HomeMy WebLinkAbout2021-06-08 - AGENDAS - REGULAR (2)Live Remote Access
CityCouncil Regular Meeting
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ADVISORY NOTICE
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CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, June 8, 2021
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours.
INVOCATION
Miranda
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
LGBTQ Pride Month
Batten Disease Awareness Month
PRESENTATIONS
Metro: I-5 North County Enhancements Project
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
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APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 25, 2021 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 25, 2021 Regular Meeting.
3. CHECK REGISTER NO. 11 - Check Register No. 11 for the Period 04/23/21 through
05/06/21 and 05/13/21. Electronic Funds Transfers for the Period 04/26/21 through
05/07/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 11.
4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires
that all ordinances be read in full prior to Council taking action on the ordinance. By
listing the ordinance title on the Council agenda, Council may determine that the title has
been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public
agenda have been read and waive further reading.
5. AGENDA MANAGEMENT SYSTEM RENEWAL - The City of Santa Clarita utilizes
MinuteTraq Agendas & Minutes for management of City Council and other public
meetings' agenda reports, attachments, documents, media, content hosting, and streaming.
This item makes a recommendation to award a three-year contract to continue using
MinuteTraq Agendas & Minutes and Civic Streaming hosting and support.
RECOMMENDED ACTION:
City Council:
Award a three-year contract to Carahsoft Technology Corp. for a total amount not to
exceed $88,020, for the renewal of the City's existing agenda management platform
known as MinuteTraq Agendas & Minutes, which includes live video streaming,
hosting, and support.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
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6. INCREASE CONTRACT EXPENDITURE AUTHORITY FOR ON -CALL CEQA
PLANNING SERVICES CONTRACTS - Increase expenditure authority for contracts
with previously selected, qualified vendors to provide as -needed California
Environmental Quality Act services to the City of Santa Clarita.
RECOMMENDED ACTION:
City Council:
l . Authorize an expenditure authority increase in the amount of $500,000, for a total
amount not to exceed $1.000,000, for on -call California Environmental Quality Act
services with the following consulting firms: Dudek, Michael Baker International,
Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and SWCA Environmental
Consultants.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
7. FISCAL YEAR 2021-22 ANNUAL LEVY FOR OPEN SPACE PRESERVATION
DISTRICT - Consideration and adoption of resolutions associated with the annual
process of ordering, approving, and setting the public hearing on the annual levy of the
Open Space Preservation District as required by the Landscaping and Lighting Act of
1972.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution initiating proceedings for the levy and collection of assessments
within the Open Space Preservation District for Fiscal Year 2021-22.
2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily
approve an Engineer's Report in connection with the Open Space Preservation
District for Fiscal Year 2021-22, and set a public hearing for June 22, 2021.
8. FISCAL YEAR 2021-22 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL
DISTRICTS - This procedural matter is required by state law and orders, approves, and
sets the public hearing for the annual levy of the Landscape and Lighting District,
Drainage Benefit Assessment Areas, Golden Valley Ranch Open Space Maintenance
District, and the Tourism Marketing District.
RECOMMENDED ACTION:
City Council:
1. Adopt resolutions declaring the City's intention to levy assessments, preliminarily
approve Engineer's Reports for the Special Districts, and set a public hearing for
June 22, 2021.
2. Adopt the annual report for the Tourism Marketing District, adopt a resolution of
intent to continue a business improvement area in the City of Santa Clarita,
designated as the Tourism Marketing District, and set a public hearing for June 22,
2021.
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9. TEMPORARY BIN AND ROLL -OFF BOX NON-EXCLUSIVE FRANCHISE
AGREEMENT - ADDITIONAL PROPOSALS - The Temporary Bin and Roll -off Box
Non -Exclusive Franchise Agreement will expire on June 30, 2021. If awarded, one
additional hauler will join the nine current haulers and enter into a non-exclusive
franchise with the City of Santa Clarita to provide Temporary Bin and Roll -Off Box
Services.
