita Valley Water Agency.
ITEM 9
SOUND, STAGE, TRUSSING, LIGHTING, AND POWER CONTRACT FOR CONCERTS IN
THE PARK FISCAL -YEAR 2021-22
Award a contract for sound, stage, trussing, lighting, and power for the City's Concerts in the
Park for Fiscal Year 2021-22.
RECOMMENDED ACTION:
City Council:
1. Award a contract to SOS Entertainment for sound, stage, trussing, lighting, and power for an
initial term of one year, with the option for two additional renewals in an amount not to
exceed $72,0.00 annually.
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2. Authorize the City :Manager, or designee, to modify the award in the event issues of
impossibility of the performance arise, subject to the City Attorney approval.
3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval, and execute two renewals at an annual cost not to exceed $72,0.00 plus the cost of
any Consumer Price Index (CPI) increases.
ITEM 10
REAPPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES
Consideration of reappointments to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution appointing Mayor Pro-Tem Weste and Councilmember Jason
Gibbs to the Santa Clarita Board of Library Trustees for a three-year term, expiring June 30,
2024.
Addressing the Council remotely were Marie Scherb and Steve Petzold.
Adopted Resolution No. 21-19
ITEM 11
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONES T23
(MOUNTAIN VIEW), T23A (MOUNTAIN VIEW CONDOS), & T23B (SECO VILLAS)
Award a two-year contract to American Heritage Landscape; Inc., to provide landscape
maintenance services to Landscape Maintenance District Zones T23 (Mountain View), T23A
(Mountain View Condos), and T23B (Seco Villas) for an amount not to exceed $1,181,088.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to American Heritage Landscape, Inc., to provide landscape
maintenance services for Landscape Maintenance District Zones T23 (Mountain View),
T23A (Mountain View Condos), and T23B (Seco Villas) for an annual base amount of
$492,120, plus an additional $98,424 in annual contract expenditure authority to address
unforeseen maintenance and repairs, for a total two-year amount not to exceed $1,181,088.
2. Authorize and appropriate an ongoing base budget increase from Landscape Maintenance
District Fund 357 to account number 12513-5161.0.10 in the amount of $15,324, and account
number 12514-5161:010 in the amount of $1,192 to support recurring landscape maintenance
services.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, for an annual amount not to exceed $590,544; plus, an
adjustment in compensation consistent with the appropriate Consumer Price Index, upon
formal request of the contractor, contingent upon the appropriation of funds by the City
` Council during the annual budget for such fiscal year.
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4. Authorize the City Manager -or designee to execute all contracts and associated documents,
subject to City Attorney approval.
Councilmember McLean inquired about the use of rodenticide, and City Manager Ken Striplin
confirmed that it is not used.
ITEM 12
AWARD IRRIGATION INSTALLATION CONTRACT LMD ZONE T52 (STONECREST) —
PHASE I
Award a construction contract to Venco Western, Inc., for the installation of irrigation
infrastructure in LMD Zone T52 (Stonecrest) to repair damages caused by the Tick Fire.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Venco Western, Inc., to install irrigation in Landscape Maintenance
Zone T52 (Stonecrest) in the amount of $55,213, and authorize a project contingency of
$11,043, for a total contract amount not to exceed $66,256.
2. Authorize a one-time appropriation in the amount of $66,256 from Landscape Maintenance
District Fund 357 to Reserve Project Expenditures Account 12522-5161.013 to support slope
renovations and repairs.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 13
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 2008-1
(AREAWIDE MAJOR THOROUGHFARE MEDIANS)
Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to
Landscape Maintenance District Zone 2008-1 (Areawide Major Thoroughfare Medians) for an
amount not to exceed $1,865,550.
RECOMMENDED ACTION:
City Council_:
1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for
Landscape Maintenance District Zone 2008-1 (Areawide Major Thoroughfare Medians) for
an annual base amount of $748,500, plus an additional $184,275 in annual contract
expenditure authority to address unforeseen maintenance, repairs, or the potential inclusion
of an extra landscape crew member, for a total two-year amount not to exceed $1,865,550.
