HomeMy WebLinkAbout2021-05-25 - AGENDAS - REGULAR (2)
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CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, May 25, 2021
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
______________________________________________________________________________
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participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
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accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
0 Valencia Boulevard,
Suite 120, during normal business hours.
______________________________________________________________________________
INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
2021 Outstanding Local Streets and Roads Awards
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a sp
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
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1. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 11, 2021 Regular Meeting.
2. CHECK REGISTER NO. 10 - Check Register No. 10 for the Period 04/09/21 through
04/22/21 and 04/29/21. Electronic Funds Transfers for the Period 04/12/21 through
04/23/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 10.
3. FLEET MANAGEMENT SYSTEM - Fleet management contract for maintenance
scheduling, remote diagnostics, and dispatching for City vehicles.
RECOMMENDED ACTION:
City Council:
1. -19-58-69 and award a
service agreement to Geotab USA, Inc., for a fleet management system for an annual
amount of $43,608, and authorize an annual contingency of $6,541 for a total three-
year amount not to exceed $150,448.
2. Authorize the City Manager or designee to execute the contract and associated
documents subject to City Attorney approval.
3. Authorize the City Manager or designee to execute up to two (2) additional one-year
renewal options not to exceed the annual contract amount, inclusive of contingency,
plus the appropriate CPI adjustment, upon request of the contractor.
4. CONTRACT EXTENSION WITH THE SANTA CLARITA ECONOMIC
DEVELOPMENT CORPORATION - Authorize the renewal of the contract with the
Santa Clarita Valley Economic Development Corporation for Fiscal Year 2021-22
through Fiscal Year 2023-24.
RECOMMENDED ACTION:
City Council:
1. Authorize expenditures for the renewal of support for the Santa Clarita Valley
Economic Development Corporation for three consecutive Fiscal Years (FY 2021-22,
FY 2022-23, FY 2023-24) in the amount of $200,000 annually.
2. Authorize the City Manager or his designee to negotiate and execute a three-year
renewal agreement with the Santa Clarita Valley Economic Development
Corporation, subject to City Attorney approval.
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5. 2020-21 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0064,
PHASE III - AWARD DESIGN CONTRACT - This action will fund the design of the
2020-21 Circulation Improvement Program, Phase III, which will increase and improve
traffic flow at six locations.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Encompass Consultant Group, Inc., for the 2020-21
Circulation Improvement Program Phase III, Project C0064 in the amount of
$179,689 and authorize a contingency in the amount of $26,954, for a total contract
amount not to exceed $206,643.
2. Authorize a transfer of project savings in the amount of $670,000 from 2019-20
Circulation Improvement Program Phase I expenditure account C0061233-5161.001
to 2020-21 Circulation Improvement Program Phase III expenditure account
C0064233-5161.001.
3. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
6. CANYON COUNTRY COMMUNITY CENTER - PHASE II, PROJECT F3020 -
APPROVE CONSTRUCTION SUPPORT CONTRACT AMENDMENTS - This
item increases the contract authority for construction support services related to the
Canyon Country Community Center - Phase II project. It does not increase the project
budget.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for
architectural design and construction support services for Canyon Country
Community Center - Phase II, Project F3020, with Gonzalez Goodale Architects in
the amount of $110,565 and authorize a contingency in the amount of $11,056, for a
total additional contract amount of $121,621.
2. Extend the current contract and authorize an increased expenditure authority for civil
engineering, surveying services, and construction support for Canyon Country
Community Center - Phase II, Project F3020, with Michael Baker International in the
amount of $76,401and authorize a contingency in the amount of $7,640, for a total
additional contract amount of $84,041.
3. Extend the current contract and authorize an increased expenditure authority for
construction management services for Canyon Country Community Center - Phase II,
Project F3020, with Griffin Structures Inc. in the amount of $93,000 and authorize a
contingency in the amount of $9,300, for a total additional contract amount of
$102,300.
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4. Extend the current contract and authorize an increased expenditure authority for
LEED Building Envelope Commissioning services for Canyon Country Community
Center - Phase II, Project F3020, with P2S Cx in the amount of $11,000 and authorize
a contingency in the amount of $1,100, for a total additional contract amount of
$12,100.
5. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
7. ACCEPTANCE OF REAL PROPERTY OF 11.2 +/- ACRES IN THE CITY OF
SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO. 3244-
030-032 - VISTA CANYON DEVELOPMENT MITIGATION - Acceptance 11.2 +/-
acres of real property for the purpose of public recreational and open space preservation
as part of the Vista Canyon development requirements from the California Department of
Fish and Wildlife, Assessor's Parcel Number 3244-030-032, adjacent to the San
Francisquito Creek.
RECOMMENDED ACTION:
City Council:
1. Accept 11.2 +/- acres of real property for the purpose of public recreational and open
space preservation, Assessor's Parcel Number 3244-030-032, adjacent to the San
Francisquito Creek (of which approximately 10.8 acres will be obligated with a
conservation easement to the California Department of Fish and Wildlife).
2. Determine that acceptance of the property is exempt from California Environmental
Quality Act on the Class 25 exemption.
3. Authorize the City Manager, or designee, to execute all documents, subject to City
Attorney approval.
8. SANTA CLARITA VALLEY WATER AGENCY EASEMENT DEDICATION -
The purpose of this easement is to allow Santa Clarita Valley Water Agency to construct
a driveway to the new entrance gate location for the pressure reducing station constructed
on an easement approved on May 26, 2020.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to execute the attached
Grant of Easement (EAS21-00007) to Santa Clarita Valley Water Agency.
9. SOUND, STAGE, TRUSSING, LIGHTING, AND POWER CONTRACT FOR
CONCERTS IN THE PARK FISCAL YEAR 2021-22 - Award a contract for sound,
stage, trussing, lighting, and power for the City's Concerts in the Park for Fiscal Year
2021-22.
RECOMMENDED ACTION:
City Council:
1. Award a contract to SOS Entertainment for sound, stage, trussing, lighting, and power
Page 5
for an initial term of one year, with the option for two additional renewals in an
amount not to exceed $72,000 annually.
2. Authorize the City Manager, or designee, to modify the award in the event issues of
impossibility of the performance arise, subject to the City Attorney approval.
3. Authorize the City Manager, or designee, to execute all documents, subject to City
Attorney approval, and execute two renewals at an annual cost not to exceed $72,000
plus the cost of any Consumer Price Index (CPI) increases.
10. REAPPOINTMENT TO THE BOARD OF LIBRARY TRUSTEES - Consideration
of reappointments to the Santa Clarita Board of Library Trustees.
RECOMMENDED ACTION:
City Council adopt a resolution appointing Mayor Pro-Tem Weste and Councilmember
Jason Gibbs to the Santa Clarita Board of Library Trustees for a three-year term, expiring
June 30, 2024.
11. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONES T23
(MOUNTAIN VIEW), T23A (MOUNTAIN VIEW CONDOS), & T23B (SECO
VILLAS) - Award a two-year contract to American Heritage Landscape, Inc., to provide
landscape maintenance services to Landscape Maintenance District Zones T23 (Mountain
View), T23A (Mountain View Condos), and T23B (Seco Villas) for an amount not to
exceed $1,181,088.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to American Heritage Landscape, Inc., to provide
landscape maintenance services for Landscape Maintenance District Zones T23
(Mountain View), T23A (Mountain View Condos), and T23B (Seco Villas) for an
annual base amount of $492,120, plus an additional $98,424 in annual contract
expenditure authority to address unforeseen maintenance and repairs, for a total two-
year amount not to exceed $1,181,088.
2. Authorize and appropriate an ongoing base budget increase from Landscape
Maintenance District Fund 357 to account number 12513-5161.010 in the amount of
$15,324, and account number 12514-5161.010 in the amount of $1,192 to support
recurring landscape maintenance services.
3. Authorize the City Manager or designee to execute up to three additional, one-year
renewal options beginning in year three, for an annual amount not to exceed
$590,544; plus, an adjustment in compensation consistent with the appropriate
Consumer Price Index, upon formal request of the contractor, contingent upon the
appropriation of funds by the City Council during the annual budget for such fiscal
year.
4. Authorize the City Manager or designee to execute all contracts and associated
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documents, subject to City Attorney approval.
