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Home My WebLink About2021-10-26 - AGENDA REPORTS - JOHN DEERE MOWERO Agenda Item: 5 1. CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: 1 DATE: October 26, 2021 SUBJECT: APPROVE PURCHASE OF A JOHN DEERE 1600 COMMERCIAL SERIES MOWER DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: Approve the "piggyback" purchase of a John Deere 1600 Commercial Series mower using Sourcewell contract #031121-DAC in an amount not to exceed $68,924. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. BACKGROUND The City of Santa Clarita's (City) Parks division uses ride -on mowers daily to mow more than 300 acres of turf area within City parks. The current Toro 4100D Mower #2600, which is more than 12 years old and has over 3,500 hours of operation, has developed defective issues beyond repair. The mechanical defects cannot be resolved by the manufacturer, which has resulted in frequent downtime for repairs. The cost to maintain the mower has steadily increased as equipment issues continue to arise; therefore, a replacement is needed. Staff has determined that a John Deere 1600 mower will serve as an equivalent replacement. During the Fiscal Year 2021-22 budget process, Mower 92600 was identified on the City's annual equipment replacement list, which was approved by the City Council. After conducting extensive research to find the most competitive pricing and the highest quality equipment, staff recommends using the City's "piggyback" purchasing option for this purchase. On July 11, 1995, the City Council approved the use of "piggyback" purchasing, which allows the City to place orders against a competitively -awarded public agency contract. The City is using the cooperative purchasing contract with Sourcewell, which allows the City to take Page 1 Packet Pg. 22 O advantage of an existing process. This contract, which was awarded on April 30, 2021, was competitively solicited through a nationwide bid process and is valid through 2025. Staff has confirmed that there are no local vendors that provide this equipment. After performing a cost analysis and reviewing commercial list pricing for comparable equipment from other sources, it has been determined that the Sourcewell cooperative purchasing contract with John Deere provides competitive pricing, quality service, and the best value to the City. Using the Sourcewell cooperative purchasing contract, along with the 23 percent discount received from Sourcewell, results in a total sale price of $68,924, inclusive of tax and delivery. ALTERNATIVE ACTION Other actions as determined by the City Council. FISCAL IMPACT Adequate funds are available in expenditure account 7222103-52102 (Vehicle & Equipment Replacement) to support the recommended action. ATTACHMENTS John Deere 1600 Mower Quote Page 2 Packet Pg. 23 5.a JOHN L)EERE rA Purchase Order or Letter of Intent is required for all orders. 44 To expedite the delivery of equipment, the below information must be includec on your Purchase Order or Letter of Intent. For any questions, please contact: Vendor: Deere & Company Nick Scovel ❑ 2000 John Deere Run Cary, NC 27513 Stotz Equipment 4811 Brooks Street ❑ Contract name and number Montclair, CA 91763 ❑ Signature Tel: 909-626-8586 N ❑ Shipping address Mobile Phone: 909-376-6715 a Fax: 909-626-3767 w ❑ Billing address Email: nscovel@stotzeq.com °� a ❑ Membership number (if applicable) a ❑ Tax exempt certificate (if applicable). Must be made out to Deere & Company. 3 c� L CO C Q Q CD r L If information is not included, the Purchase Order or Letter of Intent will be returned. E The John Deere Government Sales Team a Packet Pg. 24 aJOHN DEERE STOTZ EQUIPMENT 5.a ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 Prepared For: CITY OF SANTA CLARITA 25650 RYE CANYON RD SANTA CLARITA, CA 91355 Business: 661-259-2489 SARODRIGUEZ@santa-clarita.com ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Stotz Equipment 4811 Brooks Street Montclair, CA 91763 909-626-8586 xx8699@stotzeq.com Quote Summary Customer agrees to read Operator's Manual before operation of equipment. Equipment Summary Delivering Dealer: Stotz Equipment Nick Scovel 4811 Brooks Street Montclair, CA 91763 Phone: 909-626-8586 Mobile: 909-376-6715 nscovel@stotzeq.com Quote ID: 25338217 Created On: 28 September 2021 Last Modified On: 28 September 2021 Expiration Date: 28 October 2021 Selling Price Qty Extended JOHN DEERE 1600 Turbo Series III $ 62,943.71 X Commercial Wide Area Mower with 4-Post ROPS Canopy Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70) Price Effective Date: September 27, 2021 Equipment Total * Includes Fees and Non -contract items $ 62,943.71 $ 62, 943.71 Quote Summary Equipment Total $ 62,943.71 Trade In SubTotal $ 62,943.71 Sales Tax - (9.50%) $ 5,979.65 Est. Service $ 0.00 Agreement Tax Total $ 68,923.36 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 68,923.36 Salesperson : X Accepted By : X Packet Pg. 25 Confidential aJOHN DEERE 5.a Selling Equipment Quote Id: 25338217 Customer Name: CITY OF SANTA CLARITA ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Stotz Equipment 4811 Brooks Street Montclair, CA 91763 909-626-8586 xx8699@stotzeq.com STOTZ EQUIPMENT JOHN DEERE 1600 Turbo Series III Commercial Wide Area Mower with 4- Hours: Stock Number: Contract: Sourcewell Grounds Maintenance 031121-DAC Selling Price (PG NB CG 70) $ 62,943.71 Price Effective Date: September 27, 2021 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 0730TC 1600 Turbo Series III 1 $ 81,159.00 23.00 $ 18,666.57 $ 62,492.43 $ 62,492.43 Commercial Wide Area Mower with 4-Post ROPS Canopy Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 0443 US English w/ Spanish (Bi- 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 Lingual) Operator's Manual Standard Options Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 loff Dealer Attachments/Non-Contract/Open Market BUC11229 Tricycler Mulching Kit 1 $ 554.26 23.00 $ 127.48 $ 426.78 $ 426.78 Dealer Attachments Total $ 554.26 $ 127.48 $ 426.78 $ 426.78 Value Added Services $ 0.00 $ 0.00 $ 0.00 Total CA TIRE FEE 1 24.50 24.50 24.50 Equipment Fees Total $ 24.50 $ 24.50 $ 24.50 Packet Pg. 26 Confidential