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HomeMy WebLinkAbout2021-06-22 - AGENDAS - REGULAR (2) CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 22, 2021 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. ______________________________________________________________________________ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public i Suite 120, during normal business hours. ______________________________________________________________________________ INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review ity Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF SPECIAL MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 8, 2021 Special Meeting. Page 2 2. APPROVAL OF REGULAR MEETING MINUTES The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 8, 2021 Regular Meeting. 3. CHECK REGISTER NO. 12 - Check Register No. 12 for the Period 05/07/21 through 05/20/21 and 05/27/21. Electronic Funds Transfers for the Period 05/10/21 through 05/21/21. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 12. 4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. RECOMMENDED ACTION: City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 5. SECOND READING OF AMENDMENT TO SECTION 17.64.150.F OF THE UNIFIED DEVELOPMENT CODE FOR THE HISTORIC PRESERVATION ORDINANCE MASTER CASE 21-066 - A proposed amendment to the Historic Preservation Ordinance to allow property owners of state- and federally-designated historic structures to access the City of Santa Clarita Historic Structure Grant Program. RECOMMENDED ACTION: ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 21-066, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 21-001, AMENDING SECTION 17.64.150.F 6. SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2021-22 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2021-22. RECOMMENDED ACTION: City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2021-22." Page 3 7. AWARD OF CONTRACTS FOR COORDINATED INTEGRATED MONITORING PLAN IMPLEMENTATION AND NPDES PERMIT COMPLIANCE - Award contracts to implement the Upper Santa Clara River Coordinated Integrated Monitoring Plan for National Pollutant Discharge Elimination System Permit compliance consistent with the existing Memorandum of Agreement between the City of Santa Clarita, Los Angeles County, and Los Angeles County Flood Control District. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Larry Walker and Associates to provide Coordinated Integrated Monitoring Plan implementation data analysis and results investigation, consistent with the approved Memorandum of Agreement for the National Pollutant Discharge Elimination System Permit compliance between the City of Santa Clarita, Los Angeles County, and Los Angeles County Flood Control District, in the amount of $627,594. 2. Award a three-year contract to Tetra Tech to provide Coordinated Integrated Monitoring Plan field implementation of water quality monitoring, consistent with the approved Memorandum of Agreement for the National Pollutant Discharge Elimination System Permit compliance between the City of Santa Clarita, Los Angeles County, and Los Angeles County Flood Control District, in the amount of $910,993. 3. Increase Miscellaneous Revenues Account 356-4621.001 by $290,591 for Fiscal Year (FY) 2020-21, $462,657 for FY 2021-22, $259,440 for FY 2022-23, $327,179 for FY 2023-24, and $225,571 for FY 2024-25. 4. Appropriate $512,863 annually from the Stormwater Fund Balance, Fund 356, to Stormwater Professional Services Expenditure Account 14600-5161.002. 5. Authorize the City Manager or designee to approve up to two, one-year contract extensions for each of the contracts. 8. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES T46 (NORTHBRIDGE), T47 (NORTHPARK), 7 (CREEKSIDE), & 19 (BRIDGEPORT/BOUQUET) - Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zones T46 (Northbridge), T47 (Northpark), 7 (Creekside), and 19 (Bridgeport/Bouquet) for an amount not to exceed $1,600,128. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zones T46 (Northbridge), T47 (Northpark), 7 (Creekside), and 19 (Bridgeport/Bouquet) for an annual base amount Page 4 of $666,720, plus an additional $133,344 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $1,600,128. 2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $144,342 as identified in Attachment A to support recurring landscape maintenance services. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, for an annual amount not to exceed $800,064; plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council during the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 9. LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2021-1 RESOLUTION INITIATING PROCEEDINGS - Initiation of proceedings associated with Santa Clarita Streetlight Maintenance District Annexation 2021-1, approving the preparation of an Engineer's Report for the purpose of annexing specific parcels throughout the City, including the Bouquet Canyon Development Project, into Streetlight Maintenance District, Zone B. RECOMMENDED ACTION: City Council adopt a resolution to initiate proceedings, make certain designations in connection with the annexation of parcels into Streetlight Maintenance District, Zone B, and to levy assessments beginning in Fiscal Year 2022-23. 