HomeMy WebLinkAbout2021-12-14 - MINUTES - REGULAR9
CITY OF SANTA CLARITI
City Council
Regular Meeting
4
`r
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate May Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
-Minutes-
Tuesday, December 14, 2021
INVOCATION
Councilmember Miranda delivered the invocation.
City Council Chambers
CALL TO ORDER
Mayor Weste called to order the Joint Regular meeting of the City Council, Board of Library
Trustees, and Successor Agency to the former Redevelopment Agency at 6:39 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Miranda led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Miranda, second by Smyth, to approve the agenda, pulling items 3 and 11 for
Councilmember comment and items 1, 3, 4, 11, and 13 for public comments.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
PRESENTATION
Mayor Weste recognized Arts Commissioner Vanessa Wilk for her accomplishments, thanked
her for her service on the Arts Commission, and presented Ms. Wilk with a plaque.
PUBLIC PARTICIPATION
Addressing the Council were Scott Rafferty, representing petitioners for district elections,
regarding district elections; David Hong, regarding Sand Canyon golf course zoning; Lynn
Plambeck, representing Santa Clarita Organization for Planning and the Environment, regarding
the Sand Canyon Country Club; Steve Petzold, Missy Cindrich, Diane Zimmerman, John Lee,
Vicky Abramson, Cindy Russo, and Glenda Yakel, regarding the Skycrest workforce housing
proj ect.
Three written comment cards were received regarding workforce housing.
STAFF COMMENTS
City Manager Ken Striplin addressed the misinformation stated regarding Catalyst Housing
Group and discussed the public benefits of the workforce housing program.
Mayor Pro Tern Gibbs inquired about the possibility of outside funding for the program
mentioned in the Forbes article and Mr. Striplin confirmed that the City's regulatory agreement
does not allow outside money to provide subsidies beyond 80, 100, and 120 of area median
income.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember McLean announced the Holiday Light Tour on the Hometown Trolley from
December 16 through 18 and wished everyone safe and happy holidays.
Councilmember Smyth requested that staff monitor legislation regarding school vaccination
mandates and also research local school districts' position on the mandates. Councilmember
Smyth also requested staff prepare a letter of support or resolution prior to legislature's return to
session and Council concurred; and wished all a great Christmas and holiday season.
Councilmember Miranda commented that he helped pack gift baskets for the Michael Hoefflin
Foundation; and commented on attending several events including a ribbon cutting for Avors
Medical Group, a Christmas show for children at Salt Creek Grill, the 7th anniversary gala of
S.T.R.E.A.M., Prayer Angels for the military at the Veterans Historic Plaza, a Hanukkah
menorah lighting celebrating the Jewish holiday at Valencia Town Center, the Santa Clarita Film
Festival at the Laemmle Newhall Theater showing independent films, and the inaugural
Christmas Tree lighting and Polar Express events at The Cube Ice and Entertainment Center.
Mayor Pro Tern Gibbs commented on Councilmember Miranda's accomplishments;
congratulated Intern Lane Farrell for leaving his position to attend school full time and wished
him well; and commented that the holidays are a time to be grateful and wished everyone happy
holidays.
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Councilmember Smyth commented on Mr. Lane's daily work done on the Homeless Taskforce
and wished him the best of luck in school.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Jason Gibbs, Mayor Pro Tern
AYES: Weste, Gibbs, McLean, Miranda, Smyth
ITEM 1
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 23, 2021,
Regular Meeting.
Addressing the Council on this item was Santa Rivera.
ITEM 2
CHECK REGISTER NO. 25
Check Register No. 25 for the Period 11/05/21 through 11/18/21 and 11/24/21. Electronic Funds
Transfers for the Period 11 /08/21 through 11 / 19/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 25.
ITEM 3
TERMINATION OF RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL
EMERGENCY
Approve a resolution terminating the existence of the Local Emergency pertaining to COVID-19.
RECOMMENDED ACTION:
City Council approve a resolution proclaiming the termination of a local emergency.
Addressing the Council on this item were Santa Rivera and Steve Petzold.
