Loading...
HomeMy WebLinkAbout2021-07-13 - AGENDA REPORTS - LA REGION IMAGERY ACQUISITION CONSORTIUM CONTR (2)21 Agenda Item: 21 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: DATE: July 13, 2021 SUBJECT: APPROVE CONTRACT TO PARTICIPATE IN THE LOS ANGELES REGION IMAGERY ACQUISITION CONSORTIUM DEPARTMENT: Administrative Services PRESENTER: Benny Ives RECOMMENDED ACTION City Council: Direct staff to execute a Participant Agreement with Los Angeles County and approve contract for an amount not to exceed $79,042 for the purchase of high -quality aerial imagery and elevation datasets. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. BACKGROUND Established in 2005, the Los Angeles Region Imagery Acquisition Consortium (LARIAC) has delivered highly accurate digital aerial imagery and elevation datasets to participants at substantial cost savings and has become a national model for collaborative data acquisition. LARIAC participants include 45 cities; 20 Los Angeles County departments; 11 local, state, and federal agencies; and 7 education institutions. The City of Santa Clarita (City) has been a participant since inception and the last participant agreement with LARIAC was approved by City Council in 2017. The program is in its sixth round (LARIAC6) and provides the City with high -quality and accurate aerial imagery and elevation data products, which are used daily by City staff in providing services to its residents. The aerial imagery is also made available for public use via the City's website. Staff is recommending the City continue to participate in the LARIAC program to obtain updated aerial imagery of the Santa Clarita Valley. Page 1 I Packet Pg. 221 21 Participants in the LARIAC include the County of Los Angeles, 45 cities (such as Glendale, Pasadena, Los Angeles, Santa Monica, and Torrance), and public -sector organizations, including Caltrans. If the City were to independently contract for data comparable to what is provided through the County's program, the cost to the City would be almost $240,000. Consistent with the 2017 agreement, the project will capture digital aerial imagery data and related photogrammetric services for the 4, 1 00-square-mile Los Angeles County area. LARIAC members will be provided with highly accurate digital aerial imagery and other data with Geographic Information System (GIS), web -mapping systems, computer -aided design (CAD), and engineering design applications. Delivery includes near -infrared imagery, oblique imagery, elevation data, and topography line data. The imagery from LARIAC6 is ready for delivery. ALTERNATIVE ACTION 1. Do not approve the award of this contract. 2. Other alternatives as identified by Council. FISCAL IMPACT Adequate funds are available in Information Resources expenditure account 12203-5161.001. ATTACHMENTS LARIAC6 Letter of Intent Signed LARIAC6 Participation Agreement (available in the City Clerk's Reading File) Page 2 1 Packet Pg. 222 City of SANTA CLARITA 23920 Valencia Boulevard • Santa Clarita, California 91355-2196 Phone: (661) 259-2489 • FAX: (661) 259-8125 www.santa-claiita.com June 12, 2019 Steven Steinberg County of Los Angeles Internal Services Department Mailstop 93 9150 Imperial Highway Downey, CA 90242 Dear Dr. Steinberg: Subject: Letter of Intent to Participate in the 2020 Los Angeles Region Imagery Acquisition Consortium It is our intent to participate in the 2020 Los Angeles Region Imagery Acquisition Consortium (LARIAC6). LARIAC6 will acquire 4-inch color orthogonal in urban areas (9-inch in National Forests), 4-inch oblique aerial photography, building representations (outlines), and updated imagery 1-2 times per year. We understand the cost will be $79,042. Please note final commitment and approval must be obtained prior to confirming our participation in this project. If you have questions, please contact Andrew Allevato at aallevato(a,santa-clarita.com. or (661) 255-4382. Sincerel , 14 Kenneth W. Striplin City Manager KWS:AA.jb SATMExecutive SecretaryWemos\2020 LARIAC6 cc: Carmen Magana, Director of Administrative Services Benny Ives, Technology Services Manager Andrew Allevato, GIS Information Technology Analyst Packet Pg. 223 ATTACHMENT III PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES AND PARTICIPATING ENTITIES FOR THE LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 6 ("LARIAC6") PROJECT Page 11 PARTICIPANT AGREEMENT BY AND BETWEEN THE COUNTY OF LOS ANGELES AND PARTICIPATING ENTITIES FOR THE LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 