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HomeMy WebLinkAbout2021-12-14 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 14, 2021 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA PRESENTATION Arts Commissioner Vanessa Wilk PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 23, 2021 Regular Meeting. 2. CHECK REGISTER NO. 25 - Check Register No. 25 for the Period 11/05/21 through 11/18/21 and 11/24/21. Electronic Funds Transfers for the Period 11/08/21 through 11/19/21. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. 3. TERMINATION OF RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY - Approve a resolution terminating the existence of the Local Emergency pertaining to COVID-19. RECOMMENDED ACTION: City Council approve a resolution proclaiming the termination of a local emergency. 4. SANTA CLARITA 2022 EXECUTIVE AND LEGISLATIVE PLATFORM - This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2022 Executive and Legislative Platform, as recommended by the City Council Legislative Committee. 5. RESOLUTION TO OPT -IN TO A NATIONAL OPIOID SETTLEMENT AGREEMENT AND ELECT THAT THE CITY DIRECTLY RECEIVE LOCAL FUNDING ALLOCATION - This resolution authorizes the City to opt -in to two national settlement agreements with manufacturers and distributors of opioids and elect to receive a direct funding allocation, as a result of opting into the settlements. RECOMMENDED ACTION: City Council adopt a resolution opting -in to national settlement agreements with distributors of opioids, AmerisourceBergan, Cardinal Health, and McKesson, and opioid manufacturer Janssen, and elect to receive a direct funding allocation, as a result of opting -in to the settlements. 6. AWARD CONTRACT FOR BUS HYDROGEN REFUELING STATION CONSULTING AND PROJECT MANAGEMENT SERVICES - Award a contract to Zen Clean Energy Solutions for Bus Hydrogen Refueling Station Consulting and Project Management Services. RECOMMENDED ACTION: City Council: 1. Award a contract to Zen Clean Energy Solutions for Bus Hydrogen Refueling Station Page 3 Consulting and Project Management Services in the amount of $363,900, and authorize a 10 percent contingency in the amount of $36,390, for a total contract not to exceed $400,290. 2. Appropriate funds in the amount of $400,290 to expenditure account 7007402- 516101, and increase the Miscellaneous Federal Grants Revenue account 700-442409 by $400,290. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 7. AWARD CONTRACT FOR ASSESSMENT ENGINEERING SERVICES - Award contract for the preparation of the annual levy of Special Assessments and the as -needed creation of new and/or modification of existing Special Districts to Willdan Financial Services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Willdan Financial Services in an annual amount not to exceed $125,000, to provide as -needed assessment engineering services, including administration of the Annual Levy of Special Districts. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 3. Authorize the City Manager or designee to execute up to four additional one-year renewal options beginning in year two, not to exceed the annual contract amount, contingent upon the appropriation of funds in subsequent budget years by the City Council. 8. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES 20 (GOLDEN VALLEY RANCH COMMERCIAL) AND 21 (GOLDEN VALLEY RANCH RESIDENTIAL) - Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance services to Landscape Maintenance District Zones 20 (Golden Valley Ranch Commercial) and 21 (Golden Valley Ranch Residential) for an amount not to exceed $406,080. RECOMMENDED ACTION: City Council: Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance services to Landscape Maintenance District Zones 20 (Golden Valley Ranch Commercial) and 21 (Golden Valley Ranch Residential) for an annual base amount of $169,200, plus an additional $33,840 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $406,080. Page 4 2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $31,200, as identified in Attachment A, to support recurring landscape maintenance services. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, for an annual amount not to exceed $203,040; plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council during the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 9. AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES 24 (CANYON GATE) AND 25 (VALLE DE ORO) - Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance services to Landscape Maintenance District Zones 24 (Canyon Gate) and 25 (Valle De Oro) for an amount not to exceed $66,528. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance services to Landscape Maintenance District Zones 24 (Canyon Gate) and 25 (Valle De Oro) for an annual base amount of $27,720, plus an additional $5,544 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $66,528. 2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $10,320, as identified in Attachment A, to support recurring landscape maintenance services. 3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, for an annual amount not to exceed $33,264; plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council during the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 10. AWARD CONTRACT TO PROCURE AUTOMATED BOOK SORTERS FOR THE SANTA CLARITA PUBLIC LIBRARY - Procurement request for new library automated material handling systems (book sorters) for the Santa Clarita Public Library. Page 5 RECOMMENDED ACTION: City Council: 1. Award a contract to EnvisionWare, Inc., for the purchase and installation of three automated book sorters, in the amount of $357,818. 2. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 11. ADOPT A RESOLUTION AUTHORIZING THE STREET NAME CHANGE OF AUTO CENTER DRIVE TO CHERI FLEMING AUTO CENTER DRIVE, LOCATED NORTH OF MAGIC MOUNTAIN PARKWAY - Resolution authorizing the street name change of Auto Center Drive to Cheri Fleming Auto Center Drive in honor of well-known philanthropist, Cheri Fleming. RECOMMENDED ACTION: City Council adopt a resolution authorizing the street name change of Auto Center Drive to Cheri Fleming Auto Center Drive. 12. 2021-22 CITYWIDE MAJOR THOROUGHFARE MEDIAN REFURBISHMENT, RYE CANYON, PROJECT B1018 - AWARD DESIGN CONTRACT - This action will fund the design of new landscape median improvements along unimproved portions of Rye Canyon Road, between Avenue Scott and Avenue Stanford. RECOMMENDED ACTION: City Council: 1. Award the design contract to Pacific Coast Land Design, Inc., for the 2021-22 Citywide Major Thoroughfare Median Refurbishment, Rye Canyon, Project B 10 18 in the amount of $84,836 and authorize a contingency in the amount of $8,484, for a total contract amount not to exceed $93,320. 2. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 13. APPROVAL OF REAL PROPERTY ACQUISITION OF 10 +/- ACRES IN LOS ANGELES COUNTY IN THE ACTON AREA, EAST OF THE CITY OF SANTA CLARITA AND SOUTH OF SOLEDAD CANYON ROAD, ASSESSORS PARCEL NUMBER 3210-017-044 - Approval of acquisition of 10 +/- acres of real property in the Acton area to contribute to the City of Santa Clarita's preserved open space. RECOMMENDED ACTION: City Council: Approve the acquisition of 10 +/- acres Los Angeles County Assessor's Parcel Number 3210-017-044 at a total cost of $73,000, which includes the property purchase price of $70,000 and $3,000 for escrow and closing costs. Page 6 2. Appropriate $73,000 from the Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 3585200-520104 for the purchase of the property and closing costs. 3. Appropriate $1,800 as an on -going annual expenditure from Open Space Preservation District Fund Balance (Fund 358) to Open Space Preservation District Expenditure Account 3585200-518503 for the payment of annual property taxes. 4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 14. AWARD CONTRACT FOR ENCAMPMENT CLEAN-UP SERVICES - Award a contract for Citywide encampment clean-up services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract for encampment clean-up services to Woods Maintenance Services, Inc., for a total contract amount not to exceed $150,000. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options for an amount not to exceed $150,000 annually. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. 15. AWARD CONTRACT FOR RECORDS STORAGE SERVICES - The City contracts for records storage services and destruction of inactive records; the current contract expires January 31, 2022, and this item would consider awarding a new, multi -year contract. RECOMMENDED ACTION: City Council: Approve the use of a "piggyback" contract through the California Multiple Award Schedule (CMAS) contract #3-18-36-0117A and award a five-year contract to File Keepers, LLC, for records storage and destruction services in an annual amount of $25,000, with a 10 percent contingency of $2,500 for a total amount not to exceed $27,500 per year, plus annual increases equal to the lesser of (a) three percent (3%) of the previous annual prices charged, or (b) the previous annual prices charged increased by the most current 12-month percent rate change (non -seasonally adjusted) utilizing the Consumer Price Index for All Urban Consumers (CPI-U) for the Los Angeles area beginning on the first anniversary. Page 7 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise or in the event that additional services are offered during the term of the contract, subject to City Attorney approval. NEW BUSINESS 16. INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY MANAGER REMOVAL METHOD AND NOTICE - This ordinance will amend Section 2.08.100 of the Santa Clarita Municipal Code and state that the removal of the City Manager shall change from a majority vote to a 4/5 vote of the whole Council in a regular Council meeting. RECOMMENDED ACTION: City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.08.100 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY MANAGER REMOVAL METHOD AND NOTICE." 17. FISCAL YEAR 2021-2022 MID -YEAR BUDGET ADJUSTMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: Adopt a resolution amending the budgets for Fiscal Year (FY) 2020-21 and FY 2021- 22. 2. Adopt a resolution amending the classification plan and salary schedule, providing for compensation of the employees of the City, providing a compensation adjustment for the City Manager, and providing changes to benefit contributions for employees and retirees of the City. 3. Adopt a resolution authorizing the establishment of a Section 115 Trust to be used for the City's pension obligations and appointing the City Manager as the City's Plan Administrator, and as such confers the authority as set out in the resolution to execute and take actions as necessary to administer the City's Public Agencies Retirement Services plan. Page 8 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held January 11, 2022, at 6:00 PM in the Council Chambers, lst floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On December 9, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9