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Home My WebLink About2021-10-26 - AGENDA REPORTS - 2022 FORD F-250 SUPER DUTY TRUCKO Agenda Item: 6 1. CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: 1 DATE: October 26, 2021 SUBJECT: APPROVE PURCHASE OF A FORD F-250 SUPER DUTY TRUCK WITH UTILITY BED DEPARTMENT: Public Works PRESENTER: Cruz Caldera RECOMMENDED ACTION City Council: 1. Approve the "piggyback" purchase of a 2022 Ford F-250 super duty truck, using Sourcewell contract #120716-NAF in an amount not to exceed $55,897. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. I: 1 KOUGUMV11 The City of Santa Clarita's (City) Public Works Department uses utility work trucks to carry out numerous jobs at various City facilities. During the Fiscal Year 2021-22 budget process, the City Council authorized the procurement of a new utility truck in conjunction with a new Street Maintenance Worker position. The vehicle will be used for stormwater maintenance and traffic signs and markings projects. After conducting extensive research to find the most competitive pricing and highest quality vehicle, staff recommends using the City's "piggyback" purchasing option for this purchase. On July 11, 1995, the City Council approved the use of "piggyback" purchasing, which allows the City to place orders against a competitively -awarded public agency contract. The City is using the cooperative purchasing contract with Sourcewell, which allows the City to take advantage of an existing process. This contract, which was awarded on January 17, 2017, was competitively solicited through a nationwide bid process and is valid through 2022. Staff has confirmed that there are no local vendors that provide this type of vehicle. After Page 1 Packet Pg. 27 O performing a cost analysis and reviewing commercial list pricing for comparable equipment from other sources, it has been determined that the Sourcewell cooperative purchasing contract with National Auto Fleet Group provides competitive pricing, quality service, and offers the best value to the City. Using the Sourcewell cooperative purchasing contract, along with the 22 percent discount received from Sourcewell, results in a total sale price of $55,897, inclusive of tax and delivery. ALTERNATIVE ACTION Other action as determined by the City Council. FISCAL IMPACT Adequate funds are available in expenditure account 3564512-520103 (Storm Water) and 2304504-520103 (Gas Tax) to support the recommended action. ATTACHMENTS Ford F-250 Quote Page 2 Packet Pg. 28 9/30/21 7:15 AM Sell, service, and deliver letter — -- -- 6.a 7/29/2021 9/30/2021 Re -Configured Mr Sergio Rodriguez City of Santa Clarita 25663 W. Avenue Stanford Santa Clarita, California, 91355 Dear Sergio Rodriguez, National Auto Fleet Group A 01wislan of Cfeevrolot of W®toonvklle 49t� Auto Center Drive, Wateonville, CA 05076 (855) 289-6572 + 1831) 480-8497 Fax Fle+et*NationslAutaFleetGroup.com Quote ID: 17593 R2 Order Cut Off Date: 11/12/2021 National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused (2022 Ford Super Duty F-250 SRW (F2A) XL 2WD Reg Cab 8' Box 142" WB, 8' Harbor Trademaster $8,705.12 w/CNG 20 GGE $12,400.00) and delivered to your specified location, each for One Unit One Unit Total % Total (MSRP) Savings Savings Contract Price $38,375.00 $29,933.70 21.997 $8,441.30 8' Harbor Trademaster $8,705.12 $21,105.12 $21,105.12 w/CNG 20 GGE $12,400.00 Tax (9.5000 %) $4,848.69 Tire fee $8.75 Total $55,896.26 - per the attached specifications. This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716-NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 day after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Jesse Cooper Account Manager Email: Fleet@NationalAutoFleetGroup.com Office: (855) 289-6572 Fax: (831) 480-8497 Quoting Department Account Manager Fleet@NationalAutoFleetGroup.com (855) 269-6572 4 .. TOYOTA m 0 M U 0 an N ILL .a L C IL r c m E t r a