6 ("LARIAC6") PROJECT This Participant Agreement (Agreement) is made and entered into by and between the County of Los Angeles (County), a political subdivision of the State of California, and City of Santa Clarita, a California city, special district, agency, or educational institution. Each individual city, district, educational institution, or agency is referred to herein individually as a "Participating Entity" and collectively as the "Participating Entities". The County and the Participating Entities are hereinafter referred to collectively as the "Parties" and each individually as a "Party". A. WHEREAS, County has planned to acquire new digital orthogonal and oblique aerial imagery in the winter of 2020 Project; B. WHEREAS, County has become aware that various Participating Entities have similar projects currently underway or plans to undertake similar projects in the near future; C. WHEREAS, in order to avoid the duplication of efforts and costs by the Parties, the Parties desire to pool their resources to collectively undertake the Project; and D. WHEREAS, the Parties intend to participate in the Project upon the terms and conditions set forth herein below. NOW, THEREFORE, in consideration of the mutual covenants herein set forth and the mutual benefits to be derived therefrom, the Parties agree as follows: 1. Purpose The purpose of this Agreement is to provide a vehicle for the collective participation in the Project by the Parties. The Project shall focus on the acquisition of certain aerial imagery digital data which may include, but are not limited to, products listed in Attachment A ("Digital Data"). It is the intent of the Parties that Digital Data shall be acquired under this Agreement for areas within the County of Los Angeles covered by the jurisdictions of the Parties. Page 12 2. Responsibilities of the Countv A. Identify and provide specifications for Digital Data (or their derivatives) to the contractors hired to complete the Project. B. Develop all necessary procurement documents for necessary services to be provided by one or more qualified contractors in connection with the acquisition and administration of the Digital Data. C. Select the most qualified contractor or contractors to provide the necessary services in connection with the acquisition and administration of the Digital Data and thereafter, manage the entire acquisition and administration of the Project. D. With the assistance of one or more selected contractors, provide Quality Control (QC) for all Digital Data delivered under this Agreement. E. Arrange for the delivery of the Digital Data (or portions thereof) to the Participating Entity upon Project completion. F. Provide monthly reports to the Participating Entities on the status of the Project. 3. The Participating Entitv Has the Right to A. Participate in identifying and providing technical specifications for the Digital Data (or their derivatives). B. Provide currently available geodetic points (with necessary standards and accuracy) for County's QC process. D. Acquire additional digital aerial products from the contractors through this agreement, provided that a Statement of Work is provided. County assumes no liability for the completion of these products. 4. Mutual Responsibilities; Maximum Contribution The Parties shall be mutually responsible for the following: A. Financing the acquisition and administration of the Digital Data including, but not limited to, costs related to QC and the subsequent distribution thereof. The total cost of such acquisition and administration (Total Cost) shall be allocated among the Parties and the Participating Entities. The portion of the Total Cost allocated to a Party hereunder shall be hereinafter referred to as the Party's "Maximum Contribution." Each Participating Entity will transfer its Maximum Contribution to a LARIAC account which has been established by the County for this Project (LARIAC Account) and as further described in Paragraph 5 of this Agreement. Page 13 The Maximum Contribution of the Participating Entity shall be $79,042. B. In the event the Project is terminated for any reason before the execution of any contract with a contractor for the provision of goods and/or services in connection with the Project, each Participating Entity shall be refunded its Maximum Contribution (or such portion of the Maximum Contribution as shall have been paid to the County by such Participating Entity) in its entirety. 