RECOMMENDED ACTION:
City Council:
1. Award the Temporary Bin and Roll -Off Box Non -Exclusive Franchise Agreement to
AV Equipment Rentals, Inc.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
10. AWARD CONTRACT TO PREPARE A NEEDS ASSESSMENT FOR ARTS,
CULTURE, AND VETERANS IN SANTA CLARITA - Award a contract to
undertake and prepare a needs assessment for arts, culture, and veterans in Santa Clarita.
RECOMMENDED ACTION:
City Council:
Award a Professional Services Agreement in the amount of $50,150 to The Cultural
Planning Group for the development of a needs assessment in the areas of arts,
culture, and veterans in the City of Santa Clarita.
2. Increase expenditure account 17000-5161.001 by $50,150; increase General Fund
revenue account 100-4621.001 by $25,000; and decrease Council Contingency
expenditure account 19300-5401.001 by $25,150.
3. Authorize the City Manager, or designee, to execute all necessary
documents, subject to the approval of the City Attorney.
11. NORTH OAKS PARK ROOF REPLACEMENT FOR POOL AND EQUIPMENT
BUILDINGS -PHASE II, PROJECT P3025 B - AWARD CONSTRUCTION
CONTRACT - This project includes roof repairs for the North Oaks Park pool and
equipment buildings, which consist of addressing degraded asphalt roof shingles on the
pool locker room building, damaged block walls and chain link fencing, and installation
of roof access hatches on the equipment building.
RECOMMENDED ACTION:
City Council:
1. Award a construction contract to Rite -Way Roof Corporation for the North Oaks Park
Roof Replacement for Pool and Equipment Buildings -Phase II, Project P3025 B
through Sourcewell Contract CA08-SCI-RO I -080719-RWR in the amount of
$289,863 and authorize a contingency of $20,000, for a total contract amount not to
exceed $309,863.
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2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
12. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD
MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL
IMPROVEMENT PROGRAM - Senate Bill 1, Road Repair and Accountability Act of
2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds
requires the City to identify project(s) using these funds through the adoption of a
resolution at a regular public meeting.
RECOMMENDED ACTION:
City Council:
Adopt a resolution declaring the incorporation of a list of projects proposed to be
funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets
and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2021-22 into the
Capital Improvement Program.
2. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
13. 2020-21 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0137 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACTS - The annual overlay and slurry seal projects are an integral part of the
City's pavement management program. Each year, streets are evaluated and identified for
needed pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2020-21 Overlay Area A project, Project
M0137.
2. Approve plans and specifications for the 2020-21 Overlay Area B project, Project
M0137.
3. Approve plans and specifications for the 2020-21 Slurry Seal project, Project M0137.
4. Award the 2020-21 Overlay Area A construction contract to PALP, Inc., DBA Excel
Paving Company, in the amount of $7,944,000 for base bid and alternate construction
and authorize a contingency in the amount of $1,588,800, for a total contract amount
not to exceed $9,532,800.
5. Award the 2020-21 Overlay Area B construction contract to PALP, Inc., DBA Excel
Paving Company, in the amount of $4,260,490 for base bid and alternate construction
and authorize a contingency in the amount of $852,099, for a total contract amount
not to exceed $5,112,589.
Page 6
6. Award the 2020-21 Slurry Seal construction contract to All American Asphalt in the
amount of $866,301 for base bid construction and authorize a contingency in the
amount of $173,261, for a total contract amount not to exceed $1,039,562.
7. Award a professional services contract to Twining, Inc., to provide project inspection,
materials testing, and construction management support services for the Overlay Area
A Overlay Area B, and Slurry Seal projects in the amount of $1,361,977 for base bid
and alternate services and authorize a contingency in the amount of $136,198, for a
total amount not to exceed $1,498,175.