10. AWARD CONTRACT FOR LANDSCAPE MONITORING SERVICES - The role of the City's Landscape Monitors is to inspect and ensure landscape maintenance services are delivered in a manner that regularly exceeds the service expectations of our community. Monitors are responsible for identifying deficiencies, overseeing general repair work, and interacting with homeowners to follow up on inquiries or requests for service enhancements. RECOMMENDED ACTION: City Council: 1. Award a one-year base landscape monitoring services contract to Smith Landscape Management to provide landscape monitoring and customer services in the annual amount of $326,940, and authorize an annual contingency of $32,694, for a total amount not to exceed $359,634. 2. Award a one-year base landscape monitoring services contract to Aguila Consulting to provide landscape monitoring and customer services in the annual amount of $92,765, and authorize an annual contingency of $20,000, for a total amount not to exceed $112,765. Page 5 3. Award a one-year base landscape monitoring services contract to JMD Landscape Architecture to provide landscape monitoring and customer services in the annual amount of $92,040, and authorize an annual contingency of $9,204, for a total amount not to exceed $101,244. 4. Award a one-year base landscape monitoring services contract to Landscape Consultants.com to provide landscape monitoring and customer services in the annual amount of $84,192, and authorize an annual contingency of $8,420, for a total amount not to exceed $92,612. 5. Authorize ongoing appropriations in the amount of $41,492 from Landscape Maintenance District Fund 357 and $5,696 from Areawide Fund 367, as identified in Attachment A, to support recurring landscape monitoring services. 6. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council during the Fiscal Year 2021-22 and future annual budget processes, and execute all documents subject to City Attorney approval. 7. Authorize the City Manager or designee to execute up to four additional, one-year renewal options for each contract beginning in year two, not to exceed their base contract, inclusive of contingency, plus Consumer Price Index adjustments, upon request of the contractor for each vendor. 11. APPROVE THE USE OF A "PIGGYBACK" AGREEMENT AND AWARD A CONTRACT FOR THE PURCHASE OF DIESEL FUEL - Award a contract to Truman Arnold Companies for the purchase and delivery of diesel fuel for Transit operations RECOMMENDED ACTION: City Council: 1. the terms outlined in the contract between the City of Santa Ana and Truman Arnold Company for the purchase and delivery of diesel fuel. 2. Award a contract to Truman Arnold Company for the purchase and delivery of diesel fuel in an amount not to exceed $325,000 through December 31, 2022. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. Page 6 12. ADOPTION OF RESOLUTIONS AUTHORIZING THE CITY OF SANTA CLARITA TO JOIN THE CALIFORNIA JOINT POWERS AUTHORITY FOR IABILITY AND WORKERS PROGRAMS AND APPROVE EARTHQUAKE COVERAGE - Authorize the City of Santa Clarita to join the California Joint Powers Authority and pool the City's general liability and workers' compensation insurance coverage through the California JPIA programs by adopting necessary resolutions. RECOMMENDED ACTION: City Council: 1. Management Authority (SDRMA) effective July 1, 2021. 2. Adopt resolutions authorizing the City of Santa Clarita to join the California Joint programs. 3. Adopt a resolution authorizing the City of Santa Clarita to apply to the Director of Industrial Relations, State of California for a Certificate of Consent to Self-Insure WCompensation Liabilities. 4. Authorize and approve Earthquake coverage for various City facilities with Arrowhead General Insurance Agency, Inc., brokered by Vinsa Insurance Associates. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. LIT FIBER TRANSPORT SERVICE - Approve a three-year contract allowing the City to utilize its fiber optic network and connection to Downtown Los Angeles to provide lit transport service to BAI Connect to enable them to provide reliable, high- speed Internet service using fixed wireless to more businesses in Santa Clarita. RECOMMENDED ACTION: City Council: 1. Approve a three-year agreement, with two one-year renewal options, that will allow the City to provide lit transport service to BAI Connect. 2. Authorize an increase of $30,000 in Fiscal Year (FY) 2020-21 to revenue account 100-4312.008 Dark Fiber Lease and Fiber Transport. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 7 14. CONTRACT AMENDMENT AND AWARD FOR POOL CHEMICALS - Increase the current FY 2020-21 pool chemical contract and award a new contract for pool chemicals in FY 2021-22. RECOMMENDED ACTION: City Council: 1. Ratify one amendment made to the exisiting pool chemical contract with Waterline Technologies, Inc., for Fiscal Year (FY) 2020-21. 2. Award a contract for HASA, Inc., for pool chemicals for an initial term of one year for FY 2021-22, with the option of two additional annual renewals, in an amount not to exceed $152,835 annually, plus a 10 percent contingency in the amount of $15,284, and Consumer Price Index (CPI) adjustments. 3. Appropriate ongoing funding in the amount of $56,068 from General Fund balance (Fund 100) to the Aquatics Expenditure Account 15104-5161.001 beginning in FY 2021-22. 4. Authorize the City Manager, or designee, to modify the award in the event issues of impossibility of performance arise, subject to the City Attorney approval. Authorize City Manager, or designee, to execute all documents, subject to City Attorney approval, and execute two renewals at an annual cost not to exceed $168,119, plus the cost of any CPI increases. PUBLIC HEARINGS 15. FISCAL YEAR 2021-22 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - As required by state law, staff presents for City Council's consideration the Final Engineer's Reports for the various special districts and requests approval to provide the Los Angeles County Auditor Controller necessary data for the assessments to appear on the Fiscal Year 2021-22 Property Tax Rolls. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Tourism Marketing District; and the Vista Canyon Wastewater Standby District. 2. ar 2021-22 annual levy of assessments for the continuation of maintenance for the Landscaping and Lighting District; the Drainage Benefit Assessment Areas; the Golden Valley Ranch Open Space Maintenance District; the Tourism Marketing District; and the Vista Canyon Wastewater Standby District. Page 8 16. FISCAL YEAR 2021-22 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT - trict and requests approval to provide the Los Angeles County Assessor necessary data for the assessments to appear on the Fiscal Year 2021-22 Property Tax Rolls. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution approving th Report for the Fiscal Year 2021-22 annual levy of assessments for the Open Space Preservation District. UNFINISHED BUSINESS 17. FISCAL YEAR 2021-2022 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The proposed Fiscal Year 2021-2022 budget was distributed to the City Council along with the Planning Commission; the Parks, Recreation, and Community Services Commission; and the Arts Commission on May 24, 2021. In addition, on June 1, 2021, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2021-2022 Capital Improvement Program is consistent with the City of Santa Clarita's General Plan. Further, at the June 8, 2021, City Council meeting a public hearing was opened and the draft Budget was presented. RECOMMENDED ACTION: City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita (City): 1. Adopt resolution adopting the Annual Budget for Fiscal Year 2021-2022, making appropriations for the amounts budgeted and establishing policies for the administration of the adopted Annual Budget. 2. Adopt resolution adopting the 2021-2022 Capital Improvement Program. 3. Adopt resolution approving and adopting the annual appropriations limit for the Fiscal Year 2021-2022. 4. Adopt resolution electing to receive all or a portion of the tax revenues pursuant to the Health and Safety code (Community Development Law). providing for compensation of the employees of the City, and amending the City's Benefit Program. 6. Adopt resolution adopting an amendment to the Conflict of Interest code. Page 9 NEW BUSINESS 18. LOS ANGELES COUNTY JUVENILE DETENTION FACILITIES - CAMPS JOSEPH SCOTT AND KENYON SCUDDER - On June 9, 2021, the Los Angeles County Division of Juvenile Justice Subcommittee submitted a report and initial plan to the Los Angeles County Board of Supervisors, recommending Camps Scott and Scudder be renovated to serve as a long-term facility for male individuals between the ages of 12 years old and 25 years old, who have been convicted of a Serious Juvenile Offense. RECOMMENDED ACTION: City Council discuss the County Division of Juvenile Justice Subcommittee plan, take such action as deemed appropriate, and otherwise provide direction to staff. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Cheryl Hardy Phillips, Jim Visner, and Julie Visner FUTURE MEETINGS The next regular meeting of the City Council will be held July 13, 2021, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On June 17, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. _____________________________ Mary Cusick City Clerk Santa Clarita, California Page 10