https://www.nationalautofleetgroup.com/OrderRequestISSDPrint/l7593?ws=true&se=true&ssdType=QuickQuote Packet Pg. 29 1 9/30/21, 7:15 AM Sell, service, and deliver letter 6.a Purchase Order Instructions & Resources In order to finalize your purchase please submit this purchase packet to yo governing body for a purchase order approval and submit your purchase order in tl following way: Email: Fleet@NationalAutoFleetGroup.com Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 We will send a courtesy confirmation for your order and a W-9 if needed. Learn how to track your vehicle: Use the upfitter of your choice: Vehicle Status: General Inquiries: Additional Resources www.NAFGETA.com www.NAFGpartner.com ETA(a NationaiAutoFleetGroup-com Fleet@NationalAutoFleetGroup-com For general questions or assistance please contact our main office at: 1-855-289-6572 https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/17593?ws=true&se=true&ssdType=QuickQuote Packet Pg. 30 6.a Alternative v'l Tue[ Systetns Fresno, CA * Elkhart, IN Taylor Patterson ppr?�t> try C'FI9fCLE taylor@alaltfuels.com ?iOUTftt tt DATE QUOTE 9/29/2021 210929TP4 NAME/ADDRESS Neil Carroll .-n.::. ... ...:. �. National Auto Fleet Group P.O. NO. TERMS DROP SHIP REP END USER FOB Due on Completion 88WMP1 (Fresno) TP City of Santa Clarita Brea, CA ITEM QTY PRICE EA. Product Description F250-L20-UB CARB Certified Dedicated 20 GGE CNG System 1 $12,400.00 2022 Ford F-250 6.21- Pickup 142" WB Per Unit Three tanks mounted underbody DEL Delivery to Harbor Tuck & Van - Brea, CA 1 Included in Price Note: Vehicle(s) must be ordered with Ford's Gaseous Fuel Prep Engine option. Note: Quote is good 60 days. Note: Quote is contingent on CARB certification. 2022MY CARB certification has NOT been issued. Note: Please allow 30 working days for parts to be ordered and received upon issuance of purchase order. After parts and vehicle(s) arrive, please allow 40 working days for delivery of first vehicle and 5 working days for each additional pair of units. Note: Tank package is subject to engineering confirmation. See A-1 drawing: F250-W20-UB. BUYER AUTHORIZATION : Buyer's signature below is acceptance to purchase the product identified above and acceptance of A-l's Standard Terms and Conditions. ---------- Date: ------------ - ---------------- Packet Pg. 31 6.a Sales 14 TRUC4 2� Sell To: NATIONAL AUTO FLEET GROUP 1330 W. MAIN ST. ALHAMBRA, CA 91801 626-414-2000 Tax Ident. Type Legal Entity Ship Via HARBOR Terms 2% 10 Days, Net 30 Location BREA Territory REGION 1 255 Voyager Ave Page 1 of 1 Brea, CA 92821 Phone: 714-996-0411 Sales Quote SQ58339 Fax: 714-996-0695 Sales Quote Date: 9/29/2021 Inside Sales Rep.: Kimberly Bellamy Ship To: CITY OF SANTA CLARITA 25663 W. AVE. STANFORD SANTA CLARITA, CA 91355 Customer ID Dealer Number SalesPerson VIN FLW01 DEALER # 71 E061 JENNIFER Harbor Truck and Van is Not Held Responsible for any items not listed on this quote/order. Pricing on the quote/order is valid 30 days from the sales quote/order date that is signed (and requested as needed) and the chassis/truck assigned to the quote/order arrives within that 30-day period. Both conditions must be met or the quote/order becomes null and void and must be re-quoted/re-signed. Item No. Description Exp. Notes Unit Qty. Unit Price Net Price FORD-056-R-SRW FORD 56" CA REGULAR CAB SRW GAS--- EACH 1 HTH098-1541A 8-FT HERITAGE TRADEMASTER FOR 56CA EACH 1 6,440.22 SRW. APPROX 98%, 79"W, 49" FLOOR. COMPARTMENT OUTSIDE C/S & S/S W/STAINLESS STEEL POP TOP LIDS. BODY IS DIMENSIONS ARE APPROX. 15"D, 41 "H, FRONT=34"W, HORZ.