8. Appropriate one-time funds in the amount of $5,000,000 from the TDA Article 8
Street & Road Fund (Fund 233) to expenditure account MO137233-5161.001.
9. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
14. SANTA CLARITA VALLEY SHERIFF'S STATION - PHASE III B, PROJECT
F3023 - APPROVE ONSITE CONSTRUCTION CONTRACT MODIFICATIONS -
This item will approve onsite construction contract increases for the new Santa Clarita
Valley Sheriffs Station - Phase III B. This project is a joint effort between the City of
Santa Clarita and Los Angeles County to design and construct the new Sheriff's Station
on Golden Valley Road.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for the
addition of a code compliant smoke control system to Icon West, Inc., for a total
amount not to exceed $1,200,000.
2. Extend the current contract and authorize an increased expenditure authority for
deputy inspection and material testing services to Atlas Technical Consultants, LLC,
for a total amount not to exceed $55,000.
3. Extend the current contract and authorize an increased expenditure authority for
project management services and warranty cost to MNS Engineers, Inc., for a total
amount not to exceed $268,000.
4. Extend the current contract and authorize an increased expenditure authority for
architectural and design services to WLC Architects for a total amount not to exceed
$129,590.
5. Appropriate to the Santa Clarita Valley Sheriff's Station project accounts as follows:
F3023723-5161.001 for $957,924 from the Facilities Fund Balance and F3023306-
5161.001 for $584,876 from the Law Enforcement Facility Fees.
Page 7
6. Authorize the City Manager or designee to execute a Utility Reimbursement
Agreement with Santa Clarita Valley Water Agency to reimburse the City for the
design and construction of a 16-inch water main line on Golden Valley Road, subject
to City Attorney approval.
7. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
PUBLIC HEARINGS
15. FISCAL YEAR 2021-2022 ANNUAL OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM - The proposed Fiscal Year 2021-2022 budget was
distributed to the City Council along with the Planning Commission; the Parks,
Recreation, and Community Services Commission; and the Arts Commission on May 24,
2021. In addition, on June 1, 2021, the Planning Commission made a finding by minute
action that the Draft Fiscal Year 2021-2022 Capital Improvement Program is consistent
with the City of Santa Clarita's (City) General Plan.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment
Agency of the City of Santa Clarita open a public hearing on the proposed Fiscal Year
2021-2022 Annual Operating Budget and Capital Improvement Program and schedule
the budget for adoption at the June 22, 2021, City Council Meeting.
16. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE
SCHEDULE - For Fiscal Year 2021-22, staff recommends development -related fees and
charges be increased by the December year-end Consumer Price Index (CPI) for the
urban consumers of the Los Angeles, Riverside, and Orange County area. The percentage
increase, as reported by the United States Department of Labor, is 1.5 percent.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing a schedule of fees and charges for City services.
17. FIRST READING OF AMENDMENT TO SECTION 17.64.150.F OF THE
UNIFIED DEVELOPMENT CODE FOR THE HISTORIC PRESERVATION
ORDINANCE — MASTER CASE 21-066 - A proposed amendment to the Historic
Preservation Ordinance to allow property owners of state- and federally -designated
historic structures to access the City of Santa Clarita Historic Structure Grant Program.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing.
Page 8
2. Introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF
THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE
21-066, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 21-
001, AMENDING SECTION 17.64.150.17 OF THE UNIFIED DEVELOPMENT
CODE."
18. INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING
THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL
YEAR 2021-22 - Determination and approval of the rates for the Stormwater Pollution
Prevention Fee for Fiscal Year 2021-22.
RECOMMENDED ACTION:
City Council:
Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year
2021-22.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION
FEE FOR FISCAL YEAR 2021-22.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Michelle Dorsey
FUTURE MEETINGS
The next regular meeting of the City Council will be held June 22, 2021, at 6:00 PM in the
Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
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CERTIFICATION
On June 3, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified
City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
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