2. Authorize and appropriate an ongoing base budget increase from Areawide Fund 367 to
account number 12712-5161.O10,in the annual amount of $83,000 to support recurring
landscape maintenance services.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
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options beginning in year three, for an annual amount not to exceed $932,775; plus, an
adjustment in compensation consistent with the appropriate Consumer Price Index, upon
formal request of the contractor, contingent on the appropriation of funds by the City Council
during the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 14
FRANCHISED WASTE HAULER ANNUAL RATE ADJUSTMENT
The City of Santa Clarita's residential and commercial solid waste services are provided by
Waste Management and Burrtec Waste Industries, Inc. Per the approved franchise agreements,
the waste haulers may submit a request for a rate adjustment on an annual basis.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution approving the Tenth Amendment to the Amended and Restated
Agreement between the City of Santa Clarita and USA Waste of California, Inc., for
residential solid waste management services, allowing the following adjustments A) single-
family residential standard service rates based on Section 6.5.1 Annual Rate Cap, as outlined
in the Residential Franchise Agreement, and B) multi -family residential rates and special
services by 2.22 percent, based on both the formula outlined in the Residential Franchise
711,
Agreement and extraordinary adjustments, subject to City Attorney approval.
2. Adopt a resolution approving the Ninth Amendment to the Amended and Restated
Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for
commercial solid waste management services, allowing the following adjustments A) solid
waste and organic rates by 2.34 percent, based on the formula outlined in the Commercial
Franchise Agreement and extraordinary adjustments, and B) an additional 3.57 percent to
account for the deferred adjustment from the May 2020 rate adjustment.-
Councilmember Gibbs inquired about SB1383 and the edible food program, and Environmental
Services Manager Darin Seegmiller responded.
Mayor Pro Tern Weste commented on attending the Waste Diversion Committee meeting where
the new unfunded state mandates were discussed and that this issue should be brought before the
League of California Cities.
Councilmember McLean commented on food safety and the need to gather and send a list of
concerns to local legislature and the League of California Cities.
Adopted Resolution No. 21-20 (USA Waste of California, Inc.) and Resolution No. 21-21
(Burrtec Waste Industries, Inc.)
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ITEM 15
MEASURE H IMPLEMENTATION GRANT - INTERIM HOUSING
City Council to consider appropriating $300,000 of approved grant funding (Measure H),
provided by Los Angeles County Homeless Initiative, to reimburse expenses related to the
Family Promise SCV interim housing project.
RECOMMENDED ACTION:
City Council:
1. Accept Measure H Implementation grant funding from the County of Los Angeles, and
increase Revenue Account 272-4621.001 by $300,000.
2. Appropriate $300,000 to Expenditure Account 11103-5161.001 to provide reimbursement for
eligible expenses to the Family Promise SCV interim housing project.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
Addressing the Council remotely was Steve Petzold.
Councilmember McLean addressed comments and stated that the funds will be used for
transitional housing for families.
UNFINISHED BUSINESS
ITEM 16
CANYON COUNTRY COMMUNITY CENTER - SCULPTURES
Award a contract to artist team, Hiromi Takizawa and Elijah Wooldrige,with H&E Design to
create three public art pieces to be located.at the new Canyon Country Community Center.
RECOMMENDED ACTION:
City Council:
1. Approve one of the two following options:
A. Award a contract to H & E Studios in the amount of $60,000 for the public art pieces
"In the Wind," "Amongst the Wildflowers," and "Welcome Home" to be located at
the Canyon Country Community Center.
B. Award a contract to H & E Studios in the amount of $45,000 for the public art pieces
"In the Wind and "Amongst the Wildflowers," to be located at the Canyon Country
Community Center.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
City Manager Ken Striplin provided the staff report, providing a third option of accepting all
three originally submitted art pieces for Council consideration. i
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Addressing the Council remotely was Steve Petzold.
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Mayor Pro Tern Weste discussed the artists' original third piece of art, the artists' intent, and
wished to keep the original proposed three pieces with a name change of "Canyon Sunrise" for
the third piece.
Councilmember McLean commented on the third art piece; proposed to accept the first two
pieces, but would not support either proposed third art pieces.
Councilmember Gibbs discussed past City art installations and public comments, commented
that art is subjective, and agreed with Mayor Pro Tern Weste to approve the original three pieces
of art.
Councilmember Smyth concurred to keep the original three pieces with the name change.
Councilmember McLean stated that she could not, in good conscience, pay $15,000 for steel
colored poles and would not support the third art piece.
Motion by Weste, second by Gibbs, to approve the original three pieces with a name change of
"Canyon Sunrise" in place of "Vasquez Sunrise."
RESULT:
ADOPTED AS AMENDED [4 TO 11
MOVER:
Laurene Weste, Mayor Pro Tern
SECONDER:
Jason Gibbs, Councilmember
AYES:
Bill Miranda, Laurene Weste, Jason Gibbs, Cameron Smyth
NAYS:
Marsha McLean
PUBLIC PARTICIPATION II
There were no additional requests to speak received.
ADJOURNMENT
Mayor Miranda adjourned the Regular Meeting at 7:57 p.m.
ATTEST:
CITY CLERK
MAYOR
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