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HomeMy WebLinkAbout2021-06-08 - MINUTES - REGULAR (2)CITY OF SANTA CLARITA V City Council Regular Meeting Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, June 8, 2021 INVOCATION Mayor Miranda delivered the invocation. —Minutes— 6:00 PM City Council Chambers CALL TO ORDER Mayor Miranda called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to the former Redevelopment Agency at 6:14 p.m. ROLL CALL All Councilmembers were present, with the exception of Councilmember Smyth. FLAG SALUTE Mayor Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA Motion by McLean, second by Weste, to approve the agenda, pulling items 7 and 8 for Council comments, items 8 and 10 for public comments, and a correction to the May 25, 2021, Regular Meeting Minutes. Hearing no objections, it was so ordered. 7.1 RESULT: _ APPROVED AGENDA AWARDS AND RECOGNITIONS Addressing the Council remotely was Steve Petzold regarding Pride Month. Mayor Miranda announced that the City proclaims the month of June as LGBTQ Pride Month in Santa Clarita and commented on organizations promoting equal rights. Mayor Pro Tern Weste spoke of raising awareness of a neurodegenerative disorder and the City acknowledges June 2021 as Batten Disease Awareness Month in Santa Clarita. PRESENTATIONS Representatives from Metro provided an update on the I-5 North County Enhancements project and Council thanked them for their work on the project. PUBLIC PARTICIPATION Addressing the Council remotely were Ben Law, representing Brewery Draconum, regarding the extension of outdoor dining; Diane Wilson regarding the Sand Canyon Hotel project; Susan Carey, representing the Stop Sand Canyon Country Club Task Force, regarding the Sand Canyon Resort project; Alan Ferdman, representing the Canyon Country Advisory Committee, regarding the Human Relations Roundtable; Dana Martin, representing the Sand Canyon Homeowner's Association, regarding the Sand Canyon Resort project; and Elaine Ballace regarding the June 15 state orders and in -person public meetings, reduction in services at mobile home parks due to the pandemic, and 5G cellular service issues. Fifteen written comment cards were received regarding the extension of outdoor dining for local businesses. STAFF COMMENTS City Manager Ken Striplin commented on outdoor dining and will return staff recommendations to the Council after the Governor's announcement; stated that unless the public health orders change, in -person public meetings will remain virtual until after the City Council summer break; commented on the appeal process for reduction of services at mobile home parks; and that any 5G cellular issues should be directed to the carriers. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Gibbs congratulated Magic Mountain on their 50th anniversary and commented on their history and effect on Santa Clarita residents throughout the years; commented on the 49th annual auction of the Boys & Girls Club of Santa Clarita Valley; and spoke of the Memorial Day service at Eternal Valley. Mayor Pro Tern Weste expressed her deepest condolences to the Los Angeles County Fire Station 81 staff and families; spoke of participating as a panelist on the International Ultraviolet Association's conference where she shared the City's installation of ultraviolet-c technology; commented on the unveiling of the Central Park memorial in honor of Gracie Anne Muehlberger and Dominic Michael Blackwell, thanking all of the companies and families involved with the project; and requested to adjourn the meeting in memory of Michelle Dorsey. Page 2 Councilmember McLean commented on attending a Southern California Association of Governments Transportation Committee meeting where she was the lone voice in opposition of a federal study to test a usage -based road charging system through a smart phone application; discussed attending a Northern Corridor Cities meeting regarding an infrastructure bill and a discussion of splitting funds between infrastructure projects and personal infrastructure; and commented on Solomon Perkins and his story of helping a lost duckling return home. Mayor Miranda announced this year's Summer Reading Program theme's "Reading Colors Your World," at the Santa Clarita Public Libraries; and announced that the City will offer free entertainment on Saturday nights this summer as Concerts in the Park returns to Central Park in July. CONSENT CALENDAR RESULT:. APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember. SECONDER: Laurene Weste, Mayor Pro Tem. AYES: ABSENT: Bill Miranda, Laurene Weste, Jason Gibbs, Marsha McLean Cameron Smyth, Councilmember ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 25, 2021, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the May 25, 2021, Regular Meeting. ITEM 3 CHECK REGISTER NO. 11 Check Register No. 11 for the Period 04/23/21 through 05/06/21 and 05/13/21. Electronic Funds Transfers for the Period 04/26/21 through 05/07/21. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 11. ITEM 4 READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Page 3 RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. -7 ITEM 5 AGENDA MANAGEMENT SYSTEM RENEWAL The City of Santa Clarita utilizes MinuteTraq Agendas & Minutes for management of City Council and other public meetings' agenda reports, attachments, documents, media, content hosting, and streaming. This item makes a recommendation to award a three-year contract to continue using MinuteTraq Agendas & Minutes and Civic Streaming hosting and support. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Carahsoft Technology Corp. for a total amount not to exceed $88,020, for the renewal of the City's existing agenda management platform known as MinuteTraq Agendas & Minutes, which includes live video streaming, hosting, and support. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 6 INCREASE CONTRACT EXPENDITURE AUTHORITY FOR ON -CALL CEQA PLANNING SERVICES CONTRACTS 7 Increase expenditure authority for contracts with previously selected, qualified vendors to provide as -needed California Environmental Quality Act services to the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure authority increase in the amount of $500,000, for a total amount not to exceed $1,000,000, for on -call California Environmental Quality Act services with the following consulting firms: Dudek, Michael Baker International, Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and SWCA Environmental Consultants. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 FISCAL YEAR 2021-22 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the. Open Space Preservation District as required by the Landscaping and Lighting Act of 1972. Page 4 RECOMMENDED ACTION: City Council: 1. Adopt a resolution initiating proceedings for the levy and collection of assessments within - -the Open Space Preservation District for Fiscal Year 2021-22. 2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2021-22, and set a public hearing for June 22, 2021. Council inquired about land acquired in conjunction with the other public agency funds, private donations, and open space preservation district funds and which land is protected in perpetuity, and City Attorney Joseph M. Montes responded. Mayor Pro Tem Weste requested staff prepare a map, listing protections for each open space parcel. Adopted Resolution No. 21-22 ITEM 8 FISCAL YEAR 2021-22 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS This procedural matter is required by state law and orders, approves, and sets the public hearing for the annual levy of the Landscape and Lighting District, Drainage Benefit Assessment Areas, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 22, 2021. 2. Adopt the annual report for the Tourism Marketing District, adopt a resolution of intent to continue a business improvement area in the City of Santa Clarita, designated as the Tourism Marketing District, and set a public hearing for June 22, 2021. Addressing the Council remotely was Alan Ferdman, representing the Canyon Country Advisory Committee. Councilmember Gibbs requested an overview of Proposition 218, and City Attorney Joseph Montes responded; and inquired regarding Street Light Maintenance Zone A and Landscape Maintenance Zone 45 and Special Districts Manager Kevin Tonoian responded. Adopted Resolution Nos. 21-23 (LLD), 21-24 (DBAA), 21-25 (GVROSM), and 21-26 (TMD) Page 5 ITEM 9 TEMPORARY BIN AND ROLL -OFF BOX NON-EXCLUSIVE FRANCHISE AGREEMENT - ADDITIONAL PROPOSALS ° The Temporary Bin and Roll -off Box Non -Exclusive Franchise Agreement will expire on June 30, 2021. If awarded, one additional hauler will join the nine current haulers and enter into a non-exclusive franchise with the City of Santa Clarita to provide Temporary Bin and Roll -Off Box Services. RECOMMENDED ACTION: City Council: 1. Award the Temporary Bin and Roll -Off Box Non -Exclusive Franchise Agreement to AV Equipment Rentals, Inc. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 10 AWARD CONTRACT TO PREPARE A NEEDS ASSESSMENT FOR ARTS, CULTURE, AND VETERANS IN SANTA CLARITA Award a contract to undertake and prepare a needs assessment for arts, culture, and veterans in Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award a Professional Services Agreement in the amount of $50,150 to The Cultural Planning Group for the development of a needs assessment in the areas of arts, culture, and veterans in the City of Santa Clarita. 2. Increase expenditure account 17000-5161.001 by $50,150; increase General Fund revenue account 100-4621.001 by $25,000; and decrease Council Contingency expenditure account 19300-5401.001 by $25,150. 3. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney. Addressing the Council remotely was Steve Petzold. ITEM 11 NORTH OAKS PARK ROOF REPLACEMENT FOR POOL AND EQUIPMENT BUILDINGS -PHASE II, PROJECT P3025 B - AWARD CONSTRUCTION CONTRACT This project includes roof repairs for the North Oaks Park pool and equipment buildings, which consist of addressing degraded asphalt roof shingles on the pool locker room building, damaged block walls and chain link fencing, and installation of roof access hatches on the equipment building. Page 6 RECOMMENDED ACTION: City Council: 1. Award a construction contract to Rite -Way Roof Corporation for the North Oaks Park Roof Replacement for Pool and Equipment Buildings -Phase II, Project P3025 B through Sourcewell Contract CA08-SCI-RO1-080719-RWR in the amount of $289,863 and authorize a contingency of $20,000, for a total contract amount not to exceed $309,863. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. l l l+L1Vl 12 RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these funds through the adoption of a resolution at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2021-22 into the Capital Improvement Program. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution No. 21-27 ITEM 13 2020-21 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0137 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve plans and specifications for the 2020-21 Overlay Area A project, Project M0137. 2. Approve plans and specifications for the 2020-21 Overlay Area B project, Project M0137. Page 7 3. Approve plans and specifications for the 2020-21 Slurry Seal project, Project M0137. 4. Award the 2020-21 Overlay Area A construction contract to PALP, Inc., DBA Excel Paving Company, in the amount of $7,944,000 for base bid and alternate construction and authorize a contingency in the amount of $1,588,800, for a total contract amount not to exceed $9,532,800. 5. Award the 2020-21 Overlay Area B construction contract to PALP, Inc., DBA Excel Paving Company, in the amount, of $4,260,490' for base bid and alternate construction and authorize a contingency in the amount of $852,099, for a total contract amount not to exceed $5,112,589. 6. Award the 2020-21 Slurry Seal construction contract to All American Asphalt in the amount of $866,301 for base bid construction and authorize a contingency in the amount of $173,261, for a total contract amount not to exceed $1,039,562. 7. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the Overlay Area A Overlay Area B, and Slurry Seal projects in the amount of $1,361,977 for base bid and alternate services and authorize a contingency in the amount of $136,198, for a total amount not to exceed $1,498,175. 8. Appropriate one-time funds in the amount of $5,000,000 from the TDA Article 8 Street & Road Fund (Fund 233) to expenditure account M0137233-5161.001. 9. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 14 SANTA CLARITA VALLEY SHERIFF'S STATION - PHASE III B, PROJECT F3023 - APPROVE ONSITE CONSTRUCTION CONTRACT MODIFICATIONS This item will approve onsite construction contract increases for the new Santa Clarita Valley Sheriff s Station - Phase III B. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct the new Sheriff s Station on Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Extend the current contract and authorize an increased expenditure authority for the addition of a code compliant smoke control system to Icon West, Inc., for a total amount not to exceed $1,200,000. 2. Extend the current contract and authorize an increased expenditure authority for deputy inspection and material testing services to Atlas Technical Consultants, LLC, for a total amount not to exceed $55,000. ,Page 8 3. Extend the current contract and authorize an increased expenditure authority for project management services and warranty cost to MNS Engineers, Inc., for a total amount not to exceed $268,000. 4. Extend the current contract and authorize an increased expenditure authority for architectural and design services to WLC Architects for a total amount not to exceed $129,590. 5. Appropriate to the Santa Clarita Valley Sheriff's Station project accounts as follows: F3023723-5161.001 for $957,924 from the Facilities Fund Balance and F3023306-5161.001 for $584,876 from the Law Enforcement Facility Fees. 6. Authorize the City Manager or designee to execute a Utility Reimbursement Agreement with Santa Clarita Valley Water Agency to reimburse the City for the design and construction of a 16-inch water main line on Golden Valley Road, subject to City Attorney approval. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. "L1 : A [ON-I&�.1-1Q101.1 ITEM 15 FISCAL YEAR 2021-2022 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM The proposed Fiscal Year 2021-2022 budget was distributed to the City Council along with the Planning Commission; the Parks, Recreation, and Community Services Commission; and the Arts Commission on May 24, 2021. In addition, on June 1, 2021, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2021-2022 Capital Improvement Program is consistent with the City of Santa Clarita's (City) General Plan. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita open a public hearing on the proposed Fiscal Year 2021- 2022 Annual Operating Budget and Capital Improvement Program and schedule the budget for adoption at the June 22, 2021, City Council Meeting. Mayor Miranda opened the Public Hearing. Deputy City Clerk Amanda Santos stated that all notices required by law have been provided. City Manager Ken Striplin provided the staff presentation. No requests to speak were received. Mayor Miranda closed the public comments. Mayor Pro Tern Weste inquired if the Newhall Park project is a part of the government required Page 9 infiltration program and the status of the Saugus Library design, and City Manager Ken Striplin responded. Councilmember Gibbs inquired regarding the money allocated for The Cube improvements, and Mr. Striplin responded. Councilmember McLean commented on her interest in seeing other cities' budgets including their capital improvement projects and commended staff on the accomplishments of the proposed budget. Mayor Miranda congratulated staff and the City Manager on the budget proposal. RESULT: APPROVED -[UNANIMOUS] MOVER:' Lauren Weste, Mayor Pro Terri SECONDER: Jason Gibbs, Councilmember AYES: ABSENT: Bill Miranda, Laurene Weste, Jason Gibbs, Marsha McLean Cameron Smyth, Councilmember ITEM 16 ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE For Fiscal Year 2021-22, staff recommends development -related fees and charges be increased by the December year-end Consumer Price Index (CPI) for the urban consumers of the Los Angeles, Riverside, and Orange County area. The percentage increase, as reported by the United States Department of Labor, is 1.5 percent. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing on the proposed fee adjustments. 2. Adopt a resolution establishing a schedule of fees and charges for City services. Mayor Miranda opened the Public Hearing. Deputy City Clerk Amanda Santos stated that all notices required by law have been provided. Management Analyst Johanna Medrano provided the staff presentation. Addressing the Council remotely and in opposition were Alan Ferdman representing Canyon Country Advisory Committee, and Elaine Ballace. Mayor Miranda closed the public comments. Mayor Pro Tern Weste inquired if The Cube's programming will be available through Seasons as well as walk-ups at the rink, and City Manager Ken Striplin confirmed that both options will be available. .7 .7 Page 10 r, 1 Adopted Resolution No. 21-28 RESULT: APPROVED [UNANIMOUS] MOVER: Marsha McLean, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: ABSENT: Bill Miranda, Laurene Weste, Jason Gibbs, Marsha McLean Cameron Smyth, Councilmember ITEM 17 FIRST READING OF AMENDMENT TO SECTION 17.64.150.F OF THE UNIFIED DEVELOPMENT CODE FOR THE HISTORIC PRESERVATION ORDINANCE — MASTER CASE 21-066 A proposed amendment to the Historic Preservation Ordinance to allow property owners of state - and federally -designated historic structures to access the City of Santa Clarita Historic _Structure Grant Program. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing. 2. Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 21-066, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 21-001, AMENDING SECTION 17.64.150.F OF THE UNIFIED DEVELOPMENT CODE." Mayor Miranda opened the Public Hearing. Deputy City Clerk Amanda Santos stated that all notices required by law have been provided. Associate Planner David Peterson provided the staff presentation. No requests to speak were received. Mayor Miranda closed the public comments. Mayor Pro Tem Weste commented on the national recognition of the Pioneer Oil Refinery as well as other historic structures and resources, and suggested adding funding to the budget in the future. Councilmember Gibbs inquired on the process of historic structure designations, and Mr. Peterson responded. Page 11 RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Marsha McLean, Councilmember AYES: ABSENT: ITEM 18 Bill Miranda, Laurene Weste, Jason Gibbs, Marsha McLean Cameron Smyth, Councilmember INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2021-22 Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2021-22. RECOMMENDED ACTION: City Council: Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2021-22. 2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2021-22." Mayor Miranda opened the Public Hearing. Deputy City Clerk Amanda Santos stated that all notices required by law have been provided. Environmental Services Manager Darin Seegmiller provided the staff presentation. Addressing the Council remotely in opposition was Alan Ferdman representing Canyon Country Advisory Committee. Mayor Miranda closed the public comments. Mayor Pro Tem Weste requested an explanation Los Angeles County's stormwater tax, and City Manager Ken Striplin confirmed that there was no opt -out option on the new county tax and the City receives money collected for Stormwater programs. Councilmember Gibbs inquired if properties developed after 2009 are assessed with the tax, and Mr. Striplin confirmed that all properties are subject to the same fee. RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Lauren Weste, Mayor Pro Tem AYES: Bill Miranda, Laurene Weste, Jason Gibbs, Marsha McLean ABSENT: Cameron Smyth, Councilmember M .7 Page 12 PUBLIC PARTICIPATION II Addressing the Council remotely was Susie Kaufman, regarding the Sand Canyon Resort. ADJOURNMENT Mayor Miranda adjourned the Regular Meeting in memory of Michelle Dorsey at 8:23 p.m. MAYOR ATTEST: CITY;LERK Page 13