5. Pavment of Maximum Contribution; Administration of LARIAC Account A. A Participating Entity shall have the following options in paying its Maximum Contribution to the County hereunder: The Participating Entity may elect to pay its Maximum Contribution to County in its entirety upon execution of this Agreement. ii. The Participating Entity may elect to pay its Maximum Contribution to County as follows: (a) fifty percent (50%) of the Maximum Contribution upon its execution of this Agreement; and (b) fifty percent (50%) upon delivery of the Digital Data to the Participating Entity. B. The LARIAC Account established by the County in connection with the Project, shall be subject to the following: All funds held in the LARIAC Account shall be used solely for the payment of contractors selected by County to provide goods and services in connection with the Project. ii. Any funds held in the LARIAC Account not expended upon the completion of the Project or the termination of this Agreement shall be held, administered, and returned to Parties based on their prorated contribution to the total costs of the Project. 6. General Terms and Conditions A. This Agreement shall take effect upon execution and shall remain in effect through final delivery of all Digital Data and through the duration of the license - use term. B. The term of this Agreement may be extended by an Amendment to this Agreement. C. It is the intention of the Parties that the Participating Entity shall receive, with the delivery of the Digital Data, an unlimited irrevocable perpetual, royalty - free license. The license may be used to, modify, edit, reuse, reproduce, translate, create derivatives, compile, other works based upon the Digital Data, Page 14 and combine the data with other contents selected by the Participating Entity in its own operation, with an unlimited number of seats; including, but not limited to Internet and intranet applications, copying, and printing. D. The Participating Entity shall have the right to transfer, sublicense, and distribute any form of media either now known or hereinafter desired the Digital Data to its subcontractors or consultants on projects which are outsourced from its own operations. In this connection, the Participating Entity shall require each subcontractor or consultant to whom the Digital Data is transferred to execute a written acknowledgement and agreement to abide by such Participating Entity's license to use the Digital Data. Such acknowledgement and agreement is provided in Attachment B (Los Angeles Regional Imagery Acquisition Consortium (LAR-IAC) 6 Authorized User Confidentiality and Non -Disclosure Agreement). E. Notwithstanding any provision of this Agreement to the contrary, a Participating Entity shall not have the right to sell, resell, or otherwise transfer its license to use the Digital Data to any other person or entity. F. This Agreement may be amended or modified by County only after collaboration and consultation with the Participating Entities. G. Nothing in this Agreement shall be construed to give any person or entity, other than the Parties hereto, any legal or equitable right, remedy, or claim under or in respect to this Agreement or any provision herein contained. This Agreement and the provisions hereof are intended to be and are for the sole and exclusive benefit of the Parties. H. No Party may terminate its participation under this Agreement after the execution of contract(s) for the acquisition of the Digital Data without the prior written consent of County. I. Any other California city, special district, agency, or educational institution may become a Participating Entity under this Agreement if: (i) Such entity executes this Agreement, and (ii) Such entity makes its Maximum Contribution to County as provided for under this Agreement. Any such contribution shall be deposited into the LARIAC Account and administered in accordance with sub- paragraph 5.13 of this Agreement. J. This Agreement may be executed in counterparts and the signed counterparts shall constitute a single instrument. The signatories to this Agreement represent that they have the authority to bind their respective party to this Agreement. Page 15 IN WITNESS WHEREOF, the parties have executed this Participant Agreement for the Los Angeles Region — Imagery Acquisition Consortium 6 Program on the date indicated below. PARTICIPANT ENTITY City of Santa Clarita By: Date: COUNTY OF LOS ANGELES INTERNAL SERVICES DEPARTMENT By: Date: Page 16 ATTACHMENT A DIGITAL DATA All data will be acquired in 2020 unless otherwise