=42"W, REAR=22"W RKTFLB098-1541-R 8-FT TAPERED -LEG SIDE -LOADER OVER -CAB EACH 1 1,494.06 RACK W/ HOOKS, SWING AWAY REAR BAR, & REMOVABLE CROSSBARS, 42" FRONT LENGTH Z08-F/BSL79-08-LED MOUNT 8-FT FORD (GAS) BODY W/79" W EACH 1 STRAIGHT BUMPER NO RECESS & LED LIGHTS M7PRONG 7 PRONG TRAILER CONNECTOR (POLLAK) EACH 1 152.44 MBCK-UP-CAM-LB1 REAR BACKUP CAMERA INSTALL LABOR-1 EACH 1 118.40 ONLY (MBCK-UP-CAM-LB1) MPDI PDI FOR NEW VEHICLE EACH 1 225.00 FREIGHT Freight EACH 1 200.00 FUEL CHARGE FUEL CHARGE EACH 1 75.00 Amount Subject to Sales Tax 0 Subtotal: Amount Exempt from Sales Tax 8,705.12 Invoice Discount: Authorized Signature Date Total Sales Tax: Dealer VIN/VON P.O # Total: 6,440.22 1,494.06 d O 3 152.44 a 118.40 0 N 225.00 LL 200.00 'a 75.00 U_ r C d E t c.� r 8,705.12 0.00 0.00 8,705.12 Packet Pg. 32 r a 9/30/21, 7:15 AM Sell, service, and deliver letter 6.a Vehicle Configuration Options ENGINE Code Description 996 ENGINE: 6.2L 2-VALVE SOHC EFI NA V8 FLEX -FUEL, (STD) TRANSMISSION o w m Code Description J 44S TRANSMISSION: TORQSHIFT-G 6-SPD AUTO W/SELECTSHIFT, (STD) WHEELS Code Description 0 64A WHEELS: 17" ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments (STD) >_ TIRES o w Code Description a. N TD8 TIRES: LT245/75RX17E BSW A/S (4), -inc: Spare may not be the same as road tire (STC LIR N PRIMARY PAINT ti w 0 Code Description w co a Z1 OXFORD WHITE PAINT SCHEME a w Code Description 0 STANDARD PAINT a. v SEAT TYPE a� 0 0 Code Description o MEDIUM EARTH GRAY, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, AS cupholder, storage and driver's side manual lumbar T AXLE RATIO 0 w c a� Code Description X37 3.73 AXLE RATIO, (STD) r ADDITIONAL EQUIPMENT a Code Description 90L POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded do, trim panel, Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, https://www.nationalautofleetgroup.com/OrderRequest/SSDPdnt/17593?ws=true&se=true&ssdType=QuickQuote Packet Pg. 33 9/30/21, 7:15 AM Sell, service, and deliver letter Trailer Tow Mirrors w/Power Heated Glass, manual folding, manually telescoping, 6.a convex spotter mirror and integrated clearance lamps and turn signals, Power Front Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock PICKUP BOX DELETE, -inc: Deletes tie -down hooks, tailgate, rearview camera, 7/4 pin connector and center high -mounted stop lamp (CHMSL) (only on vehicles over 10,000 lb,, GVWR), Incomplete vehicle package - requires further manufacture and certification by a 66D final stage manufacturer, In addition, Ford urges manufacturers to follow the recommendations of the Ford Incomplete Vehicle Manual and the Ford Truck Body Builder's Layout Book (and applicable supplements), Rear Bumper Delete, Spare Wheel, Tire, Carrier & Jack Delete CNG/PROPANE GASEOUS ENGINE PREP PACKAGE, -inc: hardened engine intake valves, valve seats and bi-fuel manifold, Note: This package does not include CNG/propane fuel tanks, lines, etc, Vehicle will be equipped w/the standard factory gasoline fuel system, Additional equipment combined w/certified calibration reflash is required, from an external upfitter, to convert the vehicle to a CNG/propane fueled vehicle See Alternative Fuel Buyers Guide: www.ford.com/altfuelbuyersguide, Ford Motor 98F Company does not provide an exhaust or evaporative emissions certificate w/this option when converted to use CNG or propane fuel, Ford does not represent that a vehicle converted to use CNG or propane will comply w/all applicable U.S, or Canadian safety standards, It is the responsibility of the final stage manufacturer (body-builder, installer, alterer or subsequent stage manufacturer) to determine that any vehicle converted to use CNG or propane complies w/U.S, Federal, California or Canadian exhaust and evaporath emission requirements, Federal fuel economy standards, U.S, and Canadian safety standards, labeling and any other requirements 66S UPFITTER SWITCHES (6), -inc: Located in overhead console REAR VIEW CAMERA & PREP KIT, -inc: Pre -installed content includes cab wiring, framE 872 wiring to the rear most cross member and video display w/4" display, Upfitters kit include: camera w/mounting bracket, 14' jumper wire and camera mounting, aiming instructions a electrochromic mirror 18A JUPFITTER INTERFACE MODULE OPTION PACKAGE Code Description 600A ORDER CODE 600A https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/17593?ws=true&se=true&ssdType=QuickQuote Packet Pg. 34 9/30/21, 7:15 AM Sell, service, and deliver letter 2022 Fleet/Non-Retail Ford Super Duty F-250 SRW XL 2WP Reg Cab 8' Box 142" WB WINDOW STICKER 2022 Ford Super Duty F-250 SRW XL 2WD Reg Cab 8' Box 142" WB 0 w m CODE MODEL MSRI F2A 2022 Ford Super Duty F-250 SRW XL 2WD Reg Cab 8' Box 142" WB $35,200.0 x OPTIONS—?