12. AWARD IRRIGATION INSTALLATION CONTRACT LMD ZONE T52
(STONECREST) PHASE I - Award a construction contract to Venco Western, Inc.,
for the installation of irrigation infrastructure in LMD Zone T52 (Stonecrest) to repair
damages caused by the Tick Fire.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Venco Western, Inc., to install irrigation in Landscape
Maintenance Zone T52 (Stonecrest) in the amount of $55,213, and authorize a project
contingency of $11,043, for a total contract amount not to exceed $66,256.
2. Authorize a one-time appropriation in the amount of $66,256 from Landscape
Maintenance District Fund 357 to Reserve Project Expenditures Account 12522-
5161.013 to support slope renovations and repairs.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
13. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 2008-1
(AREAWIDE MAJOR THOROUGHFARE MEDIANS) - Award a two-year contract
to Stay Green, Inc., to provide landscape maintenance services to Landscape
Maintenance District Zone 2008-1 (Areawide Major Thoroughfare Medians) for an
amount not to exceed $1,865,550.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance
services for Landscape Maintenance District Zone 2008-1 (Areawide Major
Thoroughfare Medians) for an annual base amount of $748,500, plus an additional
$184,275 in annual contract expenditure authority to address unforeseen maintenance,
repairs, or the potential inclusion of an extra landscape crew member, for a total two-
year amount not to exceed $1,865,550.
2. Authorize and appropriate an ongoing base budget increase from Areawide Fund 367
to account number 12712-5161.010 in the annual amount of $83,000 to support
recurring landscape maintenance services.
3. Authorize the City Manager or designee to execute up to three additional, one-year
renewal options beginning in year three, for an annual amount not to exceed
$932,775; plus, an adjustment in compensation consistent with the appropriate
Consumer Price Index, upon formal request of the contractor, contingent on the
appropriation of funds by the City Council during the annual budget for such fiscal
year.
Page 7
4. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
14. FRANCHISED WASTE HAULER ANNUAL RATE ADJUSTMENT - The City of
Santa Clarita's residential and commercial solid waste services are provided by Waste
Management and Burrtec Waste Industries, Inc. Per the approved franchise agreements,
the waste haulers may submit a request for a rate adjustment on an annual basis.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution approving the Tenth Amendment to the Amended and Restated
Agreement between the City of Santa Clarita and USA Waste of California, Inc., for
residential solid waste management services, allowing the following adjustments A)
single-family residential standard service rates based on Section 6.5.1 Annual Rate
Cap, as outlined in the Residential Franchise Agreement, and B) multi-family
residential rates and special services by 2.22 percent, based on both the formula
outlined in the Residential Franchise Agreement and extraordinary adjustments,
subject to City Attorney approval.
2. Adopt a resolution approving the Ninth Amendment to the Amended and Restated
Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for
commercial solid waste management services, allowing the following adjustments A)
solid waste and organic rates by 2.34 percent, based on the formula outlined in the
Commercial Franchise Agreement and extraordinary adjustments, and B) an
additional 3.57 percent to account for the deferred adjustment from the May 2020 rate
adjustment.
15. MEASURE H IMPLEMENTATION GRANT - INTERIM HOUSING - City Council
to consider appropriating $300,000 of approved grant funding (Measure H), provided by
Los Angeles County Homeless Initiative, to reimburse expenses related to the Family
Promise SCV interim housing project.
RECOMMENDED ACTION:
City Council:
1. Accept Measure H Implementation grant funding from the County of Los Angeles,
and increase Revenue Account 272-4621.001 by $300,000.
2. Appropriate $300,000 to Expenditure Account 11103-5161.001 to provide
reimbursement for eligible expenses to the Family Promise SCV interim housing
project.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
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UNFINISHED BUSINESS
16. CANYON COUNTRY COMMUNITY CENTER - SCULPTURES - Award a
contract to artist team, Hiromi Takizawa and Elijah Wooldrige with H&E Design to
create three public art pieces to be located at the new Canyon Country Community
Center.
RECOMMENDED ACTION:
City Council:
1. Approve one of the two following options:
A. Award a contract to H & E Studios in the amount of $60,000 for the public art
be located at the Canyon Country Community Center.
B. Award a contract to H & E Studios in the amount of $45,000 for the public art
he
Canyon Country Community Center.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held June 8, 2021, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On May 20, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified
City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
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