noted. Orthogonal Imagery • 4-band orthogonal imagery (including color infrared) at 4-inch resolution in the urban areas, and 9-inch in the National Forest (Map 1). • Multiple formats (TIFF, JPEG2000, and compressed ECW). • 3-band orthogonal imagery acquired 1-2 times a year (3-inch resolution) for internal use — provided as an image service. Oblique Imagery • 3-band color oblique imagery at 4-inch resolution (Map 2). • Online hosted access for desktop and mobile devices. Building Outlines • Building outlines updated for all buildings over 300 square feet. Page 17 ATTACHMENT B LOS ANGELES REGION IMAGERY ACQUISITION CONSORTIUM (LAR-IAC) 6 AUTHORIZED USER CONFIDENTIALITY AND NON -DISCLOSURE AGREEMENT 1. Pictometry International Corp., a Delaware company with offices at 100 Town Centre Drive, Suite A, Rochester, NY 14623 ("Pictometry'), and the County of Los Angeles ("County") have entered into that certain agreement dated December 3. 2013 ("Agreement") for delivery of licensed digital mapping data and software ("Licensed Products") to the County. Under the Agreement, certain governmental entities ("Authorized Entities"), including County Departments and non -County Authorized Participants, which participate in the LAR-IAC may be granted copies of or otherwise provided access to the Licensed Products through a Participant Agreement. 2. Pursuant to Paragraph 11.2 (Authorized Users) of the Agreement, Licensed Products may only be accessed or otherwise used by an Authorized User, which includes any contractor or consultant of an Authorized Entity using the Licensed Products either at the facilities of such Authorized Entity or for any Project (as defined below) of such Authorized Entity. 3. The undersigned is an Authorized User of a County Department that is an Authorized Entity under the Agreement and desires to use the Licensed Products solely for internal, noncommercial use and for purposes no greater than reasonably needed to achieve the objectives of an actual project undertaken in connection with the relationship with the County Department ("Project"). 4. The undersigned Authorized User understands and agrees that the Licensed Products contain trade secret and/or confidential information ("Confidential Information") of Pictometry. Therefore, by signing this Authorized User Confidentiality and Non -Disclosure Agreement ("NDA"), the Authorized User agrees to use the Licensed Products solely for the Project, which is a nonexclusive, nontransferable and non -assignable right, from the effective date of this NDA until the expiration or termination of the Project for which the undersigned Authorized User was engaged by the particular County Department. 5. To the extent any Confidential Information that is not in the public domain is revealed through the operation or other use of the Licensed Products, the Authorized User agrees that it will not make use of, disseminate or in any way disclose such Confidential Information without the County's prior written consent, which County may first need to obtain from Pictometry. IN WITNESS WHEREOF, the undersigned Authorized User, by his/her authorized signature, agrees to all terms and conditions of this NDA as of the date set forth below. AUTHORIZED USER: Signature: Address: Name: Organization: City/Zip: Date: Phone: AUTHORIZED BY: Signature: Name: County Department: Title: Date: Note: Authorized Entities shall keep a signed copy of this document for the duration of the Project. Page 18 M VENTURA COUNTY Map 1: Areas for Orthogonal Imagery Products KERN COUNTY PROJECT AREA 2 ''---'- ;- -- �- roe+-■■�■■ INSET MAP: Catalina Island Legend Area 4 - 4 inch Area 2 - 1 foot Ortho Imagery Grid Los Angeles County Boundary L J PROJECT'AREAI .n �,—] ORANGE 71 COUNTY Los Angeles Region - Imagery Acquisition Consortium Project Areas and Tile Grid 13 SAN RNAROINO COUNTY collwY N l�LlGF1[S.MloN LAR1GIC '^c� a _ mopm}acgvN1SIw.Mm LOS ANGELES COUNTY Department of Regional Planning 320W Temple St Las Angeles. CA 90012 March --� 2009 Page 19 Map 2: Areas for Oblique Imagery Products Oblique Imagery Types Image Capture Type - Community 2-Way, No Neighborhood - Community 2-Way, Neighborhood 4-Way - Community 2-Way, Neighborhood 8-Way Community 4-Way, No Neighborhood - Community 4-Way, Neighborhood 4-Way Los Angeles Region - Imagrery Acquisition Consortium Oblique Imagery Grid and Capture Types r��� iosneec¢Fs,aeioe �� 'e: LAR1ClC „u, m LOS ANGELES COUNTY Department of Regional Planning 320 W. Temple St. Los Angeles. CA 90012 March 13. 2013 Page 110