� 996 ENGINE: 6.2L 2-VALVE SOHC EFI NA V8 FLEX -FUEL, (STD) $0.0 V 44S TRANSMISSION: TORQSHIFT-G 6-SPD AUTO W/SELECTSHIFT, (STD) $0.0 64A WHEELS: 17" ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments (STD) $0.0 H TD8 TIRES: LT245/75RX17E BSW A/S (4), -inc: Spare may not be the same as road tire (STD) $0.0 p Z1 OXFORD WHITE $0.0 w STANDARD PAINT a $0.0 N _ AS MEDIUM EARTH GRAY, HD VINYL 40/20/40 SPLIT BENCH SEAT, -inc: center armrest, $0.0 Q cupholder, storage and driver's side manual lumbar X37 3.73 AXLE RATIO, (STD) $0.0 U_ 90L POWER EQUIPMENT GROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim $915.0 panel, Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) Lul Q and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, Trailer Tow Mirrors V w/Power Heated Glass, manual folding, manually telescoping, heated convex spotter mirror and integrated clearance lamps and turn signals, Power Front Seat Windows, 1-touch up/down a driver/passenger window, Power Tailgate Lock w 66D PICKUP BOX DELETE, -inc: Deletes tie -down hooks, tailgate, rearview camera, 7/4 pin connector ($625.01 p and center high -mounted stop lamp (CHMSL) (only on vehicles over 10,000 Ibs, GVWR), w Incomplete vehicle package - requires further manufacture and certification by a final stage Q manufacturer, In addition, Ford urges manufacturers to follow the recommendations of the Ford Incomplete Vehicle Manual and the Ford Truck Body Builder's Layout Book (and applicable supplements), Rear Bumper Delete, Spare Wheel, Tire, Carrier & Jack Delete 0 98F CNG/PROPANE GASEOUS ENGINE PREP PACKAGE, -inc: hardened engine intake valves, $315.( o valve seats and bi-fuel manifold, Note: This package does not include CNG/propane fuel tanks, N lines, etc, Vehicle will be equipped w/the standard factory gasoline fuel system, Additional U_ equipment combined w/certified calibration reflash is required, from an external upfitter, to convert � the vehicle to a CNG/propane fueled vehicle, See Alternative Fuel Buyers Guide: t° www.ford.com/altfuelbuyersguide, Ford Motor Company does not provide an exhaust or r evaporative emissions certificate w/this option when converted to use CNG or propane fuel, Ford does not represent that a vehicle converted to use CNG or propane will comply w/all applicable E U.S, or Canadian safety standards, It is the responsibility of the final stage manufacturer (body- builder, installer, alterer or subsequent stage manufacturer) to determine that any vehicle converted to use CNG or propane complies w/U.S, Federal, California or Canadian exhaust and Q evaporative emission requirements, Federal fuel economy standards, U.S, and Canadian safety standards, labeling and any other requirements 66S UPFITTER SWITCHES (6), -inc: Located in overhead console $165.1 872 REAR VIEW CAMERA & PREP KIT, -inc: Pre -installed content includes cab wiring, frame wiring to $415.1 the rear most cross member and video display w/4" display, Upfitters kit includes camera w/mounting bracket, 14' jumper wire and camera mounting, aiming instructions and electrochromic mirror https://www.nationalautofleetgroup.com/0rderRequest/SSDPrint/17593?ws=true&se=true&ssdType=OuickQuote Packet Pg. 35 9/30121, 7:15 AM Sell, service, and deliver letter 18A UPFITTER INTERFACE MODULE 6.a 600A ORDER CODE 600A Please note selected options override standard equipment SUBTOTAL $36,680.0 Advert/ Adjustments $0.0 Manufacturer Destination Charge $1,695.0 TOTAL PRICE $38,375.0 Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. https://www.nationalautofeetgroup.com/OrderRequest/SSDPrint/l 7593?ws=true&se=true&ssdType=QuickQuote � Packet Pg. 36 9/30/21, 7:15 AM Sell, service, and deliver letter 6.a Standard Equipment MECHANICAL Engine: 6.2L 2-Valve SOHC EFI NA V8 Flex -Fuel Transmission: TorgShift-G 6-Spd Auto w/SelectShift 3.73 Axle Ratio GVWR: 10,000 lb Payload Package 50-State Emissions System Transmission w/Oil Cooler Rear -Wheel Drive 72-Amp/Hr 650CCA Maintenance -Free Battery w/Run Down Protection 157 Amp Alternator Class V Towing Equipment -inc: Hitch and Trailer Sway Control Trailer Wiring Harness 4260# Maximum Payload HD Shock Absorbers Front Anti -Roll Bar Firm Suspension Hydraulic Power -Assist Steering 34 Gal. Fuel Tank Single Stainless Steel Exhaust Front Suspension w/Coil Springs Leaf Rear Suspension w/Leaf Springs 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Cont EXTERIOR N Wheels: 17" Argent Painted Steel -inc: painted hub covers/center ornaments Tires: LT245/75Rx17E BSW A/S (4) -inc: Spare may not be the same as road tire Regular Box Style Steel Spare Wheel Spare Tire Stored Underbody w/Crankdown Clearcoat Paint Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear Step Bumper Black Side Windows Trim and Black Front Windshield Trim Black Door Handles Black Manual Side Mirrors w/Manual Folding Manual Extendable Trailer Style Mirrors Fixed Rear Window https://www.nationalautofleetgroup.corn/OrderRequest/SSD Print/ 17593?ws=true&se=true&ssdType=QuickQuote I Packet Pg. 37 9/30/21, 7:15 AM Sell, service, and deliver letter Light Tinted Glass 6.a Variable Intermittent Wipers Aluminum Panels Black Grille Tailgate Rear Cargo Access Manual Tailgate/Rear Door Lock Autolamp Auto On/Off Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off Cargo Lamp w/High Mount Stop Light ENTERTAINMENT Radio: AM/FM Stereo w/MP3 Player -inc: 4 speakers Radio w/Seek-Scan and Clock Fixed Antenna SYNC Communications & Entertainment System -inc: enhanced voice recognition w/911 Assist, 4.2" LCD center stack screen, AppLink and 1 smart -charging USB-C port 2 LCD Monitors In The Front INTERIOR 4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement 4-Way Passenger Seat -inc: Manual Recline and Fore/Aft Movement Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmissio Fluid Temp, Engine Hour Meter, Trip Odometer and Trip Computer FordPass Connect 4G Mobile Hotspot Internet Access Manual Air Conditioning Illuminated Locking Glove Box Interior Trim -inc: Chrome Interior Accents Full Cloth Headliner Urethane Gear Shifter Material HD Vinyl 40/20/40 Split Bench Seat -inc: center armrest, cupholder, storage and driver's side manual lumbar Day -Night Rearview Mirror Passenger Visor Vanity Mirror 2 12V DC Power Outlets Front Map Lights Fade -To -Off Interior Lighting Full Vinyl/Rubber Floor Covering Pickup Cargo Box Lights Smart Device Remote Engine Start 0 M U 0 0 N LL L C U_ c a� E r r ., https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/l7593?ws=true&se=true&ssdType=QuickQuote Packet Pg. 38 9/30/21, 7:15 AM Sell, service, and deliver letter Instrument Panel Covered Bin and Dashboard Storage Manual 1st Row Windows Systems Monitor Trip Computer Outside Temp Gauge og Appearance Seats wNinyl Back Material Manual Adjustable Front Head Restraints ISecurilock Anti -Theft Ignition (pats) Engine Immobilizer Air Filtration SAFETY AdvanceTrac w/Roll Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RS( ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Tire Specific Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Safety Canopy System Curtain 1 st Row Airbags Mykey System -inc: Top Speed Limiter, Audio Volume Limiter, Early Low Fuel Warning, Programmabl Sound Chimes and Beltminder w/Audio Mute Outboard Front Lap And Shoulder Safety Belts -inc: Height Adjusters Back -Up Camera https://www.nationalautofleetgroup.com/OrderRequestISSDPrintll7593?ws=true&se=true&ssdType=QuickQuote Packet Pg. 39