Councilmember McLean inquired regarding the termination of the local emergency's effect on
the City's receipt of grant funding and current county health orders, and City Manager Ken
Striplin responded that funding is not affected, and the City is still obligated to follow Los
Angeles County Health Orders.
Councilmember Smyth clarified that a declaration of emergency is a consolidation of power that
is given to the Governor, and this action is a return to normalcy.
Adopted Resolution No. 21-60
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ITEM 4 .._
SANTA CLARITA 2022 EXECUTIVE AND LEGISLATIVE PLATFORM
This document will provide guidance to staff on legislative and regulatory issues of interest to
the City Council and assist staff in conducting legislative advocacy at the federal and state levels.
RECOMMENDED ACTION:
City Council adopt the Santa Clarita 2022 Executive and Legislative Platform, as recommended
by the City Council Legislative Committee.
Addressing the Council on this item was Santa Rivera.
ITEM 5
RESOLUTION TO OPT -IN TO A NATIONAL OPIOID SETTLEMENT AGREEMENT AND
ELECT THAT THE CITY DIRECTLY RECEIVE LOCAL FUNDING ALLOCATION
This resolution authorizes the City to opt -in to two national settlement agreements with
manufacturers and distributors of opioids and elect to receive a direct funding allocation, as a
result of opting into the settlements.
RECOMMENDED ACTION:
City Council adopt a resolution opting -in to national settlement agreements with distributors of
opioids, AmerisourceBergan, Cardinal Health, and McKesson, and opioid manufacturer Janssen,
and elect to receive a direct funding allocation, as a result of opting -in to the settlements.
Adopted Resolution No. 21-61
ITEM 6
AWARD CONTRACT FOR BUS HYDROGEN REFUELING STATION CONSULTING
AND PROJECT MANAGEMENT SERVICES
Award a contract to Zen Clean Energy Solutions for Bus Hydrogen Refueling Station Consulting
and Project Management Services.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Zen Clean Energy Solutions for Bus Hydrogen Refueling Station
Consulting and Project Management Services in the amount of $363,900, and authorize a 10
percent contingency in the amount of $36,390, for a total contract not to exceed $400,290.
2. Appropriate funds in the amount of $400,290 to expenditure account 7007402-516101, and
increase the Miscellaneous Federal Grants Revenue account 700-442409 by $400,290.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the award in the event issues of impossibility of performance arise, subject to City
Attorney approval.
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ITEM 7
AWARD CONTRACT FOR ASSESSMENT ENGINEERING SERVICES
Award contract for the preparation of the annual levy of Special Assessments and the as -needed
creation of new and/or modification of existing Special Districts to Willdan Financial Services.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to Willdan Financial Services in an annual amount not to exceed
$125,000, to provide as -needed assessment engineering services, including administration of
the Annual Levy of Special Districts.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the award in the event that issues of impossibility of performance arise, subject to
City Attorney approval.
3. Authorize the City Manager or designee to execute up to four additional one-year renewal
options beginning in year two, not to exceed the annual contract amount, contingent upon the
appropriation of funds in subsequent budget years by the City Council.
ITEM 8
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES 20 (GOLDEN VALLEY
RANCH COMMERCIAL) AND 21 (GOLDEN VALLEY RANCH RESIDENTIAL)
Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zones 20 (Golden Valley Ranch Commercial) and
21 (Golden Valley Ranch Residential) for an amount not to exceed $406,080.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zones 20 (Golden Valley Ranch Commercial)
and 21 (Golden Valley Ranch Residential) for an annual base amount of $169,200, plus an
additional $33,840 in annual contract expenditure authority to address unforeseen
maintenance and repairs, for a total two-year amount not to exceed $406,080.
2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling
$31,200, as identified in Attachment A, to support recurring landscape maintenance services.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, for an annual amount not to exceed $203,040; plus an
adjustment in compensation consistent with the appropriate Consumer Price Index, upon
request of the contractor, contingent upon the appropriation of funds by the City Council
during the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
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ITEM 9
AWARD LANDSCAPE MAINTENANCE CONTRACT FOR ZONES 24 (CANYON GATE)
AND 25 (VALLE DE ORO)
Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zones 24 (Canyon Gate) and 25 (Valle De Oro) for
an amount not to exceed $66,528.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Oakridge Landscape, Inc., to provide landscape maintenance
services to Landscape Maintenance District Zones 24 (Canyon Gate) and 25 (Valle De Oro)
for an annual base amount of $27,720, plus an additional $5,544 in annual contract
expenditure authority to address unforeseen maintenance and repairs, for a total two-year
amount not to exceed $66,528.
2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling
$10,320, as identified in Attachment A. to support recurring landscape maintenance services.
3. Authorize the City Manager or designee to execute up to three additional, one-year renewal
options beginning in year three, for an annual amount not to exceed $33,264; plus an
adjustment in compensation consistent with the appropriate Consumer Price Index, upon
request of the contractor, contingent upon the appropriation of funds by the City Council
during the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 10
AWARD CONTRACT TO PROCURE AUTOMATED BOOK SORTERS FOR THE SANTA
CLARITA PUBLIC LIBRARY
Procurement request for new library automated material handling systems (book sorters) for the
Santa Clarita Public Library.
RECOMMENDED ACTION:
City Council:
1. Award a contract to EnvisionWare, Inc., for the purchase and installation of three automated
book sorters, in the amount of $357,818.
2. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
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ITEM 11
ADOPT A RESOLUTION AUTHORIZING THE STREET NAME CHANGE OF AUTO
CENTER DRIVE TO CHERI FLEMING AUTO CENTER DRIVE, LOCATED NORTH OF
MAGIC MOUNTAIN PARKWAY
Resolution authorizing the street name change of Auto Center Drive to Cheri Fleming Auto
Center Drive in honor of well-known philanthropist, Cheri Fleming.
RECOMMENDED ACTION:
City Council adopt a resolution authorizing the street name change of Auto Center Drive to
Cheri Fleming Auto Center Drive.
Addressing the Council on this item was Steve Petzold.
Council commented on the impacts to the community made by Cheri Fleming and thanked Don
Fleming and members of the Soroptimist International of Greater Santa Clarita Valley for
attending the Council meeting this evening.
Adopted Resolution No. 21-62
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ITEM 12
2021-22 CITYWIDE MAJOR THOROUGHFARE MEDIAN REFURBISHMENT, RYE
CANYON, PROJECT B 1018 - AWARD DESIGN CONTRACT
This action will fund the design of new landscape median improvements along unimproved
portions of Rye Canyon Road, between Avenue Scott and Avenue Stanford.
RECOMMENDED ACTION:
City Council:
1. Award the design contract to Pacific Coast Land Design, Inc., for the 2021-22 Citywide
Maj or Thoroughfare Median Refurbishment, Rye Canyon, Proj ect B 1018 in the amount of
$84,836 and authorize a contingency in the amount of $8,484, for a total contract amount not
to exceed $93,320.
2. Authorize the City Manager or designee to execute all contract documents, or modify the
award in the event that issues of impossibility of performance arise, subject to City Attorney
approval.
ITEM 13
APPROVAL OF REAL PROPERTY ACQUISITION OF 10 +/- ACRES IN LOS ANGELES
COUNTY IN THE ACTON AREA, EAST OF THE CITY OF SANTA CLARITA AND
SOUTH OF SOLEDAD CANYON ROAD, ASSESSORS PARCEL NUMBER 3210-017-044
Approval of acquisition of 10 +/- acres of real property in the Acton area to contribute to the City
of Santa Clarita's preserved open space.
RECOMMENDED ACTION:
City Council:
1. Approve the acquisition of 10 +/- acres Los Angeles County Assessor's Parcel Number
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3210-017-044 at a total cost of $73,000, which includes the property purchase price of ,....
$70,000 and $3,000 for escrow and closing costs.
2. Appropriate $73,000 from the Open Space Preservation District Fund Balance (Fund 358) to
Open Space Preservation District Expenditure Account 3585200-520104 for the purchase of
the property and closing costs.
3. Appropriate $1,800 as an on -going annual expenditure from Open Space Preservation
District Fund Balance (Fund 3 5 8) to Open Space Preservation District Expenditure Account
3585200-518503 for the payment of annual property taxes.
4. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval, contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
Addressing the Council on this item was Steve Petzold.
ITEM 14
AWARD CONTRACT FOR ENCAMPMENT CLEAN-UP SERVICES
Award a contract for Citywide encampment clean-up services.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract for encampment clean-up services to Woods Maintenance
Services, Inc., for a total contract amount not to exceed $150,000.
2. Authorize the City Manager or designee to execute up to two additional one-year renewal
options for an amount not to exceed $150,000 annually.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
and modify the awards in the event impossibility of performance arises, and execute all
documents subject to City Attorney approval.
ITEM 15
AWARD CONTRACT FOR RECORDS STORAGE SERVICES
The City contracts for records storage services and destruction of inactive records; the current
contract expires January 31, 2022, and this item would consider awarding a new, multi -year
contract.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a "piggyback" contract through the California Multiple Award Schedule
(CMAS) contract #3-18-36-0117A and award a five-year contract to File Keepers, LLC, for
records storage and destruction services in an annual amount of $25,000, with a 10 percent
contingency of $2,500 for a total amount not to exceed $27,500 per year, plus annual
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--� increases equal to the lesser of (a) three percent (3%) of the previous annual prices charged,
or (b) the previous annual prices charged increased by the most current 12-month percent rate
change (non -seasonally adjusted) utilizing the Consumer Price Index for All Urban
Consumers (CPI-U) for the Los Angeles area beginning on the first anniversary.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the award in the event that issues of impossibility of performance arise or in the event
that additional services are offered during the term of the contract, subject to City Attorney
approval.
NEW BUSINESS
ITEM 16
INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING THE SANTA
CLARITA MUNICIPAL CODE CONCERNING CITY MANAGER REMOVAL METHOD
AND NOTICE
This ordinance will amend Section 2.08.100 of the Santa Clarita Municipal Code and state that
the removal of the City Manager shall change from a majority vote to a 4/5 vote of the whole
Council in a regular Council meeting.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance entitled "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING
SECTION 2.08.100 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY
MANAGER REMOVAL METHOD AND NOTICE."
City Attorney Joseph Montes provided the staff report.
Addressing the Council on this item were Glenda Yakel and Steve Petzold.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Mayor Pro Tern
SECONDER: Bill Miranda, Councilmember
AYES: Weste, Gibbs, McLean, Miranda, Smyth
ITEM 17
FISCAL YEAR 2021-2022 MID -YEAR BUDGET ADJUSTMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform
a mid -year review of the City's budgetary and financial position to ensure any deviations from
the initial budget projections are proactively addressed. Staff also reviews requests for
appropriations to address new priorities that are unfunded or under -funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former Redevelopment
Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year (FY) 2020-21 and FY 2021-22.
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2. Adopt a resolution amending the classification plan and salary schedule, providing for
compensation of the employees of the City, providing a compensation adjustment for the
City Manager, and providing changes to benefit contributions for employees and retirees of
the City.
3. Adopt a resolution authorizing the establishment of a Section 115 Trust to be used for the
City's pension obligations and appointing the City Manager as the City's Plan Administrator,
and as such confers the authority as set out in the resolution to execute and take actions as
necessary to administer the City's Public Agencies Retirement Services plan.
Director of Administrative Services Carmen Magana provided the staff report.
Councilmember McLean inquired if the City's funds towards Heritage Junction go to Los
Angeles County or the Historical Society, and Mr. Striplin confirmed that the facilities are
owned by the Historical Society, and the funds will be issued to them.
Adopted Resolution Nos. 21-63, 21-64, and 21-65
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Councilmember
SECONDER: Bill Miranda, Councilmember
AYES: Weste, Gibbs, McLean, Miranda, Smyth
PUBLIC PARTICIPATION II
Addressing the Council was Santa Rivera, regarding supporting school districts' support of
stopping vaccine mandates.
One written comment was received regarding workforce housing.
STAFF COMMENTS
There were no comments.
ADJOURNMENT
Mayor Weste wished everyone a happy holidays and adj ourned the Regular Meeting at 8:11 p.m.
ATTEST:
CITY CLERK
r
MAYOR
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